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Home My WebLink About2021-07-19-I01B 07062021_07072021_07122021_minutesWAUKEE CITY COUNCIL MINUTES July 6, 2021 (A) Call to Order – The regular meeting of the Waukee City Council was called to order by Mayor Clarke at 5:30 p.m. at Waukee City Hall, 230 W. Hickman Rd. and electronically via Zoom. (B) Pledge of Allegiance (C) Roll Call – The following members were present: Mayor Courtney Clarke; Council Members Anna Bergman Pierce (electronically), R. Charles Bottenberg, Chris Crone, Larry R. Lyon, Ben Sinclair. Absent: None. Also in attendance: City Administrator Tim Moerman, Assistant City Administrator Brad Deets, Public Works Director/City Engineer Rudy Koester, Planning Coordinator Andy Kass, Marketing & Communications Director Summer Evans, IT Director Son Le, Police Lt. Jeremy Long, Police Officer Joshua Eastcott, City Clerk Rebecca D. Schuett, City Attorney Steve Brick. (D) Open Forum – 1) Ben Holthaus, 3255 Ashworth Rd., noted that he had sent documentation to Mayor Clarke and council members [related to the SE Ashworth Rd. Corridor Improvement Project] that seemed to point out some inaccuracies. He then stated that the City had promised to keep people informed but that communication is an ongoing problem. Contractors are doing a great job but the City is not doing what they should. He noted that he is unsure who to contact about project issues, suggesting that an organizational chart would be helpful. Mayor Clarke expressed her sympathy for what has happened to Mr. Holthaus’ property, adding that elected officials and staff continued to monitor and discuss the situation. Mr. Holthaus added that the issue is that he was told his inconvenience would be for a few days but someone should’ve known otherwise. He then noted that the contractors are now better with obeying the noise ordinance. 2) Jim Strutzenberg, 975 NE Badger Ln., asked the council to review the residential swimming pool fencing regulations, noting that property owners who want to install a locking pool cover should be granted an exemption to the fencing requirement. He shared the City of Urbandale ordinance that addresses such an exemption, adding that pool covers also help with evaporation and water loss. (E) Agenda Approval – Council Member Lyon moved to approve the agenda; seconded by Council Member Sinclair. Results of vote: Ayes: Bergman Pierce, Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0. (F) Monthly Mayor’s Report – Mayor Clarke highlighted the FY2021 building permit report. She thanked the Park Board and Parks & Recreation Department for their work on the Independence Day celebration. Later in July, the Waukee Area Arts Council presents the annual Arts Festival. Mayor Clarke then recognized Boy Scouts in attendance. (G) Presentations: None (H) Public Hearings: None (I) Public Hearing Action Items: None (J) Action Items: 1) Consent Agenda: Council Member Lyon moved to approve the Consent Agenda; seconded by Council Member Sinclair. Results of vote: Ayes: Bergman Pierce, Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0. A. Consideration of approval of 07/06/2021 Bill List: Total Unpaid Bills Presented for Approval : $816,252.48 Total Checks Issued Prior to Council Approval: (A) Prior to Last Council Meeting 8,999.00 (B) After Last Council Meeting 9,535.96 I1B 2 (C) Payroll Taxes & Reimbursements 167,654.74 (D) Utility Refunds 902.86 *TOTAL* $1,003,345.04 FY 2021 Fund Recap: Expenditures Revenues Budgeted Year To Date Budgeted Year To Date 010 General Fund $17,645,394 $16,452,890 $16,606,926 $16,102,069 011 General Fund-Hotel/Motel Tax 10,000 11,883 16,000 32,387 060 Road Use Tax Fund 2,810,802 2,203,303 2,588,250 2,463,748 070 Firemen's Association - - - - 080 Library Foundation - -- - 085 Asset Forfeitures - - -- 090 North Residential TIF 1,500 665 -- 091 Hickman West Indust Park TIF 1,742,506 1,742,506 805,445 866,226 092 Enterprise Business Park TIF Fund - - - - 093 Waukee Urban Renewal Area TIF Fund 2,076,262 2,050,328 3,715,276 3,839,138 094 Gateway Urban Renewal 951,732 936,382 1,327,728 1,595,134 095 Autumn Ridge Urban Renewal 374,581 484,849 711,471 698,758 096 Waukee West Urban Renewal 1,000 702 - - 097 Southwest Business Park 53,000 52,577 71,049 139,639 098 Waukee Central URA - - 154,346 - 110 Debt Service Fund 12,082,232 12,055,597 13,601,888 13,665,325 111 Special Assessments Fund - - - 29,417 210 Employee Benefits Fund 2,475,000 2,475,000 2,501,444 2,446,566 211 Local Option Sales Tax 696,553 1,019,945 3,337,120 2,805,862 212 Public Improvement Fund 2,000,000 2,000,000 2,000,000 2,006,217 327 Capital Projects 31,035,000 23,870,659 23,432,370 28,465,130 330 City Wide SA Sidewalk Project - - - 3,936 510 Water Utility Fund 9,622,762 4,435,685 7,126,600 7,973,524 520 Sewer Utility Fund 9,743,271 7,211,773 8,147,000 8,134,433 521 University Ave Trunk Sewer Project - - - 27,289 522 Waste Water Treatment Pl - - - 111 523 E Area Pump Sta Treatment - - - 391 540 Gas Utility Fund 11,040,269 9,849,334 10,258,020 10,846,661 560 Storm Sewer Utility Fund 3,131,968 2,563,015 1,347,433 2,266,313 570 Utility Bill Fund 441,660 404,866 422,346 421,869 590 Solid Waste Collect & Rcycl Fund 1,448,400 1,462,403 1,482,100 1,500,697 750 Golf Course Fund 619,788 462,657 716,000 1,140,391 810 Equipment Revolving Fund - - 15,000 11,930 *TOTAL* $110,003,680 $91,747,017 $100,383,812 $107,483,159 CHECKS ISSUED PRIOR TO COUNCIL APPROVAL 07/06/2021: AFTERSHOCK 4TH OF JULY BAND $2,750.00 BELL, MELISSA A UTILITY REFUND 38.89 BURGIN DRAPERY WORKROOM INC FOX CREEK PAVILION BLINDS 105.00 COOK, ALLISON T UTILITY REFUND 39.06 DALLAS COUNTY RECORDER LEONARD REVENUE CHECK - ASHWORTH & UTE 112.00 DOLL DISTRIBUTING, LLC BEER DELIVERY 1,217.60 FINERAN, SHEA W UTILITY REFUND 21.05 FLEENER, RICK L UTILITY REFUND 4.48 GARY KEENAN TREE CARVER 4TH OF JULY 600.00 HEILESON, JENNIE R UTILITY REFUND 221.85 IOWA BEVERAGE SYSTEMS INC BEER DELIVERY 1,738.25 IPERS IPERS DEDUCTIONS 131,841.56 LANDMARK CONSTRUCTION SERVICES UTILITY REFUND 507.97 LEXIPOL EMS AND FIRE MOBILE PLATFORM SOLUTIONS 2,270.00 3 MENARDS BOARDS/BLADE 771.28 MITCHELL, COLIN A UTILITY REFUND 36.20 PASCO STORAGE UNLIMITED INC UTILITY REFUND 33.36 PETTY CASH - PW/PARKS 4TH OF JULY TOURNAMENT PRIZES 500.00 SECRETARY OF STATE NOTARY- DEETS 30.00 SUGAR CREEK GOLF COURSE MIXED COUPLES PRIZE CHECK 398.00 SUGAR CREEK GOLF COURSE GOLF LEAGUE PRIZE CHECK 400.00 TITAN MACHINERY - GREENFIELD RHINO, 1540, BLADE 6,125.00 TREASURER STATE OF IOWA STATE WITHHOLDING TAXES 35,795.72 WAUKEE FIREFIGHTER'S ASSOCIATION FIREFIGHTER'S ASSOCIATION PAYROLL CONTRIBUTION 17.46 WELLS FARGO COMMERCIAL CARD MAY 21 CREDIT CARD STATEMENT 2,931.11 WILLOW PINES POND OWNERS ASSOCIATION TEMP EASEMENT UTE AND ASHWORTH INTERSECTION 101.00 *TOTAL* $188,606.84 UNPAID BILLS PRESENTED FOR APPROVAL 07/06/2021: # 1 LAWN CARE AND LANDSCAPING, LLC MEDIANS MAINTENANCE $2,900.00 ABBY GIAMPOLO POLYGRAPHS 598.00 ADEL AUTO PARTS BRAKE ROTOR/BRAKE PAD 891.48 ADVENTURE LIGHTING LIGHTBULBS 580.00 AHLERS & COONEY PC GENERAL PROFESSIONAL SERVICES 73.50 AIRGAS USA LLC OXYGEN 116.48 ALEX COONEY FURNACE/THERMOSTAT REBATE 105.00 ALL IOWA POOL CHLORINE 257.60 AMAZON CREDIT PLAN JUNE 2021 STATEMENT 1,434.59 AMAZON.COM PEDESTAL FANS 2,138.39 AMERICAN ALARMS FIRE ALARM COMMUNICATION PANEL 1,235.85 ANDREW BOGDAN FURNACE REBATE 75.00 ANKENY SANITATION INC. JUNE 2021 STATEMENT 129,270.53 ARNOLD MOTOR SUPPLY ABRASIVE DISC ROLLS/ABRASIVE SHEETS 307.13 AT&T MOBILITY MAY 2021 STATEMENT 110.44 AUDIOVISUAL INC COUNCIL CHAMBERS ZOOM/AV INTEGRATION PROJECT 17,154.51 AUTOMATIC DOOR GROUP CITY HALL DOOR REPAIR 163.85 BAX SALES INC SIGNS 1,325.20 BDI SIGNS BUSINESS DESIGNS INC FOURTH OF JULY BANNER 460.00 BOOT BARN INC SHORTS/JEANS- ALDRICH 397.35 BOUND TREE MEDICAL AMBULANCE SUPPLIES 1,492.33 BRANDON SCHRAUTH FURNACE REBATE 150.00 BRANDY CHRISTENSEN DEVELOPER DEPOSIT REFUND 5,200.00 BRIAN SHUTTERS FURNACE REBATE 150.00 BUSINESS FURNITURE WAREHOUSE CHAIR/PEDESTALS 1,118.00 CAPITAL CITY EQUIPMENT COMPANY WASHERS/NUTS/SPRINGS/SCREWS 15.21 CAPITAL SANITARY SUPPLY RESTROOM CLEANER/HAND CLEANER 172.57 CECIL WILLIAMS WATER HEATER REBATE 50.00 CENTRAL IOWA OFFICIALS ADULT SOFTBALL UMPIRES 1ST SEASON 1,408.00 CENTURYLINK JUNE 2021 STATEMENT 56.75 CERTIFIED LABRATORIES LECTRASOLV AEROSOL/FREE AEROSOL 351.96 CINTAS CORPORATION FIRST AID SUPPLIES- PUBLIC WORKS 1,144.43 CITY OF WAUKEE JUNE 2021 STATEMENT 11,321.60 CITY OF WAUKEE - AR MAY 2021 WARRIOR LANE IMROVEMENTS PHASE 1 18,318.75 COFFEE CATS YOGA WITH CATS 1,050.00 CONFLUENCE KETTLESTONE GREENBELT IMPROVEMENTS- PHASE 2 10,724.25 4 CONSOLIDATED COMMUNICATIONS ENTERPRISE SERVICES INC JUNE 2021 STATEMENT- PUBLIC WORKS 1,106.70 CONSTRUCTION & AGGREGATE PRODUCTS, INC. FIRE HOSE 400.88 CONTROL INSTALLATIONS OF IOWA, INC ALARM MONITORING 750.00 CORE & MAIN LP METERS 768.89 COSTAR REALTY INFORMATION INC COSTAR SUITE 395.00 D & K PRODUCTS INC. SUGAR CREEK FERTILIZER 1,776.43 DELTA DENTAL JUL '21 DENTAL INSURANCE PREMIUM 10,004.48 DEMCO INC. VISTAFOIL LAMINATE/DVD CASES/DIGITAL SCALE 193.97 DENA FORRET FURNACE REBATE 75.00 DENT ELIMINATORS DETAIL 150.00 DES MOINES AREA METRO PLANNING ORGANIZATION FY 2022 ASSESSMENT DUES 24,089.00 DES MOINES PRINTING ENVELOPES 410.00 DES MOINES RADIO GROUP 4TH OF JULY RADIO CAMPAIGN 500.00 DINGES FIRE COMPANY GATE VALVE 2.5" 307.46 DISCOUNT SCHOOL SUPPLY BEAN BAGS/WIGGLY EYES/CLUSTER BELLS 341.35 DOG WASTE DEPOT DOG WASTE BAGS 760.02 ED DIEMER FURNACE/THERMOSTAT REBATE 105.00 ELDER CORPORATION PAY EST #9 - LIBRARY BIORETENTION 126,998.33 ELECTRIC PUMP & TOOL INC LIFT STATION 409.00 ELECTRICAL ENGINEERING EQUIPMENT CO CENTENNAIL OPEN SHELTER 724.12 EMERGENCY APPARATUS MAINTENANCE INC. E 910 REPAIR 663.98 FACTORY MOTOR PARTS ALTERNATOR 445.38 FAREWAY STORES, INC. SOFTBALL CONCESSIONS 117.14 FASTENAL COMPANY GLOVES 20.51 FEDEX OFFICE SHIPPING 63.45 FIRE SERVICE INC E910 STEPS 1,634.88 FIRST CHOICE COFFEE SERVICES COFFEE 148.52 FOTH INFRASTRUCTURE & ENVIRONMENT LLC CONSTRUCTION OBSERVATION 24,688.72 FRONTLINE WARNING SYSTEMS ANNUAL PREVENTATIVE MAINTENANCE & SERVICE 2,572.38 FRUSA EMS MAY 2021 AMBULANCE BILLINGS 1,413.18 GAIL GOSCH FURNACE REBATE 75.00 GALL'S INC FD NEW EMPLOYEE UNIFORM 1,225.73 GENUS LANDSCAPE ARCHITECTS GLYNN VILLAGE PARK/S&N PLAYGROUNDS SITE SURVEY 1,254.00 GINA CAMPOS YOUTH SOCCER CLINIC SHIRTS 245.10 GRAHAM COLLISION 2018 INTERCEPTOR REPAIRS 399.21 GRAHAM TIRE OF DES MOINES TIRES 3,035.60 GREGORY WADDLE RAIN BARREL REBATE 50.00 GROEBNER & ASSOCIATES INC ROCK SHIELD 456.54 HALLETT MATERIALS SUGAR CREEK SAND 837.44 HANSMAN MECHANICAL & CONDITIONED AIRE FURNACE INSTALL 8,400.00 HAWKEYE POLYGRAPH POLYGRAPHS 1,200.00 HEARTLAND TIRE & AUTO MOWER TIRE 135.00 HEATHER HALSTEAD RAIN BARREL REBATE 50.00 HILLYARD INC PAPER TOWELS 97.18 HOLMES MURPHY JUL '21 HMA MONTHLY CONSULTING FEE 4,183.38 HY-VEE JUNE 2021 STATEMENT 1,008.10 INDUSTRIAL SALES COMPANY INC DRISCO 6500 PE PIPING 17,888.03 INFRASOURCE CONSTRUCTION, LLC SE UNIVERSITY/ASHWORTH W- KETTLESTONE/LAUREL EXT 56,635.26 5 INGRAM LIBRARY SERVICES BOOKS 4,935.02 INTERSTATE ALL BATTERY CENTER BATTERIES 894.22 IOWA COMMERCIAL REAL ESTATE EXPO 2021 IOWA COMMERICAL REAL ESTATE EXPO- BROWN 1,125.00 IOWA COMMUNITIES ASSURANCE POOL INSURANCE RENEWAL 269,903.00 IOWA DIVISION OF LABOR SERVICES ELEVATOR REINSPECTION FEE 300.00 IOWA LAW ENFORCEMENT ACADEMY IMPLICIT BIAS/DE-ESCALATION TRAINING 700.00 IOWA LEAGUE OF CITIES MEMBER DUES FY22 6,367.00 IOWA MUNICIPALITIES WORKERS' COMPENSATION ASSN WORKER'S COMP FY22 25% DEPOSIT 55,327.00 IOWA ONE CALL MAY 2021 STATEMENT 1,067.10 IOWA SIGNAL INC GPP & ASHWORTH RD PROJECT 1,025.00 IOWA STORMWATER EDUCATION PARTNERSHIP ANNUAL MEMBERSHIP 4,390.00 JANAKA SENANAYAKE FURNACE/THERMOSTAT REBATE 150.00 JASON FIELDER RAIN GARDEN REBATE 1,000.00 JENNY PETERSON FURNACE REBATE 150.00 JEREMY SPRAUGE FURNACE REBATE 150.00 JESSIE BROWN RAIN BARREL REBATE 50.00 JOANN REHR FURNACE REBATE 75.00 JOHNSON CONTROLS FIRE PROTECTION LP ALARM & DETECTION MONITORING 909.20 JOSH FREY FURNACE REBATE 75.00 JOSHUA DEUTMEYER RAIN BARREL REBATE 50.00 KATIE JOHNSON FURNACE/THERMOSTAT REBATE 180.00 KIMBALL MIDWEST O-RINGS 514.36 KING'S MATERIAL INC MULCH AT TRAILHEAD 605.97 KOONS GAS MEASUREMENT RECORDING CHARTS 633.43 LIBERTY READY MIX CONCRETE 20,796.50 LIBRARY IDEAS LLC BOOKS 322.93 LOCKBOX STORAGE WAUKEE STORAGE RENT 212.06 LOGAN CONTRACTORS SUPPLY INC CONCRETE CHUTE BAGS/2X8X16- BOARD/IA HIGH SOLIDS 1,610.70 LOGOED APPAREL & PROMOTIONS SHIRTS- GIBSON 536.89 MACQUEEN EQUIPMENT CAMERA CABLE REPAIR 1,245.26 MANUEL MOLINA CURB REPLACEMENT 500.00 MARK STUCHEL INC. BATTERY 139.50 MARTIN MARIETTA AGGREGATE, INC. 1" PIPE BEDDING 6,365.93 MATHESON TRI-GAS INC CYLINDERS 168.27 MENARDS BOCCE BALL COURT 4,053.63 MERCY CLINICS OCCUPATIONAL MEDICINE CLINIC EMPLOYEE PHYSICALS 10,560.00 MERCY WEST PHARMACY EMS MEDICATIONS 116.59 MERCYONE OCCUPATIONAL HEALTH PRE-EMPLOYMENT DRUG SCREEN 46.00 METERING & TECHNOLOGY SOLUTIONS METERS 15,244.01 MID AMERICAN ENERGY JUNE 2021 STATEMENT 25,732.99 MID IOWA FOUNTAIN SERVICES KETTLESTONE FOUNTAINS 5,998.01 MI-FIBER, LLC JULY 2021 STATEMENT- PUBLIC SAFETY 929.90 MINER DUST CONTROL DUST CONTROL 2,637.00 MMC CONTRACTORS IOWA, INC MAINTENANCE AGREEMENT 8,176.27 MOTOROLA SOLUTIONS INC BATTERIES 733.50 MPH INDUSTRIES, INC. SPEED TRAILER JACKS/STABILIZER 124.56 MUNICIPAL SUPPLY INC. METERS 91,195.93 MURPHY TRACTOR & EQUIPMENT FILTERS 136.73 MUTUAL OF OMAHA JUL '21 LIFE & DISABILITY PREMIUM 5,620.83 NAPA AUTO PARTS STORE VALVE STEM 6.41 NATIONAL ASSOCIATION OF SCHOOL RESOURCE OFFICERS BASIC SRO REGISTRATION- ROBBINS 890.00 NATIONWIDE OFFICE CLEANERS LLC CLEANING SERVICES- LIBRARY 4,823.62 6 OCLC INC CAPIRA CURBSIDE 995.00 OFFICE DEPOT TRASH CANS/GLOVES/CLIPBOARDS/ PLANNER/PAPER/WATER 493.14 O'HALLORAN INTERNATIONAL INC. OIL DRAIN TUBE 127.49 OVERHEAD DOOR COMPANY LIMIT MODULE KIT/ROLLER/HINGES 473.10 PEAK DISTRIBUTING PATCH PLUG/TIRE PASTE/WASH & WAX 297.45 PEPSI POP/WATER 792.22 PETTY CASH - PW/PARKS JUNE 2021 PETTY CASH- PW 155.05 PLUMB SUPPLY COMPANY RIDGE POINT TOILET REPAIR 884.74 RAY O'HERRON CO., INC. TRAVERSE CARRIER/PD ARMOR TAGS/NAME TAGS 257.37 RDG PLANNING & DESIGN SUGAR CREEK WATERSHED STUDY 7,528.96 REGAL UNDERGROUND CONSTRUCTION, INC. DIRECTIONAL BORE 450.00 REIMAN GARDENS ADVENTURE PASS FOR PATRON CHECKOUT 250.00 RJ LAWN SERVICE INC GPP MEDIANS 15,400.28 SANDRY FIRE SUPPLY LLC GLOBE GXTREME COAT, AND GLOBE PANT SYSTEM 21,359.37 SARAH BARDIN RAIN BARREL REBATE 50.00 SARAH SCHULTZ FURNACE REBATE 75.00 SCHNEIDER GRAPHICS, INC. FORD EXPLORER GRAPHICS WITH REMOVAL 1,821.91 SCHOLASTIC, INC SRP BOOK PRIZES 1,375.00 SIGNARAMA URBANDALE TRAINING SIGNS 149.00 SIMMERING-CORY INC ONLINE CODE SETUP AND WEB HOSTING 1,495.00 SNYDER & ASSOCIATES INC TRAFFIC SIGNAL ENHANCEMENTS PROJECT 8,261.00 STAPLES BUSINESS CREDIT TOILET PAPER, PAPER TOWELS, GARRBAGE LINERS, HDP 2,853.89 STAR EQUIPMENT LTD 20X125X1F920C/20 IN X 125 CUR 832.00 STEVEN AINGER RAIN BARREL REBATE 50.00 STIVERS FORD BRAKE BOOSTER 859.08 STRATEGIC INSIGHTS INC FY22 PLAN-IT LICENSE 750.00 STUDIO BEA DANCE SUMMER SESSION 1- 6 WEEKS- MAY/JUNE 537.60 SUNFLOWER FINE ART LLC. ART SUMMER CAMPS- JUNE 7TH-11TH 924.00 TAMMY NIEMAN RENTAL REFUND 45.00 TD & I CABLE MAINTENANCE INC PAY EST #2 - WARRION LN JOINT TRENCH 5,955.31 TEAM SERVICES INC NW 10TH ST IMPROVEMENTS 7,936.52 TERESA ELLIOTT FURNACE REBATE 75.00 THE HOME DEPOT PRO HAND DRYER/TOWELS/TOILET PAPER 767.37 THE LIBRARY CORPORATION EBOOK OVERDRIVE RENEWAL 1,061.00 THOMSON REUTERS - WEST WEST INFORMATION CHARGES 248.09 TITLEIST GOLF GLOVES 422.50 TYLER TECHNOLOGIES INC ENERGOV PERMITTING & LAND MANAGEMENT SUITE 542.42 UMB BANK NA 18C FEES 4,400.00 UNIVERSAL PRINTING SERVICES CHECKS 1,850.22 UNMANNED VEHICLE TECHNOLOGIES LLC DJI MAVIC 2 DRONE 2,605.00 US CELLULAR JUNE 2021 STATEMENT 675.68 US POSTAL SERVICE JUNE 2021 REGULAR BILLS 3,174.00 UTILITY SAFETY AND DESIGN INC. C-1-36 MUELLER TAPPING MACHINE/WARRIOR LN LINES 11,308.86 VALLEY ENVIRONMENTAL SERVICES LLC OIL DISPOSAL 84.00 VAN METER INDUSTRIAL INC METERS 1,016.26 VAN-WALL EQUIPMENT INC MOWER REPAIRS 2,520.35 VERIZON WIRELESS JUNE 2021 STATEMENT 5,474.93 WASTE SOLUTIONS OF IA RESTROOM SANITATION- SUGAR CREEK 190.00 7 WASTEWATER RECLAMATION AUTHORITY CONTRACT HAULERS FEB 2021 117.98 WAUKEE AREA CHRISTIAN SERVICES FUNDING REQUEST 20-21 10,000.00 WAUKEE COMMUNITY SCHOOL DISTRICT - FUEL MAY 2021 STATEMENT- PD 13,043.83 WAUKEE HARDWARE & VARIETY MAY 2021 STATEMENT- PUBLIC WORKS 161.74 WAUKEE POWER EQUIPMENT LAZER Z DIESEL EXMARK MOWER - PARKS 36,534.82 WD DESIGNS PARKS SAFETY SHIRTS 376.83 WEST DES MOINES WATER WORKS JULY 2021 WATER TOWER RENT 838.35 WORLD BOOK, INC EARLY LEARNING LIBRARY/E-BOOK SUITE/REFERENCE PKG 1,848.00 *TOTAL* $1,253,800.12 B. Consideration of approval of City Council Minutes of 06/21/2021 Regular Meeting, 06/28/2021 Special Meeting C. Consideration of approval of renewal of 12-month Class B Beer Permit with Outdoor Service and Sunday Sales privileges for FMWAUK, LLC, d/b/a Pancheros Mexican Grill [757 E. Hickman Road] D. Consideration of approval of receipt and file of purchase of 96 inch Lazer Z Diesel ExMark Mower from Waukee Power Equipment of Waukee, IA, in the amount of $34,799.00 [Waukee Parks & Recreation Department] E. Consideration of approval of a resolution approving renewal with Iowa Communities Assurance Pool (ICAP) for 07/01/2021 – 06/30/2022 Property, Auto, Professional and Liability Insurance (Resolution #2021-294) F. Consideration of approval of a resolution approving agreement to procure components and implement upgrades for the current access control system at the Public Works facility (Resolution #2021-295) G. Consideration of approval of a resolution approving Professional Service Agreement with OPN Architects [Security Assessment and Concept Solutions for Waukee City Hall] (Resolution #2021-296) H. Consideration of approval of a resolution approving Agreement between City of Waukee, Iowa; Kathleen Maria Leonard; Karen A. Onken (Resolution #2021-297) I. Consideration of approval of a resolution approving Memorandum of Understanding and Agreement, LP Moon Pumping Station, Addition of 4th Pump to Clive-Waukee-West Des Moines Side of Station (Resolution #2021-298) J. Consideration of approval of a resolution approving Relocation of Overhead Facilities to Underground Electrical Facilities Proposal from MidAmerican Energy Company [Ashworth Road and Ute Avenue, WMIS #2866757] (Resolution #2021-299) K. Consideration of approval of a resolution awarding quote [Gas Regulator Station Rebuild] (Resolution #2021-300) L. Consideration of approval of a resolution accepting public improvements [Centennial Crossing Plat 1] (Resolution #2021-301) M. Consideration of approval of a resolution accepting public improvements [SE Kettlestone Boulevard Improvements, Ashworth West Plat 1 Public Improvements] (Resolution #2021-302) N. Consideration of approval of a resolution approving contract and bond [Douglas Parkway Extension Project] (Resolution #2021-303) O. Consideration of approval of a resolution approving contract and bond [2021 Well Rehabilitation Phase 2 Project] (Resolution #2021-304) P. Consideration of approval of a resolution approving contract and bond [Meredith Drive/Warrior Lane HMA Overlay Project] (Resolution #2021-305) Q. Consideration of approval of a resolution approving contract and bond [2021 University Avenue Pavement Patching Project] (Resolution #2021-306) R. Consideration of approval of a resolution correcting scrivener’s error related to Payment Estimate No. 2 to J&K Contracting, LLC, for the Southwest Area Trunk Sewer Extension Phase 2 Project, correcting the payment amount to $92,348.40 (Resolution #2021-307) S. Consideration of approval of Change Order No. 1 to Concrete Technologies, Inc., for the Warrior Lane Improvements Phase 1 Project, increasing the contract in the amount of $9,900.00 T. Consideration of approval of Change Order No. 7 to Elder Corporation for the Waukee Public Library Stormwater Improvement Project increasing the contract in the amount of $6,800.00 U. Consideration of approval of Payment Estimate No. 9 to Elder Corporation for the Waukee Public Library Stormwater Improvement Project in the amount of $126,998.33 V. Consideration of approval of Payment Estimate No. 2 to TD&I Cable Maintenance, Inc., for the Warrior Lane Joint Utility Trench Project in the amount of $5,955.31 W. Consideration of approval of a resolution ordering construction of the 10-inch Gas Distribution Main 2021, Meredith/NW 10th Street Project and fixing a date for hearing thereon and taking bids therefor (Resolution #2021-308) 8 X. Consideration of approval of a motion setting August 2, 2021, as the date of public hearing on an ordinance to amend Chapter 169, Zoning Ordinance, City of Waukee, Iowa, by rezoning certain property from A-1 [Agricultural District] to R-2 [One and Two Family Residential District] (Fox Valley Phase 2) Y. Consideration of approval of a motion setting August 2, 2021, as the date of public hearing on an ordinance to amend Chapter 169, Zoning Ordinance, City of Waukee, Iowa, by rezoning certain property from K-OF [Kettlestone Retail Office District] to R-4 [Row Dwelling and Townhome Dwelling District]/PD-1 [Planned Development Overlay District] (Vintage Estates of Waukee) Z. Consideration of approval of a motion setting August 2, 2021, as the date of public hearing on an ordinance to amend Chapter 169, Zoning Ordinance, City of Waukee, Iowa, by rezoning certain property from K-RC [Kettlestone Retail Community District] to K-RR [Kettlestone Retail Regional District]/ PD-1 [Planned Development Overlay District] (KeeTown Loop) AA. Consideration of approval of a motion setting August 16, 2021, as the date of public hearing on consideration of an annexation moratorium agreement between the City of Waukee, Iowa, and the City of West Des Moines, Iowa BB. Consideration of approval of a resolution approving various Agreements Concerning Construction of Fence (Resolution #2021-309) 2) Ordinance: Consideration of approval of an ordinance to amend Code of Ordinances of the City of Waukee, Iowa by amending Chapter 52, Noise Control, by repealing Section 52.06, Noise Permit for Sound Equipment [introduction; first, second, third (final) readings] – Council Member Crone introduced the ordinance, moved to approve the first reading in title only, waive the second and third readings, and place the ordinance on final passage; seconded by Council Member Lyon. City Clerk Schuett noted that the recent adoption of the entire Code of Ordinances included provisions for noise permits in Chapter 52 when those provisions had been repealed by council some years ago. The proposed amendment would correct that error. Results of vote: Ayes: Bergman Pierce, Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0. (Ordinance #2994) 3) Ordinance: Consideration of approval of an ordinance to amend Chapter 169, Zoning Ordinance, City of Waukee, Iowa, by rezoning certain property from A-1 to R-2, R-3, R- 4 and C-1, a parcel to be known as Waukee Crossing 2 [second reading] – Council Member Lyon moved to approve the second reading of the ordinance in title only; seconded by Council Member Sinclair. Results of vote: Ayes: Bergman Pierce, Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0. 4) Ordinance: Consideration of approval of an ordinance to amend Chapter 169, Zoning Ordinance, City of Waukee, Iowa, by rezoning certain property from K-OF/PD-1 to K- MF Stacked High/PD-1, a parcel to be known as Kettlestone Apartments [second reading] – Council Member Sinclair moved to approve the second reading of the ordinance in title only; seconded by Council Member Lyon. Results of vote: Ayes: Bergman Pierce, Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0. 5) Ordinance: Consideration of approval of an ordinance to amend Chapter 169, Zoning Ordinance, City of Waukee, Iowa, by rezoning certain property from A-1 and COS to R- 2, R-3, R-4 and C-1, a parcel to be known as Parkside [third (final) reading] – Council Member Crone moved to approve the third reading of the ordinance in title only and place it on final passage; seconded by Council Member Sinclair. Results of vote: Ayes: Bergman Pierce, Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0. (Ordinance #2995) 6) Ordinance: Consideration of approval of an ordinance to amend Chapter 169, Zoning Ordinance, City of Waukee, Iowa, by rezoning certain property from A-1 and COS to R- 3/PD-1 and R-4/PD-1, a parcel to be known as The Courtyards at Parkside [third (final) reading] – Council Member Sinclair moved to approve the third reading of the ordinance in title only and place it on final passage; seconded by Council Member Crone. Results of vote: Ayes: Bergman Pierce, Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0. (Ordinance #2996) 7) Resolution: Consideration of approval of a resolution approving final plat for Hertz Farm Plat 1 – Council Member Crone moved to approve the resolution; seconded by Council Member Sinclair. Planning Coordinator Kass reviewed the plat for one large outlot with no public improvements proposed at this time. Results of vote: Ayes: Bergman Pierce, 9 Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0. (Resolution #2021- 310) 8) Resolution: Consideration of approval of a resolution approving final plat for Ashworth West Plat 1 – Council Member Sinclair moved to approve the resolution; seconded by Council Member Crone. Planning Coordinator Kass reviewed the final plat for commercial development. Results of vote: Ayes: Bergman Pierce, Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0. (Resolution #2021-311) 9) Resolution: Consideration of approval of a resolution approving site plan for Lot 21 of James Pointe Plat 1 [1600 NW Gettysburg Lane] – Council Member Lyon moved to approve the resolution; seconded by Council Member Sinclair. Planning Coordinator Kass reviewed the office and warehouse space site plan, including exterior building elevations. Results of vote: Ayes: Bergman Pierce, Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0. (Resolution #2021-312) (K) Reports – Report made by Council Member Bottenberg. (L) Closed Session: Pursuant to Code of Iowa §21.5(1)(c) to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation – Council Member Crone moved to close the regular session and enter closed session pursuant to Code of Iowa §21.5(1)(c);seconded by Council Member Bottenberg. Results of vote: Ayes: Bergman Pierce, Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0. Mayor Clarke stated that the electronic meeting would be muted while the council was in closed session. Council entered closed session at 5:59 p.m. CLOSED SESSION The electronic meeting was unmuted and council entered regular session at 6:42 p.m. Council Member Bottenberg moved to adjourn; seconded by Council Member Sinclair. Ayes: All. Nays: None. Motion carried 5 – 0. Meeting Adjourned at 6:44 p.m. ____________________________________ Courtney Clarke, Mayor Attest: ________________________________________ Rebecca D. Schuett, City Clerk 1 WAUKEE CITY COUNCIL MINUTES WORK SESSION MEETING July 7, 2021 The work session meeting of the Waukee City Council was called to order by Mayor Clarke at 5:30 p.m. at Waukee City Hall, 230 W. Hickman Rd. The following members were present: Mayor Courtney Clarke; Council Members Anna Bergman Pierce, R. Charles Bottenberg, Chris Crone, Larry R. Lyon, Ben Sinclair. Absent: None. Also in attendance: City Administrator Tim Moerman, Assistant City Administrator Brad Deets, Lyle Sumek with Lyle Sumek Associates, Inc. (participating electronically). Work Session: Goal setting and strategic planning for FY2022, final session – Mr. Sumek lead the council through the final selection of top and high priority goals for FY2022. Meeting Adjourned at 7:35 p.m. ____________________________________ Courtney Clarke, Mayor Attest: ________________________________________ Rebecca D. Schuett, City Clerk 1 WAUKEE CITY COUNCIL MINUTES SPECIAL MEETING July 12, 2021 A. Call to Order – The special meeting of the Waukee City Council was called to order by Mayor Clarke at 5:30 p.m. at Waukee City Hall, 230 W. Hickman Rd. B. Roll Call – The following members were present: Mayor Courtney Clarke; Council Members R. Charles Bottenberg, Chris Crone, Larry R. Lyon, Ben Sinclair. Absent: Council Member Anna Bergman Pierce. (Council Member Bergman Pierce began electronic participation at 5:32 p.m.) Also in attendance: City Administrator Tim Moerman, Assistant City Administrator Brad Deets, Finance Director Linda Burkhart, Public Works Director/City Engineer Rudy Koester, Economic Development Coordinator Jennifer Brown, Parks & Recreation Director Matt Jermier, Human Resources Director Michelle Lindsay, IT Director Son Le, Fire Chief Clint Robinson, Police Lt. Jeremy Long, City Clerk Rebecca D. Schuett. C. Agenda Approval – Council Member Crone moved to approve the agenda; seconded by Council Member Lyon. Results of vote: Ayes: Bottenberg, Crone, Lyon, Sinclair. Nays: None. Absent: Bergman Pierce. Motion carried 4 – 0 – 1. (Council Member Bergman Pierce began electronic participation at 5:32 p.m.) D. Action Items: 1) Resolution: Consideration of approval of a resolution approving and adopting recommendation of engineer related to notice of default to Priority Excavating, LLC, of default under that certain contract for work on the project known as the Little Walnut Creek North Trunk Sewer Phase 1 and Water Main Extensions and for other action as provided under the contract and SUDAS – Council Member Bottenberg moved to approve the resolution; seconded by Council Member Lyon. Results of vote: Ayes: Bergman Pierce, Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0. (Resolution #2021-313) E. Work Session: 1) FY2020-2021 Strategic Plan: Sugar Creek Stormwater Management Plan – Greg Pierce with RDG Planning & Design (participating electronically) reviewed the study area, watershed assessment, stream assessment, stormwater management, buffers and Civic Campus area options. 2) Waukee Marching Band recognition – Parks & Recreation Director Jermier reviewed options for banner locations and costs. 3) Continuity of Operations Plan (COOP) – Fire Chief Robinson highlighted certain aspects of the plan. 4) Broderick Pond Reconstruction Project, Douglas Pkwy. Bridge and Recreation Trail Underpass: Engineering Services Amendment – Public Works Director/City Engineer Koester reviewed elements of the proposed amendment, including the construction schedule. 5) Warrior Lane traffic update – Public Works Director/City Engineer Koester stated that a traffic study and analysis concludes that the north/south stop at the intersection of Warrior Ln./Windfield Pkwy. will no longer be warranted after completion of the Warrior Lane Improvements Phase 1 Project. After much discussion, council directed staff to install a pedestrian-activated crossing light at the intersection in addition to removing the north/south stop requirement. 6) Road and infrastructure project updates – Public Works Director/City Engineer Koester provided an update on various projects under construction. 7) Centennial Crossing utility box wrapping – Assistant City Administrator Deets presented a concept for a decorative wrapping around a Centennial Crossing utility box; the wrapping would be paid for and installed by Centennial Crossing. 8) Swimming pool fencing requirements – Assistant City Administrator Deets referenced a request made by a resident during the July 6 Open Forum, asking that the City code be amended to allow for exemptions to the pool fencing requirement if a powered pool cover is installed. Mr. Deets reviewed the current City ordinance, as well as those of other metro-area communities. The council directed staff to research the matter further. 2 9) Downtown Triangle development proposal – Assistant City Administrator Deets reviewed current incentive programs for major renovations and façade improvements in the Downtown Triangle district. City staff propose additional incentives for new construction or existing structure improvements. 10) New Pioneer Gun Club – Council Member Bottenberg stated that he receives many regular complaints from residents about the noise from the gun club and asked what measures might be taken to dampen the sound. After some discussion, City staff offered to meet with the gun club owners about the matter. 11) Fireworks use – Mayor Clarke stated that she did not want to ban fireworks use in Waukee, but wondered if the City had the authority to limit the size of fireworks and the use of fireworks during drought conditions. Council Member Bottenberg replied that he was also concerned with fireworks during a drought, adding that he was more concerned with people setting off fireworks on streets, trails and public property. Council Member Bergman Pierce stated that she supported banning fireworks use at this time, noting that many people are fearful for property, pets and safety. Council Member Sinclair also stated that he supported a ban, but was in favor of exploring other restrictions. City staff will look at statistics in those cities that have banned fireworks use. F. Council Liaison Reports – Reports made by Mayor Clarke; Council Members Crone, Sinclair. G. Comments Council Member Bottenberg moved to adjourn; seconded by Council Member Lyon. Ayes: All. Nays: None. Motion carried 5 – 0. Meeting Adjourned at 7:58 p.m. ____________________________________ Courtney Clarke, Mayor Attest: ________________________________________ Rebecca D. Schuett, City Clerk