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Home My WebLink About2021-07-19-I01zAA LWC North Trunk Sewer Extension Phase 1 Completion_Set PHAGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: July 19, 2021 AGENDA ITEM:Consideration of approval of a resolution ordering construction of the Little Walnut Creek North Trunk Sewer Extension - Phase 1 Completion project and fixing a date for hearing thereon and taking bids therefor FORMAT:Resolution SYNOPSIS INCLUDING PRO & CON: The project consists of the construction of Little Walnut Creek North Trunk Sewer Extension – Phase 1 Completion including labor, materials and equipment necessary for approximately 3,100 linear feet of 24-inch diameter sanitary sewer in open cut and installed within existing casing pipe, 90 linear feet of 24-inch diameter sanitary sewer augured in steel casing, manholes, excavation and backfill, surface restoration and miscellaneous associated work, including cleanup. The Little Walnut Creek North Trunk Sewer Extension – Phase 1 Completion will be located along Warrior Lane, south of Meredith Drive and north of Little Walnut Creek. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: Approve the Resolution ATTACHMENTS: I. Notice of Public Hearing II. Resolution PREPARED BY:Beth Richardson REVIEWED BY:Rudy Koester RK PUBLIC NOTICE INFORMATION – NAME OF PUBLICATION: DATE OF PUBLICATION: I1AA RESOLUTION 2021- RESOLUTION ORDERING CONSTRUCTION OF THE LITTLE WALNUT CREEK NORTH TRUNK SEWER EXTENSION - PHASE 1 COMPLETION, AND FIXING A DATE FOR HEARING THEREON AND TAKING OF BIDS THEREFOR WHEREAS, on July 12, 2021, the City Council approved and adopted the recommendation of the Engineer for the Walnut Creek North Trunk Sewer Extension Phase 1 project to place the contractor for said project, Priority Excavating, LLC and its Surety, United Fire and Casualty Company, on notice that Priority Excavating, LLC is in default of the Contract dated January 18, 2021; and WHEREAS, the City provided a Notice of Default to the Contractor and Surety on July 13, 2021, providing seven (7) days for cure of default, up to and including July 20, 2021; and WHEREAS, in the event said default as set forth in the City’s Notice is not cured by July 20, 2021, the City Council deems it advisable and necessary for the City to complete the construction of certain public improvements described in general as the Little Walnut Creek North Trunk Sewer Extension - Phase 1 Completion; and WHEREAS, the City has caused to be prepared plans, specifications and form of contract, together with estimate of cost, which are now on file in the office of the City Clerk for public inspection, for the construction of the public improvements; and WHEREAS, the plans, specifications and form of contract are deemed suitable for the making of the public improvements; and WHEREAS, before the plans, specifications, form of contract and estimate of cost may be adopted, and a contract for the construction of the public improvements is entered into, it is necessary, pursuant to Chapter 26, Code of Iowa, to hold a public hearing and to advertise for bids: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WAUKEE, STATE OF IOWA: Section 1.That if the events of default set forth in the July 12, 2021 Resolution and July 13, 2021 Notice of Default are not cured by July 20, 2021, it is hereby determined that it is necessary and advisable to construct certain public improvements described in general as the Little Walnut Creek North Trunk Sewer Extension - Phase 1 Completion, in the manner set forth in the plans and specifications and form of contract, above referred to, the cost thereof to be paid in accordance with the provisions as set out in the posted Notice to Bidders and published Notice of Public Hearing; the public improvements being more generally described as follows: Construct Little Walnut Creek North Trunk Sewer Extension – Phase 1 Completion including all labor, materials and equipment necessary for approximately 3,100 linear feet of 24-inch diameter sanitary sewer in open cut and installed within existing casing pipe, 90 linear feet of 24-inch diameter sanitary sewer augured in steel casing, manholes, excavation and backfill, surface restoration and miscellaneous associated work, including cleanup. Section 2.That the amount of the bid security to accompany each bid shall be in an amount which shall conform to the provisions of the notice to bidders approved as a part of the specifications. BE IT FURTHER RESOLVED, that the City Clerk be and is hereby directed to post a notice to bidders once in a relevant contractor plan room service with statewide circulation and a relevant construction lead generating service with statewide circulation and on an internet site sponsored by either the City or a statewide association that represents the City. Posting shall be not less than thirteen clear days nor more than forty-five days prior to August 4, 2021, which is hereby fixed as the date for receiving bids. The bids are to be filed prior to 2:00 P.M., on such date. The City Council hereby delegates to the City Administrator or his designee the duty of receiving, opening and tabulating bids for construction of the Project. Bids shall be received and opened as provided in the public notice and the results of the bids shall be considered at the meeting of this Council on August 9, 2021, at 5:30 P.M. BE IT FURTHER RESOLVED, that the City Clerk be and is hereby directed to publish notice of hearing once in a legal newspaper, printed wholly in the English language, published at least once weekly and having general circulation in this City. Publication shall be not less than four clear days nor more than twenty days prior to the date hereinafter fixed as the date for a public hearing on the plans, specifications, form of contract and estimate of costs for the project, the hearing to be at 5:30 P.M. on August 9, 2021. PASSED AND APPROVED this 19th day of July, 2021. Mayor ATTEST: City Clerk NPH-1 275331R NOTICE OF PUBLIC HEARING NOTICE OF PUBLIC HEARING ON PLANS AND SPECIFICATIONS, PROPOSED FORM OF CONTRACT AND ESTIMATE OF COST FOR CONSTRUCTION OF THE LITTLE WALNUT CREEK NORTH TRUNK SEWER EXTENSION – PHASE 1 COMPLETION FOR THE CITY OF WAUKEE, IOWA. At 5:30 P.M. on the 9th day of August, 2021, the City Council of said City will hold a hearing and said Council proposes to adopt plans, specifications, form of contract and estimate of cost and, at the time, date and place specified above, or at such time, date and place as then may be fixed, to act upon proposals and enter into a contract for the construction of the following improvements: LITTLE WALNUT CREEK NORTH TRUNK SEWER EXTENSION – PHASE 1 COMPLETION Construct Little Walnut Creek North Trunk Sewer Extension – Phase 1 Completion including all labor, materials and equipment necessary for approximately 3,100 linear feet of 24-inch diameter sanitary sewer in open cut and installed within existing casing pipe, 90 linear feet of 24-inch diameter sanitary sewer augured in steel casing, manholes, excavation and backfill, surface restoration and miscellaneous associated work, including cleanup. The Little Walnut Creek North Trunk Sewer Extension – Phase 1 Completion will be located along Warrior Lane, south of Meredith Drive and north of NE Badger Lane, in Waukee, Iowa. At said hearing, the City Council will consider the plans, specifications, proposed form of contract, and estimated total cost for the project, the same now being on file in the office of the City Clerk, reference to which is made for a more detailed and complete description of the proposed improvements, and at said time and place the said Council will also receive and consider any objections to said plans, specifications, estimate of cost and form of contract made by any interested party. Due to public health concerns and guidance, in accordance with Iowa Code Sections 21.4(1)(b) and 21.8, this meeting of the Waukee City Council will be conducted with two different options for public participation: 1) Members of the public wishing to attend in person may do so in the Council Chambers at Waukee City Hall. 2) Members of the public wishing to participate electronically may do so via Zoom at the following link or phone numbers: https://zoom.us/j/352651371 Meeting ID: 352-651-371 Or by phone: +1 646-558-8656 or +1 312-626-6799 or NPH-2 275331R +1 301-715-8592 In-person meetings are subject to change under certain circumstances, including but not limited to higher than average participation or changes in health guidelines. If the meeting shall be held electronically only, notice shall be posted to the City website (Waukee.org) and City social media. Questions regarding meeting format may also be directed to the City Clerk’s office at 515-978-7904. All persons wishing to observe or participate in this meeting may do so via Zoom or telephone. Please contact the City Clerk’s office at 978-7904 or bschuett@waukee.org if you have questions or electronic accessibility issues. This notice is given by order of the Council of the City of Waukee, Iowa. CITY OF WAUKEE, IOWA Courtney Clarke, Mayor ATTEST: Rebecca D. Schuett, City Clerk