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Home My WebLink About2021-07-19-I04 Broderick Pond Reconstruction_Professional Services Agreement Amendment 1AGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: July 19, 2021 AGENDA ITEM:Consideration of approval of a resolution approving Professional Consulting Services Amendment No. 1 with Calhoun-Burns and Associates, Inc. [Broderick Pond Reconstruction Project, Douglas Parkway Bridge and Recreation Trail Underpass] FORMAT:Resolution SYNOPSIS INCLUDING PRO & CON: Amendment No. 1 includes additional permitting, preliminary and final design and bid phase services for the Broderick Pond Reconstruction, Douglas Parkway Bridge over Tributary to Little Walnut Creek and Recreation Trail Underpass of Douglas Parkway. The Scope of Services provided in Attachment A lists a comprehensive list of phases and tasks to bring this project from permitting through a local bid letting, including those performed by Calhoun-Burns and Associates subconsultants. All provisions of the original Agreement remain in effect except as modified by this Amendment No. 1. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: Contract amendment 1 will be for amount not to exceed $157,570.00. This will bring the total proposed contract amount not to exceed $201,670.00. COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: Approve the Resolution. ATTACHMENTS: I. Resolution II. Agreement for Professional Consulting Services PREPARED BY: Beth Richardson REVIEWED BY: Rudy Koester RK PUBLIC NOTICE INFORMATION – NAME OF PUBLICATION: DATE OF PUBLICATION: I4 THE CITY OF WAUKEE, IOWA RESOLUTION 2021- APPROVING AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES AMENDMENT NO. 1 WITH CALHOUN-BURNS AND ASSOCIATES, INC. [BRODERICK POND RECONSTRUCTION PROJECT, DOUGLAS PARKWAY BRIDGE AND RECREATION TRAIL] IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA WHEREAS, the City of Waukee, Dallas County, State of Iowa, is a duly organized Municipal Organization; AND, WHEREAS, the City desires to retain the consultant services of Calhoun-Burns and Associates, Inc. for the Broderick Pond Reconstruction Project, Douglas Parkway Bridge and Recreation Trail Project; AND, WHEREAS, the original Agreement for Professional Consulting Services with Calhoun-Burns and Associates, Inc. was approved on October 5, 2020 (RES 2020-371); AND, WHEREAS, Amendment No. 1 includes additional permitting, design and bid phase services; NOW THEREFORE BE IT RESOLVED by the City Council of the City of Waukee that the Agreement for Professional Consulting Services Amendment No. 1 between Calhoun-Burns and Associates, Inc. and the City of Waukee, Iowa [Broderick Pond Reconstruction Project, Douglas Parkway Bridge and Recreation Trail] is hereby approved. Passed by the City Council of the City of Waukee, Iowa, and approved the 19th day of July, 2021. ____________________________ Courtney Clarke, Mayor Attest: ___________________________________ Rebecca D. Schuett, City Clerk RESULTS OF VOTE: AYE NAY ABSENT ABSTAIN Anna Bergman Pierce R. Charles Bottenberg Chris Crone Larry R. Lyon Ben Sinclair A1 BRODERICK POND RECONSTRUCTION DOUGLAS PARKWAY BRIDGE OVER TRIBUTARY TO LITTLE WALNUT CREEK RECREATION TRAIL UNDERPASS OF DOUGLAS PARKWAY AMENDMENT NO. 1 ATTACHMENT A SCOPE OF SERVICES A. PHASE I – ADDITIONAL BRODERICK POND SERVICES 1. Ongoing Administrative Services (CB&A, V&K). a. Continue to coordinate area improvements with CITY and Developer’s Engineer (Civil Design Advantage – CDA). b. Continue to coordinate subconsultant services with Emmons & Oliver Resources, Inc. (EOR), and Allender Butzke Engineers Inc. (ABE). c. Provide typical administrative services with CITY and subconsultants. 2. Additional Permitting Services (CB&A, V&K, EOR). a. Complete and submit an Alternatives Analysis as part of an Individual Section 404 Permit for all proposed site improvements required by the U.S. Army Corps of Engineers (USACOE). b. Complete and submit a Joint Application Form for the USACOE and Iowa Department of Natural Resources (IDNR). c. Complete and submit a Prefiling Meeting Request to the IDNR. d. Complete and submit a Section 401 Water Quality Certification Request to the IDNR. e. Continued coordination with the USACOE and IDNR. B. PHASE II – PRELIMINARY DESIGN PHASE SERVICES 1. Ongoing Administrative Services (CB&A, V&K). a. Continue to coordinate area improvements with CITY and Developer’s Engineer (Civil Design Advantage – CDA). b. Provide typical administrative services with CITY and subconsultants. 2. Broderick Pond and Tributary Area Hydrologic and Hydraulic Analysis (V&K). a. Regional Detention Analysis. b. Size Douglas Parkway Drainage Structure. c. Size Pond Detention Storage. d. Size Pond Inlet Structure. e. Size Pond Outlet Structure. A2 3. Broderick Pond Drain, Dredge, and Disposal (V&K). a. Determine Drainage Procedures. b. Determine Dredge Quantities. c. Determine Haul Route. d. Determine Waste Site and Spreading Requirements. 4. Douglas Parkway Extension (V&K). a. Establish Typical Section. b. Establish Alignment. c. Establish Profile Grade Line. d. Determine Embankment Quantities. e. Determine Borrow Site. 5. Douglas Parkway Drainage Structure (CB&A). a. Prepare Type, Size and Location (T,S & L) Plan of Drainage Structure. b. Determine Rock Bedding Area and Thickness (Per ABE Recommendations). 6. Recreation Trail (V&K). a. Establish Typical Section. b. Establish Alignment. c. Establish Profile Grade Line. d. Determine Embankment Quantities. 7. Douglas Parkway Underpass (CB&A). a. Prepare Type, Size and Location (T,S & L) Plan of Underpass Structure. C. PHASE III – FINAL DESIGN PHASE SERVICES 1. Ongoing Administrative Services (CB&A, V&K). a. Continue to coordinate area improvements with CITY and Developer’s Engineer (Civil Design Advantage – CDA). b. Provide typical administrative services with CITY and subconsultants. 2. Broderick Pond Reconstruction; Plans and Specifications (V&K). a. Drain, Dredge and Disposal. b. Earthen Dam. c. Inlet Structure. d. Outlet Structure. e. Shore Lining. 3. Douglas Parkway Extension; Plans and Specifications (V&K). a. Earthen Embankment. b. Joint Utility Trench. A3 4. Douglas Parkway Drainage Structure; Plans and Specifications (CB&A). a. Iowa DOT Standard Twin Reinforced Concrete Box Culvert (Cast-In-Place). b. Incorporate Boring Logs from ABE. c. Iowa DOT Standard Construction Specifications. d. Opinion of Probable Construction Cost. 5. Recreation Trail; Plans and Specifications (V&K). a. Earthen Embankment. b. Drainage Structures. 6. Douglas Parkway Underpass; Plans and Specifications (CB&A). a. Iowa DOT Standard Reinforced Concrete Box Culvert (Cast-In-Place). b. Parapet and Wingwall Fence (City Provided Detail). c. Lighting Conduit and Fixtures (City Provided Detail). d. Iowa DOT Standard Construction Specifications. e. Opinion of Probable Construction Cost. 7. Site Erosion Control, Seeding and Restoration (V&K). a. Assist City with Notice of Intent for NPDES Permit. 8. Comprehensive Plans, Specifications, and Estimate for Local Letting (V&K). D. PHASE IV - BID PHASE SERVICES 1. Ongoing Administrative Services (CB&A, V&K). a. Continue to coordinate area improvements with CITY and Developer’s Engineer (Civil Design Advantage – CDA). b. Provide typical administrative services with CITY and subconsultants. 2. Prepare Bid Documents for Local Letting (V&K). 3. Answer Prospective Bidder Questions (CB&A, V&K). 4. Attend Bid Opening (V&K). 5. Evaluate and Tabulate Bids Received (V&K). 6. Recommend Award (CB&A, V&K). E. CITY shall do the following in a timely manner, so as to not delay the services of the CONSULTANT: 1. Continue to provide updated submittals of development plans from CDA. 2. Continue to provide copies of all correspondence from review agencies for inclusion in the project file maintained by the CONSULTANT. A4 3. Continue to provide timely reviews and comments of each submittal made by the CONSULTANT. 4. Negotiate and obtain any permission and/or permanent easement and/or temporary construction easement to access the Broderick property, and other nearby properties, for the purpose of site survey; draining, dredging, and disposal of pond sediment. 5. Assist in the coordination with any private utility companies that may be affected by the project. 6. Conduct a Public Information meeting for the project, if desired. 7.Provide any applications, public notices, and fees required by the IDNR related to a National Pollution Discharge Elimination System (NPDES) permit obtained for the project prior to construction. B1 BRODERICK POND RECONSTRUCTION DOUGLAS PARKWAY BRIDGE OVER TRIBUTARY TO LITTLE WALNUT CREEK RECREATION TRAIL UNDERPASS OF DOUGLAS PARKWAY AMENDMENT NO. 1 ATTACHMENT B FEE ESTIMATE A. PHASE I – ADDITIONAL BRODERICK POND SERVICES 1. Ongoing Administrative Services. a. CB&A $ 1,600.00 b. V&K $ 2,700.00 Subtotal $ 4,300.00 2. Additional Permitting Services. a. CB&A $11,900.00 b. V&K $ 9,800.00 c. EOR $ 2,150.00 Subtotal $23,850.00 Phase I Total $28,150.00 B. PHASE II – PRELIMINARY DESIGN PHASE SERVICES 1. Ongoing Administrative Services. a. CB&A $ 2,950.00 b. V&K $ 3,200.00 Subtotal $ 6,150.00 2. Broderick Pond and Tributary Area Hydrologic and Hydraulic Analysis. a. V&K $ 9,700.00 Subtotal $ 9,700.00 3. Broderick Pond Drain, Dredge, and Disposal. a. V&K $ 4,600.00 Subtotal $ 4,600.00 4. Douglas Parkway Extension. a. V&K $ 6,500.00 Subtotal $ 6,500.00 5. Douglas Parkway Drainage Structure. a. CB&A $11,200.00 Subtotal $11,200.00 B2 6. Recreation Trail. a. V&K $ 7,700.00 Subtotal $ 7,700.00 7. Douglas Parkway Underpass. a. CB&A $10,350.00 Subtotal $10,350.00 Phase II Total $56,200.00 C. PHASE III – FINAL DESIGN PHASE SERVICES 1. Ongoing Administrative Services. a. CB&A $ 3,200.00 b. V&K $ 2,500.00 Subtotal $ 5,700.00 2. Broderick Pond Reconstruction; Plans and Specifications. a. V&K $13,500.00 Subtotal $13,500.00 3. Douglas Parkway Extension; Plans and Specifications. a. V&K $ 4,500.00 Subtotal $ 4,500.00 4. Douglas Parkway Drainage Structure; Plans and Specifications. a. CB&A $13,470.00 Subtotal $13,470.00 5. Recreation Trail; Plans and Specifications. a. V&K $ 3,500.00 Subtotal $ 3,500.00 6. Douglas Parkway Underpass; Plans and Specifications. a. CB&A $12,500.00 Subtotal $12,500.00 7. Site Erosion Control, Seeding, and Restoration. a. V&K $ 1,250.00 Subtotal $ 1,250.00 8. Comprehensive Plans, Specifications, and Estimate for Local Letting. a. V&K $ 2,000.00 Subtotal $ 2,000.00 Phase III Total $56,420.00 B3 D. PHASE IV - BID PHASE SERVICES 1. Ongoing Administrative Services. a. CB&A $ 2,100.00 b. V&K $ 1,800.00 Subtotal $ 3,900.00 2. Prepare Bid Documents for Local Letting. a. V&K $ 6,300.00 Subtotal $ 6,300.00 3. Answer Prospective Bidder Questions. a. CB&A $ 1,900.00 b. V&K $ 1,800.00 Subtotal $ 3,700.00 4. Attend Bid Opening. a. V&K $ 500.00 Subtotal $ 500.00 5. Evaluate and Tabulate Bids Received. a. V&K $ 1,100.00 Subtotal $ 1,100.00 6. Recommend Award. a. CB&A $ 600.00 b. V&K $ 700.00 Subtotal $ 1,300.00 Phase IV Total $16,800.00 TOTAL NOT-TO-EXCEED FEE WITHOUT FURTHER AUTHORIZATION $157,570.00 C1 BRODERICK POND RECONSTRUCTION DOUGLAS PARKWAY BRIDGE OVER TRIBUTARY TO LITTLE WALNUT CREEK RECREATION TRAIL UNDERPASS OF DOUGLAS PARKWAY AMENDMENT NO. 1 ATTACHMENT C PROJECT MILESTONE SCHEDULE MILESTONE DATE City Council Authorization of Amendment No. 1 July 19, 2021 Submit Preliminary (30%) Plans September 10, 2021 Submit Final (100%) Plans October 1, 2021 City Council Authorization and Advertisement October 4, 2021 Bid Opening October 22, 2021 City Council Consideration and Public Hearing November 1, 2021 City Council Approval of Construction Contract November 15, 2021 Interim Completion Date for Broderick Pond Drain, Dredge, and Disposal April 8, 2022 Final Completion Date for Project September 30, 2022