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Home My WebLink About2020-05-18-I08 Warrior Ln Improvements_Eng Agr Amendment 1CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: May 18, 2020 AGENDA ITEM:Consideration of approval of a resolution approving Amendment to Agreement (No. 1) with Shive-Hattery, Inc. [Warrior Lane Improvements Project] FORMAT:Resolution SYNOPSIS INCLUDING PRO & CON: The original agreement for professional design services was approved on January 7, 2019 in the amount of $657,000. Amendment No. 1 adds the below tasks to the original contract: Add the completion of plans and specifications for improvements to the Waukee Public Library including the SRF sponsored water quality improvements as a separate bid and construction package for the 2020 construction season. Add the conceptual planning of University Ave from LA Grant Parkway to Warrior Lane including coordination with adjacent development. Add Environmental Graphic Design for interpretive signage for the Waukee Public Library Stormwater project in coordination with the Iowa Department of Agriculture and Land Stewardship Urban Water Quality Initiative Grant. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: Staff recommends approval of Amendment to Agreement (No. 1) with Shive-Hattery, Inc. RECOMMENDATION: Approve the resolution. ATTACHMENTS: I. Amendment No. 1 to Professional Services Agreement between Shive-Hattery, Inc. and the City of Waukee PREPARED BY:Beth Richardson REVIEWED BY:Rudy Koester RK PUBLIC NOTICE INFORMATION – NAME OF PUBLICATION: DATE OF PUBLICATION: AGENDA ITEM: I8 THE CITY OF WAUKEE, IOWA RESOLUTION 2020- APPROVING AMENDMENT TO AGREEMENT (NO. 1) WITH SHIVE-HATTERY, INC. [S. WARRIOR LANE IMPROVEMENTS PROJECT] IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA WHEREAS, the City of Waukee, Dallas County, State of Iowa, is a duly organized Municipal Organization; AND, WHEREAS, on January 7, 2019, the Waukee City Council approved a Professional Services Agreement with Shive-Hattery, Inc., for planning and design services for the S. Warrior Lane Improvements Project (Resolution #19-016); AND, WHEREAS, Shive-Hattery, Inc., has submitted Amendment No. 1 to the agreement for additional services associated with the completion of plans and specifications for the Waukee Public Library Stormwater Improvements Project, conceptual planning of SE University Avenue from SE L.A. Grant Parkway west to S. Warrior Lane, and graphic design for interpretive signage for the Waukee Public Library Stormwater Improvements Project. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Waukee that the Agreement (No. 1) with Shive-Hattery, Inc. [S. Warrior Lane Improvements Project] is hereby approved. Passed by the City Council of the City of Waukee, Iowa, and approved the 18th day of May, 2020 ____________________________ Courtney Clarke, Mayor Attest: ___________________________________ Rebecca D. Schuett, City Clerk RESULTS OF VOTE: AYE NAY ABSENT ABSTAIN Anna Bergman R. Charles Bottenberg Chris Crone Larry R. Lyon Ben Sinclair Shive-Hattery, Inc. | 4125 Westown Pkwy | Suite 100 | West Des Moines, IA 50266 | 515.223.8104 | shive-hattery.com AAMMEENNDDMMEENNTT TTOO AAGGRREEEEMMEENNTT between SHIVE-HATTERY, INC. AND THE CLIENT PROJECT NAME: Warrior Lane Improvements CLIENT NAME: City of Waukee AMENDMENT NO.: 1 ORIGINAL AGREEMENT DATE: January 7th, 2019 AMENDMENT DATE: April 8th, 2020 City of Waukee, IA and Shive-Hattery, Inc. (S-H) agree to amend the Original Agreement as follows: PROJECT DESCRIPTION: The project description is added/deleted or revised as follows: Add the completion of plans and specifications for improvements to the Waukee Public Library including the SRF sponsored water quality improvements as a separate bid and construction package for the 2020 construction season. Add the conceptual planning of University Ave from LA Grant Parkway to Warrior Lane including coordination with adjacent development Add Environmental Graphic Design for interpretive signage for the Waukee Public Library Stormwater project in coordination with the Iowa Department of Agriculture and Land Stewardship Urban Water Quality Initiative Grant. SCOPE OF SERVICES: I. Basic Services of the consultant a. The Consultant shall prepare plans and specifications for the SRF sponsored project as a separate bid package from Phase 1 of Warrior Lane improvements. In addition to the SRF sponsored water quality improvements in the original agreement the improvements shall include replacement, reconfiguration, and expansion of the parking lot and sidewalk at the Public Library, new site lighting, and new sanitary connection in order to abandon the existing sanitary pump station at the library site. b. Conceptual planning of University Ave from LA Grant Pkwy to Warrior Lane to determine future infrastructure needs for University Ave and impacts to adjacent property planned for development as well as future impacts to Centennial Park by roadway construction. c. Right-of-way acquisition services to include acquiring temporary easements for phase 1 of the Warrior Lane project. The original agreement included real estate acquisition services for two parcels planned for right-of-way and permanent easements. Additional 1 appraisal by an appraiser shall be included for the Immanuel Lutheran Church parcel due to the magnitude of the impacts from the SRF sponsored project and the Warrior Lane Improvements. Page 2 of 3 Project 4185870 | Date – April 13, 2020 d. Design and plans for a joint utility trench with a public utility easement for utility companies to relocate their facilities into. The joint utility trench shall extend through both phase 1 and phase 2 (five-way intersection to University Ave). e. Environmental graphic design in coordination with City Staff and IDALS Urban Water Quality Initiative for interpretive signage for the Waukee Library Stormwater Project. II. Construction Phase Services – Public Library Improvements a. Construction Administration of the Public Library project as a separate bid package from Phase 1 of Warrior Lane shall be included. For budgeting purposes, it is assumed that construction will begin in the spring of 2020 and conclude in spring of 2021 lasting a total of 47 weeks of active construction excluding a winter shutdown period in the winter of 2020-2021. i. Conduct a Pre-Construction Meeting after the award of the construction contract for the Contractor, Subcontractors, Utility Companies and other interested parties. ii. Review Shop drawings, samples, and other data which the Contractor is required to submit. iii. Participate in weekly Construction meetings and provide documentation (meeting summaries) of the discussion and decisions reached in those meetings. iv. Provide visits to the site at intervals appropriate to the various stages of construction as the Consultant deems necessary in order to observe as an experienced and qualified design professional the progress and quality of the various aspects of the Contractor’s work v. Issue necessary interpretations and clarifications of the plans, and in connection therewith, prepare change orders as required. For budgeting purposes, 120 hours engineering has been included. vi. Prepare and assist in processing Pay Requests and Change orders. The consultant shall not be responsible for determining the amount/quantity of items constructed in the field vii. Prepare construction record drawings defining the actual location of improvements and fixtures showing those changes made during construction, based on the marked-up drawings and other data furnished by the contractor and the Resident Construction Observer. Field survey of the constructed storm and sanitary sewer for determining sewer pipe inverts and rim elevations is included, all other as constructed survey is not included. viii. Assist in documentation of construction of SRF eligible costs b. Construction observation services shall not be included. Page 3 of 3 Project 4185870 | Date – April 13, 2020 CONSULTANT/CLIENT RESPONSIBILITIES: NO CHANGE SCHEDULE: The schedule for the project is revised as follows: Public Library Improvements including SRF sponsored project shall be developed for construction to occur in the 2020 construction season. COMPENSATION: The compensation for the scope of services included in this amendment are as follows: Description Fee Type Fee Estimated Expenses Total Basic Services of the Consultant Hourly w/Max $96,000 Included $96,000 Construction Phase Services Hourly w/Max $68,500 Included $68,500 TOTAL $164,500 ADDITIONAL SERVICES: NO CHANGE AGREEMENT: This Amendment is subject to all other terms and conditions of the Original Agreement. Return one signed copy to S-H in the enclosed green envelope. ACKNOWLEDGEMENT OF APPROVAL AND OF AMENDMENT: SHIVE-HATTERY, INC. By: Title: Nathan Hardisty, Project Manager Date Accepted: Enc.: