HomeMy WebLinkAbout2020-06-01-J01K Public Works Radiant Heat Replacement_Consultant AgrCITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: June 1, 2020
AGENDA ITEM:Consideration of approval of a resolution approving Agreement for
Professional Consulting Services with Twin Rivers Engineering Consultants
[Waukee Public Works Radiant Heat Replacement]
FORMAT:Resolution
SYNOPSIS INCLUDING PRO & CON: The work to be performed by the Consultant under this
agreement shall encompass and include Mechanical and Electrical Engineering review and observation
services for the replacement of the existing gas-fired infrared heating systems at the Public Works
facility. The systems included in the review and observation are as follows:
Provide review of the proposed replacement Co-Ray-Vac infrared systems proposed by the
equipment supplier to replace the existing system
Provide onsite review of systems during installation on an as needed basis
Provide assistance to City staff in answering mechanical and electrical questions during
installation of the new equipment
The replacement of the six heating zone systems is necessary due to increasing failure of existing
equipment and increased maintenance costs. The replacements of these zones is scheduled to occur
over the next six years. This is phase one of this replacement schedule and staff require the technical
assistance from Twin Rivers consulting staff to ensure quality control during these heating zone
replacements. Phase one is budgeted in the approved FY 2022 budget as a part of the Public Works
Building maintenance line item. The services from Twin Rivers is anticipated to be minimal at this
time.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:
1.Basic Services of the Consultant
a.Hourly on an as needed basis as requested by Owner (Attachment 3, Schedule of Fees)
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT:
RECOMMENDATION: Approve the Agreement.
ATTACHMENTS: I. Agreement for Professional Consulting Services
PREPARED BY: Beth Richardson
REVIEWED BY: Rudy Koester RK
PUBLIC NOTICE INFORMATION –
NAME OF PUBLICATION:
DATE OF PUBLICATION:
AGENDA ITEM: J1K
THE CITY OF WAUKEE, IOWA
RESOLUTION 2020-
APPROVING AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES WITH
TWIN RIVERS ENGINEERING CONSULTANTS [WAUKEE PUBLIC WORKS
RADIANT HEAT REPLACEMENT]
IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA
WHEREAS, the City of Waukee, Dallas County, State of Iowa, is a duly organized Municipal
Organization; AND,
WHEREAS, the City desires to retain the services of Twin Rivers Engineering Consultants to
provide mechanical and electrical engineering review and observation services for the
replacement of existing gas-fired infrared heating systems at the Waukee Public Works facility;
AND,
WHEREAS, the City Attorney has reviewed the Agreement for Professional Consulting
Services and finds it satisfactory;
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Waukee that the
Agreement for Professional Consulting Services with Twin Rivers Engineering Consultants
[Waukee Public Works Radiant Heat Replacement] is hereby approved.
Passed by the City Council of the City of Waukee, Iowa, and approved the 1st day of June, 2020.
____________________________
Courtney Clarke, Mayor
Attest:
___________________________________
Rebecca D. Schuett, City Clerk
RESULTS OF VOTE: AYE NAY ABSENT ABSTAIN
Anna Bergman
R. Charles Bottenberg
Chris Crone
Larry R. Lyon
Ben Sinclair
1
AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES
Waukee Public Works Radiant Heat Replacement
City Project No. _______
This Agreement is made and entered into this 1st day of June,2020, by and between City of
Waukee, a municipal corporation, hereinafter referred to as "City," and Twin Rivers Engineering
Consultants, (Fed. ID #20-4217716), a S corporation incorporated and licensed under the laws of
the State of Iowa, party of the second part, hereinafter referred to as "Consultant" as follows:
THE CITY HEREBY AGREES TO RETAIN THE CONSULTANT FOR THE PROJECT AS
DESCRIBED IN THIS AGREEMENT AND CONSULTANT AGREES TO PERFORM THE
PROFESSIONAL SERVICES AND FURNISH THE NECESSARY DOCUMENTATION FOR
THE PROJECT AS GENERALLY DESCRIBED IN THIS AGREEMENT.
1.SCOPE OF SERVICES
Services provided under this Agreement shall be as further described in Attachment 1, Scope
of Services.
2.SCHEDULE
The schedule of the professional services to be performed shall conform to the Schedule set
forth in Attachment 2. Any deviations from the Schedule shall be approved by the authorized
City representative. The City agrees that the Consultant is not responsible for delays arising
from a change in the scope of services, a change in the scale of the Project or delays resulting
from causes not directly or indirectly related to the actions of the Consultant.
3.COMPENSATION
A.In consideration of the professional services provided herein, the City agrees to pay the
Consultant the following sum NOT-TO-EXCEED, including any authorized
reimbursable expenses, pursuant to the Schedule of Fees set forth in Attachment 3.
I. Basic Services of the Consultant
A. Hourly on an as needed basis as requested by Owner
B.The Consultant shall invoice the City monthly for services, any reimbursable expenses
and any approved amendments to this Agreement, based upon services actually
completed at the time of the invoice. Final payment shall be due and payable within 30
days of the City's acceptance of Consultant's submission of final deliverables in
accordance with the Scope of Services.
C.In consideration of the compensation paid to the Consultant, the Consultant agrees to
perform all professional services to the satisfaction of the City by performing the