The URL can be used to link to this page

Home My WebLink About2020-10-19-I01B 10052020_10122020_minutesWAUKEE CITY COUNCIL MINUTES October 5, 2020 *Due to public health concerns and guidance, in accordance with Iowa Code Sections 21.4(1)(b) and 21.8, this meeting of the Waukee City Council was conducted electronically as holding the meeting in person was impossible or impractical. (A) Call to Order – The regular meeting of the Waukee City Council was called to order by Mayor Clarke at 5:30 p.m. at Waukee City Hall, 230 W. Hickman Rd. and electronically via Zoom pursuant to the electronic meeting provisions of Iowa Code Sections 21.4(1)(b) and 21.8. (B) Pledge of Allegiance (temporarily suspended) (C) Roll Call – The following members were present: Mayor Courtney Clarke; Council Members Anna Bergman (electronically), R. Charles Bottenberg (electronically), Chris Crone, Larry R. Lyon (electronically), Ben Sinclair. Absent: None. Also in attendance: City Administrator Tim Moerman, Finance Director Linda Burkhart (electronically), Development Services Director Brad Deets (electronically), Public Works Director/City Engineer Rudy Koester (electronically), Human Resources Director Michelle Lindsay (electronically), Marketing & Communications Director Summer Evans (electronically), IT Director Son Le (electronically), City Clerk Rebecca D. Schuett, City Attorney Steve Brick (electronically). (D) Open Forum – All speaking on the Hamilton Ridge rezoning ordinance (Agenda Item #J3): 1) John Dvorak, 645 Silverleaf Ln., who spoke during the public hearing on the matter, reiterated his concerns that lots would not be developed as R-1 when zoned as R-2, and that the developer might revise the entire plat to make up for lost lots, especially if Silverleaf Ln. is ultimately constructed as a cul-de-sac. He also expressed concern that the developer would slip twin units into the development after the rezoning was approved. Mayor Clarke noted that Development Services Director Deets would respond to any Open Forum questions during the council’s consideration of the ordinance. She added that the council does have a say in future zoning and development, which would help ensure that the development aligns with expectations as it moves forward. 2) Jennifer Miller, 32059 Ute Pl., who spoke during the public hearing on the matter, asked the council to reconsider this project, adding that she didn’t believe the council was hearing their concerns and is relying too much on the comprehensive development plan instead of on the citizens that the council serves. She stated that the proposal does not honor the existing neighborhood or rural landscape and that there is nothing to prevent unsuspecting people from being sold homes so near an existing hog confinement facility. She also cited concerns with increased traffic, loss of greenspace, added population density and stressed infrastructure.3) Jordan McCann, 665 Silverleaf Ln., voiced his concern with plans to extend Silverleaf Ln. as a through street instead of a cul-de-sac or dead end. He noted many children in the neighborhood and stated that he was told the road would not be extended. (E) Agenda Approval – Council Member Crone moved to approve the agenda; seconded by Council Member Sinclair. Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0. (F) Monthly Mayor’s Report – Mayor Clarke noted that Beggars’ Night is currently scheduled for Oct. 30 and encouraged participating residents to take precautions to help prevent the spread of COVID-19. LIHEAP assistance is available to low-income residents who need help with home heating bills. Oct. 4-10 is Fire Prevention Week. Mayor Clarke stated that she has had the pleasure of meeting with many existing or future Waukee business owners on their positive experiences dealing with the City. (G) Presentations: None I1B 2 (H) Public Hearings: 1) On a proposal to enter into Development Agreement with Waukee Towne Center, LLC – Mayor Clarke opened the public hearing and asked if any written correspondence had been received; City Clerk Schuett noted a letter included in the council meeting packet from Hogan Law Office, Des Moines, on behalf of Hurd Waukee, LLC in opposition to the agreement. Development Services Director Deets reviewed the agreement, which addresses the extension of SE Laurel St. from Alice’s Rd. west to its current terminus. The City’s portion of road construction is estimated to cost $1 million. Tax increment that is collected through the development of certain lots will first be applied to the City’s costs to extend Laurel St., then will be applied to developer tax rebates. Mr. Deets cited the letter of objection submitted by Hogan Law Office, which voiced concerns over specific language which has since been removed from the agreement. No comments were made by the public in attendance. (I) Public Hearing Action Items: 1) Resolution: Consideration of approval of a resolution approving and authorizing execution of a Development Agreement by and between the City of Waukee and Waukee Towne Center, LLC – Council Member Crone moved to approve the resolution; seconded by Council Member Sinclair. Development Services Director Deets reiterated that the language of concern to Hurd Waukee, LLC, has been removed from the agreement. Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0. (Resolution #2020-359) (J) Action Items: 1) Consent Agenda Part 1: Council Member Lyon moved to approve the Consent Agenda; seconded by Council Member Crone. Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0. A. Consideration of approval of 10/05/2020 Bill List: Total Unpaid Bills Presented for Approval : $452,620.03 Total Checks Issued Prior to Council Approval: (A) Prior to Last Council Meeting 29,228.94 (B) After Last Council Meeting 196,948.00 (C) Payroll Taxes & Reimbursements 166,878.41 (D) Utility Refunds 1,847.12 *TOTAL* $847,522.50 FY 2021 Fund Recap: Expenditures Revenues Budgeted Year To Date Budgeted Year To Date 010 General Fund $17,557,944 $2,804,463 $16,886,337 $1,139,337 011 General Fund-Hotel/Motel Tax - 2,638 - 3 060 Road Use Tax Fund 2,671,322 513,224 445,822 700,671 070 Firemen's Association - - - - 080 Library Foundation - -- - 085 Asset Forfeitures - - -- 091 Hickman West Indust Park TIF 1,742,506 - 823,245 21,034 092 Enterprise Business Park TIF Fund - - - - 093 Waukee Urban Renewal Area TIF Fund 2,048,762 - 3,731,276 336,075 094 Gateway Urban Renewal 869,532 43,260 1,327,728 - 095 Autumn Ridge Urban Renewal 374,581 - 711,471 115 096 Waukee West Urban Renewal - 488 - - 097 Southwest Business Park - - 71,049 - 098 Waukee Central URA - - 154,346 - 110 Debt Service Fund 9,518,084 600 10,975,755 283,470 111 Special Assessments Fund - - - 8,712 210 Employee Benefits Fund 2,475,000 - 2,501,444 148,338 211 Local Option Sales Tax 523,620 - 2,923,900 508,952 3 212 Public Improvement Fund 2,000,000 - 2,000,000 836 327 Capital Projects 26,109,000 4,936,650 23,432,370 10,103 330 City Wide SA Sidewalk Project - - - 1,206 510 Water Utility Fund 688,232 1,109,509 5,791,584 2,655,277 520 Sewer Utility Fund 3,269,446 3,737,472 1,721,061 2,339,639 521 University Ave Trunk Sewer Project - - - 302 522 Waste Water Treatment Pl - - - 22 523 E Area Pump Sta Treatment - - - 76 540 Gas Utility Fund 7,172,989 862,014 8,638,750 677,425 560 Storm Sewer Utility Fund 1,980,128 1,028,606 1,140,833 310,493 570 Utility Bill Fund 394,960 78,132 395,196 128,790 590 Solid Waste Collect & Rcycl Fund 1,428,400 475,588 1,425,900 361,869 750 Golf Course Fund 594,288 182,725 608,500 282,657 810 Equipment Revolving Fund - - 15,000 94 *TOTAL* $81,418,794 $15,775,370 $85,721,567 $9,915,495 CHECKS ISSUED PRIOR TO COUNCIL APPROVAL 10/05/2020: IPERS IPERS DEDUCTIONS $130,253.23 TREASURER STATE OF IOWA STATE WITHHOLDING TAXES 36,625.18 BERGER, HALIE M UTILITY REFUND 68.64 CURRAN, CASEY UTILITY REFUND 16.70 GOINGS, GRANT M UTILITY REFUND 68.64 HOOK, BLAKE E UTILITY REFUND 132.34 IRONS, ANDREW M UTILITY REFUND 68.64 KIMBERLEY DEVELOPMENT UTILITY REFUND 767.75 LYNCH, M & B UTILITY REFUND 63.09 MCCOOL, ZACHARY K UTILITY REFUND 7.74 MCGINNIS, KATIE UTILITY REFUND 1.93 PARKER, JEFFREY A UTILITY REFUND 100.00 PATEL, HIREN R UTILITY REFUND 80.19 PEREZ, NANCY UTILITY REFUND 48.98 REN, YUQIAN UTILITY REFUND 87.50 RITENOUR, AUSTIN D UTILITY REFUND 19.70 SINDELAR, ERIC UTILITY REFUND 68.64 SMITH, DYLAN E UTILITY REFUND 71.64 SPANGRUD, MICK A UTILITY REFUND 100.00 YORK, RACHEL / GARRETT UTILITY REFUND 75.00 PREMIER GLOBAL SERVICES AUGUST 2020 STATEMENT 25.79 CITY OF DES MOINES CONTRACT HAULERS 2020 914.61 DALLAS COUNTY RECORDER AUGUST 2020 STATEMENT 1,813.00 IOWA MUNICIPALITIES WORKERS' COMP SEPTEMBER 2020 WORKERS COMPENSATION 21,120.00 LOWE'S SEPTEMBER 2020 STATEMENT 77.43 MYTOWN MAGAZINES SEPTEMBER/OCOTOBER ADVERTISING 1,200.00 CENTURYLINK AUGUST 2020 STATEMENT 277.52 SAM'S CLUB SEPTEMBER 2020 STATEMENT 941.59 DOLL DISTRIBUTING, LLC BEER DELIVERY 510.00 CONSOLIDATED COMMUNICATIONS AUGUST 2020 STATEMENT 2,349.00 IOWA BEVERAGE SYSTEMS INC BEER DELIVERY 135.20 EMPLOYEE BENEFIT SYSTEMS OCTOBER 2020 HEALTH INSURANCE PREMIUM 168,726.14 SHOTTENKIRK CHEVROLET - VEHICLES 2021 CHEVY SILVERADO 24,682.50 UNITED PARCEL SERVICE SHIPPING 21.52 AMERICAN PUBLIC WORKS ASSOCIATION UUCIS REGISTRATION - STIFEL/LAUGHRIDGE 600.00 CONSOLIDATED COMMUNICATIONS SEPTEMBER 2020 STATEMENT 431.05 HY-VEE AUGUST 2020 STATEMENT 620.29 OVERHEAD DOOR COMPANY WEST DOOR REPAIRS 1,731.30 *TOTAL* $394,902.47 4 UNPAID BILLS PRESENTED FOR APPROVAL 10/05/2020: ADEL AUTO PARTS PARTS $12.49 AHLERS & COONEY PC WAUKEE TOWNE CENTER 4,680.50 ALL STAR PRO GOLF INC. GOLF TEES 487.18 AMAZON CREDIT PLAN SEPTEMBER 2020 STATEMENT 1,336.68 AMAZON.COM FLUKE/FUSE 2,009.00 ANKENY SANITATION INC. 20YD FLAT DUMP/RETURN 482.16 ARDICK EQUIPMENT CO., INC. STREET SIGNS 434.70 AUSTIN SANDUSKY SOIL QUALITY RESTORATION REIMBURSEMENT 486.57 BACKGROUND INVESTIGATION BUREAU, LLC BACKGROUND CHECKS 179.25 BAX SALES, INC MOUNT/TAPE/HOSE/STUD 229.92 BEELNER SERVICE INC SPRINKER INSTALLATION 6,900.00 BOUND TREE MEDICAL SUCTION UNIT/G3 PERFUSION/SLINGER 3,709.64 BRIDGESTONE GOLF INC GOLF BALLS 228.00 BRODERICK ANIMAL CLINIC CANINE/FELINE BOARDING 526.00 BUSINESS PUBLICATIONS ANNUAL CHAMBER GUIDE 1,150.00 CALLAWAY GOLF GOLF BALLS 232.98 CAPITAL CITY EQUIPMENT COMPANY GASKET 14.95 CHAD ALLISON SOIL QUALITY RESTORATION REIMBURSEMENT 997.78 CINTAS CORPORATION MASKS 210.10 CITY OF ATLANTIC BRAINFUSE HELP NOW 1,479.00 CITY OF WEST DES MOINES 2ND QUARTER 2020 TRAFFIC SIGNAL 92ND ST & UNIVERSI 346.43 CONFLUENCE KETTLESTONE GREENBELT IMPROVEMENTS PHS 2 1,882.97 CONSTRUCTION & AGGREGATE PRODUCTS, INC. 2"RUBBER SUCTION/COUPLING/CLMAP 134.75 CORE & MAIN LP FRAME/COVER/RING 635.48 COSTAR REALTY INFORMATION, INC. SEPTEMBER 2020 COSTAR SUITE 395.00 D & K PRODUCTS INC. CHEMICALS 3,730.83 DAN'S TOWING & SERVICE TOWING SERVICES 69.00 DAVIS EQUIPMENT CORPORATION STEERING AX/PIVOT SHAFT 1,414.83 DELTA DENTAL OCT '20 DENTAL INSURANCE PREMIUM 10,032.90 DEMCO INC. BOOK TAPE/LABEL PROTECTORS 481.18 DES MOINES STEEL FENCE CHAIN REPAIR FROM STORM DAMAGE 2,860.00 DES MOINES WATER WORKS METER TEST CHANGE FEE 880.00 DINNER DELIGHTS FREEZER MEAL WORKSHOP 570.00 EJS SUPPLY, LLC TUCA/GUARDS 12,130.42 ELECTRICAL ENGINEERING EQUIPMENT CO RADIATOR PARTS 1,348.88 FAREWAY STORES, INC. CRACKERS/WATER/BAGS/APPLESAUC E 69.76 FASTENAL COMPANY GLOVES/EYEWEAR 396.91 FAULKS BROS. CONSTRUCTION, INC. SAND 1,129.16 FIRE SERVICE TRAINING BUREAU CERTIFICATION FEES- FROEHLICH/FYFE/OSBORN 150.00 FOTH INFRASTRUCTURE & ENVIRONMENT LLC NW 10TH ST BASE BID 39,986.88 GALL'S INC VEST - GIBBS 2,486.84 GENERAL FIRE & SAFETY EQUIPMENT CO. FIRE EXTINGUISHER INSPECTION 89.25 GREGORY RUBLE REIMBURSEMENT FOR SPRINKLER REPAIRS 138.30 HEARTLAND CO-OP AUGUST 2020 STATEMENT 40.18 HOLMES MURPHY OCT '20 HMA MONTHLY CONSULTING FEE 4,218.75 HOTSY CLEANING SYSTEMS, INC. CARBONATE 75.00 5 HRGREEN, INC ADA SIDEWALK DESIGN 263.70 INFRASOURCE CONSTRUCTION, LLC ENCOMPASS ST/NE VENTURE DR 8,043.28 INGRAM LIBRARY SERVICES BOOKS 5,700.65 IOWA ASSOCIATION OF MUNICIPAL UTILITIES SGCIS SEPTEMBER 2020 2,555.52 IOWA LAW ENFORCEMENT ACADEMY EVALUATION OF MMPI - JACKSON & GIBBS 300.00 IOWA MUNICIPALITIES WORKERS' COMPENSATION ASSN OCTOBER 2020 WORKERS COMPENSATION 21,120.00 IOWA ONE CALL AUGUST 2020 STATEMENT 932.30 IOWA SIGNAL INC LOWERED HANDHOLE 810.00 IOWA SUN CONTROL, INC. WINDOW TINTING - EAST OFFICES 1,398.00 JOHN TRUEX CARPET CLEANING - COMMUNITY CENTER 511.00 JOHN'S TREE SERVICE, INC. DERECHO TREE REMOVAL CENTENNIAL CREEK 2,900.00 JOSH NIGG THERMOSTAT REBATE 30.00 KARL CHEVROLET LIGHT BAR SWAPS 170.00 KENNY & GYL COMPANY RIBBON 104.00 KIMBALL MIDWEST KRIMP/PLUG/TAPE 566.23 KNOX COMPANY KEYSECURE/BRACKETS 2,783.00 LANDS END BUSINESS OUTFITTERS FALL SHIRTS - DANAE & MELISSA 390.59 LANGUAGE LINE SERVICES AUGUST 2020 STATEMENT 41.05 LAWSON PRODUCTS INC ROLL-WIPERS/TOWELS 143.20 LIBERTY READY MIX CONCRETE 6,432.00 LITTLE WOODS LLC TEA 101 TASTING CLASS 450.00 LOGAN CONTRACTORS SUPPLY INC TECTYL 2,008.62 LYNN SCHULTZ FURNACE REBATE 75.00 MARK STUCHEL INC. DIAGNOSTICS CLASS 879.25 MARTIN MARIETTA AGGREGATE, INC. ROAD STONE 1,322.29 MATHESON TRI-GAS INC CYLINDERS 696.45 MEDIACOM SEPTEMBER 2020 STATEMENT 153.62 MENARDS COVERS 253.20 MERRITT COMPANY INC CLEANING SERVICES 520.00 MID AMERICAN ENERGY SEPTEMBER 2020 STATEMENT 2,028.25 MOTOROLA SOLUTIONS, INC APX1500 7/800 MOBILE 4,632.60 MUTUAL OF OMAHA OCT '20 LIFE & DISABILITY PREMIUM 4,996.01 NAPA AUTO PARTS STORE PTX LIQUID GASKET MAKER 18.49 NATIONWIDE OFFICE CLEANERS LLC CLEANING SERVICES 1,705.14 NIGHT & DAY WINDOW CLEANING WINDOW CLEANING 210.00 O'HALLORAN INTERNATIONAL, INC. WIRE REPAIRS 2,383.08 OPG-3, INC. LASERFICHE MAINTENANCE & SUPPORT 11,320.00 ORIENTAL TRADING CO KIDS PROGRAM SUPPLIES 26.36 ORKIN PEST CONTROL PEST CONTROL SERVICES 2,775.57 PEPSI GATORADE/WATER 361.65 PITNEY BOWES LETTER OPENER MAINTENANCE 126.00 PUBLISHERS WEEKLY SUBSCRIPTION 229.99 RAY O'HERRON CO., INC. OUTTER VEST - GITZEN 233.70 RDG PLANNING & DESIGN SUGAR CREEK WATERSHED STUDY 4,243.25 RICK'S TOWING TOWING SERVICES 85.00 RJ LAWN SERVICE INC LEGACY POINTE BLVD ISLANDS MAINTENANCE 4,429.46 S.M. HENTGES & SONS, INC. SEWER REPAIRS 9,000.00 SCHAAL PLUMBING, HEATING & COOLING FURNACE & THERMOSTAT REBATE 180.00 SHIVE HATTERY INC. WARRIOR LANE IMPROVEMENTS 54,634.45 SIMPLEXGRINNELL LP ALARM AND DETECTION 589.00 SNYDER & ASSOCIATES INC MISC TRAFFIC ENGINEERING 3,766.50 STAR EQUIPMENT LTD GENERATOR 2,097.00 6 STIVERS FORD INSTALL SENSOR/BATTERY REPLACEMENT 1,344.92 STUART C IRBY CO VALVE BOX 1,604.64 TAYLOR MADE GOLF COMPANY RANGE BALLS 2,531.25 TBL PRINT RELEASE FROM CUSTODY - JUVENILE 74.98 TEAM SERVICES INC NW 10TH STREET IMPROVEMENTS 4,458.03 TERMINAL SUPPLY CO. LED MINIBAR 986.47 THE MIRACLE LEAGUE MEMBER DUES 500.00 THE WALDINGER CORP MAINTENANCE AGREEMENT 2,314.39 TRANSIT WORKS NET ROVER W/BATTERIES CHARGER & STD ACCESS 13,830.00 UMB BANK NA 2019B FEES 1,200.00 UNIVERSAL PRINTING SERVICES LATE NOTICES 3,641.91 UNIVERSITY OF IOWA HYGIENE TESTING FEES 319.00 VALUE LINE DIGITAL ACCESS SUBSCRIPTION 328.49 VAN METER INDUSTRIAL INC WIRE BAROSTAT/THERMOSTAT 493.00 VAN-WALL EQUIPMENT INC JOHN DEERE 1600 REPAIR 617.31 WASTE SOLUTIONS OF IA TOILET SERVICES 360.00 WASTEWATER RECLAMATION AUTHORITY OCTOBER 2020 FEES 120,908.20 WAUKEE COMMUNITY SCHOOL DISTRICT - FUEL AUGUST 2020 STATEMENT 12,992.90 WAUKEE HARDWARE & VARIETY AUGUST 2020 STATEMENT 164.30 WAUKEE POWER EQUIPMENT TRIMMER LINE 6.84 WEST DES MOINES WATER WORKS OCTOBER 2020 WATER TOWER RENT 838.35 *TOTAL* $452,620.03 B. Consideration of approval of City Council Minutes of 09/21/2020 Regular Meeting C. Consideration of approval of receipt and file of Board of Adjustment Minutes of 09/17/2020 Meeting D. Consideration of approval of receipt and file of a Mayor’s Proclamation recognizing Fire Prevention Week E. Consideration of approval of 12-month Special Class C Liquor License (BW) (Beer/Wine) with Class B Wine Permit, Outdoor Service and Sunday Sales privileges for Scorno’s Waukee, LLC, d/b/a Scornovacca’s Waukee [286 W. Hickman Road], pending proof of dram insurance F. Consideration of approval of renewal of 12-month Class C Liquor License (LC) (Commercial) with Sunday Sales privilege for Guns N Roeses, Inc., d/b/a Kenny’s [605 Ashworth Drive], pending proof of dram insurance G. Consideration of approval of a Fireworks Display Application for the Waukee Band Parents for October 10, 2020, beginning at approximately 9:45 p.m. and ending at approximately 10:15 p.m. at Waukee Stadium, 950 Ashworth Dr. H. Consideration of approval of a resolution approving a job description and pay grade [Winter On- Call Parks Laborer (Seasonal), Waukee Parks & Recreation Department] (Resolution #2020- 360) I. Consideration of approval of a resolution amending a certain address along S. Warrior Lane (Resolution #2020-361) J. Consideration of approval of a resolution approving Dwelling Unit Rental Agreement [1130 S. Warrior Lane] (Resolution #2020-362) K. Consideration of approval of receipt and file of 10/05/2020 letter of termination of Operations and Maintenance Agreement with Black Hills Energy [City of Waukee Gas Transmission Line] L. Consideration of approval of a resolution approving Operations and Maintenance Service Agreement with USDI [City of Waukee Gas Transmission Line] (Resolution #2020-363) M. Consideration of approval of a resolution approving Offer to Purchase Right-of-Way and/or Easements between Edward J. Broderick Family Trust, Norma R. Broderick and the City of Waukee [NW 2nd Street Improvements Project] (Resolution #2020-364) N. Consideration of approval of a resolution approving Temporary Construction Easement between Phyllis Gray and the City of Waukee [S. Warrior Lane Improvements Project] (Resolution #2020- 365) O. Consideration of approval of a resolution approving Temporary Construction Easement between Allen Hoskinson, Denese Hoskinson and the City of Waukee [S. Warrior Lane Improvements Project] (Resolution #2020-366) 7 P. Consideration of approval of a resolution approving Temporary Construction Easement between Dennis Dolmage, Cynthia Dolmage and the City of Waukee [Ashworth Road and Grand Prairie Parkway Intersection Improvements Project] (Resolution #2020-367) Q. Consideration of approval of a resolution approving Temporary Construction Easement between Shoeman Family Trust and the City of Waukee [10-Inch Gas Main Project] (Resolution #2020- 368) R. Consideration of approval of a resolution approving Public Facilities and Use Easements between Waukee Cemetery and the City of Waukee [Aquifer Storage and Recovery Well Project] (Resolution #2020-369) S. Consideration of approval of a resolution approving Agreement for Professional Consulting Services with Veenstra & Kimm, Inc. [SE Laurel Street Extension at Alice’s Road Project] (Resolution #2020-370) T. Consideration of approval of a resolution approving Agreement for Professional Consulting Services with Calhoun-Burns and Associates, Inc. [Broderick Pond Reconstruction, Douglas Parkway Bridge Over Tributary to Little Walnut Creek, Recreation Trail Underpass of Douglas Parkway] (Resolution #2020-371) U. Consideration of approval of a resolution approving Streetlight Proposal from MidAmerican Energy Company [NW 10th Street from W. Hickman Road to NW Douglas Parkway – Phase 1, WMIS #2804763] (Resolution #2020-372) V. Consideration of approval of Change Order No. 1 to Michels for the 2020 Gas Transmission Modifications Project in the amount of $0.00 W. Consideration of approval of a resolution approving construction drawings [Waukee Towne Center Plat 1] (Resolution #2020-373) X. Consideration of approval of a resolution accepting public improvements [The Commons at Greenway Park Plat 1] (Resolution #2020-374) Y. Consideration of approval of a motion setting November 2, 2020, as the date of public hearing on proposals for the purchase and removal of structures owned by the City of Waukee [various locations] 2) Consent Agenda Part 2: Council Member Sinclair moved to approve the Consent Agenda; seconded by Council Member Crone. Council Member Bottenberg stated that he would recuse himself due to a professional conflict of interest. Results of vote: Ayes: Bergman, Crone, Lyon, Sinclair. Nays: None. Absentions: Bottenberg. Motion carried 4 – 0 – 1. A. Consideration of approval of a resolution approving contract and bond [Warrior Lane Joint Utility Trench Project] (Resolution #2020-375) B. Consideration of approval of a resolution directing the advertisement for sale and approving electronic bidding procedures and Official Statement [$9,155,000 General Obligation Local Option Sales Tax Bonds, Series 2020B] (Resolution #2020-376) C. Consideration of approval of a resolution fixing date for a meeting on the proposition to authorize a Loan Agreement and the issuance of a Note to evidence the obligations of the City thereunder [Not to exceed $330,000 Golf Course Revenue Refunding Capital Loan Note] (Resolution #2020- 377) D. Consideration of approval of a resolution ordering construction of the SE Laurel Street Extension at Alice’s Road Project and fixing a date for hearing thereon and taking bids therefor (Resolution #2020-378) E. Consideration of approval of a resolution setting dates of a consultation and a public hearing on a proposed Amendment No. 10 to Waukee Unified Urban Renewal Plan in the City of Waukee, State of Iowa (Resolution #2020-379) F. Consideration of approval of a resolution setting dates of a consultation and a public hearing on a proposed Amendment No. 4 to the Waukee Consolidated Urban Renewal Plan in the City of Waukee, State of Iowa (Resolution #2020-380) 3) Ordinance:Consideration of approval of an ordinance to amend Chapter 169, Zoning Ordinance, City of Waukee, Iowa, by rezoning certain property from A-1 to R-2 and R- 2/PD-1, a property to be known as Hamilton Ridge [first reading] – Council Member Lyon moved to approve the first reading of the ordinance in title only; seconded by Council Member Sinclair. Development Services Director Deets noted many concerns brought up during the public hearing, clarifying that some of those concerns related to platting issues. City staff has worked with the applicant on ordinance language that further defines size and 8 uses for certain lots, including restrictions that would only allow single family lots and the addition of the development concept plan as an ordinance exhibit so that future platting will be in general conformance with the current proposal. While this will still allow for certain flexibility in future lot layout, the same would be true if the property were zoned R-1. If the applicant submits a preliminary plat that differs dramatically from what is currently proposed, it would not be brought forward to council for consideration. Mr. Deets noted that there may be a future rezoning application for the portion of the property originally planned as R-4 zoning, and such an application would go through the full rezoning approval process and could not be “slipped in”. In response to neighborhood concerns about Silverleaf Ln., City staff recommend that it be connected to Ashworth Rd., but it would be council’s decision during the platting process. Council Member Lyon took acception with Ms. Miller’s characterization of the process, stating that it was an open process for all parties. He voiced his belief that the proposed rezoning can work, but added that the neighbors put forward a very good case. Regarding the nearby hog confinement facility, Council Member Lyon noted that people need to make themselves aware when they buy a property. He added that the developer has indicated he is open to the possibility of Silverleaf Ln. terminating in a cul-de-sac. Council Member Crone expressed her agreement with Council Member Lyon, adding that the neighborhood concerns have resulted in changes to the proposal. Council Member Sinclair echoed the sentiments of Council Members Lyon and Crone, adding that he would like to see Silverleaf Ln. as a cul-de-sac. Council Member Bottenberg agreed with Council Member Sinclair regarding Silverleaf Ln., then voiced his appreciation for the respectful discourse among all parties. Council Member Bergman noted the need for continuing open conversations with neighbors during all stages of development. She voiced her continuing concerns regarding anything other than single family home development, noting that if lot sizes shrink there will be more difficulty in developing the concept plan as presented. She stated her preference for R-1 zoning and added that there were concerns by the neighbors regarding the City’s rezoning notification process. Mayor Clarke addressed neighbor concerns regarding their inclusion in the planning process, noting that the City’s comprehensive development plan is based on months of resident feedback. Regarding greenspace, Mayor Clarke noted that the council cannot mandate that the entire property remain greenspace as the property is not owned by the City; the City can only control the development of greenspace it owns. Results of vote: Ayes: Bottenberg, Crone, Lyon, Sinclair. Nays: Bergman. Motion carried 4 – 1. 4) Ordinance: Consideration of approval of an ordinance to amend Chapter 169, Zoning Ordinance, City of Waukee, Iowa, by rezoning certain property from A-1 to R-4 and R- 2/PD-1, a property to be known as Prairie Rose [second reading] – Council Member Crone moved to approve the second reading of the ordinance in title only; seconded by Council Member Sinclair. Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0. 5) Resolution: Consideration of approval of a resolution approving final plat for The Reserve at Daybreak Plat 3 – Council Member Sinclair moved to approve the resolution; seconded by Council Member Crone. Development Services Director Deets briefly reviewed the plat. Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0. (Resolution #2020-381) 6) Resolution: Consideration of approval of a resolution approving final plat for Landing at Kettlestone Plat 1 – Council Member Crone moved to approve the resolution; seconded by Council Member Sinclair. Development Services Director Deets noted that a homeowners association would be created as part of the final plat, with that organization maintaining the stormwater detention areas. Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0. (Resolution #2020-382) 7) Resolution: Consideration of approval of a resolution accepting public improvements for Landing at Kettlestone Plat 1 – Council Member Lyon moved to approve the resolution; seconded by Council Member Crone. Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0. (Resolution #2020-383) 9 8) Resolution: Consideration of approval of a resolution approving final plat for Waukee Towne Center Plat 1 – Council Member Crone moved to approve the resolution; seconded by Council Member Sinclair. Development Services Director Deets briefly reviewed the plat. Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0. (Resolution #2020-384) 9) Resolution: Consideration of approval of a resolution approving site plan for Safe Splash [1175 SE University Avenue] – Council Member Crone moved to approve the resolution; seconded by Council Member Sinclair. Development Services Director Deets reviewed the site plan, including location, property access, stormwater detention, parking and exterior building elevations. Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0. (Resolution #2020-285) 10) Resolution: Consideration of approval of a resolution approving site plan for O’Reilly Auto Parts [50 W. Hickman Road] – Council Member Lyon moved to approve the resolution; seconded by Council Member Sinclair. Development Services Director Deets reviewed the site plan, including location, property access, stormwater detention, parking and exterior building elevations. Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0. (Resolution #2020-286) (K) Reports – Reports made by City Administrator Moerman, City Clerk Schuett. Council Member Lyon moved to adjourn; seconded by Council Member Bottenberg. Ayes: All. Nays: None. Motion carried 5 – 0. Meeting Adjourned at 6:26 p.m. ____________________________________ Courtney Clarke, Mayor Attest: ________________________________________ Rebecca D. Schuett, City Clerk 1 WAUKEE CITY COUNCIL MINUTES SPECIAL MEETING October 12, 2020 *Due to public health concerns and guidance, in accordance with Iowa Code Sections 21.4(1)(b) and 21.8, this meeting of the Waukee City Council was conducted electronically as holding the meeting in person was impossible or impractical. A. Call to Order – The special meeting of the Waukee City Council was called to order by Mayor Clarke at 5:32 p.m. at Waukee City Hall, 230 W. Hickman Rd. and electronically via Zoom pursuant to the electronic meeting provisions of Iowa Code Sections 21.4(1)(b) and 21.8. B. Roll Call – The following members were present: Mayor Courtney Clarke; Council Members Anna Bergman (electronically), R. Charles Bottenberg (electronically), Chris Crone, Larry R. Lyon, Ben Sinclair. Absent: None. Also in attendance: City Administrator Tim Moerman, Development Services Director Brad Deets (electronically), Finance Director Linda Burkhart (electronically), Public Works Director/City Engineer Rudy Koester (electronically), Human Resources Director Michelle Lindsay (electronically), IT Director Son Le (electronically), Fire Chief Clint Robinson (electronically), Deputy Fire Chief Tomme Tysdal (electronically), Fire Marshal Justin Frederick (electronically), Police Chief John Quinn, Police Lt. Jeff Mellencamp, City Clerk Rebecca D. Schuett, City Attorney Steve Brick (electronically). C. Agenda Approval – Council Member Crone moved to approve the agenda; seconded by Council Member Lyon. Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0. D. Work Session: 1) CALEA program – Police Chief Quinn and Police Lt. Mellencamp presented on the accreditation program, including implementation, timeline and costs. 2) FY2022 City Contributions to Non-Profit Organizations – City Attorney Brick noted that the State Auditor has issued guidance related to public funds for non-profit organizations, including how to provide assistance following Code of Iowa Chapter 28E. Mr. Brick stated that the City needed to identify what partnerships serve a public purpose and how to establish a framework for proper auditing purposes. He also reviewed differences between partnerships with and memberships in those organizations. City Administrator Moerman reviewed the current policy and FY2021 contributions. There was some discussion on amendments to the policy to more clearly reflect the criteria for possible contributions. 3) Waukee Public Works Facility Site Expansion Phase 1, Engineering Services Amendment – Public Works Director/City Engineer Koester reviewed the project, projected costs and construction schedule. 4) NW 10th Street Improvements, Engineering Services Amendment – Public Works Director/City Engineer Koester reviewed the agreement amendment. 5) N. Warrior Lane speed study findings – Public Works Director/City Engineer Koester discussed the speed study results, which recommend keeping the speed limit on the gravel portion of N. Warrior Ln. at 45 mph, as is currently posted. As paving improvements extend to the north, the speed limit will likely be lowered to 35 mph. In the interim, City staff will install additional signage along the roadway, such as speed limit and road curvature signs. 6) FY2020-2021 Strategic Plan: Economic development strategy – City Administrator Moerman reviewed some of the earlier council discussions on the matter, noting current business parks in the community. The council discussed certain ways and opportunities for marketing those areas. Development Services Director Deets recommended updating the City’s marketing study, which was last conducted in 2013. 7) FY2020-2021 Strategic Plan: Affordable housing – Development Services Director Deets noted certain properties that the council might consider acquiring for affordable housing development. 8) FY2020-2021 Strategic Plan: Social services – After some discussion, the council spoke in favor of developing the City’s partnership with Waukee Area Christian Services to assist in providing social services in the community. 2 9) FY2022 Budget Directives – Finance Director Burkhart reviewed the recommended budget directives and the budget approval schedule. 10) 2021 lobbying services and legislative priorities – City Administrator Moerman presented the recommended priorities and a proposed lobbying services agreement. 11) Monthly COVID-19 financial impact report (final) – Finance Director Burkhart reviewed recent sales and property tax revenue. 12) Silverleaf Lane emergency vehicle access – Development Services Director Deets reminded the council that any decisions on the possible extension of Silverleaf Ln. would be made during the platting process. City staff anticipates a revised development concept plan from the applicant. Mr. Deets reviewed some of the history of the Willow Pines development, noting that Silverleaf Ln. was designed with a larger right-of-way because of plans to extend it to the west. Fire Marshal Frederick reviewed the City fire code regulations for one- and two-family developments with more than 30 lots, requiring either a second means of access or that homes in the development install sprinkler systems. He added that the access at the south end of Jackpine Dr. did not meet the secondary access requirement for the majority of the development. Fire Chief Robinson noted that new plats are reviewed and approved by City staff with certain assumptions that roads will be extended as development occurs. Council Member Lyon voiced his concern that traffic and pedestrian-related accidents in this development were more likely than issues with emergency vehicle access, reiterating his preference that Silverleaf Ln. end in a cul-de-sac. Council Member Crone asked about speed bumps as a possible traffic control measure; Council Member Lyon replied that speed bumps are not generally recommended by City staff. Mayor Clarke noted that there can be bad drivers anywhere, adding that this area is different in that there are two major collector roads nearby. Silverleaf Ln. was initially intended to be extended to the west. She cautioned against the City violating its own fire code. Council Member Bottenberg spoke in favor of exploring other possible options for street connectivity, noting a comparison to issues along Badger Ln. and opining that Silverleaf Ln. would be used as a pass-through. Council Member Bergman agreed with Council Member Bottenberg, adding that emergency services are a high priority but not at a cost to others. She also would like to see design alternatives. Council Member Sinclair stated that he, too, would not like to see Silverleaf Ln. extended but did not want the City to violate its own fire code. He spoke in favor of creative solutions to the problem. City Attorney Brick echoed Mayor Clarke’s comments regarding violations of the fire code, adding that if Silverleaf Ln. is not proposed to be extended, the fire code would need to be amended before plat approval. Mayor Clarke asked about the sprinkler system requirement; Mr. Brick replied that existing homes would be “grandfathered in” without those systems. Fire Chief Robinson added that it was not staff’s intent to require sprinkler systems in existing homes but perhaps requiring them in homes yet to be constructed. Mayor Clarke opened the matter for public comment. 1) John Dvorak, 645 Silverleaf Ln. (participating electronically), stated that his father was a volunteer firefighter so he appreciated the comments made regarding fire safety, but reiterated Council Member Lyon’s comments that other possible traffic and safety issues were more concerning. He noted that other developments with planned access that never went through would also be in violation of the fire code, questioning planning intent versus reality. As an example of emergency access issues in a development with no secondary access, Fire Chief Robinson cited a past house fire in Spyglass during which other residents were not allowed to leave the development during the incident response. 2) Mike Lang, 3100 Caterine Ct. (participating electronically), stated that if Silverleaf Ln. remains a dead-end, only a few Willow Pines lots would put the total over 30 lots. 13) Fireworks use ordinance – The council reviewed the current ordinance, with Fire Chief Robinson and Police Chief Quinn reporting on past calls for service related to fireworks. 14) Future public health information communications – Council Member Bergman expressed concern that the council was not given enough notice in advance of a recent mayoral public health proclamation, rendering them unable to respond to questions and concerns from residents. Moving forward, she stressed the need for better communication on such matters, recommending 3 the implementation of policies and procedures related to such proclamations. Mayor Clarke replied that she called all council members in advance of issuance of the proclamation but got Council Member Bergman’s voicemail. She then discussed how she responded to questions and concerns from residents, adding that she did not respond to any abusive comments. Council Member Crone noted that she received the most negative comments from residents who believed she voted in favor of the proclamation, when it did not require any council vote; Mayor Clarke replied that other cities had either issued mayoral proclamations or approved ordinances, noting that a proclamation allowed for more flexibility for amendments, if necessary. Mayor Clarke added that she continues to monitor case numbers in both Dallas and Polk Counties. Council Member Bergman asked Mayor Clarke to share that data with the council; Mayor Clarke replied that it was available online and that she would forward the link to the council. E. Council Liaison Reports – Reports made by Council Members Crone, Sinclair, Lyon. F. Comments G. Closed Session: Pursuant to Code of Iowa §21.5(1)(c) to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation – It was determined that the closed session was not necessary, so there was no action taken on the matter. Council Member Sinclair moved to adjourn; seconded by Council Member Lyon. Ayes: All. Nays: None. Motion carried 5 – 0. Meeting Adjourned at 8:45 p.m. ____________________________________ Courtney Clarke, Mayor Attest: ________________________________________ Rebecca D. Schuett, City Clerk