HomeMy WebLinkAbout2020-12-07-J01zAA Warrior Ln Improvements Phase 1_Set PH, Ratify Bid LettingCITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: December 7, 2020
AGENDA ITEM:Consideration of approval of a resolution ordering construction of the Warrior
Lane Improvements Phase 1 Project and ratifying, confirming and approving
deadline for submission of bids and fixing a date for hearing therefor
FORMAT:Resolution
SYNOPSIS INCLUDING PRO & CON: The project includes the furnishing of all labor, equipment
and materials for the construction of the Warrior Lane Improvements – Phase 1 for PCC pavement –
grading and replacement generally including the following items: 9,600 CY of excavation, 2,300 CY
of modified subbase, 9,800 SY of PCC pavement, 2,700 SY of PCC sidewalk and recreational trail,
170 LF of water main, 2,800 LF of storm sewer, 32 EA intakes & manholes/utility accesses, 4,200 LF
of subdrain, 86 STA of pavement markings, erosion control, surface restoration, landscaping, and
miscellaneous related work. The public hearing is scheduled for January 18, 2021.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT:
RECOMMENDATION: Approve the resolution.
ATTACHMENTS: I. Notice of Public Hearing
II. Proposed Resolution
PREPARED BY: Beth Richardson
REVIEWED BY: Rudy Koester RK
PUBLIC NOTICE INFORMATION –
NAME OF PUBLICATION:
DATE OF PUBLICATION:
AGENDA ITEM: J1AA
RESOLUTION 2020-
RESOLUTION ORDERING CONSTRUCTION OF THE
WARRIOR LANE IMPROVEMENTS - PHASE 1, AND
RATIFYING, CONFIRMING AND APPROVING DEADLINE
FOR SUBMISSION OF BIDS AND FIXING A DATE FOR
HEARING THEREFOR
WHEREAS, it is deemed advisable and necessary to construct certain public improvements
described in general as the Warrior Lane Improvements - Phase 1; and
WHEREAS, the City and Iowa Department of Transportation have caused to be prepared
plans, specifications and form of contract, together with estimate of cost, which are now on file in
the office of the City Clerk for public inspection, for the construction of the public improvements;
and
WHEREAS, the plans, specifications and form of contract are deemed suitable for the
making of the public improvements; and
WHEREAS, before the plans, specifications, form of contract and estimate of cost may be
adopted, and a contract for the construction of the public improvements is entered into, it is
necessary, pursuant to Chapter 26, Code of Iowa, to hold a public hearing and to advertise for bids;
and
WHEREAS, on November 17, 2020, pursuant to a joint agreement between the City and
the Highway Division, Department of Transportation, a Notice to Bidders was posted on a relevant
contractor plan room service with statewide circulation and a relevant construction lead generating
service with statewide circulation establishing 10:00 A.M. on December 15, 2020 as the deadline
for submission of bids; and
WHEREAS, on December 2, 2020, the City Clerk posted the Notice to Bidders on the City
of Waukee’s website, which is an internet site sponsored by the City of Waukee.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
WAUKEE, STATE OF IOWA:
Section 1.That it is hereby determined that it is necessary and advisable to construct certain
public improvements described in general as the Warrior Lane Improvements - Phase 1, in the
manner set forth in the plans and specifications and form of contract, above referred to, the cost
thereof to be paid in accordance with the provisions as set out in the posted Notice to Bidders; the
public improvements being more generally described as follows:
PCC pavement – grading and replacement generally including the following items:
9,600 CY of excavation, 2,300 CY of modified subbase, 9,800 SY of PCC
pavement, 2,700 SY of PCC sidewalk and recreational trail, 170 LF of water main,
2,800 LF of storm sewer, 32 EA intakes & manholes/utility accesses, 4,200 LF of
subdrain, 86 STA of pavement markings, erosion control, surface restoration,
landscaping, and miscellaneous related work.
Section 2.That the amount of the bid security to accompany each bid shall be in an amount
which shall conform to the provisions of the notice to bidders approved as a part of the
specifications.
Section 3.That the actions of the Iowa Department of Transportation in posting a Notice
to Bidders once in a relevant contractor plan room service with statewide circulation and a relevant
construction lead generating service with statewide circulation, such posting having been made
not less than thirteen clear days nor more than forty-five days before the date fixed to receive bids,
are hereby ratified, confirmed, and approved.
Section 4.That the actions of the City Clerk in posting the Notice to Bidders on an internet
site sponsored by either the City or a statewide association that represents the City, such posting
having been made not less than thirteen clear days nor more than forty-five days before the date
fixed to receive bids, are hereby ratified, confirmed, and approved.
Section 5. That the actions of the Iowa Department of Transportation in setting a date for
the receipt of bids before 10:00 A.M. on December 15, 2020 are hereby ratified, confirmed, and
approved.
Section 6. Pursuant to joint agreement with the Highway Division, Department of
Transportation, the bids will be received and opened under the supervision of the Division at Office
of Contracts, 800 Lincoln Way, in the City of Ames, Iowa, at 10:00 A.M. on December 15, 2020.
The Contracts Engineer, Office of Contracts, Iowa Department of Transportation or his authorized
representative is hereby named to attend at the opening of bids on behalf of the City. Thereupon
the bids will be referred to the City Council for action upon the bids at a meeting to be held at the
City Council, on the 18th day of January, 2021, at 5:30 P.M.
Section 7.That the City Council shall hold a public hearing on the matter of the adoption
of proposed plans, specifications and form of contract for the making of the improvements, which
documents are now on file in the office of the City Clerk. Due to public health concerns related
to COVID-19, this meeting of the City Council will be conducted electronically via Zoom,
pursuant to Iowa Code Section 21.8 and 21.4(1)(b), as holding the meeting in person is impossible
or impractical. Said meeting shall take place on the 18th day of January, 2021, at 5:30 P.M., and
the City Clerk shall give notice of the hearing by publication once in a local legal newspaper,
printed wholly in the English language, not less than four clear days nor more than twenty days
prior to the date fixed therefor.
PASSED AND APPROVED this 7th day of December, 2020.
Mayor
ATTEST:
City Clerk
NPH - 1
NOTICE OF PUBLIC HEARING
WARRIOR LANE IMPROVEMENTS - PHASE 1
INTERSECTION OF ASHWORTH DR, WARRIOR LN, AND NORTHVIEW DR
The City Council of Waukee, Iowa, will hold a public hearing on the proposed Plans,
Specifications, Form of Contract and Estimate of Costs for the construction of the above
referenced public improvements at 5:30 p.m. on January 18, 2021. Due to public health
concerns and guidance, in accordance with Iowa Code Sections 21.4(1)(b) and 21.8, this
meeting of the Waukee City Council will be conducted electronically as holding the meeting in
person is impossible or impractical. However, the public is encouraged to access the meeting
electronically in the manner specified below.
The meeting shall be conducted via Zoom at the following link or phone numbers:
https://zoom.us/j/352651371
Meeting ID: 352-651-371
Or by phone:
+1 646-558-8656 or
+1 312-626-6799 or
+1 301-715-8592
All persons wishing to observe or participate in this meeting may do so via Zoom or telephone.
Please contact the City Clerk’s office at 978-7904 or bschuett@waukee.org if you have
questions or electronic accessibility issues.
During said hearing, any interested person may participate and/or file objections thereto or to the
cost of the improvements.
This project includes the furnishing of all labor, equipment, and materials for the construction of
the WARRIOR LANE IMPROVEMENTS - PHASE 1
generally described as follows:
PCC pavement – grading and replacement generally including the following items: 9,600
CY of excavation, 2,300 CY of modified subbase, 9,800 SY of PCC pavement, 2,700 SY of
PCC sidewalk and recreational trail, 170 LF of water main, 2,800 LF of storm sewer, 32 EA
intakes & manholes/utility accesses, 4,200 LF of subdrain, 86 STA of pavement markings,
erosion control, surface restoration, landscaping, and miscellaneous related work.
_____________________________
Courtney Clarke, Mayor
ATTEST:
______________________________
Rebecca D. Schuett, City Clerk