HomeMy WebLinkAbout2020-12-21-J01I Advertising Agr_Business RecordAGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: Dec. 21, 2020
AGENDA ITEM:Consideration of approval of annual advertising agreement with Business
Publications Corp., Inc.
FORMAT:Consent Agenda
SYNOPSIS INCLUDING PRO & CON: The proposed annual contract with Business Publications
Corp., Inc. includes the purchase of ad placement in the Business Record
Daily (Wednesday, a.m.), monthly, for all of 2021. This placement will allow
the City to reach out to local and regional business decision-makers with
Waukee economic development news, available properties information and
other business-related messaging.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:$8,760.00
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT: City staff recommends City Council approval of the
advertising agreement.
RECOMMENDATION: Approve the agreement.
ATTACHMENTS: I. Advertising Agreement
PREPARED BY:Summer Evans
REVIEWED BY:
J1I
Insertion Order
Number 44375
Account Executive
Sara Brown
This Agreement is made between City of Waukee, Account ID: 624, 230 West Hickman Waukee, IA, 50263 hereinafter called the "Advertiser" and Business Publications Corp., Inc. hereinafter called the
"Publisher". All insertions run consecutively unless otherwise stated and will commence with the next available issue. The Advertiser agrees to purchase the following Advertising Package:
Detail
Group Program Publication Section Ad Size Color # Issues Rate Card Adjustment Discounts &
Upgrades Qty Discount
Rate
Discount
Price
58102 Daily E-Newsletters - AM Edition Business Record Daily Wednesday Medium Rectangle - 300x250 4C 12 $730.00 0.00%1 $730.00 $8,760.00
Extended Total $8,760.00
Special Conditions (All discounts are based on number of insertions contracted for) :
1. The Business Record Daily is ready by thousands of people everyday and connects you to the same level of seasoned decision makers and business owners as the Business Record plus young professionals.
Proposed Issue Dates
Ad
ID Media Ad Size Section Position Issue Date(s)
58102 Business Record
Daily
Medium Rectangle -
300x250 Wednesday 2nd
Banner
01/01/2021, 02/01/2021, 03/01/2021, 04/01/2021, 05/01/2021, 06/01/2021, 07/01/2021, 08/01/2021, 09/01/2021, 10/01/2021,
11/01/2021, 12/01/2021
Terms and Conditions
1. The rates to be charged by the Publisher for space used by the Advertiser under this agreement, applicable discounts, and the terms and conditions of this Agreement shall be those herein. Such rates,
discounts, terms and conditions are subject to revision by the Publisher at any time. In the event the Publisher makes any revisions, the Advertiser may, by written notice to the Publisher, terminate this
contract on either (a) the effective date of such revision, or (b) ten days after the advertiser has received notice of such revision, whichever is later, without liability for unused space and without short rate. If
the Advertiser does not terminate this Agreement, then upon the effective date of such revision, discounts, terms, and conditions of this Agreement shall be those contained herein and in a new revised rate
card. 2. All new advertisers must furnish two credit references and agree to pay cash in advance until credit is established with the Publisher. Once credit is established, the Advertiser agrees to pay for
advertising upon receipt of invoice. Payment will become past due THIRTY (30) days thereafter. If at any time, the Publisher determines that the financial responsibility of the Advertiser is not
satisfactory, the Publisher can require cash payment in advance or satisfactory security. A service charge of 1.75% per month will be charged on all accounts past due. Twenty five dollars will be charged for all
returned checks. 3. The number of ads specified in the frequency contract identified in Paragraph 2 must be scheduled and run within that frequency period. If the terms of the frequency agreement are not
met, the Publisher reserves the right to bill the Advertiser at the adjusted rate, according to the actual space used. 4. The Publisher may terminate this Agreement if the Advertiser fails to pay any amount
when due, or otherwise fails to perform in accordance with this Agreement; and, in the event the Publisher so terminates the Agreement, the Advertiser, upon being billed by the Publisher, shall promptly pay
for space actually used during the contract period based on the Advertiser's actual performance at the applicable contract rates in effect when space was used. 5. Publication dates are subject to change within
a calendar year. No specified page or position is guaranteed (unless noted in Paragraph 2). The Advertiser shall defend and indemnify the Publisher against any claim or liability established against the
Publisher by reason of the publication of any advertisement or any part thereof submitted by or published at the direction of the Advertiser. All advertising matter submitted by the Advertiser is subject to
approval of the Publisher, who reserves the option to insert above or below any copy the word "advertisement." If no space is available, the Publisher shall be relieved of all obligations to publish, and of all
liability for failure to publish, such advertisement. All approved copy shall be published at the date specified by the Advertiser. The liability of the Publisher for failure to publish an advertisement in the issue
specified shall be limited to publishing the advertisement in a subsequent issue. 6. The Publisher shall not be liable for slight changes or typographical errors which do not lessen the value of the advertisement.
In the event of an error in an advertisement for which the Publisher is Liable, its liability shall be limited to (a) republishing the advertisement or (b) refunding such proportion of the entire cost of the
advertisement as the space occupied by the error bears to the whole space occupied by such advertisement, whichever the Publisher elects.
Advertiser Acceptance - IO Number 44375 Authorized Signature
Billing Company Name:City of Waukee, Account ID:
624 Authorized Signature:_________________________Date:_____________
Billing Address:230 West Hickman
City, State, Zip:Waukee, IA, 50263 United
States Printed Name/Title:_________________________________________
Telephone:515-987-4522 If Insertion Order is being signed by an agency, please complete the following:
Fax:
Agency Name:_________________________________________
Agency Address:_________________________________________
Publisher Acceptance
_______________________________ _______________________________
Sales Manager Signature Publisher Signature/Date
_______________________________ Acceptance by Publisher
Sales Manager Name
100 4th Street · Des Moines, IA 50315 · Main Phone (515)288-3336 · Fax (515)288-0309
Insertion Order Number 44375
Revision: 11/02/20