HomeMy WebLinkAbout2019-01-07-J01B 12172018(3)_minutes1
WAUKEE CITY COUNCIL MINUTES
WORK SESSION MEETING (A)
December 17, 2018
A. Call to Order – The work session meeting of the Waukee City Council was called to order by Mayor
Peard at 5:15 p.m. at Waukee City Hall, 230 W. Hickman Rd.
B. Roll Call – The following members were present: Mayor William F. Peard; Council Members Anna
Bergman, R. Charles Bottenberg, Larry R. Lyon. Absent: Council Members Courtney Clarke, Shelly
Hughes.
Also in attendance: City Administrator Tim Moerman, Finance Director Linda Burkhart, Senior
Accountant Rachel Bruns, Public Works Director/City Engineer Rudy Koester, Senior Planner Andy
Kass, Community and Economic Development Director Dan Dutcher, Parks and Recreation Director
Matt Jermier, Marketing and Communications Director Summer Evans, IT Director Son Le, Police Lt.
Scott Cunningham, City Clerk Rebecca D. Schuett, City Attorney Steve Brick.
C. Agenda Approval – Council Member Bergman moved to approve the agenda; seconded by Council
Member Lyon. Results of vote: Ayes: Bergman, Bottenberg, Lyon. Nays: None. Absent: Clarke,
Hughes. Motion carried 3 – 0 – 2.
D. Work Session:
1) 2019 legislative session preview – Doug Struyk with Carney & Appleby discussed legislation
that may be proposed in the 2019 State session.
E. Comments
Council Member Bottenberg moved to adjourn; seconded by Council Member Lyon. Ayes: All. Nays: None.
Motion carried 3 – 0.
Meeting Adjourned at 5:34 p.m.
____________________________________
William F. Peard, Mayor
Attest:
________________________________________
Rebecca D. Schuett, City Clerk
J1B
WAUKEE CITY COUNCIL MINUTES
December 17, 2018
(A) Call to Order – The regular meeting of the Waukee City Council was called to order by Mayor
Peard at 5:35 p.m. in the Council Chambers at Waukee City Hall, 230 W. Hickman Rd.
(B) Pledge of Allegiance
(C) Roll Call – The following members were present: Mayor William F. Peard; Council Members
Anna Bergman, R. Charles Bottenberg, Courtney Clarke (via telephone), Larry R. Lyon. Absent:
Council Member Shelly Hughes.
Also in attendance: City Administrator Tim Moerman, Finance Director Linda Burkhart, Senior
Accountant Rachel Bruns, Public Works Director/City Engineer Rudy Koester, Development
Services Director Brad Deets, Senior Planner Andy Kass, Community and Economic
Development Director Dan Dutcher, Parks and Recreation Director Matt Jermier, Marketing and
Communications Director Summer Evans, Library Director Kristine Larson, IT Director Son Le,
Fire Chief Clint Robinson, Police Lt. Scott Cunningham, City Clerk Rebecca D. Schuett, City
Attorney Steve Brick.
(D) Open Forum
(E) Agenda Approval – Council Member Bergman moved to approve the agenda; seconded by
Council Member Lyon. Results of vote: Ayes: Bergman, Bottenberg, Clarke, Lyon. Nays: None.
Absent: Hughes. Motion carried 4 – 0 – 1.
(F) Mayor’s Report – Mayor Peard recognized and congratulated Fire Chief Robinson,
Firefighter/Paramedic Josh Hutton, Fire Inspector Justin Frederick, and Police Sgt. Hector Arias
on receiving the 2018 Sullivan Brothers’ Award of Valor. He then shared some holiday safety
tips from the Waukee Police Department and reviewed City office closings for the Christmas and
New Year’s Day holidays. Mayor Peard wished all a safe and happy holiday season.
(G) Presentations: None
(H) Public Hearings:
1) On plans, specifications, form of contract and estimate of cost [Waukee Public Library
RTU Replacement Project] – Mayor Peard opened the public hearing and asked if any
written correspondence had been received; City Clerk Schuett replied in the negative.
Senior Planner Kass reviewed the project. No comments were made by the public in
attendance.
2) On the vacation of a Surface Water Flowage and Storm Sewer Easement [Southfork
Woods Plat 2 Lot 22] – Mayor Peard opened the public hearing and asked if any written
correspondence had been received; City Clerk Schuett replied in the negative. Senior
Planner Kass reviewed the proposed easement vacation, noting that the easement would be
reconfigured to extend over a smaller area. No comments were made by the public in
attendance.
(I) Public Hearing Action Items:
1) Waukee Public Library RTU Replacement Project
A. Resolution: Consideration of approval of a resolution approving plans,
specifications, form of contract, and estimate of cost – Council Member Lyon moved
to approve the resolution; seconded by Council Member Bergman. Results of vote:
Ayes: Bergman, Bottenberg, Clarke, Lyon. Nays: None. Absent: Hughes. Motion
carried 4 – 0 – 1. (Resolution #18-499)
B. Resolution: Consideration of approval of a resolution awarding contract – Council
Member Lyon moved to approve the resolution; seconded by Council Member
Bottenberg. Senior Planner Kass reviewed the bid tabulation, recommending award to
Air-Con Mechanical Corp. of Des Moines, IA, in the amount of $132,327.00. Results of
vote: Ayes: Bergman, Bottenberg, Clarke, Lyon. Nays: None. Absent: Hughes. Motion
carried 4 – 0 – 1. (Resolution #18-500)
2
2) Resolution: Consideration of approval of a resolution approving the vacation of a
Surface Water Flowage and Storm Sewer Easement [Southfork Woods Plat 2 Lot 22] –
Council Member Bottenberg moved to approve the resolution; seconded by Council Member
Lyon. Council Member Lyon asked about the need for the remaining easement; Senior
Planner Kass replied that the easement continues to act as a drainageway. Council Member
Lyon questioned the unusual shape of the proposed replacement easement; Mr. Kass
replied that a creek adjacent to the property partially dictates the easement area. Results of
vote: Ayes: Bergman, Bottenberg, Clarke, Lyon. Nays: None. Absent: Hughes. Motion
carried 4 – 0 – 1. (Resolution #18-501)
3) Resolution: Consideration of approval of a resolution approving Surface Water
Flowage and Storm Sewer Easement [Southfork Woods Plat 2 Lot 22] – Council
Member Bottenberg moved to approve the resolution; seconded by Council Member
Bergman. Senior Planner Kass explained that the proposed easement would take the place
of the easement vacation just approved by council. Results of vote: Ayes: Bergman,
Bottenberg, Clarke, Lyon. Nays: None. Absent: Hughes. Motion carried 4 – 0 – 1.
(Resolution #18-502)
(J) Action Items:
1) Consent Agenda: Council Member Bergman moved to approve the Consent Agenda;
seconded by Council Member Bottenberg. Results of vote: Ayes: Bergman, Bottenberg,
Clarke, Lyon. Nays: None. Absent: Hughes. Motion carried 4 – 0 – 1.
A. Consideration of approval of 12/17/2018 Bill List; 11/30/2018 Payroll:
Total Unpaid Bills Presented for Approval : $708,157.27
Total Checks Issued Prior to Council Approval:
(A) Prior to Last Council Meeting $5,260.00
(B) After Last Council Meeting $29,272.66
(C) Payroll Taxes & Reimbursements $282,989.25
(D) Utility Refunds $5,661.58
Payroll Checks Issued:
(E) 11/30/2018 $283,159.29
*TOTAL* $1,314,500.05
FY 2019 Fund Recap: Expenditures Revenues
Budgeted Year To Date Budgeted Year To Date
010 General Fund $12,507,075 $6,148,623 $12,883,836 $5,031,163
060 Road Use Tax Fund 2,093,629 1,033,342 2,111,500 1,085,083
075 Waukee Foundation - - - -
080 Library Foundation - - - -
085 Asset Forfeitures - 173 -1,104
091 Hickman West Indust Park TIF 756,401 - 717,030 371,488
092 Enterprise Business Park TIF Fund - - - -
093 Waukee Urban Renewal Area TIF Fund 3,107,496 15,266 3,099,050 1,490,236
094 Gateway Urban Renewal - 4,514 142,450 78,353
095 Autumn Ridge Urban Renewal - 503 194,500 97,754
096 Waukee West Urban Renewal - 1,049 - -
097 Southwest Business Park - 1,136 - -
098 Waukee Central URA - - - -
110 Debt Service Fund 7,376,819 1,146,301 8,355,474 1,877,615
111 Special Assessments Fund 47,047 - 25,000 12,774
210 Employee Benefits Fund 2,022,090 - 2,016,160 1,012,465
211 Local Option Sales Tax 509,700 - 2,302,500 397,159
327 Capital Projects 22,615,000 4,449,741 3,200,000 296,942
3
330 City Wide SA Sidewalk Project - - - 2,675
510 Water Utility Fund 6,565,871 1,922,868 4,713,066 2,702,279
520 Sewer Utility Fund 6,250,362 5,120,718 5,879,667 4,320,582
521 University Ave Trunk Sewer Project - - - 5,942
522 Waste Water Treatment Pl - - - 244
523 E Area Pump Sta Treatment - - - 854
540 Gas Utility Fund 7,193,014 2,182,096 7,297,567 1,742,879
560 Storm Sewer Utility Fund 1,023,482 345,686 963,050 405,909
570 Utility Bill Fund 364,860 121,037 302,880 150,788
590 Solid Waste Collect & Rcycl Fund 1,239,730 650,416 1,308,405 594,057
750 Golf Course Fund 540,685 287,002 633,500 265,565
810 Equipment Revolving Fund - 20,000 1,109
*TOTAL* $74,213,261 $23,430,470 $56,165,635 $21,945,020
CHECKS ISSUED PRIOR TO COUNCIL APPROVAL 12/17/2018:
ARTIS, WILLIAM P JR UTILITY REFUND $16.05
CASWELL, THOMAS UTILITY REFUND 162.40
CITY OF WAUKEE
HEALTH INSURANCE
DEDUCTION 6,670.32
COMMUNICATIONS WORKERS OF
AMERICA CWA LOCAL 7102 UNION DUES 848.17
CORELL CONTRACTOR, INC UTILITY REFUND 2,117.78
DULANEY, MONIQUE UTILITY REFUND 39.70
EFTPS FICA TAX WITHHOLDING 99,537.34
ENVIRONMENTAL CONSULTANTS UTILITY REFUND 2,067.55
GOODALL, ANDREW UTILITY REFUND 101.94
GRAYHAWK HOMES OF IOWA INC UTILITY REFUND 94.39
HARDY, MARY UTILITY REFUND 100.00
HUSIDIC, DALILA UTILITY REFUND 41.48
ICMA RETIREMENT TRUST 457 ICMA 401A 15,514.15
IOWA DEPT OF HUMAN SERVICES CHILD SUPPORT 1,604.80
IPERS IPERS DEDUCTIONS 117,578.00
JAEGER, JONATHAN D UTILITY REFUND 45.65
KANAVATHPARAMBU, SHIHABUDEEN UTILITY REFUND 25.37
KEYLON, JEROMY A UTILITY REFUND 46.19
LYKINS, LARRY L UTILITY REFUND 7.61
MARTINEK, TRAVIS M UTILITY REFUND 46.67
MEALS FROM THE HEARTLAND
MEALS FROM HEARTLAND
DEDUCTION 112.98
NUSBAUM, EMMET C UTILITY REFUND 3.66
PARBS, BRANDI L UTILITY REFUND 64.50
ROBSON, JOSEPH UTILITY REFUND 100.14
ROSE COMPANIES UTILITY REFUND 331.88
STRAKA, KATIE M UTILITY REFUND 24.92
STURGILL, JAMES UTILITY REFUND 82.30
TANZANITE HOMES UTILITY REFUND 38.12
TOTAL ADMINISTRATIVE SERVICES
CORP
SECTION 125 MEDICAL
DEDUCTIONS 4,732.56
TREASURER STATE OF IOWA STATE WITHHOLDING TAXES 35,607.96
UNITED WAY CENTRAL IOWA UNITED WAY DEDUCTION 129.82
VAN HORN, SHANNON UTILITY REFUND 63.96
WAUKEE AREA CHRISTIAN
SERVICES
WAUKEE AREA CHRISTIAN
SERVICES DEDUCTION 186.65
YMCA OF GREATER DES MOINES
YMCA FAMILY MEMBERSHIP
DEDUCTION 466.50
ZION CAPITAL GROUP LLC UTILITY REFUND 39.32
4
IOWA DEPT OF NATURAL
RESOURCES
PERMIT - NW AREA
CHLORAMINATION 1,200.00
IOWA DEPT OF NATURAL
RESOURCES
OPERATOR CERTIFICATION
EXAM -
PATTERSON/LAUGHRIDGE 60.00
WEST BANK
EMPLOYEE HOLIDAY GIFT
CARDS 4,000.00
STIVERS - VEHICLES 2019 FORD EXPLORER 27,943.00
ACCESS SYSTEMS LEASING COPIER/PRINTER LEASE 159.92
AUDITOR OF STATE FILING FEE FY'18 AUDIT 850.00
UNITED PARCEL SERVICE SHIPPING 44.74
STIVERS - VEHICLES
REVERSE SENSORS - IT
VEHICLE 275.00
*TOTAL:* $323,183.49
UNPAID BILLS PRESENTED FOR APPROVAL 12/17/2018:
ADEL AUTO PARTS
ANTIFREEZE/LOOM-SPLIT
POLY/COOLANT/FILTERS/BATTE
RY $629.60
AHLERS & COONEY PC
SOUTHWEST BUSINESS PARK
URA AMENDMENT NO.1 350.00
ALADTEC
ONLINE EMPLOYEE
SCHEDULING/MANAGEMENT
SUBSCRIPTION 165.50
AMAZON.COM
WIRELESS HEADSET/KEYBOARD
CASE/IPHONE SCREEN PROT 791.66
AMERITAS LIFE INSURANCE
COMPANY
DEC '18 VISION INSURANCE
PREMIUM 2,102.56
ANDREW ERPS FURNACE REBATE 75.00
ANKENY SANITATION INC. NOVEMBER '18 100,334.74
ARNOLD MOTOR SUPPLY
STYLUS PRO RED/PRO LED
PENLITE/HI-TEMP GASKET/AIR
BLOW GUN KIT 449.27
AUTOZONE ROLOC DISCS 117.50
AXON ENTERPISE, INC CONDUCTIVE TARGETS 124.00
BAX SALES, INC
CABLE TIES/BARREL
CRIMP/REMOVAL TOOL 720.49
BDI SIGNS BUSINESS DESIGNS, INC FUTURE PARK SIGN 79.50
BLUE OTTER SOLUTIONS, LLC
SURVEY & RELATED SERVICES
FOR APGA GOAL PROGRAM 2,638.60
BOUND TREE MEDICAL
RE-CERTIFIED PHILIPS
HEARTSTART FRX AED/MEDICAL
SUPPLIES 1,708.51
BRENDA JACKSON FURNACE REBATE 75.00
BRICK GENTRY BOWERS SWARTZ NOVEMBER '18 STATEMENT 25,644.99
BSN SPORTS VOLLEYBALLS/TENSION STRAPS 120.97
C2G CORPORATION
RED THUNDER/BLUE
BLAZES/BRAKE CLEANER 391.66
CALVIN TRUONG
FURNACE & THERMOSTAT
REBATE 75.00
CAPITAL SANITARY SUPPLY CHLORINE BLEACH 85.94
CAROL REAGAN FURNACE REBATE 75.00
CINTAS CORPORATION FIRST AID KIT SUPPLIES 839.30
CITY OF WAUKEE NOVEMBER '18 STATEMENT 7,858.85
CITY OF WAUKEE - AR
OCTOBER '18 ENGINEERING
INSPECTIONS 15,693.75
CITY OF WEST DES MOINES DECEMBER '18 WESTCOM 34,303.01
CLAYTON ENERGY CORPORATION NOVEMBER '18 RESERVATION 139,488.08
5
CMS MARKETING LLC
BUSINESS CARDS - R.
KOESTER/K. VRCHOTICKY/T.
BLUML 87.35
CONFLUENCE ATHLETIC COMPLEX AND PARK 29,983.61
CONSOLIDATED COMMUNICATIONS
ENTERPRISE SERVICES, INC NOV '18 STATEMENT 1,220.12
CONSOLIDATED MANAGEMENT
COMPANY
ACADEMY MEALS - CHRIS
KICKBUSH 1,287.41
CONTROL INSTALLATIONS OF IOWA,
INC CAMERA REPAIRS 184.93
CREATIVE SERVICES OF NEW
ENGLAND
JUNIOR OFFICER BADGE
STICKERS 206.95
CRYSTAL CLEAR BOTTLED WATER WATER 64.00
DALE EDWARDS TRUCKING INC HAULING SERVICES 598.53
DAVIS EQUIPMENT CORPORATION JACOBSEN 67982 5,658.15
DEB HAUGEN FURNACE REBATE 150.00
DENMAN & COMPANY LLP FY18 AUDIT FEES 8,900.00
DENT ELIMINATORS FULL DETAIL 225.00
DES MOINES REGISTER SUBSCRIPTION 280.11
DES MOINES WATER WORKS NOVEMBER '18 STATEMENT 77,909.80
DIRECTV NOVEMBER '18 STATEMENT 125.49
DOORS INC HINGES 135.00
EARL MAY SEED & NURSERY PEAT 119.88
EARTHSPIRITS.NET, INCORPORATED BIKE LIGHTS 144.89
EMERGENCY APPARATUS
MAINTENANCE, INC. PUMP TEST 1,413.94
EXPRESS LOGISTICS, INC
COMMUNITY CENTER RENTAL
REFUND 130.00
FAREWAY STORES, INC. BREAD 2.97
FASTENAL COMPANY
IC WB HIVIS YLW/IC WB
WHITE/IC WB FLO RED 1,085.77
FIRST CHOICE COFFEE SERVICES
COFFEE/HOT
CHOCOLATE/PLATES 217.48
FLOORING AMERICA FLOORING 7,431.24
FLYNN WRIGHT
KETTLESTONE WEBSITE
HOSTING 50.00
FOTH INFRASTRUCTURE &
ENVIRONMENT LLC
HIGH SCHOOL NO. 2/CITY REC
PLANNING 13,711.00
FOUR POINTS GOLF CARS, LLC OIL/FILTERS/RIVETS 369.50
G & L CLOTHING
STEEL TOE BOOTS/PANTS
/BIBS/SHIRTS- FLUGGE-
SMITH/MAREAN/LAUGHRIDGE 1,098.91
GALL'S INC
NAMEPLATE/CLOTHING LOGOS -
C. KICKBUSH/PETTIT 43.06
GAS PRODUCTS SALES METERS 3,866.59
GATEHOUSE MEDIA IOWA HOLDINGS DECEMBER '18 STATEMENT 1,679.89
GILCREST/JEWETT LUMBER
COMPANY DRYWALL 25.03
GRAHAM TIRE OF DES MOINES TIRES 651.80
GRIMES ASPHALT & PAVING COLD MIX 1,035.14
HAMMER MEDICAL SUPPLY-CLI COMPRESSED OXYGEN 153.50
HAWKEYE TRUCK EQUIPMENT
BRASS PUMPS/AIR
CHAMBER/WEEL WITH CHAINS 4,650.55
HEARTLAND CO-OP NOVEMBER '18 STATEMENT 183.25
HILLYARD INC AEROSOL 40.90
HOTSY CLEANING SYSTEMS, INC. FLEET WASH/HOSE ASSEMBLY 642.00
IMAGETEK INC RADIX SUBSCRIPTION/STORAGE 521.00
INDUSTRIAL SALES COMPANY INC HIGHLING VB 1,517.75
6
INFRASOURCE CONSTRUCTION, LLC CITY OF WAUKEE 7,442.81
INTERNATIONAL PUBLIC
MANAGEMNT ASSOC. FOR HUMAN
RESOURCES ENTRY FIRE TESTS 189.50
INTERSTATE ALL BATTERY CENTER BATTERY 205.70
IOWA DEPT OF NATURAL
RESOURCES
IDNR DRINKING WATER & WW
CERTIFICATION - B. DUNHAM 120.00
IOWA FIRE EQUIPMENT COMPANY 2.5# ABC BADGER - VB 246.60
IOWA LAW ENFORCEMENT
ACADEMY P.I.T. CLASS - CHRIS KICKBUSH 450.00
IOWA RURAL WATER ASSOCIAT
2019 COMMUNITY MEMBERSHIP
DUES 375.00
IOWA SIGNAL INC
REPLACED BAD TOMAR EVP
RECEIVERS 6,075.00
IOWA STORMWATER EDUCATION
PARTNERSHIP
2018 STORMWATER SUMMIT - J.
CORKREAN 35.00
IOWA UTILITIES BOARD FY'19 IEC/CGRER ASSESSMENT 5,608.00
JULIE DEANNE FERGUSON VOLLEYBALL OFFICIATING 500.00
KAREN BALL FURNACE REBATE 75.00
KATIE MANGAN FURNACE REBATE 75.00
KIDS IN HARMONY, LLC
EARLY CHILDHOOD MUSIC
PROGRAM 168.00
KUM & GO NOVEMBER '18 STATEMENT 1,573.24
LAWSON PRODUCTS INC
FLT SWVLCRIMP/JIC
SWVLCRIMP 148.06
LISA BUELOW VOLLEYBALL OFFICIATING 500.00
LIVING MAGAZINES NOVEMBER '18 NEWSLETTER 1,380.00
LOGAN CONTRACTORS SUPPLY INC SEALANT 1,884.61
LOGOED APPAREL & PROMOTIONS SWEATSHIRTS - R. BAKER 194.95
MARK DENMAN FURNACE REBATE 75.00
MARK STUCHEL INC. THERMAL IMAGER 2,365.50
MARTIN MARIETTA AGGREGATE,
INC. ROAD STONE/PIPE BEDDING 1,345.93
MATHESON TRI-GAS INC CYLINDERS 203.87
MEDIACOM NOVEMBER '18 STATEMENT 139.95
MENARDS
PAINT/CAULK/FRAMES/ROLLERS
/BRUSHES/CEILING
TILES/HOSE/DRILL 655.90
MERCY CLINICS OCCUPATIONAL
MEDICINE CLINIC PRE-EMPLOYMENT PHYSICALS 824.00
MERCY MEDICAL CENTER
PRE-EMPLOYMENT DRUG
SCREEN 55.00
METHODIST OCCUPATIONAL
HEALTH & WELLNESS EMPLOYEE TESTING 1,280.00
MID AMERICAN ENERGY NOVEMBER '18 STATEMENT 107.49
MIDWEST UNDERGROUND SUPPLY
REPLACE BOTTOM LIFT
CYLINDER ON TRENCHER 2,335.45
MIDWEST WHEEL COMPANIES
LED SIGNAL/RIGHT ANGLE
STOP/AIR LIFT 1000 AIR SPRING 344.06
MULCH MART
SAND VB TILING PROJECT
MATERIALS 1,334.25
MUNICIPAL EMERGENCY SERVICES,
INC.
CUSTOM GLOBE XTREME
COATS/PANTS 10,361.00
MUNICIPAL SUPPLY, INC. METERS 13,569.00
MURPHY TRACTOR & EQUIPMENT PINS/TOOTH 171.46
NATIONWIDE OFFICE CLEANERS LLC CLEANING SERVICES 2,540.22
NORTHERN TOOL & EQUIPMENT FUEL TRANSFER PUMP/TARP 916.93
7
OFFICE DEPOT
PRIVACY
FILTER/LABEL/MARKERS 488.38
O'HALLORAN INTERNATIONAL, INC.
PLATE ASSEMBLY/TUBE/FUEL
VALVE KIT 1,431.45
ONE SOURCE
PRE-EMPLOYMENT
BACKGROUND CHECKS 35.00
ORKIN PEST CONTROL PEST CONTROL SERVICES 178.61
PESTICIDE BUREAU - IDALS
THREE YEAR RENEWAL
CERTIFICATE - K. PATTERSON 15.00
PHIL DICKEY LITTLE NINJAS/TAEKWONDO 1,392.00
PITNEY BOWES
QRTERLY METER/STUFFER
MAITENANCE 2,166.27
PLUMB SUPPLY COMPANY GALV. 90 STREET ELL 179.09
RAIN KING LLC
REPAIRS TO PARKING LOT -
ALICE'S RD PHS 5 5,157.17
REESE ANDREWS
REFUND - INCIDENT WKIA-18-
0101:1 50.00
RICHARD GULICK FURNACE REBATE 150.00
RJ LAWN SERVICE INC FALL CLEANUP 352.50
ROCKMOUNT RESEARCH & ALLOYS,
INC ZETA STRIP 633.84
RONALD MARR FURNACE REBATE 150.00
SDS BINDERWORKS, INC. SUBSCRIPTION 1,330.00
SECRETARY OF STATE NOTARY RENEWAL - K. PURVIS 30.00
SHERWIN WILLIAMS CO PAINT 175.00
SHI INTERNATIONAL CORP LENOVO THINKCENTER 1,302.00
SHIVE HATTERY INC.
WESTOWN MEADOWS PARK
MASTERPLAN 6,795.00
SHOTTENKIRK CHEVROLET-
PONTIAC
OXYFEN SENSOR
REPLACEMENT 92.00
SIMPLEXGRINNELL LP BATTERY REPLACEMENT 1,132.41
SIVA PARAMASAMY FURNACE REBATE 150.00
SNYDER & ASSOCIATES INC MISC. TRAFFIC ENGINEERING 2,263.93
SPRAYER SPECIALTIES INC
BALL
VALVE/COUPLERS/STRAINERS 469.91
STAR EQUIPMENT LTD 18" HI-FLOW COLD PLANER 550.00
STIVERS - VEHICLES 2019 FORD F-250 26,587.00
STROH CORP WASH BAY LIGHT REPAIRS 820.45
SUSANNA KESTERSON
WATER HEATER/FURNACE
REBATE -1815 SE HICKORY
CIRCL 175.00
T & T SPRINKLER SERVICE, INC. SPRINKLER INSTALLATION 1,100.00
TEAM SERVICES INC
ALICE'S ROAD IMPROVEMENTS -
PHASE 5 3,456.06
TECH 24 - COMMERCIAL
FOODSERVICE REPAIR, INC
CLEAN AND SANITIZE ICE
MACHINE 732.92
TERMINAL SUPPLY CO. PLUGS/SOCKETS/PINS/LOCKS 702.57
THE WALDINGER CORP
FURNACE REPAIR - CITY
HALL/HEATER REPAIR - RENTAL
PROPERTY 6,897.00
TODD DOHRMANN FURNACE REBATE 150.00
TOMPKINS INDUSTRIES PIPE CUP 468.31
TREASURER STATE OF IOWA NOV '18 WATER EXCISE TAX 18,038.76
TREASURER STATE OF IOWA NOV '18 SEWER SALES TAXES 3,075.09
TREASURER STATE OF IOWA NOV '18 GAS SALES TAXES 7,099.00
TREASURER STATE OF IOWA
NOV '18 GOLF COURSE SALES
TAXES 52.01
8
TREASURER STATE OF IOWA
NOV '18 PARK & REC SALES
TAXES 38.50
TREASURER STATE OF IOWA
NOV '18 STORM WATER SALES
TAXES 1,636.74
TROY & MEGHAN SHELLEY FURNACE REBATE 75.00
TRUCK EQUIPMENT INC
CUTTING EDGE KITS/STAND
ASSEMBLY/URETHANE EDGE 2,345.94
TWO RIVERS INSURANCE SERVICES 1095 FORMS PORTAL 250.00
UNITED FLEET FIVE LLC POWER STEERING REPAIRS 728.34
UNIVERSITY OF VIRGINIA 2019 SEI PROGRAM - DEETS 8,300.00
US CELLULAR NOVEMBER '18 STATEMENT 463.90
UTILITY SAFETY AND DESIGN INC. METER SET DRAWINGS 5,764.90
VAN-WALL EQUIPMENT INC REPLACED ORINGS ON FITTING 341.15
WASTE SOLUTIONS OF IA PORTA JOHN RENTALS 100.00
WAUKEE AERIAL, LLC AERIAL VIDEOS 475.00
WAUKEE COMMUNITY SCHOOL
DISTRICT - FUEL
SEPTEMBER '18 & OCTOBER '18
STATEMENTS 21,809.03
WAUKEE HARDWARE & VARIETY NOVEMBER '18 STATEMENT 673.49
WAUKEE POWER EQUIPMENT ANTI-SCALP ROLLER 48.88
WEST TOWN TEE'S SHOP WITH A COP KID'S SHIRTS 180.00
XENIA RURAL WATER DISTR WATER 290.22
*TOTAL* $708,157.27
PAYROLL 11/30/2018:
ABRAMOWITZ, LEVI $1,658.07
ADKINS, COREY 1,428.90
ALDRICH, SHAWN 1,889.36
ANDERSON, SARA 1,351.29
ARIAS, HECTOR 2,804.36
ARMSTRONG, BRETT 2,469.52
BABER, MALLORY 561.81
BAKER, RANDY 1,878.52
BARTOS, RONALD 610.11
BAUMAN, LISA 1,683.19
BECK, SHANNON 1,832.05
BLUML, TUCKER 1,539.76
BLUTT, PETER 170.20
BRUNS, RACHEL 2,051.17
BURKHART, LINDA 4,250.39
CAHALAN, JACE 151.63
CAMPBELL, SCOTT 3,099.15
CARPENTER, PAUL 1,668.12
CARROLL, JOSEPH 2,039.87
CICHOSKI, KELLI 1,724.71
CLEMEN, ANTHONY 2,328.17
COGGESHELL, LEE 1,451.98
CORKREAN, JENNIFER 2,587.71
COUGHLIN, TONI 1,715.59
CRAVEN, GAYLA 138.40
CROSS, JONATHAN 664.98
CUNNINGHAM, DEANA 639.43
CUNNINGHAM, SCOTT 3,396.56
DANIEL, COLE 1,421.48
DEBOER, MELISSA 2,000.63
DEETS, BRADLY 4,264.80
9
DETRICK, GRANT 67.92
DEZEEUW, DAVID 3,563.17
DODGE, JUSTIN 2,850.49
DUNBAR, DIANA 1,235.07
DUNHAM, BRYCE 1,688.49
DUTCHER, DAN 3,907.52
EASTMAN, DAVID 511.99
EDWARDS, DANAE 1,951.85
ELLIS, NICOLE 489.29
ENNETT, SAMUEL 1,772.42
EVANS, SUMMER 2,421.60
FLUGGE-SMITH, JAMIE 1,849.82
FREDERICK, JUSTIN 2,258.05
FROEHLICH, WILLIAM 746.87
FRUEH, JEREMIAH 1,431.03
GILMORE, JOANNA 762.26
GITZEN, ROBERT 2,554.73
GROVE, BRIAN 44.05
GUESS, CHRISTOPHER 1,325.10
GUESS, KATHRYN 2,289.32
HAMMEN, NATALIE 151.42
HANSON, ANTHONY 2,914.23
HANSON, LAURA 1,641.32
HARDIN, THOMAS 247.11
HEIMANN, RONALD 3,029.27
HENKENIUS, JODY 641.13
HENTGES, ERIC 1,452.24
HERRICK, ROBERT 3,159.08
HILGENBERG, ADAM 2,624.59
HOLDEN, PATRICIA 3,361.55
HUSTED, TROY 1,914.51
HUTTON, JOSHUA 2,585.24
JERMIER, MATTHEW 3,767.80
KASS, ANDREW 2,473.12
KASZINSKI, BRETT 645.36
KELLER, CHRISTOPHER 2,838.18
KIES, SUSAN 2,241.89
KINNEY, SCOTT 2,120.35
KLEVER, JUDY 1,023.32
KOESTER, EVAN 2,089.85
KOESTER, RUDY 2,969.51
KUMSHER, AUDRIANA 63.95
KURTH, TIMOTHY 309.79
LARSON, KENNETH 529.84
LARSON, KRISTINE 3,057.25
LAUGHRIDGE, DANIEL 1,945.57
LE, SON 2,321.10
LEITCH, JEFFREY 247.15
LEMKE, NEIL 2,404.28
LONG, JEREMY 3,103.50
LYNCH, JEREMY 1,407.07
MANNING, JOSHUA 2,758.15
MAPES, TROY 3,837.42
MAREAN, JOSHUA 1,407.07
MCCAY, BRENDA 228.92
10
MCCLINTIC, JAMES 1,019.83
MELLENCAMP, JEFFREY 3,311.51
MINIKUS, JOSHUA 2,554.46
MOERMAN, TIMOTHY 4,708.50
MORFORD, PAIGE 478.13
MURRA, BRIAN 2,280.65
OAKLEY, JON 2,865.60
OLDHAM, JAMES 186.29
OSBORN, RYAN 255.79
OSTRING, KATHLEEN 2,405.65
PARISH, TONJA 2,146.40
PATTERSON, KEVIN 1,402.10
PERDRIAU, MARIE 531.56
PETERSON, KATIE 1,419.35
PETERSON, OREN 2,835.85
PETTIT, BRANDON 2,622.28
PIZINGER, JAMES 1,262.00
PORTER, NICKOLAS 240.39
PUDENZ, DANIELLE 44.56
PURVIS, KATHRYN 1,664.31
QUINN, JOHN 4,054.36
RASH, RONALD 2,516.51
RICHARDSON, DACE 1,480.55
RICHARDSON, ELIZABETH 2,867.19
ROBBINS, CORBY 1,710.67
ROBINSON, CLINT 3,888.49
ROYER, TIMOTHY 4,363.88
ROYSTER, JACOB 1,584.04
SAGER, AARON 988.56
SCALETTA, ANGALEA 1,547.74
SCHAUFENBUEL, KARI 1,055.07
SCHETTLER, RODNEY 2,643.74
SCHUETT, REBECCA 3,243.67
SEDDON, JOSH 2,344.08
SHAFFER, CHET 238.67
SHARON, JEREMIAH 1,790.03
SMITH, BLAKE 1,228.98
SNELSON, NATHANIEL 287.16
SOFEN, NATASHA 34.42
SPARKS, WENDI 733.22
SPOSETO, MACKENZIE 2,944.88
STEINKE, KURT 1,196.01
STEPHENS, CLINT 1,041.37
STEWARD, ERIC 2,708.85
STIFEL, DALTON 1,383.27
STOTZ, MELISSA 565.99
TERLOUW, KYLE 1,909.51
THAYER, CHANDLER 1,901.48
TIBBLES, STEVEN 1,784.53
TOBIS, SYDNEY 208.24
TYSDAL, THOMAS 2,914.12
VANDE KAMP, JOSHUA 2,207.53
VOEGTLE, TIMOTHY 2,299.88
VRCHOTICKY, KEVIN 5,310.07
WAGNER, ELIZABETH 245.60
11
WASKE, CHARLES 2,064.80
WERTS, DANIEL 2,823.82
WESTON STOLL, KERI 1,874.49
WHITE, JASON 1,593.14
WHITE, LEAH 1,452.68
WIEDNER, TYLER 765.42
WIGGINS, MATHEW 2,236.50
WINTERS, TROY 3,084.80
WISE, NATHAN 4,189.96
WOOD, DANIEL 2,014.65
WORRELL, SARAH 1,540.13
WRIGHT, PAUL 722.91
ZEPEDA, JAMIE 633.34
*TOTAL* $283,159.29
B. Consideration of approval of City Council Minutes of 12/03/2018 Regular Meeting, 12/10/2018
Work Session
C. Consideration of approval of a motion correcting scrivener’s error in City Council Minutes of
11/19/2018
D. Consideration of approval of renewal of 12-month Class E Liquor License (LE) with Class B Wine
Permit, Class C Beer Permit (Carryout Beer), and Sunday Sales privileges for Kum & Go, LC,
d/b/a Kum & Go #59 [400 Prairie Bluff Drive]
E. Consideration of approval of renewal of 12-month Class E Liquor License (LE) with Class B
Native Wine Permit, Class C Beer Permit (Carryout Beer), and Sunday Sales privileges for
Casey’s Marketing, d/b/a Casey’s General Store #3640 [870 NE Alice’s Road]
F. Consideration of approval of renewal of 12-month Class C Liquor License (LC) (Commercial)
with Sunday Sales privilege for Broheim’s Indoor Golf & Pub, LLC, d/b/a Broheim’s Golf & Indoor
Pub [53 and 57 NE Carefree Lane], pending proof of dram insurance
G. Consideration of receipt and file of 11/30/2018 correspondence from Mediacom regarding rate
adjustments
H. Consideration of receipt and file of the purchase of twenty (20) Mine Safety Appliance (MSA) Self
Contained Breathing Apparatus (SCBA) from Sandry Fire Supply of DeWitt, IA [Waukee Fire
Department]
I. Consideration of receipt and file of the purchase of a concrete saw trailer from Star Equipment of
Des Moines, IA in the amount of $7,559.00 [Waukee Public Works Department, Streets Division]
J. Consideration of receipt and file of the purchase of snow plow and salt spreader from Truck
Equipment, Inc., of Des Moines, IA in the amount of $12,185.50 [Waukee Public Works
Department, Streets Division]
K. Consideration of approval of a resolution approving amendment to Gas Main Blanket Bid
Agreement [InfraSource Construction, LLC] (Resolution #18-503)
L. Consideration of approval of a resolution approving Addendum No. 1 to Standard Specifications
for Public Improvements, Waukee, Iowa (Resolution #18-504)
M. Consideration of approval of Payment Estimate No. 3 to Caliber Concrete LLC., for the Fox
Creek Park Phase II Project in the amount of $121,125.00
N. Consideration of approval of Payment Estimate No. 8 to J&K Contracting, LLC, for the Northwest
Area Trunk Sewer Extension Phase 4 Project in the amount of $156,622.70
O. Consideration of approval of Payment Estimate No. 4 to Iowa Signal, Inc., for the 2018 Traffic
Signal, Hickman Road 1300-FT West of Alice’s Road, in the amount of $107,860.39
P. Consideration of approval of Payment Estimate No. 8 to Absolute Concrete Construction for the
Alice’s Road PCC Pavement Widening Project, SE Olson Drive to NE Horizon Drive, in the
amount of $877,995.17
Q. Consideration of approval of Change Order No. 2 to OMG Midwest, d/b/a Des Moines Asphalt &
Paving, for the N. Little Walnut Creek Drive Improvement Project, increasing the contract in the
amount of $612.40
R. Consideration of approval of Payment Estimate No. 7 (Final) to OMG Midwest, d/b/a Des Moines
Asphalt & Paving, for the N. Little Walnut Creek Drive Improvement Project in the amount of
$581.78
S. Consideration of approval of a resolution to accept public improvements [N. Little Walnut Creek
Drive Improvement Project] (Resolution #18-505)
12
T. Consideration of approval of release of retainage to TK Concrete, Inc., for the Centennial Park
Creek Slope Stabilization Project in the amount of $2,427.50
U. Consideration of approval of a resolution amending a certain address for Lot 1 of Westgate
Business Park Plat 4 from 955 SE Olson Drive to 975 SE Olson Drive (Resolution #18-506)
V. Consideration of approval of a resolution approving construction drawings [Stratford Crossing
Plat 5] (Resolution #18-507)
W. Consideration of approval of a resolution approving construction drawings [Kettlestone Ridge
Plat 4] (Resolution #18-508)
X. Consideration of approval of a resolution approving construction drawings [Kettlestone Ridge
Plat 5] (Resolution #18-509)
Y. Consideration of approval of a resolution approving construction drawings [The Shops at
Kettlestone North Plat 5] (Resolution #18-510)
Z. Consideration of approval of a resolution ordering construction of the Northwest Area Water Main
Extension Phase 2 Project and fixing a date for hearing thereon and taking bids therefor
(Resolution #18-511)
AA. Consideration of approval of a resolution ordering construction of the Waukee City Hall
Renovation Project and fixing a date for hearing thereon and taking bids therefor (Resolution
#18-512)
BB. Consideration of approval of a resolution setting dates of a consultation and a public hearing on
a proposed Amendment No. 6 to the Gateway Economic Development Urban Renewal Plan in
the City of Waukee, State of Iowa (Resolution #18-513)
CC. Consideration of approval of a motion to approve submittal of Iowa Department of Transportation
Title VI Compliance Site Review Tool
2) Mayor’s Appointment and Resolution: Consideration of approval of a resolution
approving mayor’s appointment of the City of Waukee primary and alternate members
to the Polk County Joint 911 Service Board for the Year 2019 – Mayor Peard appointed
Fire Chief Robinson as primary and Fire Captain Tomme Tysdal as alternate. Council
Member Bottenberg moved to approve the resolution; seconded by Council Member Lyon.
Results of vote: Ayes: Bergman, Bottenberg, Clarke, Lyon. Nays: None. Absent: Hughes.
Motion carried 4 – 0 – 1. (Resolution #18-514)
3) Ordinance: Consideration of approval of an ordinance to amend Chapter 502 of the
Waukee Municipal Code, Traffic Regulations of the City of Waukee, Iowa, by adding to
Section 502, Parking Regulations, certain public streets as specified (various)
[introduction; first, second, third (final) readings] – Council Member Bergman introduced
the ordinance, moved to approve the first reading in title only, waive the second and third
readings, and place the ordinance on final passage; seconded by Council Member Lyon.
Public Works Director/City Engineer Koester stated that the proposed ordinance
encompasses several years of parking restrictions that were never codified. He added that
City staff has implemented a process to ensure that parking restrictions are approved via
ordinance in a more timely manner. Results of vote: Ayes: Bergman, Bottenberg, Clarke,
Lyon. Nays: None. Absent: Hughes. Motion carried 4 – 0 – 1. (Ordinance #2915)
4) Ordinance: Consideration of approval of an ordinance amending Chapter 204, Waukee
Municipal Code, to amend certain provisions of Chapter 204 pertaining to the
regulation and enforcement of industrial wastewater, commercial wastewater and
hauled waste in the City of Waukee, Iowa [second reading] – Council Member Lyon
moved to approve the second reading of the ordinance in title only; seconded by Council
Member Bottenberg. Council Member Lyon asked if the proposed changes lowered the
costs for food service establishments to install grease interceptors; Public Works
Director/City Engineer Koester replied in the affirmative, stating that the proposed ordinance
allowed for more options for grease interceptors. Results of vote: Ayes: Bergman,
Bottenberg, Clarke, Lyon. Nays: None. Absent: Hughes. Motion carried 4 – 0 – 1.
5) Ordinance: Consideration of approval of an ordinance to amend Chapter 301, Zoning
Ordinance, City of Waukee, Iowa, by rezoning certain property from A-1 to K-RR, a
property known as Telby LLC [third (final) reading] – Council Member Bergman moved
to approve the third reading of the ordinance in title only and place it on final passage,
seconded by Council Member Lyon. Results of vote: Ayes: Bergman, Bottenberg, Clarke,
Lyon. Nays: None. Absent: Hughes. Motion carried 4 – 0 – 1. (Ordinance #2916)
13
6) Resolution: Consideration of approval of a resolution rejecting bids [Northwest Area
Water Main Chloramination Project] – Council Member Lyon moved to approve the
resolution; seconded by Council Member Bottenberg. Public Works Director/City Engineer
Koester noted that one bid was received and that bid was well above the engineer’s
estimate. City staff recommends rejecting the bid and approving new dates for bid letting
and public hearing. Mr. Koester believes the project plans and specifications can be
amended to allow for more competitive bids, while still maintaining a 06/01 project
completion deadline. Council Member Lyon wondered if the project was highly specialized,
leading to a limited number of bidders; Mr. Koester replied in the negative. Council Member
Lyon asked about negative consequences if the project is not completed by 06/01; Mr.
Koester noted that Des Moines Water Works may charge the City a penalty for exceeding
purchase capacity after that date. Council Member Bergman questioned the cost savings
amount with rebidding; Mr. Koester responded that he did not have an exact number but the
project cost would be less than the initial $1 million estimate. Results of vote: Ayes:
Bergman, Bottenberg, Clarke, Lyon. Nays: None. Absent: Hughes. Motion carried 4 – 0 –
1. (Resolution #18-515)
7) Resolution: Consideration of approval of a resolution ordering construction of the
Northwest Area Water Main Chloramination Project and fixing new dates for hearing
thereon and taking bids therefor – Council Member Bergman moved to approve the
resolution; seconded by Council Member Bottenberg. Public Works Director/City Engineer
Koester reviewed the proposed project schedule. Results of vote: Ayes: Bergman,
Bottenberg, Clarke, Lyon. Nays: None. Absent: Hughes. Motion carried 4 – 0 – 1.
(Resolution #18-516)
8) Motion: Consideration of approval of Change Order No. 4 to S.M. Hentges & Sons,
Inc., for the South Outfall Sewer Project, increasing the contract in the amount of
$45,245.00 – Council Member Lyon moved to approve; seconded by Council Member
Bergman. Public Works Director/City Engineer Koester explained that the change order
addressed some unexpected rock excavation. Results of vote: Ayes: Bergman, Bottenberg,
Clarke, Lyon. Nays: None. Absent: Hughes. Motion carried 4 – 0 – 1.
9) Motion: Consideration of approval of Payment Estimate No. 10 to S.M. Hentges &
Sons, Inc., for the South Outfall Sewer Project in the amount of $115,442.14 – Council
Member Lyon moved to approve; seconded by Council Member Bottenberg. Results of
vote: Ayes: Bergman, Bottenberg, Clarke, Lyon. Nays: None. Absent: Hughes. Motion
carried 4 – 0 – 1.
10) Resolution: Consideration of approval of a resolution approving final plat for Prairie
Crossing Plat 7 – Council Member Bottenberg moved to approve the resolution; seconded
by Council Member Bergman. Senior Planner Kass briefly reviewed the plat, containing four
commercial lots and two outlots. Results of vote: Ayes: Bergman, Bottenberg, Clarke, Lyon.
Nays: None. Absent: Hughes. Motion carried 4 – 0 – 1. (Resolution #18-517)
11) Resolution: Consideration of approval of a resolution approving site plan for Tri-Point
Holdings [651 NE Venture Drive] – Council Member Bergman moved to approve the
resolution; seconded by Council Member Bottenberg. Senior Planner Kass reviewed the site
plan for a multi-tenant building, including exterior elevations. One bay is intended for a
RE/MAX Real Estate office; other tenants are not yet identified. Results of vote: Ayes:
Bergman, Bottenberg, Clarke, Lyon. Nays: None. Absent: Hughes. Motion carried 4 – 0 –
1. (Resolution #18-518)
12) Resolution: Consideration of approval of a resolution approving final plat for
Kettlestone Ridge Plat 3 – Council Member Bottenberg moved to approve the resolution;
seconded by Council Member Lyon. Senior Planner Kass reviewed the single-family
residential plat. Parkland dedication was satisfied as part of Plat 1. Results of vote: Ayes:
Bergman, Bottenberg, Clarke, Lyon. Nays: None. Absent: Hughes. Motion carried 4 – 0 –
1. (Resolution #18-519)
13) Resolution: Consideration of approval of a resolution approving final plat for Indi Run
Plat 2 – Council Member Bergman moved to approve the resolution; seconded by Council
Member Bottenberg. Senior Planner Kass reviewed the single-family residential plat.
14
Parkland dedication will become part of the City recreational trail system. Results of vote:
Ayes: Bergman, Bottenberg, Clarke, Lyon. Nays: None. Absent: Hughes. Motion carried 4
– 0 – 1. (Resolution #18-520)
(K) Reports – Reports made by City Attorney Brick, Council Member Lyon.
Council Member Bottenberg moved to adjourn; seconded by Council Member Lyon. Ayes: All. Nays:
None. Motion carried 4 – 0.
Meeting Adjourned at 6:19 p.m.
____________________________________
William F. Peard, Mayor
Attest:
________________________________________
Rebecca D. Schuett, City Clerk
1
WAUKEE CITY COUNCIL MINUTES
WORK SESSION MEETING (B)
December 17, 2018
A. Call to Order – The work session meeting of the Waukee City Council was called to order by Mayor
Peard at 6:41 p.m. at Waukee City Hall, 230 W. Hickman Rd.
B. Roll Call – The following members were present: Mayor William F. Peard; Council Members Anna
Bergman, R. Charles Bottenberg, Larry R. Lyon. Absent: Council Members Courtney Clarke, Shelly
Hughes.
Also in attendance: City Administrator Tim Moerman, Finance Director Linda Burkhart, Senior
Accountant Rachel Bruns, Public Works Director/City Engineer Rudy Koester, Development Services
Director Brad Deets, Parks and Recreation Director Matt Jermier, Marketing and Communications
Director Summer Evans, IT Director Son Le, Fire Chief Clint Robinson, Police Lt. Scott Cunningham,
City Clerk Rebecca D. Schuett.
C. Agenda Approval – Council Member Bergman moved to approve the agenda; seconded by Council
Member Bottenberg. Results of vote: Ayes: Bergman, Bottenberg, Lyon. Nays: None. Absent: Clarke,
Hughes. Motion carried 3 – 0 – 2.
D. Work Session:
1) Capital Improvement Program for Fiscal Years 2020-2024 – City staff reviewed the City’s debt
capacity and proposed a CIP plan that projects a conservative 3% annual growth. Proposed
projects were discussed, including funding mechanisms such as TIF and LOST revenues.
E. Comments
Council Member Bottenberg moved to adjourn; seconded by Council Member Lyon. Ayes: All. Nays: None.
Motion carried 3 – 0.
Meeting Adjourned at 7:24 p.m.
____________________________________
William F. Peard, Mayor
Attest:
________________________________________
Rebecca D. Schuett, City Clerk