HomeMy WebLinkAbout2019-01-07-J18 Shive Hattery Agr_Warrior Lane ImprovementsAGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: January 7, 2019
AGENDA ITEM:Consideration of approval of a resolution approving Agreement for
Professional Consulting Services with Shive-Hattery, Inc. [Warrior Lane
Improvements]
FORMAT:Resolution
SYNOPSIS INCLUDING PRO & CON: The project is to reconstruct Warrior Lane from the south
side of Marshall Drive to University Avenue. Ashworth Road, in the vicinity
of the Intersection with Warrior Lane and Northview Drive, will also be
reconstructed. Approximately 300’ of Northview Drive will be reconstructed
and connected to Ashworth Drive. The project includes pedestrian
accommodations through all intersections and along Warrior Lane. A
Pedestrian Underpass will be included near the existing stream crossing of
Warrior Lane adjacent to Centennial Park. Storm Sewer improvements will
be included throughout the project area with considerations for a green
infrastructure storm water solution near the Waukee Public Library. Aesthetic
improvements will be considered through the corridor with emphasis on the
Warrior Lane and Ashworth Drive intersection.
The project is anticipated to be constructed in two phases. Phase 1 will be the
northern portion of the project area from Marshall Drive to the northern
entrance of the Waukee Middle School and would include the green
infrastructure near the Waukee Library. Phase 2 will be from the terminus of
Phase 1 to University Avenue.
The project includes the Preliminary and Final design of Phase 1 and only the
preliminary design of Phase 2.
Phase 1 of the project will be prepared in accordance with Iowa DOT office of
Local Systems federal aid project development guidelines as it is anticipated
that Iowa Clan Air Attainment Program (ICAAP) funds may be received.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:Not to Exceed $657,000
I.Basic Services of the Consultant $584,000
II.Construction Services $ 73,000
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT:
RECOMMENDATION: Approve Agreement
ATTACHMENTS: I. Agreement for Professional Consulting Services
PREPARED BY: Beth Richardson
REVIEWED BY: Kevin Vrchoticky
J18
THE CITY OF WAUKEE, IOWA
RESOLUTION 19-
APPROVING PROFESSIONAL SERVICES AGREEMENT WITH
SHIVE-HATTERY, INC. [S. WARRIOR LANE IMPROVEMENTS]
IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA
WHEREAS, the City of Waukee, Dallas County, State of Iowa, is a duly organized Municipal
Organization; AND,
WHEREAS, the City desires to retain the services of Shive-Hattery, Inc., related to planning for
S. Warrior Lane Improvements; AND,
WHEREAS, the City Attorney has reviewed the Agreement for Professional Consulting
Services and finds it satisfactory.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Waukee that the
Professional Services Agreement with Shive-Hattery, Inc. [S. Warrior Lane Improvements] is
hereby approved.
Passed by the City Council of the City of Waukee, Iowa, and approved the 7th day of January,
2019.
____________________________
William F. Peard, Mayor
Attest:
___________________________________
Rebecca D. Schuett, City Clerk
ROLL CALL VOTE AYE NAY ABSENT ABSTAIN
Anna Bergman
R. Charles Bottenberg
Courtney Clarke
Shelly Hughes
Larry R. Lyon
1
AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES
WARRIOR LANE IMPROVEMENTS
This Agreement is made and entered into this ________ day of _____, 2019, by and between the
City of Waukee, a municipal corporation, hereinafter referred to as "City," and Shive-Hattery,
Inc., party of the second part, hereinafter referred to as "Consultant" as follows:
THE CITY HEREBY AGREES TO RETAIN THE CONSULTANT FOR THE PROJECT AS
DESCRIBED IN THIS AGREEMENT AND CONSULTANT AGREES TO PERFORM THE
PROFESSIONAL SERVICES AND FURNISH THE NECESSARY DOCUMENTATION FOR
THE PROJECT AS GENERALLY DESCRIBED IN THIS AGREEMENT.
1. SCOPE OF SERVICES
Services provided under this Agreement shall be as further described in Attachment 1, Scope
of Services.
2. SCHEDULE
The schedule of the professional services to be performed shall conform to the Schedule set
forth in Attachment 2. Any deviations from the Schedule shall be approved by the authorized
City representative. The City agrees that the Consultant is not responsible for delays arising
from a change in the scope of services, a change in the scale of the Project or delays resulting
from causes not directly or indirectly related to the actions of the Consultant.
3. COMPENSATION
A. In consideration of the professional services provided herein, the City agrees to pay the
Consultant the following Hourly Not-to-Exceed, including any authorized reimbursable
expenses, pursuant to the Schedule of Fees set forth in Attachment 3.
I. Basic Services of the Consultant $584,000.00
II. Construction Services $ 73,000.00
Total: $657,000.00
B. The Consultant shall invoice the City monthly for services, any reimbursable expenses
and any approved amendments to this Agreement, based upon services actually
completed at the time of the invoice. Final payment shall be due and payable within 30
days of the City's acceptance of Consultant's submission of final deliverables in
accordance with the Scope of Services.
2
C. In consideration of the compensation paid to the Consultant, the Consultant agrees to
perform all professional services to the satisfaction of the City by performing the
professional services in a manner consistent with that degree of care and skill ordinarily
exercised by members of Consultant's profession currently practicing under similar
circumstances. If the performance of this Agreement involves the services of others or the
furnishing of equipment, supplies, or materials, the Consultant agrees to pay for the same
in full.
4. INSURANCE
A. Consultant understands and agrees that Consultant shall have no right of coverage under
any and all existing or future City comprehensive, self or personal injury policies.
Consultant shall provide insurance coverage for and on behalf of Consultant that will
sufficiently protect Consultant or Consultant' representative(s) in connection with the
professional services which are to be provided by Consultant pursuant to this Agreement,
including protection from claims for bodily injury, death, property damage, and lost
income. Consultant shall provide worker's compensation insurance coverage for
Consultant and all Consultant's personnel. Consultant shall file applicable insurance
certificates with the City, and shall also provide evidence of the following additional
coverage.
B. The Consultant shall provide evidence of comprehensive general liability coverage and
contractual liability insurance by an insurance company licensed to do business in the
State of Iowa in the limits of at least $1,000,000 each personal injury accident and/or
death; $1,000,000 general aggregate personal injury and/or death; and $1,000,000 for
each property damage accident. The evidence shall designate the City as an additional
insured, and that it cannot be canceled or materially altered without giving the City at
least thirty (30) days written notice by registered mail, return receipt requested.
C. The Consultant shall also provide evidence of automobile liability coverage in the limits
of at least $1,000,000 bodily injury and property damage combined. The evidence shall
designate the City as an additional insured, and that it cannot be cancelled or materially
altered without giving the City at least thirty (30) days written notice by registered mail,
return receipt requested.
D. The Consultant shall provide evidence of professional liability insurance, by an insurance
company licensed to do business in the State of Iowa, in the limit of $1,000,000 for
claims arising out of the professional liability of the Consultant. Consultant shall provide
City written notice within five (5) days by registered mail, return receipt requested of the
cancellation or material alteration of the professional liability policy.
E. Failure of Consultant to maintain any of the insurance coverages set forth above shall
constitute a material breach of this Agreement.
3
5. NOTICE
Any notice to the parties required under this agreement shall be in writing, delivered to the
person designated below, by United States mail or in hand delivery, at the indicated address
unless otherwise designated in writing.
FOR THE CITY: FOR THE CONSULTANT:
Name: City of Waukee Name: Shive-Hattery, Inc. - (Proj 418587-0)
Attn: Rudy Koester Attn: Nathan T. Hardisty
Title: Public Works Director/City Engineer Title: Civil Engineer, Project Manager
Address: 805 University Ave Address: 4125 Westown Pkwy, Ste.100
City, State: Waukee, IA 50263 City, State: West Des Moines, IA 50266
6. GENERAL COMPLIANCE
In the conduct of the professional services contemplated hereunder, the Consultant shall
comply with applicable state, federal, and local law, rules, and regulations, technical
standards, or specifications issued by the City. Consultant must qualify for and obtain any
required licenses prior to commencement of work, including any professional licenses
necessary to perform work within the State of Iowa.
7. STANDARD OF CARE
Services provided by the Consultant under this Agreement shall be performed in a manner
consistent with that degree of care and skill ordinarily exercised by members of the same
profession currently practicing under similar circumstances.
8. INDEPENDENT CONTRACTOR
Consultant understands and agrees that the Consultant and Consultant's employees and
representatives are not City employees. Consultant shall be solely responsible for payment of
salaries, wages, payroll taxes, unemployment benefits, or any other form of compensation or
benefit to Consultant or Consultant's employees, representatives or other personnel
performing the professional services specified herein, whether it be of a direct or indirect
nature. Further, it is expressly understood and agreed that for such purposes neither
Consultant nor Consultant's employees, representatives or other personnel shall be entitled to
any City payroll, insurance, unemployment, worker's compensation, retirement, or any other
benefits whatsoever.
4
9. NON-DISCRIMINATION
Consultant will not discriminate against any employee of applicant for employment because
of race, color, sex, national origin, religion, age, handicap, or veteran status. Consultant will,
where appropriate or required, take affirmative action to ensure that applicants are employed,
and that employees are treated, during employment, without regard to their race, color, sex,
or national origin, religion, age, handicap, or veteran status. Consultant will cooperate with
the City in using Consultant's best efforts to ensure that Disadvantaged Business Enterprises
are afforded the maximum opportunity to compete for subcontracts of work under this
Agreement.
10. HOLD HARMLESS
Consultant agrees to indemnify and hold harmless the City, its officers, agents, and
employees from any and all claims, settlements and judgments, to include all reasonable
investigative fees, attorney's fees, and court costs for any damage or loss which is due to or
arises from a breach of this Agreement, or from negligent acts, errors or omissions in the
performance of professional services under this Agreement and those of its sub consultants or
anyone for whom Consultant is legally liable.
11. ASSIGNMENT
Consultant shall not assign or otherwise transfer this Agreement or any right or obligations
therein without first receiving prior written consent of the City.
12. APPROPRIATION OF FUNDS
The funds appropriated for this Agreement are equal to or exceed the compensation to be
paid to Consultant. The City's continuing obligations under this Agreement may be subject to
appropriation of funding by the City Council. In the event that sufficient funding is not
appropriated in whole or in part for continued performance of the City's obligations under
this Agreement, or if appropriated funding is not expended due to City spending limitations,
the City may terminate this Agreement without further compensation to the Consultant. To
the greatest extent allowed by law, the City shall compensate Consultant as provided in
Section 18(6) of this Agreement.
13. AUTHORIZED AMENDMENTS TO AGREEMENT
A. The Consultant and the City acknowledge and agree that no amendment to this
Agreement or other form, order or directive may be issued by the City which requires
additional compensable work to be performed if such work causes the aggregate amount
payable under the amendment, order or directive to exceed the amount appropriated for
this Agreement as listed in Section 3, above, unless the Consultant has been given a
written assurance by the City that lawful appropriation to cover the costs of the additional
work has been made.
5
B. The Consultant and the City further acknowledge and agree that no amendment to this
Agreement or other form, order or directive which requires additional compensable work
to be performed under this Agreement shall be issued by the City unless funds are
available to pay such additional costs, and the Consultant shall not be entitled to any
additional compensation for any additional compensable work performed under this
Agreement. The Consultant expressly waives any right to additional compensation,
whether in law or equity, unless prior to commencing the additional work the Consultant
was given a written amendment, order or directive describing the additional compensable
work to be performed and setting forth the amount of compensation to be paid, such
amendment, order or directive to be signed by the authorized City representative. It is the
Consultant's sole responsibility to know, determine, and ascertain the authority of the
City representative signing any amendment, directive or order.
14. OWNERSHIP OF CONSULTING DOCUMENTS
All sketches, tracings, plans, specifications, reports, and other data prepared under this
Agreement shall become the property of the City; a reproducible set shall be delivered to the
City at no additional cost to the City upon completion of the plans or termination of the
services of the Consultant. All drawings and data shall be transmitted in a durable material,
with electronic files provided when feasible to do so. The Consultant's liability for use of the
sketches, tracings, plans, specifications, reports, and other data prepared under this
Agreement shall be limited to the Project.
15. INTERPRETATION
No amendment or modification of this Agreement shall be valid unless expressed in writing
and executed by the parties hereto in the same manner as the execution of the Agreement.
This is a completely integrated Agreement and contains the entire agreement of the parties;
any prior written or oral agreements shall be of no force or effect and shall not be binding
upon either party. The laws of the State of Iowa shall govern and any judicial action under
the terms of this Agreement shall be exclusively within the jurisdiction of the district court
for Dallas County, Iowa.
16. COMPLIANCE WITH FEDERAL LAW
To the extent any federal appropriation has or will be provided for the Project, or any federal
requirement is imposed on the Project, Consultant agrees that Consultant will comply with all
relevant laws, rules and regulations imposed on City and/or Consultant necessary for receipt
of the federal appropriation. Consultant shall provide appropriate certification regarding
Consultant's compliance.
6
17. SOLICITATION AND PERFORMANCE
A. The Consultant warrants that it has not employed or retained any company or person,
other than a bona fide employee working for the Consultant, to solicit or secure this
Agreement, and that the Consultant has not paid or agreed to pay any company or person
other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or
contingent fee.
B. The Consultant shall not engage the services of any person or persons in the employ of
the City at the time of commencing such services without the written consent of the City.
18. SUSPENSION AND TERMINATION OF AGREEMENT
A. The right is reserved by the City to suspend this Agreement at any time. Such suspension
may be effected by the City giving written notice to the Consultant, and shall be effective
as of the date established in the suspension notice. Payment for Consultant's services
shall be made by the City for services performed to the date established in the suspension
notice. Should the City reinstate the work after notice of suspension, such reinstatement
may be accomplished by thirty (30) days written notice within a period of six (6) months
after such suspension, unless this period is extended by written consent of the Consultant.
B. Upon ten (10) days written notice to the Consultant, the City may terminate the
Agreement at any time if it is found that reasons beyond the control of either the City or
Consultant make it impossible or against the City's interest to complete the Agreement. In
such case, the Consultant shall have no claims against the City except for the value of the
work performed up to the date the Agreement is terminated.
C. The City may also terminate this Agreement at any time if it is found that the Consultant
has violated any material term or condition of this Agreement or that Consultant has
failed to maintain workers' compensation insurance or other insurance provided for in
this Agreement. In the event of such default by the Consultant, the City may give ten (10)
days written notice to the Consultant of the City's intent to terminate the Agreement.
Consultant shall have ten (10) days from notification to remedy the conditions
constituting the default.
D. In the event that this Agreement is terminated in accordance with paragraph C of this
section, the City may take possession of any work and may complete any work by
whatever means the City may select. The cost of completing said work shall be deducted
from the balance which would have been due to the Consultant had the Agreement not
been terminated and work completed in accordance with contract documents.
E. The Consultant may terminate this Agreement if it is found that the City has violated any
material term or condition of this Agreement. In the event of such default by the City, the
Consultant shall give ten (10) days written notice to the City of the Consultant's intent to
terminate the Agreement. City shall have ten (10) days from notification to remedy the
conditions constituting the default.
7
19. TAXES
The Consultant shall pay all sales and use taxes required to be paid to the State of Iowa on
the work covered by this Agreement. The Consultant shall execute and deliver and shall
cause any sub-consultant or subcontractor to execute and deliver to the City certificates as
required to permit the City to make application for refunds of said sales and use taxes as
applicable. The City is a municipal corporation and not subject to state and local tax, use tax,
or federal excise taxes.
20. SEVERABILITY
If any portion of this Agreement is held invalid or unenforceable by a court of competent
jurisdiction, the remaining portions of this Agreement shall continue in full force and effect.
21. MISCELLANEOUS HEADINGS
Title to articles, paragraphs, and subparagraphs are for information purposes only and shall
not be considered a substantive part of this Agreement.
22. FURTHER ASSURANCES
Each party hereby agrees to execute and deliver such additional instruments and documents
and to take all such other action as the other party may reasonably request from time to time
in order to effect the provisions and purposes of this Agreement.
23. COUNTERPARTS
This Agreement may be executed in any number of counterparts, each of which shall
constitute an original document, no other counterpart needing to be produced, and all of
which when taken together shall constitute the same instrument.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly
authorized officers or agents on the day and year first above written.
CONSULTANT CITY OF WAUKEE
By: ________________________________ By: __________________________
Name: Nathan T. Hardisty, Project Manager William F. Peard, Mayor
Shive-Hattery, Inc.
8
ATTACHMENT 1 – SCOPE OF SERVICES
PROJECT DESCRIPTION
The project is to reconstruct Warrior Lane from the south side of Marshall Drive to University Avenue.
Ashworth Road, in the vicinity of the Intersection with Warrior Lane and Northview Drive, will also be
reconstructed. Approximately 300’ of Northview Drive will be reconstructed and connected to Ashworth
Drive. The project includes pedestrian accommodations through all intersection s and along Warrior Lane.
A Pedestrian Underpass will be included near the existing stream crossing of Warrior Lane adjacent to
Centennial Park. Storm Sewer improvements will be included throughout the project area with
considerations for a green infrastructure stormwater solution near the Waukee Public Library. Aesthetic
improvements will be considered through the corridor with emphasis on the Warrior Lane and Ashworth
Drive intersection.
The project is anticipated to be constructed in two phases. Phas e 1 will be the northern portion of the
project area from Marshall Drive to the northern entrance of the Waukee Middle School and would include
the green infrastructure near the Waukee Library. Phase 2 will be from the terminus of Phase 1 to
University Avenue.
The project includes the Preliminary and Final design of Phase 1 and only the preliminary design of
Phase 2.
Phase 1 of the project will be prepared in accordance with Iowa DOT office of Local Systems federal aid
project development guidelines as it is anticipated that Iowa Clean Air Attainment Program (ICAAP) funds
may be received
SCOPE OF SERVICES
We will provide the following services for the project:
Civil Engineering, Land Surveying, Unmanned Aerial Surveying, Landscape Architecture, Traffic
Engineering and Transportation Engineering, Right-of-Way Acquisition Services, and Subsurface
Exploration
These services will consist of the following tasks:
I. Basic Services of the Consultant
1. Project Management and Coordination
A. Project Meetings
1) Kickoff Meeting - The consultant shall coordinate and lead a project kickoff meeting
with appropriate City of Waukee staff.
2) Progress Meetings – The consultant shall lead monthly in person project meetings
with City of Waukee Staff during the design process – 22 meetings are assumed
(February 2019 to November 2020)
3) Prepare meeting minutes and documentation of items discussed at project meetings
B. Bi-Weekly Progress Reporting – The consultant shall provide progress reporting with
action items on a bi-weekly basis throughout the design process
C. Quality Control – The Consultant will provide on-going Quality Control throughout the
design process.
9
2. Public Engagement
A. The Consultant will prepare for and conduct a maximum of two public engagement
meetings.
1) Meeting 1 will occur during preliminary design and engage the public and discuss
options for the corridor and intersection at Warrior Lane, Ashworth Drive, and
Northview Drive (five-way intersection).
2) Meeting 2 will occur during final design of Phase 1 and discuss the upcoming Phase 1
construction, the schedule, detours, closures, and other impacts to the public.
B. It is anticipated visuals and data from the traffic study and aesthetics will be presented
and/or available for the public at the meeting.
3. Surveys and Mapping
A. The Consultant shall perform field and office tasks required to collect topographic data, and
right-of-way information deemed necessary to complete the project.
B. The Consultant will conduct field surveys to obtain topographic data, ground elevations,
and cross sections required for the development of the Project and to supplement the
existing mapping available from the City.
C. The Consultant shall obtain high resolution georeferenced orthomosaic map of the site
(aerial photography).
D. The Consultant will contact the various utility companies and collect available information
on underground utility locations and incorporate such available utility information into the
base mapping of the project. Utilities to be researched include sanitary sewer, storm
sewer, electric, gas, water, telephone, cable vision, and fiber optic lines.
E. The Consultant will research City, County, and State Records to establish locations of
property lines, right-of-way lines, and property ownership for the properties affected by the
project and incorporate this data into the base mapping of the project.
F. The Consultant will provide acquisition platting for Phase I only. It is anticipated a
maximum of two parcels will require acquisition platting for Right-of-Way or permanent
easement. The anticipated parcels in which acquisition platting may be needed are listed
below:
1) Permanent Acquisition – Right-of-Way or Permanent Easement for a portion of an
existing parcel
a) Immanuel Lutheran Church – 900 Warrior Lane
b) Waukee Community School District - 905 Warrior Lane
2) In addition to permanent easement or Right-of-Way acquisition, the Consultant shall
prepare exhibits for temporary construction easements on up to 8 parcels.
G. The Consultant will provide staking of the Right-of-Way or proposed roadway project
features (edge of pavement, Centerline of future Storm Sewer, etc.) for the purposes of
relocation of utilities throughout the corridor. Construction staking of the actual private
utility is not included with the exception of the street lighting pole locations. Additionally,
construction staking during the roadway reconstruction is not included.
10
4. Right-of-Way Acquisition Services, Phase 1 (By Sub-Consultant – JCG Land Services, Inc.)
A. Real Estate Acquisition is anticipated for two parcels listed below. Real Estate acquisition
beyond these two parcels is not included in this scope of services.
1) Immanuel Lutheran Church – 900 Warrior Lane
2) Cross, Dave R & James-Cross, Sara M – 10 Bel Aire Drive
B. Relocation Assistance - The Subconsultant will provide relocation assistance and advisory
services in accordance with the Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970, as amended. The relocation agent will meet with the
CLIENT to review the program and discuss the scope of work before beginning any
activities relating to relocation assistance. They will follow the general procedures, provide
services, create and maintain records, and submit reports and status reports as required
by State and Federal procedures. The tasks involved with relocation activities include
initial interviews with displacees, preparation of studies, presentation of offers, inspecting
replacement properties, attending closings, monitoring moves, processing and reviewing
claims, and providing advisory assistance.
C. Record of Property Ownership and Liens Certificates - Based on the final design of the
facility or public improvement project, the Subconsultant will identify those parcels that are
expected to be acquired in fee or encumbered by an easement and place an order with the
local abstractor in each respective county for the form of record of property ownership and
liens certificates to identify and fulfill title vesting requirements.
D. Compensation Valuation - For the purposes of determining the fair market value of
uncomplicated or low-value acquisitions of right-of-way along the proposed project(s), the
Subconsultant will research recent ‘arms-length transaction’ land sales and develop a
range of values for each land type and use along the project corridor and present these
values to the CLIENT for review and approval prior to negotiations. For complicated
acquisitions or for those expected to exceed $25,000 per parcel, the Subconsultant will
recommend the services of an experienced Eminent Domain Appraiser and an
experienced Eminent Domain Review Appraiser.
E. Acquisition Process. The Subconsultant will review the record of property ownership and
liens reports to verify ownership interests to be conveyed for each parcel. Upon approval
of the form and format for Permanent and Temporary Easement documents, the
Subconsultant will prepare the necessary transfer documents based on this current
ownership information, along with easement purchase agreements and a brea kdown of
compensation to be paid (for land, plus any damages to the remaining tract, as a direct
result of the project or construction). We will provide good-faith negotiations to acquire all
rights of way needed for this project. Any Warranty Deed preparation will be the
responsibility of the City’s attorney, or other attorney to comply with state law.
F. Closing Process. Upon completion of the acquisition of right of way, the Subconsultant will
organize and verify data for each parcel file’s closing and p ayment process or return the
refused parcel file data to the City for further processing and/or condemnation if
negotiations reach an impasse. The completed file will contain originals of all executed
conveyance documents, a signed W -9 form, and an Allocation of Proceeds statement
directing payment(s) to be made
11
G. Condemnation Support. In the event condemnation should become necessary, the
Subconsultant will provide parcel file documents and information necessary for the City’s
attorney, or other attorne y, to file the Application for Condemnation. If requested, (UNDER
A SEPARATE TIME AND MATERIALS ADDENDUM TO THIS AGREEMENT) attend
necessary meetings in support of the condemnation proceeding and/or appear as an
expert witness at the condemnation hearing. In addition to the items contained in the
Scope of Services for this Agreement, the Subconsultant will also provide additional
support and administrative services as requested by the City’s attorney in support of the
condemnation process on a case by case basis.
H. Subconsultant will attend project coordination meetings scheduled by the CLIENT and/or
its contractors, or agents, for the purpose of status updates and resolving problems,
property owner issues, design revision complications, condemnation suppor t, and any
other project related purpose as requested throughout the duration of this project.
5. Traffic Studies and Traffic Engineering
A. The Consultant will perform a Traffic Study along Warrior Lane from Ashworth Drive to the
north and University Avenue to the south. The study will evaluate capacity analysis and
future needs along the corridor, as well as up to four design alternatives at the intersection
of Warrior Lane with Ashworth Drive. The alternatives studied will be a four legged
roundabout, five legged roundabout, four legged intersection with a traffic signal and four-
way stop intersection. The four legged alternatives will be without Northview Drive and
Northview Drive will be connected into Ashworth Drive at a secondary intersection
1) Data Collection – 14-hour turning movement counts will be collected on a typical
weekday (Monday through Thursday) at the following study intersections along
Warrior Lane:
a) Marshall Drive
b) Ashworth Drive/Northview Drive
c) Bel Aire Drive
d) Middle School North entrance
e) Middle School South entrance
f) Park Road
g) SE University Avenue
2) Existing Conditions and Safety Assessment - Document existing land usage, street’s
functional classification, width, number of lanes, intersection configurations, posted
speed limits and on-street parking, and traffic count information. Document crashes
along the corridor for the previous 5 years including any injury crashes.
3) Traffic Forecasting - Project design year traffic volumes on Warrior Lane and cross-
streets using information from the MPO, City of Waukee, Iowa DOT’s historical
AADTs, and future land use.
4) Traffic Modelling and Corridor Planning - Develop Synchro/SimTraffic traffic model for
the AM, school dismissal, and PM peak hours for the following scenarios:
a) Existing Conditions
b) Opening year with Current configuration
c) Opening year with Alternative Configurations
d) Design year with Current configuration
e) Design year with Alternative Configuration
5) Perform Capacity / Queuing / Traffic Control / Geometric Impact Analysis for study
intersections.
6) Complete Warrant Analysis for proposed / recommended traffic control changes.
12
7) Evaluate access management impacts.
8) Perform traffic analysis for the intersection of Ashworth Drive and Warrior Lane, under
the configurations listed below and incorporate into the traffic models.
a) Roundabout with and without the west leg (Northview Drive).
b) Signalized intersection without the west leg (Northview Drive).
c) Unsignalized intersection with and without the west leg (Northview Drive).
9) Multi-Modal Assessment - Pedestrian, bicyclist, and transit accommodations.
10) Conclusions - Discuss potential concerns or modifications to the following:
a) Roadway and intersection safety and operations.
b) Traffic control and geometric impacts to the streets and intersections.
c) Pedestrian, bicyclist, and transit accommodations.
d) General Access.
e) Discuss any trends in crash data.
f) Provide recommendations.
6. Funding Assistance
A. The Consultant will evaluate the intersection of Warrior Lane and Ashworth Drive for
eligibility for Traffic Safety Improvement Program (TSIP) Funding as well as Iowa Clean Air
Attainment Program (ICAAP)
B. If eligible, the Consultant shall prepare an application for TSIP and ICAAP funds and
submit to the Iowa DOT on behalf of the City.
7. Conceptual Plan Development
A. The Consultant will develop conceptual plans for Warrior Lane and the intersection of
Warrior Lane with Ashworth Drive. Plan development will be limited to the scenarios
previously listed within the traffic study services to show the roadway and intersection
improvements and right-of-way impacts. The conceptual plans will include project extents,
pedestrian accommodations, roundabout geometry and locations and property owner
impacts.
B. The conceptual plan will be reviewed, revised by the Consultant (if requested by the City),
and approved by the City prior to presenting to Project Stakeholders and the Public.
C. The Consultant will prepare a concept level cost opinion and submit to the City for review
8. Preliminary Design and Plans, Phase 1 and 2.
A. The Consultant will perform preliminary design services in the preparation of design plans
and specifications depicting the proposed grading, drainage, paving, signing, watermain,
utilities located within the proposed right-of-way, aesthetics and other features of the
project. The plans for the project will be approximately 60% complete upon completion of
the Preliminary Design. Separate preliminary design plan sets will be completed for
Phases 1 and 2. Preliminary Design plans will include the following:
1) Title and General Information Sheets (A Sheets)
2) Preliminary Typical Cross Sections (B Sheets)
3) Preliminary Plan and Profile Sheets ( D and E Sheets)
4) Reference Ties and Bench Marks (G Sheets)
5) Preliminary Staging (J Sheets), If necessary
6) Preliminary Stormwater Drainage Design and Green Stormwater Infrastructure (M
Sheets)
7) Preliminary Pavement Marking and Signage (N Sheets)
13
8) Watermain sheets – O Sheets
9) Preliminary Street Lighting Design Sheets (P Sheets)
10) Preliminary Aesthetic Enhancements (U Sheets)
11) Preliminary Culvert Type, Size, and Location Plans – Drainage Culvert and Pedestrian
Underpass (V Sheets)
12) Preliminary Cross Section Sheets (W, X, Y Sheets)
B. An Opinion of Probable Construction Cost will be completed with Preliminary Design.
C. The Consultant will explore up to three concepts for Aesthetic treatments throughout the
corridor and at the Intersection of Warrior Lane and Ashworth Drive.
D. The consultant will create fly-through video of proposed project renderings for up to two
concepts. It is assumed one concept will include a roundabout at the Warrior Lane and
Ashworth Drive Intersection and the second will be a Traffic signal at that location
E. The Consultant will coordinate with the Iowa DOT’s Roundabout review program should a
roundabout become the preferred alternative for the intersection at Warrior Lane and
Ashworth Drive.
F. The Consultant shall coordinate the preliminary design of an SRF sponsored water quality
improvement project including submittal and coordination of SRF review milestones.
9. Subsurface Exploration – Soil Borings (By Sub-Consultant Allender Butzke Engineers, Inc.)
A. Geotechnical Exploration – Mobilization with drilling equipment, traffic control, boring
locations, utility locations (Iowa one Call), drill 14 borings 10 to 30 feet deep (8 roadway
borings 15 feet deep, 2 culvert borings 30 feet deep, 2 pedestrian underpass borings 20
feet deep, and 2 detention area borings 10 feet deep), laboratory testing (including two
each proctor, grain size, and atterberg limits tests for subgrade soils and two additional
grain size analysis for stormwater infiltration), engineering analysis and written reports.
B. Pavement thickness design for the proposed roadway.
10. Utility Coordination
A. The Consultant shall coordinate with utility companies in the corridor to discuss impacts to
their facilities b y the proposed roadway improvements. The anticipated utilities located
within the corridor are listed below:
1) CenturyLink
2) Consolidated Communications
3) Mid-American Energy - Electric
4) Mid-American Energy – Gas (if any, the gas Utility is the City of Waukee)
5) MI-Fiber
6) Mediacom Communications Corp.
7) City of Waukee
8) Waukee Community School District
14
B. It is anticipated up to two meetings with each of the utilities will be held to discuss their
impacts to their facilities and a plan for relocation.
C. The Consultant shall coordinate with the utilities during relocation of their facilities, if
necessary.
11. Final Plans and Specifications
A. Based upon approved preliminary design, the Consultant shall subsequently proceed with
final design for Phase 1 only, contract drawings, specifications, and an opinion of probable
construction cost for the award of a single contract for the construction of the proposed
improvements for Phase 1. Final Plans and Specifications to include the following:
1) Title and General Information Sheets (A Sheets)
2) Typical Cross Sections (B Sheets)
3) Estimate of Quantities, Estimate Reference Information (C Sheets)
4) Plan and Profile Sheets (D and E Sheets)
5) Erosion Control Sheets (EC Sheets)
6) Reference Ties and Bench Marks (G Sheets)
7) Traffic Control and Staging (J Sheets)
8) Intersection Geometrics (L Sheets)
9) Stormwater Drainage Design and Green Stormwater Infrastructure (M Sheets)
10) Pavement Marking and Signage (N Sheets)
11) Watermain sheets – O Sheets
12) Street Lighting Design Sheets (P Sheets)
13) Curb Ramp, Sidewalk, and Trail Plans (S Sheets)
14) Construction Details and Aesthetic Enhancements (U Sheets)
15) Detailed Cross Sections (W, X, Y Sheets)
B. Opinion of Probable Cost
C. The Consultant shall coordinate the final design of an SRF sponsored water quality
improvement project including submittal and coordination of SRF review milestones.
12. Permitting
A. The Consultant will provide a Wetland and Waters of the United States (WUS) delineation
for the project area. If wetlands or WUS are present, the upper boundaries within the
project area will be identified and mapped.
B. It is anticipated a Nationwide Section 404 permit can be obtained should wetlands be
impacted by the project. The Consultant will coordinate with the United States Army Corps
of Engineers to obtain clearance under a section 404 nationwide permit. In the event
additional studies are required for a regional permit or individual permit those shall be
considered additional services.
C. The Consultant shall coordinate the publishing of the public notice of stormwater
discharge, and provide proof of publication to the contractor.
15
13. Bidding
A. The Consultant will coordinate and manage the letting process for the project including
printing of plans and specifications, preparing the formal Notice of Hearing and Letting, and
plan clarification and addenda. Consultant to attend bid opening, prepare the bid
tabulation, make recommendation of award of contract, and secure the necessary
contractual documents
II. Construction Services – Phase 1 Only
1. Construction Administration
A. Construction Administration services shall consist of office based services to assist the City
in implementing the construction contract for Phase 1 of this project. The work tasks to be
performed by the Consultant shall include the following:
1) Conduct a Pre-Construction Meeting after the award of the construction contract for
the Contractor, Subcontractors, Utility Companies and other interested parties.
2) Review Shop drawings, samples, and other data which the Contractor is required to
submit.
3) Participate in weekly Construction meetings and provide documentation (meeting
summaries) of the discussion and decisions reached in those meetings. For
budgeting purposes, it is assumed meetings will completed for 28 weeks of active
Construction.
4) Provide visits to the site at intervals appropriate to the various stages of construction
as the Consultant deems necessary in order to observe as an experienced and
qualified design professional the progress and quality of the various aspects of the
Contractor’s work. For budgeting purposes, it is assumed one site visit per week will
be completed for 28 weeks of active Construction.
5) Issue necessary interpretations and clarifications of the plans, and in connection
therewith, prepare change orders as required. For budgeting purposes, 120 hours
engineering has been included.
6) Prepare and assist in processing Pay Requests and Change orders. The consultant
shall not be responsible for determining the amount/quantity of items constructed in
the field
7) Prepare construction record drawings defining the actual location of improvements
and fixtures showing those changes made during construction, based on the marked
up drawings and other data furnished by the contractor and the Resident Construction
observer. Field survey of the constructed storm sewer for determining storm sewer
pipe inverts is included, all other as constructed survey is not included.
8) Assist in documentation of construction of SRF eligible costs
B. Resident Construction Observation services are not included, if desired by the City, these
services can be added by a mutually agreed upon supplemental agreement to this
contract.
16
ADDITIONAL SERVICES
The following are additional services you may require for your project. We can provide these services but
they are not part of this proposal at this time.
1. Construction observation
2. Final design of Phase 2 for Warrior Lane Improvements
3. Modifications to private property including modifications to the Waukee Middle School property.
4. Preparation of Environmental Documentation CE/EA/EIS, other than IDOT concept statement.
5. Cultural Resources Surveys.
6. Contaminated Soils Investigations.
7. Street Lighting Circuit Design.
8. Subsurface Utility Investigations.
9. Construction Survey.
17
ATTACHMENT 2 – PROJECT SCHEDULE
Schedule
Traffic Study: January – March 2019
Five–way Intersection Concepts: April-May 2019
Public Meeting on 5-way Concepts: May 2019
Preliminary Design: May-August 2019
TSIP and ICAAP Applications: July-August 2019
Utility Coordination: September 2019 – Spring 2020
Aesthetics: September – December 2019
Final Design: Spring and Summer 2020
Utility Relocation: 2020 Construction Season
Letting: Fall - Winter 2020
Construction Administration Spring – Summer 2021
18
ATTACHMENT 3
SCHEDULE OF FEES
CONSULTANT’S 2019 STANDARD HOURLY RATE SCHEDULE
PROFESSIONAL STAFF: TECHNICAL STAFF:
Grade 1 $ 88.00 Grade 1 $ 61.00
Grade 2 $106.00 Grade 2 $ 76.00
Grade 3 $119.00 Grade 3 $ 85.00
Grade 4 $133.00 Grade 4 $ 93.00
Grade 5 $146.00 Grade 5 $106.00
Grade 6 $159.00 Grade 6 $119.00
Grade 7 $173.00 Grade 7 $133.00
Grade 8 $190.00
Grade 9 $207.00
ADMIN STAFF: $ 60.00
SURVEY STAFF:
One Person $126.00
Two Person $193.00
Drone Surveyor (Video or Photogrammetry) $155.00
Drone Surveyor (Thermography) $310.00
Scanning Surveyor $155.00
Surveyor with Two Scanners $210.00
REIMBURSABLE EXPENSES:
TRAVEL IN-HOUSE SERVICES
Mileage- Car/Truck $0.58/ Mile Prints/Plots:
Mileage- Survey Trucks $0.68/ Mile Bond $ .30/Sq. Ft.
Lodging, Meals Cost + 10% Mylar $ .75/Sq. Ft.
Airfare Cost + 10% Photogloss $ .90/Sq. Ft.
Car Rental Cost + 10% Color Bond $ .60/Sq. Ft.
Foam Core Mounting $ 13.00
OUTSIDE SERVICES
Computer Services Cost + 10% Color Prints:
Aerial Photogrammetry Cost + 10% Letter Size $ 1.00
Professional Services Cost + 10% Legal Size $ 2.00
Prints/Plots/Photos Cost + 10%
Deliveries Cost + 10%