HomeMy WebLinkAbout2019-06-03-J02 Community Entrance and Placename Signage_Award Contract AGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: June 3, 2019
AGENDA ITEM: Consideration of approval of a resolution awarding contract [Waukee
Community Entrance and Placename Signage Project]
FORMAT: Resolution
SYNOPSIS INCLUDING PRO & CON: The project bid letting was held at Waukee City Hall
on Tuesday, May 15, 2019, at 2:00 p.m. Six apparent bids were
received, with the low bid submitted by Hilton Displays, LLC, of
Greenville, SC, in the amount of $74,083.76.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: $74,083.76
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT: City staff recommends awarding contract to Hilton
Displays, LLC, of Greenville, SC in the amount of $74,083.76.
RECOMMENDATION: Approve the resolution
ATTACHMENTS: I. Proposed resolution
II. Shive letter of recommendation
III. Bid tabulation
IV. Shive Correspondence
PREPARED BY: Brad Deets, Development Services Director
REVIEWED BY:
J2
RESOLUTION 19-
RESOLUTION MAKING AWARD OF CONSTRUCTION
CONTRACT FOR THE WAUKEE COMMUNITY ENTRANCE
& PLACENAME SIGNAGE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WAUKEE, STATE
OF IOWA:
Section 1. That the following bid for the construction of certain public improvements
described in general as the Waukee Community Entrance & Placename Signage, described in the
plans and specifications heretofore adopted by this Council on May 20, 2019, be and is hereby
accepted, the same being the lowest responsive, responsible bid received for such work, as
follows:
Contractor:
Hilton Displays, LLC,
of
Greenville, SC
Amount of bid:
$74,083.76
Portion of project:
All construction work
Section 2. That the Mayor and Clerk are hereby directed to execute the contract with the
contractor for the construction of the public improvements, such contract not to be binding on the
City until approved by this Council.
PASSED AND APPROVED this 3rd day of June, 2019.
Mayor
ATTEST:
City Clerk
Project #4175460
May 20, 2019
Brad Deets, Development Services Director
City of Waukee
230 West Hickman Road
Waukee, IA 50263
RE: Bid Review Letter and Tabulation
Waukee Community Entrance and Placename Signs – Phase 1
Dear Mr. Deets,
Six (6) bids were received on May 15, 2019 for the above referenced project. We recommend the City of
Waukee waive informalities and irregularities, consider the proposals, and award the contract to Hilton
Displays, LLC on the basis of their low bid of $74,083.76.
This award is subject to submittal of acceptable bonds and insurance. We are also enclosing a copy of
the bid tabulation for your use.
Upon a decision to award, we will proceed with obtaining the agreement, bonds and insurance.
We look forward to working with you and the City of Waukee on the Waukee Community Entrance &
Placename Signage project. Please contact me if you have any questions or comments regarding the
project or this recommendation.
Sincerely,
SHIVE-HATTERY, INC.
Emily Naylor
Project Manager
Cc: Becky Schuett, City Clerk
Enc: Bid Tabulation
TABULATION OF BIDS
Client: City of Waukee Bid Date & Time: May 15, 2019 @ 2:00 p.m.
Project Name: Waukee Community Entrance & Placename Signage Location: Waukee City Hall
WDM Project #: S-H Project No.: 4175460
Name and Address Bid Bidder Addendum
of Bidder Security Status #1
Form
Hilton Displays, LLC
125 Hillside Drive X X X
Greenville, SC 29607
Albrecht Sign Company
7775 Main Street NE X X X
Fridlay, MN 55432
Nagle Signs, Inc.
1020 Wilbur Avenue X X X
Waterloo, IA 50704
Graphic House, Inc.
400 South 72nd Avenue X X X
Wausau, WI 54401
Core Structural Services, LLC
3093 NW Prairie Lane X X X
Des Moines, IA 50313
Ball Team, LLC
10550 New York Avenue, Suite 100 X X X
Urbandale, IA 50322
I hereby certify that this document was prepared by me or under my direct personal supervision and
Registration #: Iowa 424
that I am a duly licensed Professional Landscape Architect under the laws of the State of Iowa.
Name:
SHIVE-HATTERY, INC.
4125 Westown Parkway , Suite 100
West Des Moines, Iowa 50266-6748
(515) 223-8104 FAX (515) 223-0622
$98,000.00
Total Bid
$74,083.76
$111,572.00
$117,655.00
$171,803.00
$178,500.00
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