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Home My WebLink About2019-08-19-J01B 08052019_08122019_minutesWAUKEE CITY COUNCIL MINUTES August 5, 2019 (A) Call to Order – The regular meeting of the Waukee City Council was called to order by City Administrator Moerman at 5:32 p.m. in the Council Chambers at Waukee City Hall, 230 W. Hickman Rd. Council Member Lyon moved to appoint Council Member Hughes as presiding officer due to the absence of the mayor and mayor pro tem; seconded by Council Member Bergman. Results of vote: Ayes: Bergman, Clarke, Hughes, Lyon. Nays: None. Absent: Bottenberg. Motion carried 4 – 0 – 1. (B) Pledge of Allegiance (C) Roll Call – The following members were present: Council Members Anna Bergman, Courtney Clarke (via telephone), Shelly Hughes, Larry R. Lyon. Absent: Mayor William F. Peard, Council Member R. Charles Bottenberg. Also in attendance: City Administrator Tim Moerman, Finance Director Linda Burkhart, Public Works Director/City Engineer Rudy Koester, Development Services Director Brad Deets, Community and Economic Development Director Dan Dutcher, Human Resource Director Michelle Lindsay, Marketing and Communications Director Summer Evans, Parks and Recreation Director Matt Jermier, Police Lt. Jeremy Long, City Clerk Rebecca D. Schuett, City Attorney Steve Brick. (D) Open Forum – 1) Kris Saddoris with Hubbell Realty updated the council on an additional Glynn Village neighborhood meeting regarding the proposed L.A. Grant & University Townhomes project, noting that the concept plan has been adjusted based on some of the concerns voiced at the meeting. 2) Joan Ross, 450 SE Rosenkranz Dr., voiced her concerns with property maintenance, specifically for rental properties. She suggested that lawn and sidewalk maintenance should be included in the cost of rent. She also recommended that the lawn maintenance ordinance be amended to require grass grow no taller than 9 inches instead of the current 12 inches. Council Member Lyon asked that a discussion on the matter be included for an upcoming work session meeting. 3) Andrew Clemmensen, 2310 SE Aster Ct., asked the council for approval to build a fence within a landscape easement on his property, which backs up to Westown Pkwy. Council Member Hughes asked if any of the other two homes backing up to Westown Pkwy. have fences; Mr. Clemmensen replied that both have fences. Council Member Lyon asked Mr. Clemmensen if he had applied for a fence permit and been denied; Mr. Clemmensen responded that he had not yet applied but was told in speaking with Development Services that the council would need to approve his request to build in the easement. City Administrator Moerman stated that the request could be considered by council at the next regular meeting. 4) Brian Amick, 165 SE Booth Ave., voiced his concerns with the proposed L.A. Grant & University Townhomes rezoning, stating that due to the location and nature of the property, residential zoning was not in the best interest of the community. He asked the council to deny the rezoning to allow for a “bolder and grander” concept. 5) Dick Clark, 208 SE Booth Ave., also voiced his concerns with the Hubbell Realty rezoning application, noting that the proposed development was very different from the “green village” community of Glynn Village. He would prefer if the property were developed as a park. He also expressed his concern with the proposed density. 6) Rosalie Pfeifer, 1585 SE Oxford Dr., also spoke on the Hubbell Realty rezoning application, voicing concerns with parking and additional traffic. 7) Gordon Miller, 1265 SE Waddell Way, thanked Kris Saddoris and Hubbell Realty for additional neighborhood meetings regarding the L.A. Grant & University Townhomes project, but said that he still had concerns that he had voiced at previous council meetings. He added his concern that the proposed units would be rentals and not owner-occupied. While he believed the council will J1B 2 approve the rezoning, he stated that the council will continue to hear from the Glynn Village neighbors during the site planning process. (E) Agenda Approval – Council Member Lyon moved to approve the agenda, postponing item G2; seconded by Council Member Bergman. Results of vote: Ayes: Bergman, Clarke, Hughes, Lyon. Nays: None. Absent: Bottenberg. Motion carried 4 – 0 – 1. (F) Mayor’s Report – No report made. (G) Presentations: 1) Proclamation: Recognizing American Wind Week – Presiding Officer Hughes presented the proclamation on behalf of Mayor Peard to Jesse Dougherty with Power Up Iowa. 2) POSTPONED 3) Denman & Company on upcoming FY2019 audit – Presentation made by Robert Endriss of Denman & Company. 4) Waukee Public Library Board of Trustees report – Report made by Trustee Jared Starkweather. (H) Public Hearings: None (I) Public Hearing Action Items: None (J) Action Items: 1) Consent Agenda: Council Member Lyon moved to approve the Consent Agenda; seconded by Council Member Bergman. Results of vote: Ayes: Bergman, Clarke, Hughes, Lyon. Nays: None. Absent: Bottenberg. Motion carried 4 – 0 – 1. A. Consideration of approval of 08/05/2019 Bill List; 07/15/2019 Payroll: Total Unpaid Bills Presented for Approval : $2,808,805.25 Total Checks Issued Prior to Council Approval: (A) Prior to Last Council Meeting 80,482.74 (B) After Last Council Meeting 351,754.46 (C) Payroll Taxes & Reimbursements 271,918.16 (D) Utility Refund Checks 1,281.13 Payroll Checks Issued: (E) 07/15/2019 277,907.11 ** Credit Card Detail also included in "F" 10,043.07 *TOTAL* $3,802,191.92 FY 2019 Fund Recap: Expenditures Revenues Budgeted Year To Date Budgeted Year To Date 010 General Fund $12,507,075 $12,930,749 $12,883,836 $14,233,367 060 Road Use Tax Fund 2,093,629 1,989,916 2,111,500 2,350,123 080 Library Foundation - -- - 085 Asset Forfeitures - 477 -1,104 091 Hickman West Indust Park TIF 756,401 1,508,151 717,030 777,121 092 Enterprise Business Park TIF Fund - - - - 093 Waukee Urban Renewal Area TIF Fund 3,107,496 2,524,760 3,099,050 3,167,348 094 Gateway Urban Renewal - 16,358 142,450 153,694 095 Autumn Ridge Urban Renewal - 618 194,500 198,718 096 Waukee West Urban Renewal - 3,459 - - 097 Southwest Business Park - 1,136 - - 098 Waukee Central URA - - - - 110 Debt Service Fund 7,376,819 8,811,807 8,355,474 8,346,692 111 Special Assessments Fund 47,047 47,047 25,000 121,700 210 Employee Benefits Fund 2,022,090 2,022,090 2,016,160 2,030,816 211 Local Option Sales Tax 509,700 494,253 2,302,500 2,039,669 212 Public Improvement Fund - - - 505,595 3 327 Capital Projects 22,615,000 13,769,203 3,200,000 4,136,039 330 City Wide SA Sidewalk Project - - - 4,663 510 Water Utility Fund 6,565,871 6,767,901 4,713,066 5,535,344 520 Sewer Utility Fund 6,250,362 8,388,794 5,879,667 7,895,900 521 University Ave Trunk Sewer Project - - - 18,093 522 Waste Water Treatment Pl - - - 1,097 523 E Area Pump Sta Treatment - - - 3,847 540 Gas Utility Fund 7,193,014 6,227,229 7,297,567 7,856,248 560 Storm Sewer Utility Fund 1,023,482 870,961 963,050 1,011,049 570 Utility Bill Fund 364,860 308,465 302,880 340,871 590 Solid Waste Collect & Rcycl Fund 1,239,730 1,297,502 1,308,405 1,451,865 750 Golf Course Fund 540,685 521,389 633,500 627,358 810 Equipment Revolving Fund - 40,541 20,000 19,242 *TOTAL* $74,213,261 $68,542,806 $56,165,635 $62,827,565 CHECKS ISSUED PRIOR TO COUNCIL APPROVAL 08/05/2019: BEHNKEN, KAITLYN UTILITY REFUND $73.50 CHOPS OLD BANK UTILITY REFUND 200.00 CITY OF WAUKEE HEALTH INSURANCE DEDUCTION 7,910.10 COMMUNICATIONS WORKERS OF AMERICA CWA LOCAL 7102 UNION DUES 815.56 DICKENS, KATIE R UTILITY REFUND 200.00 EFTPS FICA TAX WITHHOLDING 99,448.68 ELEMENT 119 LLC UTILITY REFUND 18.31 GENESIS HOMES UTILITY REFUND 29.69 HUBBELL HOMES LC UTILITY REFUND 38.15 ICMA RETIREMENT TRUST 457 ICMA RETIREMENT 9,191.82 IOWA DEPT OF HUMAN SERVICES CHILD SUPPORT 1,197.08 IPERS IPERS DEDUCTIONS 113,611.37 JACOE, LLC UTILITY REFUND 84.32 JERRYS HOMES UTILITY REFUND 9.50 MCILHON, MATTHEW UTILITY REFUND 34.53 MEALS FROM THE HEARTLAND MEALS FROM HEARTLAND DEDUCTION 125.45 MICKLEY, JENNA UTILITY REFUND 35.26 MOWELL, KYLYNN UTILITY REFUND 69.46 NEAL, LIBBY UTILITY REFUND 40.20 PHIPPS, JOEL V UTILITY REFUND 100.00 RODEN, MATT UTILITY REFUND 81.91 SAWYER, MICHAEL UTILITY REFUND 3.20 STOCKMAN, MELISSA S UTILITY REFUND 54.35 STOLKI, PATRICK T UTILITY REFUND 87.50 TOTAL ADMINISTRATIVE SERVICES CORP SECTION 125 MEDICAL DEDUCTIONS 5,371.33 TOWLE, SARAH B UTILITY REFUND 10.83 TREASURER STATE OF IOWA STATE WITHHOLDING TAXES 32,839.86 UNITED WAY CENTRAL IOWA UNITED WAY DEDUCTION 87.03 WAUKEE AREA CHRISTIAN SERVICES WAUKEE AREA CHRISTIAN SERVICES DEDUCTION 137.27 WAUKEE BETTERMENT FOUNDATION WAUKEE BETTERMENT FOUNDATION DEDUCTION 150.48 WAUKEE FIREFIGHTER'S ASSOCIATION FIREFIGHTER'S ASSOCIATION PAYROLL CONTRIBUTION 540.88 WEBB, SUSAN R UTILITY REFUND 23.68 WEBER, KAYLEE UTILITY REFUND 28.87 WOLF, KAREN E UTILITY REFUND 57.87 4 YMCA OF GREATER DES MOINES YMCA FAMILY MEMBERSHIP DEDUCTION 491.25 BANK OF AMERICA MAY '19 STATEMENT 10,043.07 AMAZON CREDIT PLAN SPEAKERS/ADAPTER/CABLE 191.30 SHOTTENK CHEVROLET - VEHICLES 2020 CHEVY TAHOE - 9632 35,270.00 TIMOTHY LEE HALL SR DEMO BRICKS IN LOBBY 750.00 EMPLOYEE BENEFITS SYSTEMS AUGUST '19 HEALTH INSURANCE MONTHLY PREMIUM 144,654.74 IOWA BEVERAGE SYSTEMS INC BEER DELIVERY 298.60 SAM'S CLUB JULY '19 STATEMENT 1,059.47 SUGAR CREEK GOLF COURSE LEAGUE PRIZES 152.00 DOLL DISTRIBUTING, LLC BEER DELIVERY 1,027.55 IOWA BEVERAGE SYSTEMS INC BEER DELIVERY 1,238.30 SUGAR CREEK GOLF COURSE LEAGUE PRIZES 258.00 WASTEWATER RECLAMATION AUTHORITY JULY '19 FEES 166,799.50 WEST BANK 2019 TEARS OF SERVICE AWARDS -ADDITIONAL 55.00 DOLL DISTRIBUTING, LLC BEER DELIVERY 548.55 SHI INTERNATIONAL CORP ACCESS CONTROL & SUPPORT/MAINTENANCE 8,798.00 DOLL DISTRIBUTING, LLC BEER DELIVERY 717.00 IOWA BEVERAGE SYSTEMS INC BEER DELIVERY 661.50 JIMMY JOHN'S MIXED TEAM FOOD 107.00 LIDDERDALE COUNTRY STORE MIX TEAM CATERING 1,030.40 SUGAR CREEK GOLF COURSE LEAGUE PRIZES 233.00 SUGAR CREEK GOLF COURSE LEAGUE PRIZES 71.00 SUGAR CREEK GOLF COURSE MIXED TEAM PRIZES 362.00 TOTAL BACKFLOW RESOURCES, INC BACKFLOW ASSEMBLY REPAIR REGISTRATION 135.00 CLAYTON ENERGY CORPORATION JUNE '19 COMMODITY 67,359.29 WEST BANK 2019 YEARS OF SERVICE AWARDS 460.00 *TOTAL* $715,479.56 UNPAID BILLS PRESENTED FOR APPROVAL 08/05/2019: 4IMPRINT, INC. WATER CUPS FOR 2019 HOME SHOW EXPO $2,211.20 AARON CARLSON FURNACE REBATE 150.00 ACCESS SYSTEMS LEASING COPIER/PRINTER LEASE 3,936.32 ADEL AUTO PARTS STARTER 248.97 ADVENTURE LIGHTING LIGHT BALAST FOR HALLWAY 8.70 AHEAD LLC VELCRO TABS 266.96 AHLERS & COONEY PC URBAN RENEWAL 452.00 ALLENDER BUTZKE ENGINEERS, INC. SPECIAL INSPECTIONS - CITY HALL RENOVATION 2,861.32 AMAZON CREDIT PLAN LEGOS/TENT/BEADS/MAGNETS 529.78 AMAZON.COM COFFEE/HANDCUFFS/HOLSTER 292.46 AMERICAN FENCE CO OF IOWA FENCE REPAIR AT FOX CREEK NEIGHBORHOOD 10.16 ANKENY SANITATION INC. 20YRD FLAT EMPTY/RETURN 243.08 ARDICK EQUIPMENT CO., INC. SIGNS 658.70 ARNOLD MOTOR SUPPLY WRENCH 14.99 ARROW STAGE LINES FT. DODGE BUS TRIP DEPOSIT 150.00 ASPEN EQUIPMENT COMPANY REASSEMBLE AND INSTALL CYLINDERS 2,800.75 AT&T MOBILITY JULY '18 STATEMENT 59.38 5 ATLANTIC BOTTLING CO POP/WATER 141.20 AUTOZONE TRAILER QWIRING PLUGS 24.78 AXON ENTERPISE, INC HOLSTER 156.00 BAKER MECHANICAL, INC. MAINTENANCE AGREEMENT 3,011.75 BANKERS TRUST COMPANY AUGUST '19 SINKING FUND XFER 1,832,800.00 BAX SALES, INC HEAT SHRINK 667.37 BDI SIGNS BUSINESS DESIGNS, INC FOX CREEK RESTROOM SIGNAGE 35.00 BENJAMIN GARDNER INTRO TO BREAD-MAKING 200.00 BLACK HILLS ENERGY JULY '19 STATEMENT 2,891.25 BLUE RIDGE SOLUTIONS, INC. ASPHALT PATCH KIT 1,014.53 BOLTON & MENK, INC HEART OF WARRIOR TRAIL EXTENSION 741.00 BOUND TREE MEDICAL MEDICAL SUPPLIES 997.05 BRICK GENTRY BOWERS SWARTZ JUNE '19 STATEMENT 15,007.50 BRICKTOWNE WAUKEE, L.C. DEV DEPOSIT REFUND-WAUKEE CENTRAL LOT 5 20,000.00 BROKEN ARROW WEAR SAFETY CITY SHIRTS 2,303.96 BRYAN ROCK PRODUCTS, INC. BALL FIELD MATERIAL 1,409.27 BRYCE ROSEL FURNACE REBATE 150.00 CALLAWAY GOLF GOLF BALLS 109.05 CARNEY & APPLEBY, P.L.C. 2019 LOBBYING 5,500.00 CELLEBRITE, INC. SW RENEWAL 3,700.00 CENTRAL IOWA OFFICIALS 2ND SEASON CO-ED SB UMPIRES 1,376.00 CENTURYLINK JULY '19 STATEMENT 293.55 CERTIFIED LABRATORIES ELECTRA COAT AEROSOL 182.86 CHEMSEARCH OIL 224.79 CHRISTIAN PRINTERS INC PARK PLAY 2019 POST CARDS 151.00 CINTAS CORPORATION FIRST AID KIT SUPPLIES - PUBLIC WORKS 1,314.35 CITY OF WAUKEE - AR NW AREA WATERMAIN PHASE 2 7,968.75 CITY OF WEST DES MOINES 1ST & 2ND QRTR 2019 TRAFFIC SIGNAL - 92ND ST & UNI 562.25 CLIVE POWER EQUIPMENT ELECTRIC SWITCH 43.20 COMMERCIAL APPRAISERS OF IOWA, INC. BRODERICK CONDEMNATION 2,000.00 CONFLUENCE WAUKEE ATHLETIC COMPLEX AND PARK 8,126.13 CORE & MAIN LP 6X4 SEMJ RED C153 IMP 71.78 CRITERION PICTURES USA WE BOUGHT A ZOO 295.00 D & K PRODUCTS INC. CHEMICALS 5,029.63 DALE HILGENBERG CARPET AND COVE BASE INSTALL 652.80 DALLAS COUNTY NEWS - SUBSCRIPTION DEPT. SUBSCRIPTION 46.00 DANIELLE CLANCY FURNACE & THERMOSTAT REBATE 105.00 DELTA DENTAL AUG '19 DENTAL INSURANCE PREMIUM 9,397.75 DEMCO INC. DVD ALBUM/LABEL PROTECTORS/LABELS 237.13 DES MOINES REGISTER MON. - SAT. SUBSCRIPTION 30.00 DIRECTV JULY '19 STATEMENT 13.77 DISCOUNT SCHOOL SUPPLY COLORATIONS POWDER/SPARKLES/GEMS 80.39 DOG WASTE DEPOT DOG WASTE BAGS 92.30 ELIZABETH MESSMAN TENNIS 2019 CONTRACT 896.00 ENERGY ECONOMICS TRANSFER PROVING 4,530.00 ESRI ARCGIS MAINTENANCE 10,250.00 FAREWAY STORES, INC. HOT DOG BUNS/ICE 294.36 6 FASTENAL COMPANY EAR PLUGS/GLOVES/VESTS/EYE WEAR 1,021.73 FASTSIGNS PUBLIC SAFETY DAY BANNER 752.16 FAULKS BROS. CONSTRUCTION, INC. SAND 988.05 FIRE SAFETY USA, INC. SEAL KIT 682.00 FIRE SERVICE INC RIVETS 29.30 FIREFIGHTERS BOOKSTORE OFFICER DEVELOPMENT HANDBOOK 28.94 FOTH INFRASTRUCTURE & ENVIRONMENT LLC N. 10TH STREET IMPRVMNTS HICKMAN RD 229,918.59 FOUR POINTS GOLF CARS, LLC YAMAHA KEYS 42.65 FRONTLINE WARNING SYSTEMS SIREN UPGRADE AT LITTLE WALNUT CREEK 12,640.00 FULLER PETROLEUM SERVICE INC FUEL 2,318.09 G & L CLOTHING PANTS/SHORTS - D. NELSON 354.21 GALL'S INC C-A-T HOLDER & TOURNIQUET - GITZEN 2,178.32 GAS PRODUCTS SALES METER PARTS 663.78 GREATER DES MOINES PARTNERSHIP FY20 INVESTOR COMMITMENT 15,000.00 GRIMES ASPHALT & PAVING COLD MIX 1,102.30 GROEBNER & ASSOCIATES INC METERS 85,481.25 HARRIS GOLF CARS BELT 47.84 HEARTLAND CO-OP JUNE '19 STATEMENT 1,684.23 HEARTLAND TIRE & AUTO TIRES 993.92 HILLYARD INC PAPER TOWELS/TOILET PAPER 171.53 HOME BUILDERS ASSOCIATION OF GREATER DES MOINES HOME SHOW EXPO MEMBER NIGHT 315.00 HQI-HYDRAULICS HOSE W/HOSE SLEEVE 91.17 ICMA RETIREMENT CORPORATION 401A PLAN FEES JULY '19 - SEPT '19 125.00 INDUSTRIAL SALES COMPANY INC WIRE TRACER/POLYBALLS 8,648.35 INFRASOURCE CONSTRUCTION, LLC ALICE'S RD/U-HAL AND VENTURE DR/BEIL RD 56,374.23 INGRAM LIBRARY SERVICES BOOKS 4,481.81 IOWA COMMUNITIES ASSURANCE POOL FOX CREEK PARK 48.00 IOWA COUNTY ATTORNEYS ASSOCIATION IOWA ACTS OF INTEREST REGISTRATION - KIES/RICHARDS 280.00 IOWA LIBRARY ASSOCIATION 2019 MEMBER DUES - JANA SCHWERDTFEGER 290.00 IOWA ONE CALL JUNE '19 STATEMENT 895.30 IOWA OUTDOORS SUBSCRIPTION 15.00 IOWA WORKFORCE DEVELOPMENT 2ND QRTR 2019 - HOLDEN UNEMPLOYMENT 5,328.00 JEFF AND DEB ERICKSON RENTAL INSPECTION REFUND 50.00 JOYCE PETRO BIRTHDAY CARD MAKING 70.00 JUNGMANN CORPORATION ROAD STONE 304.01 KC GERLITZ REIMBURSEMENTS FOR LANDSCAPING REPAIRS 859.22 KELTEK INCORPORATED ANTENNA REPAIRS 428.00 KIMBALL MIDWEST ID ABRASION 202.00 KOONS GAS MEASUREMENT ROTARY GAS METER 5,813.59 LIBERTY READY MIX CONCRETE 4,639.25 LIVING MAGAZINES JUNE '19 NEWSLETTER 1,449.00 LOGAN CONTRACTORS SUPPLY INC PLACER 55.98 LOGOED APPAREL & PROMOTIONS SHIRTS - N. HAMMEN 143.42 7 LOUNSBURY LANDSCAPING TOP SOIL 630.42 MAINSTAY SYSTEMS INC PC MAINTENANCE 177.00 MARK STUCHEL INC. HAND TOOLS 52.00 MEDIACOM JULY '19 STATEMENT 154.56 MELISSA NEWELL FURNACE REBATE 75.00 MENARDS KERPLUNK MATERIALS 261.60 MERCY CLINICS OCCUPATIONAL MEDICINE CLINIC PRE-EMPLOYMENT PHYSICAL 1,648.00 MERCY WEST PHARMACY MEDICATIONS 380.88 MERRITT COMPANY INC JULY '19 CLEANING SERVICES 610.00 METRO PARK WEST COMMISSION FY'20 PER CAPITA DUES 22,456.25 MICROMARKETING LLC AUDIOBOOKS 52.77 MID AMERICAN ENERGY JULY '19 STATEMENT 38,829.70 MIKE MCCONKEY FURNACE REBATE 75.00 MOBILE VISION IN-CAR CAMERAS 9,811.00 MULCH MART MEDIUM BRICK CHIPS 132.01 MUNICIPAL SUPPLY, INC. METERS 6,750.00 NAPA AUTO PARTS STORE OIL/OIL FILTERS 53.92 NATIONWIDE OFFICE CLEANERS LLC CLEANING SERVICES 3,524.61 NIKE USA INC PRO-SHOP SPECIAL ORDER - C. PETTY 64.66 OCLC, INC CATALOGING AND METADATA 158.25 OFFICE DEPOT PAPER/PAD/LABELS 52.98 O'HALLORAN INTERNATIONAL, INC. SENSOR 79.20 ONE SOURCE PRE-EMPLOYMENT BACKGROUND CHECKS 446.35 ORKIN PEST CONTROL PEST CONTROL 140.26 OVERDRIVE INC BOOKS 703.27 PALMER GROUP CONTRACT LABOR - HEPPLEWHITE 4,207.88 PAY-LESS OFFICE PRODUCTS, INC. INK 491.71 PEPSI POP/WATER 1,420.21 PETTY CASH - PW/PARKS JULY '19 PETTY CASH - PARKS/REC 54.00 PITNEY BOWES TIRC-60 IN TABLE 2,121.00 PLASTIC PRINTERS, INC. KEY TAGS 2,353.87 PRAXAIR DISTRIBUTION #440 CYLINDER 70.91 RANGEMASTERS TRAINING CENTER MOSSBERG DUTY SHOTGUNS 4,590.00 RDG PLANNING & DESIGN ALICE NIZZI PARK 1,112.50 REGAL UNDERGROUND CONSTRUCTION, INC. DIRECTIONAL BORE 2" GAS SERVICES 3,060.00 REGISTER MEDIA JUNE '19 STATEMENT 361.56 RJ LAWN SERVICE INC WEED CONTROL - FOX CREEK PARK 1,830.12 RMA ARMAMENT, INC. ARMOR PALTE 6,334.25 RYAN COOK OR CHRISTY COOK THERMOSTAT REBATE 30.00 SCHAAL PLUMBING, HEATING & COOLING FURNACE & THERMOSTAT REBATE 180.00 SHARON SANKEY RENTAL REFUND 80.00 SHATTUCK'S GREEN ACRES SOD FARMS SOD 60.00 SHERWIN WILLIAMS CO PAINT 342.18 SHI INTERNATIONAL CORP HPE FOUNDATION CARE MAINTENANCE JUNE'19-JUNE'20 11,260.00 SHIVE HATTERY INC. WAUKEE SIGNAGE IMPLEMENTATION DOCUMENTS & ALICE'S 19,220.00 SPRAYER SPECIALTIES INC REPLACEMENT NOZZLES FOR SPRAYER 48.64 8 STAPLES BUSINESS CREDIT PAPER/INK 1,129.40 STEVEN STROUD CITY PORTION OF LICENSE REFUND 422.50 STIVERS FORD TIRES 3,113.50 STORAGE MART #1071 EVIDENCE STORAGE UNIT 95.96 STUDIO BEA DANCE 2 TO MOVE SPRING 2019 96.00 SUE PULLEY FURNACE REBATE 75.00 T & T SPRINKLER SERVICE, INC. BACKFLOW PREVENTION TESTING 115.00 TAYLOR MADE GOLF COMPANY SPECIAL ORDER CLUBS - J.THOMAS 1,566.00 THE LIBRARY CORPORATION LS2 ECOMMERCE SUPPORT NOV'19-OCT'20 199.00 TITLEIST PRO-SHOP MERCHANDISE 470.50 TRUGREEN HEART OF WARRIOR - CHEMICAL TREATMENT 638.65 TYLER TECHNOLOGIES INC MAINTENANCE SEPT '19 - AUG '20 2,053.67 UNITED FLEET FIVE LLC OIL CHANGE 29.24 UNIVERSAL PRINTING SERVICES PETS & FEES INSERT 808.67 UNIVERSITY OF IOWA HYGIENE TESTING FEES 2,570.00 UTILITY SAFETY AND DESIGN INC. MITIGATION INSTALLATION/VALVE & SERVICE LINE DESIG 7,411.60 VGM FINANCIAL SERVCIES FORCE FLEX MARKERS 351.50 WASTE SOLUTIONS OF IA WARRIOR PARK KYBOS 320.00 WASTEWATER RECLAMATION AUTHORITY AUGUST '19 FEES 166,799.50 WAUKEE AREA HISTORICAL SOCIETY FY20 SUPPORT 4,700.00 WAUKEE CHAMBER OF COMMERCE FY20 MEMBERSHIP RENEWAL 15,000.00 WAUKEE COMMUNITY SCHOOL DISTRICT - FUEL JUNE '19 STATEMENT 12,383.18 WAUKEE HARDWARE & VARIETY JUNE '19 STATEMENT 69.05 WAUKEE POWER EQUIPMENT 96" DIESEL EXMARK 33,406.01 WD DESIGNS BLASTBALL SHIRTS 392.46 WEBSTER ELECTRIC LIGHTING REPAIRS 177.50 WEST DES MOINES WATER WORKS AUGUST '19 WATER TOWER RENT 838.35 *TOTAL* $2,808,805.25 PAYROLL 07/15/2019: ABRAMOWITZ, LEVI $1,605.08 ADKINS, COREY 1,349.50 ALDRICH, SHAWN 1,804.01 ANDERSON, SARA 1,468.49 APPLE, WILLIAM 915.00 ARIAS, HECTOR 2,388.79 ARMSTRONG, BRETT 1,746.65 BAKER, RANDY 1,715.95 BAKER, TRAVIS 1,368.38 BARTLING, DARREL 244.10 BARTOS, RONALD 298.33 BAUMAN, LISA 1,307.75 BELL, RYAN 144.03 BERGMAN, ANNASTASIA 392.49 BEST, THERESA 69.24 BLUTT, PETER 519.59 BOOS, JOSHUA 130.16 BOTTENBERG, RICHARD 392.49 9 BRAUN, RUSSELL 879.97 BRIDENSTINE, ELLEN 248.82 BRUNS, RACHEL 2,029.27 BURKHART, LINDA 3,129.12 CAHALAN, JACE 159.50 CAMPBELL, SCOTT 1,823.17 CARPENTER, PAUL 1,728.16 CARROLL, JOSEPH 2,134.95 CHAMBERS, LAUREN 316.86 CICHOSKI, KELLI 1,658.79 CLARKE, COURTNEY 392.49 CLAYTON, KRISTIN 220.38 CLEMEN, ANTHONY 2,840.46 CLOWSER, ANNA 310.30 COGGESHELL, LEE 1,376.80 COLE, JACOB 153.63 CORKREAN, JENNIFER 1,842.97 COUCHMAN, KENNETH 187.39 COUGHLIN, SHAYE 327.84 COUGHLIN, TONI 1,422.82 CRAVEN, GAYLA 69.38 CROSS, JONATHAN 454.06 CUNNINGHAM, DEANA 544.90 CUNNINGHAM, SCOTT 2,754.16 DAMS, LAUREN 759.65 DANIEL, COLE 1,362.15 DEBOER, MELISSA 1,892.93 DEETS, BRADLY 3,484.86 DEZEEUW, DAVID 2,257.35 DODGE, JUSTIN 1,908.18 DUFF, JACOB 864.40 DUNBAR, DIANA 1,169.89 DUTCHER, DAN 3,810.69 EASTCOTT, JOSHUA 2,074.21 EASTMAN, DAVID 395.35 EDWARDS, DANAE 1,889.94 ELLIS, NICOLE 767.87 EVANS, SUMMER 2,635.15 FLUGGE-SMITH, JAMIE 1,692.98 FORRET, DENNIS 533.51 FREDERICK, JUSTIN 1,835.96 FROEHLICH, WILLIAM 663.79 FRUEH, JEREMIAH 2,074.88 GILCHRIST, NICHOLAS 1,781.17 GILMORE, JOANNA 783.50 GITZEN, ROBERT 2,598.18 GROVE, BRIAN 189.79 GUESS, CHRISTOPHER 1,477.10 GUESS, KATHRYN 1,910.33 HAMLIN-RODRICK, SHELLY 356.94 HAMMEN, NATALIE 110.09 HAMMEN, NICHOLAS 893.75 HANSON, ANTHONY 2,113.20 HANSON, LAURA 1,667.52 HARDIN, THOMAS 545.10 10 HEIMANN, RONALD 2,570.80 HENKENIUS, JODY 1,880.81 HERRICK, ROBERT 1,881.47 HILGENBERG, ADAM 2,802.71 HOLIDAY, JOSHUA 768.36 HOLTZ, AVIELLA 123.07 HOPKINS, JERI 203.52 HUFTALIN, BEN 748.82 HUGHES, RACHELLE 341.10 HUNT, KENZIE 30.04 HUSTED, TROY 1,873.77 HUTTON, JOSHUA 2,426.02 IRWIN, BRENT 199.74 JERMIER, MATTHEW 3,033.39 JONES, BRIAN 491.35 JONES, KACIE 67.54 KASS, ANDREW 2,451.17 KASZINSKI, BRETT 535.85 KELLER, CHRISTOPHER 1,732.27 KICKBUSH, CHRISTOPHER 1,880.94 KIES, SUSAN 1,963.26 KINNEY, SCOTT 1,714.98 KLEVER, JUDY 1,136.88 KOESTER, RUDY 3,021.58 KOPPES, BROOKE 158.28 KRECH, JULIE 208.79 KUMSHER, AUDRIANA 469.95 KURTH, TIMOTHY 2,204.07 LARSON, KENNETH 176.02 LARSON, KRISTINE 2,912.24 LAUGHRIDGE, DANIEL 1,636.06 LE, SON 2,532.55 LEITCH, JEFFREY 604.63 LEMKE, NEIL 2,514.81 LEVSEN, BRYAN 1,952.89 LINDSAY, MICHELLE 1,997.99 LONG, JEREMY 2,880.14 LOVE, WILLIAM 94.55 LYNCH, JEREMY 1,245.63 LYON, LARRY 392.11 MAHARRY, BRAYDEN 155.14 MANNING, JOSHUA 2,056.18 MAREAN, JOSHUA 1,523.96 MCCARTAN, MADALYN 172.75 MCCAY, BRENDA 224.03 MCKERN, DOUGLAS 546.50 MELLENCAMP, JEFFREY 2,696.90 MICKELSON, EMILY 516.97 MINIKUS, JOSHUA 797.44 MOERMAN, TIMOTHY 4,298.40 MORFORD, PAIGE 630.28 MORITZ, CRAIG 864.40 MORRIS, ASHLEY 1,629.64 MURPHY, TRISTAN 822.38 MURRA, BRIAN 1,993.07 11 NANNEN, EMMA 459.41 NELSON, DAVID 1,340.79 NIEMAN, JORI 421.11 OAKLEY, JON 2,247.77 OLDHAM, JAMES 1,287.71 OLSASKY, JOHN 513.57 OLSON, WILLIAM 210.09 OSBORN, RYAN 570.96 OSTRING, KATHLEEN 1,718.37 PARISH, TONJA 1,445.47 PATTERSON, ELISABETH 29.75 PATTERSON, KEVIN 1,491.62 PAYNE, THOMAS 878.55 PEARD, WILLIAM 503.70 PELLETTERI, SALVATORE 357.16 PERDRIAU, MARIE 616.19 PETERSON, KATIE 1,519.98 PETERSON, OREN 1,103.93 PETTIT, BRANDON 2,571.44 PETTY, CARSON 465.46 PIZINGER, JAMES 1,348.31 PORTER, JACOB 812.45 POUDEL, PRATIK 901.59 PUDENZ, DANIELLE 264.52 PURVIS, KATHRYN 1,617.37 QUINN, JOHN 3,575.54 RASH, RONALD 2,024.27 RICHARDSON, DACE 2,468.12 RICHARDSON, ELIZABETH 1,783.30 RIPPERGER, TRACY 206.52 ROBBINS, CORBY 1,571.86 ROBINSON, CLINT 3,614.15 ROYER, TIMOTHY 3,020.17 ROYSTER, JACOB 1,412.99 SAGER, AARON 446.40 SANDERS, NATHAN 149.09 SCALETTA, ANGALEA 1,469.49 SCHAUFENBUEL, KARI 1,178.04 SCHETTLER, RODNEY 2,745.29 SCHUETT, REBECCA 2,578.02 SCHWERDTFEGER, JANA 1,690.38 SEDDON, JOSH 2,030.00 SHAFFER, CHET 547.26 SHARON, JEREMIAH 1,619.37 SHEEHY, THOMAS 555.48 SLAGTER, JACKSON 921.74 SMITH, BLAKE 438.80 SOFEN, NATASHA 68.85 SOUKUP, JESSICA 387.44 SOUKUP, KIMBERLY 124.75 SPOSETO, MACKENZIE 2,842.71 STEPHENS, CLINT 686.39 STEWARD, ERIC 2,014.58 STIFEL, DALTON 1,468.36 STOTZ, MELISSA 762.55 12 SUETSUGU, SEAN 405.01 TAYLOR, RILEY 287.83 TERLOUW, KYLE 2,120.86 TETMEYER, CARL 262.56 THAYER, CHANDLER 2,187.44 THIES, ROBERT 155.34 TIBBLES, STEVEN 1,712.47 TURNBULL, JOSHUA 770.30 TYSDAL, THOMAS 2,802.48 UTLEY, SAMANTHA 824.47 VANDE KAMP, JOSHUA 2,103.10 VENTO, NATHANIAL 976.47 VENTO, NICHOLAS 842.12 VOEGTLE, TIMOTHY 1,610.89 VRCHOTICKY, KEVIN 2,726.95 WAGNER, ELIZABETH 439.90 WALLER, ISABEL 229.31 WASKE, CHARLES 1,912.08 WAUGH, DOUGLAS 851.20 WERNIMONT, THOMAS 357.26 WERTS, DANIEL 2,049.34 WESTON STOLL, KERI 1,745.02 WHITE, JASON 1,508.03 WHITE, LEAH 1,496.35 WIEDNER, TYLER 293.45 WIGGINS, MATHEW 2,021.66 WINTERS, TROY 2,015.14 WISE, NATHAN 2,898.59 WOOD, DANIEL 1,292.30 WORRELL, SARAH 1,976.27 WRIGHT, PAUL 902.76 ZEPEDA, JAMIE 876.16 *TOTAL* $277,907.11 B. Consideration of approval of City Council Minutes of 07/15/2019 Regular Meeting, 07/22/2019 Special Meeting C. Consideration of approval of renewal of 12-month Class C Liquor License (LC) (Commercial) with Catering and Sunday Sales privileges for Hy-Vee, Inc., d/b/a Hy-Vee Tasting Room [1005 E. Hickman Road] D. Consideration of approval of a 5-day Special Class C Liquor License (BW) (Beer/Wine) with Outdoor Service privilege beginning September 6, 2019, for Rotary Club of Waukee d/b/a Rotary Club of Waukee Bar-B-Kee Bash [1255 S. Warrior Lane], pending proof of dram insurance E. Consideration of approval of an Ownership Update associated with a 12-month Class E Liquor License (LE) for Casey’s Marketing, d/b/a Casey’s General Store #2179 [1955 SE University Avenue] F. Consideration of approval of an Ownership Update associated with a 12-month Class E Liquor License (LE) for Casey’s Marketing, d/b/a Casey’s General Store #2538 [20 W. Hickman Road] G. Consideration of approval of an Ownership Update associated with a 12-month Class E Liquor License (LE) for Casey’s Marketing, d/b/a Casey’s General Store #3640 [870 NE Alice’s Road] H. Consideration of approval of receipt and file of the purchase of two-way radios from Electronic Engineering in the amount of $66,610.32 [Waukee Public Works Department/Westcom Dispatch] I. Consideration of approval of a resolution authorizing the City of Waukee, Iowa, to submit an application to the Iowa Department of Transportation Traffic Safety Improvement Program for funding for the Warrior Lane, Ashworth Drive and Northview Drive Intersection Project (Resolution #19-295) 13 J. Consideration of approval of a resolution approving Amendment No. 2 to Agreement for Professional Consulting Services with Shive-Hattery, Inc. [Westown Meadows Park Improvement Project] (Resolution #19-269) K. Consideration of approval of a resolution approving Amendment No. 2 to Agreement for Professional Consulting Services with Shive-Hattery, Inc. [Waukee City Hall Renovation Project] (Resolution #19-297) L. Consideration of approval of a resolution approving Barkpass Software as a Service (SaaS) Agreement (Resolution #19-298) M. Consideration of approval of a resolution appointing Paying Agent, Bond Registrar, and Transfer Agent, Approving the Paying Agent and Bond Registrar and Transfer Agent Agreement and Authorizing the Execution of the Agreement [$4,655,000 General Obligation Bonds, Series 2019A] (Resolution #19-299) N. Consideration of approval of a resolution authorizing and providing for the issuance, and levying a tax to pay the Bonds; Approval of the Tax Exemption Certificate and Continuing Disclosure Certificate [$4,655,000 General Obligation Bonds, Series 2019A] (Resolution #19-300) O. Consideration of approval of a resolution appointing Paying Agent, Bond Registrar, and Transfer Agent, Approving the Paying Agent and Bond Registrar and Transfer Agent Agreement and Authorizing the Execution of the Agreement [$2,040,000 Water Revenue Bonds, Series 2019B] (Resolution #19-301) P. Consideration of approval of a resolution authorizing and providing for the issuance of Bonds and providing for a method of payment of the Bonds, which includes approval of Tax Exemption Certificate, and Continuing Disclosure Certificate [$2,040,000 Water Revenue Bonds, Series 2019B] (Resolution #19-302) Q. Consideration of approval pf Payment Estimate No. 1 to Caliber Concrete for the Heart of the Warrior Trail Extension Project in the amount of $75,732.20 R. Consideration of approval of Payment Estimate No. 3 to Ball Team, LLC, for the Westown Meadows Park Improvement Project in the amount of $89,246.00 S. Consideration of approval of Change Order No. 2 to Van Maanen Electric, Inc., for the NE Alice’s Road Joint Utility Trench Project, decreasing the contract in the amount of $26,063.59 T. Consideration of approval of Payment Estimate No. 3 (Final) to Van Maanen Electric, Inc., for the NE Alice’s Road Joint Utility Trench Project in the amount of $19,411.80 U. Consideration of approval of a resolution accepting public improvements [NE Alice’s Road Joint Utility Trench Project] (Resolution #19-303) V. Consideration of approval of a resolution accepting public improvements [Alice’s Road Gas Main Relocation Project, Materials] (Resolution #19-304) W. Consideration of approval of Change Order No. 5 to InfraSource Construction, LLC, for the Alice’s Road Gas Main Relocation Project, Construction, decreasing the contract in the amount of $30,827.34 X. Consideration of approval of Payment Estimate No. 5 (Final) to InfraSource Construction, LLC, for the Alice’s Road Gas Main Relocation Project, Construction, in the amount of $4,900.00 Y. Consideration of approval of a resolution accepting public improvements [Alice’s Road Gas Main Relocation Project, Construction] (Resolution #19-305) Z. Consideration of approval of a resolution ordering construction of the Lift Station No. 3 Rehabilitation Phase 2 Project, Back-up Pump Replacement, and fixing a date for hearing thereon and taking bids therefor (Resolution #19-306) AA. Consideration of approval of a resolution ordering construction of the Wastewater Treatment Facility Demolition Project and fixing a date for hearing thereon and taking bids therefor (Resolution #19-307) BB. Consideration of approval of a resolution approving Public Storm Water Detention Easement [Lot 6 of Hickman West Industrial Park Plat 1] (Resolution #19-308) CC. Consideration of approval of a resolution approving Public Utility Easement [Stratford Crossing Plat 2] (Resolution #19-309) DD. Consideration of approval of a resolution approving various Agreements Concerning Construction of Fence (Resolution #19-310) 2) Ordinance: Consideration of approval of an ordinance to amend Chapter 501, Waukee Municipal Code, Traffic Regulations of the City of Waukee, Iowa, by amending Section 501.29, Truck Routes, as specified [introduction; first reading]– Council Member Bergman introduced the ordinance and moved to approve the first reading in title only; seconded by Council Member Lyon. Public Works Director/City Engineer Koester explained that the proposed ordinance added new or extended streets as truck routes. Results of vote: 14 Ayes: Bergman, Clarke, Hughes, Lyon. Nays: None. Absent: Bottenberg. Motion carried 4 – 0 – 1. 3) Ordinance:Consideration of approval of an ordinance to amend Chapter 502, Waukee Municipal Code, Traffic Regulations of the City of Waukee, Iowa, by amending Section 502, Parking Regulations, certain public streets as specified [introduction; first reading] – Council Member Bergman introduced the ordinance and moved to approve the first reading in title only; seconded by Council Member Lyon. Public Works Director/City Engineer Koester stated that the proposed ordinance added the streets within Stratford Crossing. Results of vote: Ayes: Bergman, Clarke, Hughes, Lyon. Nays: None. Absent: Bottenberg. Motion carried 4 – 0 – 1. 4) Ordinance:Consideration of approval of an ordinance to amend Chapter 301, Zoning Ordinance, City of Waukee, Iowa, by rezoning certain property from A-1 to R-1, a property to be known as El Dorado Hills Plat 1 [second reading] – Council Member Lyon moved to approve the second reading of the ordinance in title only; seconded by Council Member Bergman. Results of vote: Ayes: Bergman, Clarke, Hughes, Lyon. Nays: None. Absent: Bottenberg. Motion carried 4 – 0 – 1. 5) Ordinance:Consideration of approval of an ordinance to amend Chapter 301, Zoning Ordinance, City of Waukee, Iowa, by rezoning and changing certain property therein from A-1 to R-4 and PD-1, a property to be known as L.A. Grant & University Townhomes [third (final) reading] – Council Member Bergman moved to approve the third reading of the ordinance in title only and place it on final passage; seconded by Council Member Lyon. Development Services Director Deets noted that the comprehensive plan shows the subject property developing as medium-density residential. The proposed planned development overlay further restricts the density for this parcel. Council Member Lyon thanked those who commented on the rezoning application. He stated that he had voted against the first reading of the ordinance but now feels better about the project since Hubbell Realty made an effort to listen to neighbor concerns. Council Member Bergman explained that the council has some discretion on zoning approval but also has a degree of responsibility to make such decisions based on the comprehensive plan. She added that medium density residential appears to be the right use for the property and encouraged the neighboring property owners to continue voicing their concerns during the development process. Council Member Clarke echoed those comments, adding that the council takes resident comments seriously. Council Member Hughes said the same, then added that she would abstain from the vote due to her membership in the homeowners association that owns part of the driveway off Booth Ave. Results of vote: Ayes: Bergman, Clark, Lyon. Nays: None. Abstention: Hughes. Absent: Bottenberg. Motion carried 3 – 0 – 1 – 1. (Ordinance #2933) 6) Resolution:Consideration of approval of a resolution approving preliminary plat for Kwik Star – Council Member Lyon moved to approve the resolution; seconded by Council Member Bergman. Development Services Director Deets reviewed the preliminary plat, final plat and site plan. He noted that the gas canopy would face the private drive and not Alice’s Rd. He then reviewed the location of the detention pond, open space and landscape buffers, and building and canopy elevations. Results of vote: Ayes: Bergman, Clarke, Hughes, Lyon. Nays: None. Absent: Bottenberg. Motion carried 4 – 0 – 1. (Resolution #19-311) 7) Resolution:Consideration of approval of a resolution approving final plat for Kwik Trip 1056 – Council Member Lyon moved to approve the resolution; seconded by Council Member Bergman. Results of vote: Ayes: Bergman, Clarke, Hughes, Lyon. Nays: None. Absent: Bottenberg. Motion carried 4 – 0 – 1. (Resolution #19-312) 8) Resolution:Consideration of approval of a resolution approving site plan for Kwik Star [855 SE Alice’s Road] – Council Member Lyon moved to approve the resolution; seconded by Council Member Bergman. Results of vote: Ayes: Bergman, Clarke, Hughes, Lyon. Nays: None. Absent: Bottenberg. Motion carried 4 – 0 – 1. (Resolution #19-313) 9) Resolution:Consideration of approval of a resolution approving preliminary plat for Willis Used Auto – Council Member Bergman moved to approve the resolution; seconded 15 by Council Member Lyon. Development Services Director Deets reviewed the preliminary plat, final plat and site plan for a parking lot expansion. The final plat consolidates four separate lots into one. The site plan references a potential building addition which is not proposed at this time. Detention for the site will be provided underground. The plat also re- establishes the Hickman Rd. right-of-way. Results of vote: Ayes: Bergman, Clarke, Hughes, Lyon. Nays: None. Absent: Bottenberg. Motion carried 4 – 0 – 1. (Resolution #19-314) 10) Resolution:Consideration of approval of a resolution approving final plat for Willis Waukee – Council Member Lyon moved to approve the resolution; seconded by Council Member Bergman. Results of vote: Ayes: Bergman, Clarke, Hughes, Lyon. Nays: None. Absent: Bottenberg. Motion carried 4 – 0 – 1. (Resolution #19-315) 11) Resolution:Consideration of approval of a resolution approving site plan for Willis Used Auto [400 W. Hickman Road] – Council Member Bergman moved to approve the resolution; seconded by Council Member Lyon. Results of vote: Ayes: Bergman, Clarke, Hughes, Lyon. Nays: None. Absent: Bottenberg. Motion carried 4 – 0 – 1. (Resolution #19-316) 12) Resolution:Consideration of approval of a resolution approving site plan for Lot 3 of Waukee Market Place Plat 1 [950 E. Hickman Road] – Council Member Lyon moved to approve the resolution; seconded by Council Member Bergman. Development Services Director Deets reviewed the site plan for a two-tenant building. He reviewed lot ingress/egress and building elevations. Results of vote: Ayes: Bergman, Clarke, Hughes, Lyon. Nays: None. Absent: Bottenberg. Motion carried 4 – 0 – 1. (Resolution #19-317) 13) Resolution:Consideration of approval of a resolution approving Amendment No. 2 to Agreement for Professional Consulting Services with Foth Infrastructure & Environment, LLC [Alice’s Road Corridor Project, Phase 5] – Council Member Lyon moved to approve the resolution; seconded by Council Member Bergman. Public Works Director/City Engineer Koester reviewed costs associated with the original agreement and subsequent amendments, including the current proposed amendment. The project is still under budget and certain costs will be recouped by the City through damages with the contractor and reimbursement for the Hy-Vee traffic signal. Results of vote: Ayes: Bergman, Clarke, Hughes, Lyon. Nays: None. Absent: Bottenberg. Motion carried 4 – 0 – 1. (Resolution #19-318) Reports – Reports made by City Administrator Moerman, Council Member Hughes. Council Member Lyon moved to adjourn; seconded by Council Member Bergman. Ayes: All. Nays: None. Motion carried 4 – 0. Meeting Adjourned at 6:38 p.m. ____________________________________ Shelly Hughes, Presiding Officer Attest: ________________________________________ Rebecca D. Schuett, City Clerk 1 WAUKEE CITY COUNCIL MINUTES WORK SESSION MEETING August 12, 2019 A. Call to Order – The work session meeting of the Waukee City Council was called to order by Mayor Peard at 5:31 p.m. at Waukee City Hall, 230 W. Hickman Rd. B. Roll Call – The following members were present: Mayor William F. Peard; Council Members Anna Bergman, R. Charles Bottenberg, Courtney Clarke, Shelly Hughes, Larry R. Lyon. Absent: None. (Council Member Bergman left at 5:55 p.m.) Also in attendance: City Administrator Tim Moerman, Finance Director Linda Burkhart, Public Works Director/City Engineer Rudy Koester, Parks and Recreation Director Matt Jermier, Community and Economic Development Director Dan Dutcher, Police Chief John Quinn, City Clerk Rebecca D. Schuett. C. Agenda Approval – Council Member Lyon moved to approve the agenda; seconded by Council Member Bergman. Results of vote: Ayes: Bergman, Bottenberg, Clarke, Hughes, Lyon. Nays: None. Motion carried 5 – 0. D. Work Session: 1) NE Badger Lane traffic – Council Member Bergman stated that NE Badger Ln. neighbors feel that traffic issues along their street have not improved and she believed it would be helpful to get an update from those residents and City staff on the matter. Josh Wilson, 70 NE Badger Ln., representing the neighborhood, began by saying he was aware that theirs is not the only Waukee neighborhood with traffic issues. He then listed many concerns, including speeding, distracted driving, harassment of residents by drivers, heavy traffic volumes and safety. He reviewed some of the steps already taken to resolve the issues, both by residents and the Waukee Police Department. He reviewed 2017 and 2019 statistics on traffic volumes, speeding and times of day, adding that the City planned to install traffic counters again this fall to gather additional information during the school year. Mr. Wilson made many suggestions on possible ways to calm traffic along the street, such as additional stop signs, speed humps, speed cushions, chicanes, revised school bus routes, solar speed monitors on light poles and the temporary closure of NE Douglas Pkwy. from NE Dartmoor Dr. to the west. (Council Member Bergman left at 5:55 p.m.) He stated that NE Badger Ln. was not intended to carry the amount of traffic it sees and the problem needs to be addressed. He read several statements from past or current residents who also see traffic volumes and speeding as a major concern. Paul Work, 80 NE Badger Ln., addressed the council, agreeing with Mr. Wilson’s concerns. He also asked how “reckless driving” was defined and suggested NE Badger Ln. be closed to thru traffic. At the request of Mayor Peard, Police Chief Quinn reviewed measures taken by his department to date in response to resident concerns, adding that a temporary speed trailer was currently in place in the neighborhood and that the department had traffic enforcement programs planned for the start of the school year. He added that his department has seen an increase in calls for service throughout the community, meaning that officers cannot be in the NE Badger Ln. neighborhood all the time. Mr. Wilson thanked the Waukee Police Department for their past response but noted that their enforcement efforts can only go so far and that a long-term solution is needed. At this time, Mayor Peard asked Public Works Director/City Engineer Koester to address the matter. Mr. Koester reviewed traffic data gathered in 2017 and 2019 and compared those numbers to statistics from other, similar areas in the city. He discussed the positives and negatives to the different traffic calming measures posited by Mr. Wilson. Mr. Koester stated that City staff would continue to work with the NE Badger Ln. residents on possible solutions, noting that the completion of Alice’s Road improvements and the future traffic signal synchronization project may encourage traffic off local residential streets. Mr. Wilson asked when NE Douglas Pkwy. would be extended to the west; Mr. Koester replied that the project was development-driven unless the council chose to extend the street as a city project. City Administrator Moerman stated that the area in question had not developed as quickly as expected and that the council could consider the NE Douglas Pkwy. extension during the upcoming CIP approval process. Council Member Bottenberg agreed that the situation needed to 2 corrected, adding that the council had not been informed by the neighbors that the issue was still a problem and that the council could only address matters of which they were aware. He agreed that the NE Douglas Pkwy. extension would help but not in the short-term. He asked for possible solutions from the residents, as well. Council Member Lyon spoke in favor of installing speed humps during the non-winter months. Council Member Clarke stated that temporary solutions would need to be discussed until NE Douglas Pkwy. is extended. Council Member Hughes said that she did not want solutions that would simply push traffic onto other residential streets, adding that the ultimate way to solve the problem was the NE Douglas Pkwy. extension. 2) 2019-2020 Strategic Plan: Sports tourism discussion – Community and Economic Development Director Dutcher reviewed a development concept plan, recommending contracting with a consulting firm to conduct market, utilization and economic impact analyses. E. Comments – Public Works Director/City Engineer Koester updated the council on discussions with a property owner concerned with developer plans to extend sewer through their front yard easement in order to service Alyvia Plat 1. Council Member Bottenberg moved to adjourn; seconded by Council Member Lyon. Ayes: All. Nays: None. Motion carried 4 – 0. Meeting Adjourned at 7:12 p.m. ____________________________________ William F. Peard, Mayor Attest: ________________________________________ Rebecca D. Schuett, City Clerk 1 WAUKEE CITY COUNCIL MINUTES SPECIAL MEETING August 12, 2019 A. Call to Order – The special meeting of the Waukee City Council was called to order by Mayor Peard at 7:16 p.m. at Waukee City Hall, 230 W. Hickman Rd. B. Roll Call – The following members were present: Mayor William F. Peard; Council Members R. Charles Bottenberg, Courtney Clarke, Shelly Hughes, Larry R. Lyon. Absent: Council Member Anna Bergman. Also in attendance: City Administrator Tim Moerman, City Clerk Rebecca D. Schuett. C. Agenda Approval – Council Member Bottenberg moved to approve the agenda; seconded by Council Member Hughes. Results of vote: Ayes: Bottenberg, Clarke, Hughes, Lyon. Nays: None. Absent: Bergman. Motion carried 4 – 0 – 1. D. Closed Session: Pursuant to Code of Iowa §21.5(1)(i) to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session – Council Member Lyon moved to close the regular session and enter closed session pursuant to Code of Iowa §21.5(1)(i); seconded by Council Member Bottenberg. Results of vote: Ayes: Bottenberg, Clarke, Hughes, Lyon. Nays: None. Absent: Bergman. Motion carried 4 – 0 – 1. Council entered closed session at 7:17 p.m. CLOSED SESSION Council entered regular session at 7:46 p.m. E. Resolution: Consideration of approval of a resolution approving the employment evaluation and salary adjustment recommendation concerning the City Administrator – Council Member Lyon moved to approve the resolution, increasing the city administrator salary by 3% and including an additional contribution of $5,000.00 to his 401A effective July 1, 2019; seconded by Council Member Hughes. Results of vote: Ayes: Bottenberg, Clarke, Hughes, Lyon. Nays: None. Absent: Bergman. Motion carried 4 – 0 – 1. (The 3% increase results in a $184,981.98 annual salary.) (Resolution #19- 319) F. Comments Council Member Bottenberg moved to adjourn; seconded by Council Member Lyon. Ayes: All. Nays: None. Motion carried 4 – 0. Meeting Adjourned at 7:48 p.m. ____________________________________ William F. Peard, Mayor Attest: ________________________________________ Rebecca D. Schuett, City Clerk