HomeMy WebLinkAbout2019-09-16-J01B 09032019_09092019_minutesWAUKEE CITY COUNCIL MINUTES
September 3, 2019
(A) Call to Order – The regular meeting of the Waukee City Council was called to order by Mayor
Peard at 5:31 p.m. in the Council Chambers at Waukee City Hall, 230 W. Hickman Rd.
(B) Pledge of Allegiance
(C) Roll Call – The following members were present: Mayor William F. Peard; Council Members
Anna Bergman, R. Charles Bottenberg, Courtney Clarke, Shelly Hughes, Larry R. Lyon. Absent:
None.
Also in attendance: City Administrator Tim Moerman, Finance Director Linda Burkhart, Assistant
Public Works Director of Engineering Kevin Vrchoticky, Development Services Director Brad
Deets, Parks and Recreation Director Matt Jermier, Human Resource Director Michelle Lindsay,
Police Lt. Scott Cunningham, City Clerk Rebecca D. Schuett, City Attorney David Brick.
(D) Open Forum – Drew Clemmensen, 2310 SE Aster Ct., addressed the council concerning his
request to construct a fence in a landscape buffer easement (agenda item #J2). He referenced
photos of his property that were provided in the council agenda packet, stating that the
orientation of his home on the lot creates a special circumstance that justifies the fence in the
easement without disrupting the landscape barrier. He asked that his request be approved.
(E) Agenda Approval – Council Member Lyon moved to approve the agenda, postponing
consideration of item J3; seconded by Council Member Hughes. Results of vote: Ayes:
Bergman, Bottenberg, Clarke, Hughes, Lyon. Nays: None. Motion carried 5 – 0.
(F) Mayor’s Report – Mayor Peard noted that U.S. Census worker were currently in Waukee to
verify addresses. The Waukee Police Department encourages residents to lock up their
property at night in light of some recent robberies in the metro. September is the last month for
the Waukee Farmers Market.
(G) Presentations:
1) Capital Crossroads: Stormwater Management – Report made by Urbandale Mayor Bob
Andeweg.
2) Waukee Park Board report – Report made by Board Member Chris Crone.
(H) Public Hearings:
1) On the proposed authorization of a Not to Exceed $700,000 Lease Agreement –
Business Property (General Fund) – Mayor Peard opened the public hearing and asked if
any written correspondence had been received; City Clerk Schuett replied in the negative.
Development Services Director Deets noted that, due to an increase in Waukee City Hall
staff numbers, a space has been identified for the relocation of the Development Services
Department. The public hearing is required by State law prior to moving forward with a lease
agreement. A ten-year lease is proposed, which will be considered by council at a future
meeting. Council Member Bottenberg asked about annual rental costs; Mr. Deets replied
that rent would be approximately $4,000 per month. Council Member Lyon questioned if any
changes to the leased space would be needed; Mr. Deets answered that some minor
remodeling was anticipated, but that staff planned to utilize most of the existing offices and
furniture. Council Member Lyon asked about the cost of such improvements; Mr. Deets
stated that remodeling costs have not been finalized. No comments were made by the
public in attendance.
2) On plans, specifications, form of contract and estimate of cost [Lift Station No. 3
Rehabilitation Phase 2 Project, Back-up Pump Replacement] – Mayor Peard opened the
public hearing and asked if any written correspondence had been received; City Clerk
Schuett replied in the negative. Assistant Public Works Director of Engineering Vrchoticky
briefly reviewed the project. No comments were made by the public in attendance.
J1B
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3) On plans, specifications, form of contract and estimate of cost [Wastewater Treatment
Facility Demolition Project – Mayor Peard opened the public hearing and asked if any
written correspondence had been received; City Clerk Schuett replied in the negative.
Assistant Public Works Director of Engineering Vrchoticky briefly reviewed the project.
Council Member Lyon asked if the force main would be removed or simply abandoned; Mr.
Vrchoticky replied that all underground work would be removed so that the site was as clean
as possible after demolition. No comments were made by the public in attendance.
(I) Public Hearing Action Items:
1) Resolution: Consideration of approval of a resolution instituting proceedings to take
additional action for the authorization of a Lease Agreement – Business Property
(General Fund) in the principal amount not to exceed $700,000 for real property for
use by the City – Council Member Lyon moved to approve the resolution; seconded by
Council Member Bergman. Results of vote: Ayes: Bergman, Bottenberg, Clarke, Hughes,
Lyon. Nays: None. Motion carried 5 – 0. (Resolution #19-332)
2) Lift Station No. 3 Rehabilitation Phase 2 Project, Back-up Pump Replacement
A. Resolution:Consideration of approval of a resolution approving plans,
specifications, form of contract and estimate of cost – Council Member Clarke
moved to approve the resolution; seconded by Council Member Bergman. Assistant
Public Works Director of Engineering Vrchoticky reviewed the bid tabulation,
recommending award to Synergy Contracting. Results of vote: Ayes: Bergman,
Bottenberg, Clarke, Hughes, Lyon. Nays: None. Motion carried 5 – 0. (Resolution #19-
333)
B. Resolution: Consideration of approval of a resolution awarding contract – Council
Member Bergman moved to approve the resolution; seconded by Council Member
Bottenberg. Results of vote: Ayes: Bergman, Bottenberg, Clarke, Hughes, Lyon. Nays:
None. Motion carried 5 – 0. Contract awarded to Synergy Contracting, LLC, of
Bondurant, IA. (Resolution #19-334)
3) Wastewater Treatment Facility Demolition Project
A. Resolution:Consideration of approval of a resolution approving plans,
specifications, form of contract and estimate of cost – Council Member Clarke
moved to approve the resolution; seconded by Council Member Lyon. Results of vote:
Ayes: Bergman, Bottenberg, Clarke, Hughes, Lyon. Nays: None. Motion carried 5 – 0.
(Resolution #19-335)
B. Resolution: Consideration of approval of a resolution awarding contract – Council
Member Bergman moved to approve the resolution; seconded by Council Member
Clarke. Assistant Public Works Director of Engineering Vrchoticky reviewed the bid
tabulation, recommending award to Wenthold Excavating. Council Member Lyon
expressed his concern that, given the discrepancy between the high and low bids, there
may have been something unclear in the bid documents and it may need to be rebid.
Council Member Bottenberg stated that he was comfortable moving forward with the
award, as the three lowest bids were within a similar range. Results of vote: Ayes:
Bergman, Bottenberg, Clarke, Hughes. Nays: Lyon. Motion carried 4 – 1. Contract
awarded to Wenthold Excavating of Cambridge, IA. (Resolution #19-336)
(J) Action Items:
1) Consent Agenda: Council Member Bottenberg moved to approve the Consent Agenda;
seconded by Council Member Clarke. Results of vote: Ayes: Bergman, Bottenberg, Clarke,
Hughes, Lyon. Nays: None. Motion carried 5 – 0.
A. Consideration of approval of 09/03/2019 Bill List; 08/15/2019 Payroll:
Total Unpaid Bills Presented for Approval : $ 1,456,923.29
Total Checks Issued Prior to Council Approval:
(A) Prior to Last Council Meeting 5,513.81
(B) After Last Council Meeting 5,306.10
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(C) Payroll Taxes & Reimbursements 281,511.95
(D) Utility Refund Checks 7,846.79
Payroll Checks Issued:
(E) 08/15/2019 270,410.78
*TOTAL* $2,027,512.72
FY 2020 Fund Recap: Expenditures Revenues
Budgeted Year To Date Budgeted Year To Date
010 General Fund $13,943,062 $2,407,844 $14,020,573 $208,940
060 Road Use Tax Fund 2,138,253 281,398 2,311,200 6,124
080 Library Foundation - -- -
085 Asset Forfeitures - - -1,520
091 Hickman West Indust Park TIF 1,286,851 - 771,203 2,506
092 Enterprise Business Park TIF Fund - - - -
093 Waukee Urban Renewal Area TIF
Fund 2,362,479 - 3,361,940 6,673
094 Gateway Urban Renewal 513,306 420 719,800 357
095 Autumn Ridge Urban Renewal 312,757 - 450,140 599
096 Waukee West Urban Renewal - - - -
097 Southwest Business Park - - - -
098 Waukee Central URA - 452 - -
110 Debt Service Fund 8,633,160 - 9,932,739 13,360
111 Special Assessments Fund - - 17,250 505
210 Employee Benefits Fund 2,325,000 - 2,312,728 8,016
211 Local Option Sales Tax 4,271,424 - 2,372,500 240,185
212 Public Improvement Fund 1,500,000 - 1,000,000 1,089
327 Capital Projects 26,670,000 2,157,936 24,718,054 (740,318)
330 City Wide SA Sidewalk Project - - - 941
510 Water Utility Fund 4,650,714 450,805 5,217,600 1,490,089
520 Sewer Utility Fund 6,068,846 649,179 5,460,700 1,275,642
521 University Ave Trunk Sewer Project - - - 1,548
522 Waste Water Treatment Pl - - - 111
523 E Area Pump Sta Treatment - - - 388
540 Gas Utility Fund 7,442,383 588,091 7,144,800 388,851
560 Storm Sewer Utility Fund 2,111,803 47,551 992,450 168,001
570 Utility Bill Fund 372,960 25,447 372,860 11,538
590 Solid Waste Collect & Rcycl Fund 1,278,400 233,214 1,357,400 227,691
750 Golf Course Fund 744,153 134,092 666,700 138,243
810 Equipment Revolving Fund 60,000 - 20,500 447
*TOTAL*$86,685,551 $6,976,429 $83,221,137 $3,453,047
CHECKS ISSUED PRIOR TO COUNCIL APPROVAL 09/03/2019:
ARCHER, VICTORIA J UTILITY REFUND $13.13
ARKOS CUSTOM HOMES LLC UTILITY REFUND 92.45
BEAUDETTE, SUSAN UTILITY REFUND 17.81
BECKER, KIRK UTILITY REFUND 65.51
BERTRAND, ASHLEY/JALAN UTILITY REFUND 47.42
BOEGER, NADINE UTILITY REFUND 18.58
BOWEN, LINDA D UTILITY REFUND 73.50
CALHOUN, CHRIS UTILITY REFUND 72.46
CITY OF WAUKEE HEALTH INSURANCE DEDUCTION 7,983.30
COMMUNICATIONS WORKERS OF
AMERICA CWA LOCAL 7102 UNION DUES 779.20
CROSBY, JACOB UTILITY REFUND 41.92
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DARRAH, MICHAEL I UTILITY REFUND 73.00
DAVIS, DAVID K UTILITY REFUND 176.03
DENNIS, JEANNE M UTILITY REFUND 79.92
EFTPS FICA TAX WITHHOLDING 97,498.77
FRIDL, EVAN M UTILITY REFUND 34.01
GOODMAN, BRENT UTILITY REFUND 49.62
GRAVES, MARY A UTILITY REFUND 29.68
HILL, EMILY UTILITY REFUND 15.19
HOWARD, KELSEY UTILITY REFUND 12.50
HUNTER, PAUL UTILITY REFUND 24.12
ICMA RETIREMENT TRUST 457 ICMA RETIREMENT 9,949.99
IOWA DEPT OF HUMAN SERVICES CHILD SUPPORT 1,197.08
IPERS IPERS DEDUCTIONS 122,028.55
KONKEN, JILL UTILITY REFUND 38.08
LEEPER, NICOLE A UTILITY REFUND 49.68
MEALS FROM THE HEARTLAND
MEALS FROM HEARTLAND
DEDUCTION 123.78
OLLENBURG, LINDSAY M UTILITY REFUND 72.46
OSBORN, MICHAEL E UTILITY REFUND 39.89
PERDUE, IAN UTILITY REFUND 87.50
REIS, ASHLEY UTILITY REFUND 72.46
SENECA COMPANIES UTILITY REFUND 2,866.27
STAUDINGER, JUSTIN UTILITY REFUND 15.19
TOTAL ADMINISTRATIVE SERVICES
CORP
SECTION 125 MEDICAL
DEDUCTIONS 5,434.87
TREASURER STATE OF IOWA STATE WITHHOLDING TAXES 35,711.55
UNITED WAY CENTRAL IOWA UNITED WAY DEDUCTION 87.03
VANDERPOOL CONSTRUCTION UTILITY REFUND 3,626.14
VIZCARRA, MAX UTILITY REFUND 1.33
WATERS, CAMILLE D UTILITY REFUND 40.94
WAUKEE AREA CHRISTIAN
SERVICES
WAUKEE AREA CHRISTIAN
SERVICES DEDUCTION 135.60
WAUKEE BETTERMENT
FOUNDATION
WAUKEE BETTERMENT
FOUNDATION DEDUCTION 150.48
YMCA OF GREATER DES MOINES
YMCA FAMILY MEMBERSHIP
DEDUCTION 431.75
DOLL DISTRIBUTING, LLC BEER DELIVERY 656.50
JIMMY JOHN'S MIX TEAM FOOD 107.00
LIDDERDALE COUNTRY STORE, INC MIX TEAM CATERING 933.80
LOWE'S AUGUST '19 STATEMENT 147.54
SAM'S CLUB AUGUST '19 STATEMENT 772.97
SUGAR CREEK GOLF COURSE MIX TEAM PRIZES 362.00
LIDDERDALE COUNTRY STORE, INC LEAGUE CATERING 1,472.00
SUGAR CREEK GOLF COURSE LEAGUE PRIZES 1,062.00
IOWA BEVERAGE SYSTEMS INC BEER DELIVERY 664.00
DOLL DISTRIBUTING, LLC BEER DELIVERY 447.50
ASHLEY & JOSE MEZA
DRY WALL NSTALLATION - POLICE
DEPT 950.00
IOWA BEVERAGE SYSTEMS INC BEER DELIVERY 518.60
LIDDERDALE COUNTRY STORE, INC LEAGUE CATERING 1,380.00
SUGAR CREEK GOLF COURSE LEAGUE PRIZES 986.00
SUGAR CREEK GOLF COURSE TOURNAMENT PRIZES 360.00
*TOTAL* $300,178.65
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UNPAID BILLS PRESENTED FOR APPROVAL 09/03/2019:
ACCO UNLIMITED CORPORATION SPLASH PAD CHEMICALS $167.25
ACCURATE HYDRAULICS & MACHINE
SERVICES AUGUST '19 STATEMENT 670.81
ADEL AUTO PARTS BLUE DEF 55 GAL 336.01
AHEAD LLC PRO-SHOP T-SHIRTS 572.44
ALLENDER BUTZKE ENGINEERS, INC.
CONCRETE TESTING
OBSERVATIONS - WESTOWN
MEADOWS PA 4,502.21
AMAZON.COM
LOCK FALL ARRESTER
ROPE/HARNESS 829.87
AMERICAN LIBRARY ASSOCIATION FY'20 LIBRARY MEMBER DUES 526.00
AMERICAN TELECONFERENCING
SERVICES, LTD JULY '19 STATEMENT 5.70
ARNOLD MOTOR SUPPLY COUPLERS 119.64
AT&T MOBILITY AUGUST '19 STATEMENT 59.39
ATLANTIC BOTTLING CO POP/WATER 367.60
AUTOZONE MARINE BATTERY 242.94
AXON ENTERPISE, INC TASERS 3,050.68
BAKER ELECTRIC INC DOOR CAMERA INSTALLATION 672.00
BANKERS TRUST COMPANY
SEPTEMBER '19 SINKING FUND
XFER 916,400.00
BAX SALES, INC
HEAT SHRINK
TUBES/CONNECTORS/DISCONNEC 164.38
BDI SIGNS BUSINESS DESIGNS, INC OPERATING SIGNAGE FOR PARK 396.00
BILL RHINER'S PLUMBING REPAIR CLOG 490.00
BOLTON & MENK, INC
SUGAR CREEK GOLF COURSE
WELL 465.00
BOUND TREE MEDICAL
GLOVES/SYRINGES/TUBES/INFUSE
R BAGS 591.72
CANTEEN VENDING SERVICES COFFEE 420.70
CAPITAL CITY EQUIPMENT
COMPANY WIRING HARNESS 293.83
CARRIE EBY FALL SOFTBALL CAMP 1,058.00
CENTURYLINK AUGUST '19 STATEMENT 307.98
CHRISTIAN PRINTERS INC
PROGRAM GUIDE - FALL/WINTER
2019 6,088.90
CINTAS CORPORATION FIRST AID KIT SUPPLIES 1,104.27
CITY OF WEST DES MOINES SALT STORAGE FEES 1,100.00
CIVIC PLUS
DEVELOPMENT OF KETTLESTONE
CUSTOMIZED WEB PAGES 5,477.56
CMS MARKETING LLC DOG PARK BROCHURES 253.92
CONFLUENCE
KETTLESTONE GREENBELT
IMPRVMENTS - PHASE 2 12,519.08
CONSOLIDATED COMMUNICATIONS
ENTERPRISE SERVICES, INC AUGUST '19 STATEMENT 808.00
CORE & MAIN LP BREAKALE KIT FLG 267.09
CORELL CONTRACTOR INC ASPHALT 245.69
CRAIG SCHNEIDER FURNACE REBATE 150.00
CREATIVE SERVICES OF NEW
ENGLAND
JUNIOR OFFICER BADGE
STICKERS 216.95
D & K PRODUCTS INC. TURF/BLEND 702.90
DAN'S TOWING & SERVICE TOWING SERVICES 80.00
DAVID & SARA CROSS
RELOCATION ASSISTANCE
REIMBURSEMENT 112.37
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DELTA DENTAL
SEP '19 DENTAL INSURANCE
PREMIUM 9,599.20
DES MOINES REGISTER
MON. - SAT. SUBSCRIPTION CITY
HALL 30.00
DOG WASTE DEPOT
TRAIL TATIONS DOG WASTE
BAGS 184.60
EARTH SERVICES & ABATEMENT, LLC ABATEMENT - CITY HALL 2,400.00
EJS SUPPLY, LLC CURB GUARD STD. 12" PUNCH 1,312.30
ELECTRIC PUMP & TOOL INC GENERATOR REPAIR 263.60
ENERGY ECONOMICS GAS LEAK SURVEY 9,236.30
FAREWAY STORES, INC.
BEEF
PATTIES/BUNS/CHIPS/COOKIES 122.79
FASTENAL COMPANY IC WB HIVIS YLW 17OZ 630.62
FULLER PETROLEUM SERVICE INC FUEL - GOLF COURSE 743.95
GALL'S INC
SHIRTS/PATROL
BAG/TROUSERS/BOOTS - LEVSEN 10,528.52
GAS PRODUCTS SALES METER PARTS 31.17
GENUS LANDSCAPE ARCHITECTS FOX CREEK PARK PHASE 2 21,340.72
GOODWIN TUCKER GROUP ICE MACHINE 4,380.00
GRAHAM TIRE OF DES MOINES TIRES 905.92
HAWKEYE TRUCK EQUIPMENT PLOW REPAIRS 3,441.02
HEARTLAND CO-OP JULY '19 STATEMENT 857.65
HOLMES MURPHY
SEP '19 HMA MONTHLY
CONSULTING FEE 7,858.17
IMAGETEK INC CORRUPT DOCUMENTS 600.00
INDUSTRIAL SALES COMPANY INC RISER 26,494.93
INFRASOURCE CONSTRUCTION, LLC FLEET FARM 47,367.74
INGRAM LIBRARY SERVICES BOOKS 3,152.34
INTERSTATE ALL BATTERY CENTER BATTERIES 791.25
INTERSTATE POWER SYSTEMS GENERATOR REPAIRS 1,967.78
IOWA ASSOCIATION OF MUNICIPAL
UTILITIES JULY '19 SERVICE AGREEMENT 2,291.67
IOWA MUNICIPALITIES WORKERS'
COMPENSATION ASSN
SEPTEMBER '19 WORKER'S
COMPENSATION 25,067.00
IOWA SIGNAL INC
MOVED STREET LIGHT GPP &
ESKER RIDGE 380.00
J. R. STELZER COMPANY
REMOVE GRIND EXISTING BOLTS
& REPLACE 1,600.00
JM IMPRESSIONS GRAPHIC DESIGNS - TRAIL MAP 110.00
JOHN'S TREE SERVICE, INC. TREE REMOVAL - 945 LAUREL ST 1,500.00
JUSTIN YOUNG ART FRAME REPLACEMENT 22.00
KELTEK INCORPORATED
LIGHTS FOR INVESTIGATION
VEHICLE 851.92
KIMBALL MIDWEST WIRES 153.50
KOONS GAS MEASUREMENT
SHIPPING & HANDLING
INSURANCE 17.29
LAW ENFORCEMENT TARGETS, INC. TARGET 103.79
LE UPFITTER
VESTS -
PETTIT/RICHARDSON/FRUEH/LEM
KE/KICKBUSH/GIL 3,175.93
LIBERTY READY MIX CONCRETE 14,017.00
LOGAN CONTRACTORS SUPPLY INC TECTYL/60GR STR EC 2,385.24
LOGOED APPAREL & PROMOTIONS SHIRTS - J. WHITE 1,605.10
MARTIN MARIETTA AGGREGATE, INC. ROAD STONE 253.81
MATHESON TRI-GAS INC CYLINDERS 414.64
MEDIACOM AUGUST '19 STATEMENT 162.32
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MENARDS TAPE MEASURE/VISE GRIP/FIR 244.81
MERCY CLINICS OCCUPATIONAL
MEDICINE CLINIC NEW HIRE PHYSICALS 824.00
MERCY WEST PHARMACY EMS MEDICATIONS 443.30
MERRITT COMPANY INC CLEANING SERVICES - LIBRARY 610.00
MID AMERICAN ENERGY AUGUST '19 STATEMENT 11,392.58
MITYLITE, INC. FOX CREEK CHAIRS & RACKS 3,927.28
MOBILE VISION
EXTENDED MAINTENANCE
AGREEMENT 1,089.00
MODUS
WAUKEE LIBRARY RTU
REPLACEMENT 4,500.00
MULCH MART MULCH 30.90
MUNICIPAL SUPPLY, INC. METER PARTS 344.00
NATIONWIDE OFFICE CLEANERS LLC CLEANING SERVICES 1,926.85
OCLC, INC CATALOGING AND METADATA 164.19
OFFICE DEPOT POST ITS/FEBREZE/TISUES/WIPES 714.69
O'HALLORAN INTERNATIONAL, INC. THROTTLE PEDAL 643.16
ORKIN PEST CONTROL PEST CONTROL 140.26
OVERDRIVE INC BOOKS 211.23
OVERHEAD DOOR COMPANY DOOR OIL/ADJUSTMENT 162.00
PALMER GROUP
CONTRACT LABOR -
HEPPLEWHITE 2,488.40
PEPSI POP/WATER 1,498.34
PLUMB SUPPLY COMPANY GALV PLUGS/GALV TEE 795.14
PRAXAIR DISTRIBUTION #440 CYLINDERS 68.63
PRESTIGE FLAG EMBROIDERED LOGO FLAGS 500.62
PRO-TECH SECURITY SALES WALLABY C2D RECORDER 3,040.00
RANGEMASTERS TRAINING CENTER SIGHTS 8,634.82
RDG PLANNING & DESIGN ALICE NIZZI PARK 1,335.00
REGAL UNDERGROUND
CONSTRUCTION, INC. DIRECTIONAL BORE GAS MAIN 5,850.00
RJ LAWN SERVICE INC INSTALL BACKFLOW DEVICE 1,027.15
RS STOVER COMPANY METERS 4,628.32
SAMUEL MATTHIESEN REFUND RUN - WKIA-19-0589:1 48.16
SECRETARY OF STATE NOTARY - NATHAN WISE 30.00
SENSIT TECHNOLOGIES SENSOR CAP/TUBING/LOCK 292.62
SHERWIN WILLIAMS CO GLOSS TRUE BLUE 16.21
SHI INTERNATIONAL CORP
NETMOTION MOBILITY PREMIUM
MAITENANCE 2,981.00
SHIVE HATTERY INC. CITY HALL IMPROVEMENTS 23,291.70
SHOTTENKIRK CHEVROLET-PONTIAC
ALIGNMENT/BALL JOINT
REPALCEMENT 1,087.70
SPRAYER SPECIALTIES INC PUMP SWITCH 39.53
STAPLES BUSINESS CREDIT
MOUSE/TAPE/ORGANIZER/INSERT
S 368.96
STAR EQUIPMENT LTD STUMP GRINDER RENTAL 3,000.00
STATE LIBRARY OF IOWA
FY'20 BRIDGES E-BOOK
SUBSCRIPTION CONTENT FEE 2,930.75
STATE STEEL OF DES MOINES ALUMINUM ROUND 17.15
STIVERS FORD
LEAK REPAIRS/OIL
CHANGE/ALIGNMENT 2,837.01
SUNFLOWER FINE ART LLC. ART CLASSES 640.00
TAYLOR MADE GOLF COMPANY
SPECIAL ODER GOLF CLUBS - J.
HENKENIUS 687.70
TEAM SERVICES INC
CONCRETE TESTING - HEART OF
WARRIOR TRAIL EXTNSN 1,144.85
TERMINAL SUPPLY CO. WEDGE/PLUG/PIN/SOCKET 377.38
8
THE HOME DEPOT PRO LINERS/PAPER PRODUCTS 400.11
THOMSON REUTERS - WEST
FY'20 WEST INFORMATION
CHARGES 236.28
TITLEIST
SPECIAL ORDER STAND BAG - J.
THOMAS 302.50
TRANS IOWA EQUIPMENT TRAINING INSTALL FACTORY VIBRATOR KIT 3,367.68
TRUGREEN LAWN SERVICES 430.98
TUMBLEWEED PRESS INC. FY'20 SUBSCRIPTION 1,200.00
TYLER TECHNOLOGIES INC UTILITIES MIGRATION FOLLOW UP 687.50
UNITYPOINT CLINIC-OCCUPATIONAL
MEDICINE DRUG SCREEN 42.00
UNIVERSAL PRINTING SERVICES REQUEST FOR LEAVE FORMS 566.78
UNIVERSITY OF IOWA HYGIENE TESTING ANALYSIS 1,640.00
UTILITY SAFETY AND DESIGN INC. JULY '19 RETAINER FEES 175.00
VAN-WALL EQUIPMENT INC PTO SWITCH 34.28
VERIZON WIRELESS AUGUST '19 STATEMENT 5,381.26
WASH-ECLAIR WINDOW WASHING 38.00
WASTE SOLUTIONS OF IA SEASONAL SERVICE OF KYBOS 320.00
WASTEWATER RECLAMATION
AUTHORITY SEPTEMBER '19 FEES 166,799.50
WAUKEE HARDWARE & VARIETY JULY '19 STATEMENT 460.59
WAUKEE LEADERSHIP INSTITUTE FY'20 CONTRIBUTION 6,000.00
WAUKEE POWER EQUIPMENT BELT TENSIONER 368.43
WEST DES MOINES EMS CPR ECARDS 420.00
WEST DES MOINES WATER WORKS
SEPTEMBER '19 WATER TOWER
RENT 838.35
*TOTAL* $1,456,923.29
PAYROLL 08/15/2019:
ABRAMOWITZ, LEVI $2,382.35
ADKINS, COREY 1,482.46
ALDRICH, SHAWN 1,805.43
ANDERSON, SARA 1,440.94
APPLE, WILLIAM 925.21
ARIAS, HECTOR 2,741.10
ARMSTRONG, BRETT 2,067.96
BAKER, RANDY 1,833.11
BAKER, TRAVIS 1,316.72
BARTLING, DARREL 289.56
BARTOS, RONALD 257.21
BAUMAN, LISA 1,308.14
BELL, RYAN 42.73
BERGMAN, ANNASTASIA 392.49
BEST, THERESA 43.86
BLUTT, PETER 525.92
BOTTENBERG, RICHARD 392.49
BRIDENSTINE, ELLEN 518.29
BROWN, NATHAN 2,124.44
BRUNS, RACHEL 2,029.27
BURKHART, LINDA 3,129.12
CAHALAN, JACE 194.32
CAMPBELL, SCOTT 2,137.84
CARPENTER, PAUL 1,728.16
CARROLL, JOSEPH 2,134.95
CHAMBERS, LAUREN 25.46
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CICHOSKI, KELLI 1,950.40
CLARKE, COURTNEY 392.49
CLAYTON, KRISTIN 230.29
CLEMEN, ANTHONY 1,799.87
CLOWSER, ANNA 681.46
COGGESHELL, LEE 1,593.24
COLE, JACOB 414.61
CORKREAN, JENNIFER 1,842.97
COUCHMAN, KENNETH 232.42
COUGHLIN, SHAYE 293.21
COUGHLIN, TONI 1,290.51
CRAVEN, GAYLA 92.43
CUNNINGHAM, DEANA 715.12
CUNNINGHAM, SCOTT 2,754.16
DAMS, LAUREN 975.66
DANIEL, COLE 1,581.52
DEBOER, MELISSA 1,874.61
DEETS, BRADLY 3,488.20
DETRICK, GRANT 59.21
DEZEEUW, DAVID 2,257.35
DODGE, JUSTIN 1,959.41
DUFF, JACOB 192.08
DUNBAR, DIANA 993.21
DUTCHER, DAN 3,415.71
EASTCOTT, JOSHUA 1,556.84
EASTMAN, DAVID 832.71
EDWARDS, DANAE 1,782.38
ELLIS, NICOLE 693.84
EVANS, SUMMER 2,590.49
FLUGGE-SMITH, JAMIE 1,693.20
FORRET, DENNIS 451.48
FREDERICK, JUSTIN 1,877.50
FROEHLICH, WILLIAM 651.64
FRUEH, JEREMIAH 1,493.37
GIBSON, WILLIAM 367.54
GILCHRIST, NICHOLAS 1,614.28
GILMORE, JOANNA 604.75
GITZEN, ROBERT 2,619.53
GROVE, BRIAN 366.14
GUESS, CHRISTOPHER 1,411.59
GUESS, KATHRYN 1,756.14
HAMMEN, NATALIE 140.75
HAMMEN, NICHOLAS 971.30
HANSON, ANTHONY 2,630.25
HANSON, LAURA 1,662.98
HARDIN, THOMAS 363.39
HEIMANN, RONALD 2,315.00
HENKENIUS, JODY 2,026.29
HENTGES, ERIC 630.10
HERRICK, ROBERT 1,881.47
HILGENBERG, ADAM 1,725.95
HOLIDAY, JOSHUA 960.44
HOLTZ, AVIELLA 25.46
HOPKINS, JERI 172.75
HUFTALIN, BEN 670.41
10
HUGHES, RACHELLE 341.10
HUNT, KENZIE 214.83
HUSTED, TROY 1,873.77
HUTTON, JOSHUA 2,116.73
IRWIN, BRENT 101.17
JERMIER, MATTHEW 3,033.39
JONES, BRIAN 375.09
KASS, ANDREW 2,230.13
KASZINSKI, BRETT 528.22
KELLER, CHRISTOPHER 1,732.27
KELLY, KEYSTO 97.03
KICKBUSH, CHRISTOPHER 1,671.21
KIES, SUSAN 1,989.68
KINNEY, SCOTT 2,247.48
KLEVER, JUDY 1,176.80
KOESTER, RUDY 3,021.58
KOPPES, BROOKE 85.85
KRECH, JULIE 90.82
KUMSHER, AUDRIANA 583.42
KURTH, TIMOTHY 2,074.50
LARSON, KENNETH 356.31
LARSON, KRISTINE 2,912.24
LAUGHRIDGE, DANIEL 1,673.21
LE, SON 2,532.55
LEITCH, JEFFREY 792.70
LEMKE, NEIL 1,767.09
LEVSEN, BRYAN 1,734.73
LINDSAY, MICHELLE 1,997.99
LONG, JEREMY 2,880.14
LOVE, WILLIAM 36.01
LYNCH, JEREMY 1,245.63
LYON, LARRY 392.11
MAHARRY, BRAYDEN 615.05
MANNING, JOSHUA 2,073.26
MAREAN, JOSHUA 1,423.51
MCCARTAN, MADALYN 535.87
MCCAY, BRENDA 258.05
MCKERN, DOUGLAS 437.76
MELLENCAMP, JEFFREY 2,696.90
MICKELSON, EMILY 248.69
MINIKUS, JOSHUA 1,053.50
MOERMAN, TIMOTHY 4,440.81
MORFORD, PAIGE 604.21
MORITZ, CRAIG 192.08
MORRIS, ASHLEY 1,563.67
MURPHY, TRISTAN 1,056.48
MURRA, BRIAN 2,353.59
NELSON, DAVID 1,303.92
NIEMAN, JORI 180.76
OAKLEY, JON 2,223.34
OLBERDING, MCKENNA 696.00
OLDHAM, JAMES 670.48
OLSASKY, JOHN 624.41
OLSON, WILLIAM 252.97
OSBORN, RYAN 427.91
11
OSTRING, KATHLEEN 1,906.59
PARISH, TONJA 1,494.51
PATTERSON, ELISABETH 71.89
PATTERSON, KEVIN 1,540.00
PAYNE, THOMAS 808.85
PEARD, WILLIAM 503.70
PELLETTERI, SALVATORE 160.41
PERDRIAU, MARIE 697.57
PETERSON, KATIE 1,452.74
PETTIT, BRANDON 2,540.49
PETTY, CARSON 362.71
PIZINGER, JAMES 1,348.32
PORTER, JACOB 186.07
PORTER, NICKOLAS 385.72
POUDEL, PRATIK 715.67
PUDENZ, DANIELLE 179.78
PURVIS, KATHRYN 1,384.98
QUINN, JOHN 3,575.54
RASH, RONALD 1,899.51
RICHARDSON, DACE 1,679.52
RICHARDSON, ELIZABETH 1,783.30
RIPPERGER, TRACY 175.45
ROBBINS, CORBY 922.90
ROBINSON, CLINT 3,613.35
ROYER, TIMOTHY 3,020.17
ROYSTER, JACOB 1,587.99
SAGER, AARON 398.63
SANDERS, NATHAN 401.31
SCALETTA, ANGALEA 1,578.77
SCHAUFENBUEL, KARI 1,037.76
SCHETTLER, RODNEY 2,342.50
SCHUETT, REBECCA 2,546.92
SCHWERDTFEGER, JANA 1,690.38
SEDDON, JOSH 1,910.35
SHAFFER, CHET 470.31
SHARON, JEREMIAH 1,433.54
SLAGTER, JACKSON 1,014.50
SMITH, BLAKE 438.80
SOFEN, NATASHA 34.42
SOUKUP, JESSICA 431.90
SOUKUP, KIMBERLY 221.98
SPOSETO, MACKENZIE 2,751.67
STEINKE, KURT 402.28
STEWARD, ERIC 1,956.72
STIFEL, DALTON 1,468.36
STOTZ, MELISSA 948.05
TERLOUW, KYLE 1,966.79
TETMEYER, CARL 203.44
THAYER, CHANDLER 1,966.48
THIES, ROBERT 155.34
TIBBLES, STEVEN 1,712.70
TOBIS, SYDNEY 676.15
TURNBULL, JOSHUA 848.51
TYSDAL, THOMAS 2,802.48
UTLEY, SAMANTHA 729.59
12
VANDE KAMP, JOSHUA 2,103.10
VENTO, NATHANIAL 1,056.00
VENTO, NICHOLAS 896.85
VOEGTLE, TIMOTHY 1,610.89
VRCHOTICKY, KEVIN 2,726.95
WASKE, CHARLES 2,036.16
WAUGH, DOUGLAS 934.34
WERNIMONT, THOMAS 357.26
WERTS, DANIEL 2,049.84
WESTON STOLL, KERI 1,745.02
WHITE, JASON 1,508.32
WHITE, LEAH 1,356.39
WIGGINS, MATHEW 2,124.54
WINTERS, TROY 1,981.59
WISE, NATHAN 2,205.39
WOOD, DANIEL 1,637.16
WORRELL, SARAH 1,875.75
WRIGHT, PAUL 938.24
*TOTAL*$270,410.78
B. Consideration of approval of City Council Minutes of 08/19/2019 Regular Meeting, 08/22/2019
Special Meeting
C. Consideration of approval of renewal of 12-month Class C Liquor License (LC) (Commercial)
with Sunday Sales privilege for Los Tres Amigos, Inc., d/b/a Los Tres Amigos [63 NE Carefree
Lane]
D. Consideration of approval of renewal of 12-month Class C Liquor License (LC) (Commercial)
with Outdoor Service and Sunday Sales privileges for Riley Drive Entertainment XVI, Inc., d/b/a
Saints Pub + Patio Waukee [87 NE Carefree Lane]
E. Consideration of approval of a resolution approving the temporary closing of certain portions of
public streets on Thursday, September 26, 2019, for the Waukee Community School District
Homecoming Parade (Resolution #19-337)
F. Consideration of approval of a resolution approving acceptance of property interests [Ashworth
Road Reconstruction Project, I-80 Bridge to 98th Street/Waco Place] (Resolution #19-338)
G. Consideration of approval of Change Order No. 1 to Caliber Concrete for the Heart of the Warrior
Trail Extension Project, decreasing the contract in the amount of $3,260.00
H. Consideration of approval of Payment Estimate No. 2 (Final) to Caliber Concrete for the Heart of
the Warrior Trail Extension Project in the amount of $5,291.51
I. Consideration of approval of a resolution accepting public improvements [Heart of the Warrior
Trail Extension Project] (Resolution #19-339)
J. Consideration of approval of a motion to set October 7, 2019, as the date of public hearing on an
ordinance to amend Chapter 301, Zoning Ordinance, City of Waukee, Iowa, by rezoning certain
property from M-1 [Light Industrial District] to M-1 [Light Industrial District] and PD-1 [Planned
Development Overlay] (Kinship Brewing Company)
2) Resolution: Consideration of approval of a resolution approving Agreement
Concerning Construction of Fence [2310 SE Aster Court] – Council Member Clarke
moved to approve the resolution; seconded by Council Member Bergman. Development
Services Director Deets reviewed the request to construct a fence within an existing
landscape buffer easement. He noted that it is a double-frontage lot and reviewed other
areas in the community with similar lots. Two neighboring houses to the subject property
have constructed fences, but one appears to have not been built as permitted, as it bows
into the easement. The council’s decision on the proposed fence agreement may require
City staff to also address the issue of the non-conforming fence. Mr. Deets noted that similar
requests have come before the council in the past. Drew Clemmensen, owner of the
property under consideration, has stated he would build a four-foot fence if approved instead
of the five- and six-foot fence originally proposed. Council Members Bergman, Clarke,
Bottenberg and Hughes all stated they were sympathic to the issues on this particular lot but
expressed concern with setting a precedent of ignoring easements of record. Mr.
13
Clemmensen addressed the council, echoing the comments he made during Open Forum
and adding that construction of the fence within the 25-foot easement could negatively
impact his ability to resell the property. Regarding concerns about setting a precedent, he
stated that his case is unique and most other property owners would not be able to come
forward with as compelling an argument for approval. Council Member Lyon asked about
the purpose of the fence; Mr. Clemmensen replied that it was needed to contain a pet and
create a noise barrier from traffic along Westown Pkwy. Results of vote: Ayes: None. Nays:
Bergman, Bottenberg, Clarke, Hughes, Lyon. Motion defeated 0 – 5.
3) POSTPONED
4) Ordinance: Consideration of approval of an ordinance to amend Chapter 501, Waukee
Municipal Code, Traffic Regulations of the City of Waukee, Iowa, by amending Section
501.29, Truck Routes, as specified [third (final) reading] – Council Member Bergman
moved to approve the third reading of the ordinance in title only and place it on final
passage; seconded by Council Member Lyon. Results of vote: Ayes: Bergman, Bottenberg,
Clarke, Hughes, Lyon. Nays: None. Motion carried 5 – 0. (Ordinance #2935)
5) Ordinance: Consideration of approval of an ordinance to amend Chapter 502, Waukee
Municipal Code, Traffic Regulations of the City of Waukee, Iowa, by amending Section
502, Parking Regulations, certain public streets as specified [third (final) reading] –
Council Member Hughes moved to approve the third reading of the ordinance in title only
and place it on final passage; seconded by Council Member Bottenberg. Results of vote:
Ayes: Bergman, Bottenberg, Clarke, Hughes, Lyon. Nays: None. Motion carried 5 – 0.
(Ordinance #2936)
6) Resolution: Consideration of approval of a resolution approving preliminary plat for El
Dorado Hills Plat 1 – Council Member Bergman moved to approve the resolution; seconded
by Council Member Bottenberg. Development Services Director Deets briefly reviewed the
plat, noting that an existing single family home was intended to stay as part of the
subdivision. Parkland dedication is addressed in the flood plain along Sugar Creek, which is
planned as future recreational trail. Results of vote: Ayes: Bergman, Bottenberg, Clarke,
Hughes, Lyon. Nays: None. Motion carried 5 – 0. (Resolution #19-340)
7) Resolution: Consideration of approval of a resolution approving final plat for Stratford
Crossing Plat 3 – Council Member Lyon moved to approve the resolution; seconded by
Council Member Bergman. Development Services Director Deets briefly reviewed the plat.
Results of vote: Ayes: Bergman, Bottenberg, Clarke, Hughes, Lyon. Nays: None. Motion
carried 5 – 0. (Resolution #19-341)
(K) Reports – Reports made by City Administrator Moerman; Council Members Bergman,
Bottenberg, Lyon.
Council Member Lyon moved to adjourn; seconded by Council Member Hughes. Ayes: All. Nays:
None. Motion carried 5 – 0.
Meeting Adjourned at 6:38 p.m.
____________________________________
William F. Peard, Mayor
Attest:
________________________________________
Rebecca D. Schuett, City Clerk
1
WAUKEE CITY COUNCIL MINUTES
WORK SESSION MEETING
September 9, 2019
A. Call to Order – The work session meeting of the Waukee City Council was called to order by Mayor
Peard at 5:33 p.m. at Waukee City Hall, 230 W. Hickman Rd.
B. Roll Call – The following members were present: Mayor William F. Peard; Council Members Anna
Bergman, R. Charles Bottenberg, Courtney Clarke, Shelly Hughes, Larry R. Lyon. Absent: None.
Also in attendance: City Administrator Tim Moerman, Finance Director Linda Burkhart, Development
Services Director Brad Deets, Assistant Public Works Director of Operations Tim Royer, Parks &
Recreation Director Matt Jermier, Community and Economic Development Director Dan Dutcher,
Human Resource Director Michelle Lindsay, Marketing and Communications Director Summer Evans,
Fire Chief Clint Robinson, Police Chief John Quinn, City Clerk Rebecca D. Schuett.
C. Agenda Approval – Council Member Lyon moved to approve the agenda, removing item D9;
seconded by Council Member Bergman. Results of vote: Ayes: Bergman, Bottenberg, Clarke, Hughes,
Lyon. Nays: None. Motion carried 5 – 0.
D. Work Session:
(The council followed the agenda in a different order than posted.)
1) City Shapers STEM project – Shyam Chilakamarri, no address given, discussed the FIRST
program and the City Shapers challenge, where students must choose a project where they
identify a problem with a City building or public space, document possible solutions to that
problem, and present their solution at a competition. The council suggested possible projects,
including traffic issues, reconfiguration of the 5-way intersection, or extending the useful life of the
Public Safety and Public Works facilities.
2) 2019-2020 Strategic Plan: Urban farming ordinance – The council discussed the allowance of
chickens in single family residential areas, including maximum number of chickens, prohibition of
roosters, permitting, enclosure locations and ownership education requirements. Juli and Lisa
Jarecki, 540 NE Bowman Dr., made recommendations to the council based on their experience as
chicken owners.
3) Traffic enforcement – Gina Frederick, 540 SE Waco Pl., addressed the council regarding traffic
volumes and resulting safety concerns along her street. Josh Wilson, 70 NE Badger Ln.,
reiterated some of his concerns with traffic, speeding and school bus routes along his street.
Police Chief Quinn discussed his department’s enforcement and communication with residents.
After much discussion regarding resident concerns with traffic, City staff suggested the installation
of flashing speed signs on NE Badger Ln. and SE Waco Pl. as a way to mitigate speeding,
conducting a traffic engineering study to propose other potential options, and discussing certain
street improvements or extensions during the upcoming CIP process. The council directed City
staff to install the suggested flashing speed signs at this time.
4) Truck route signage – Assistant Public Works Director of Operations Royer reviewed current
truck routes, as well as current and proposed truck route signage. There was some discussion
regarding the number of trucks using Northview Dr.
5) Architectural standards for auto repair/auto supply stores – Development Services Director
Deets noted that the current ordinance does not allow for overhead doors to face corridors. The
council has been asked to consider modifications to the ordinance to allow for such overhead
doors. City staff has no issue with such a modification as long as certain architectural standards
for those doors are maintained. Ted Sage with LOF Xpress addressed the council, stating that his
company was looking to build a drive-thru quick lube facility. He discussed their preferred onsite
traffic flow which dictates overhead doors facing the corridor. The council directed staff to amend
the ordinance to allow for corridor-facing overhead doors for “quick service” businesses.
6) Tax Increment Finance and Urban Renewal Plan updates review – Development Services
Director Deets briefly reviewed proposed updates and district consolidations.
2
7) 2020 parks projects update – Parks & Recreation Director Jermier gave an overview of
preliminary plans for Alice Nizzi Park and two Glynn Village area parks.
8) 2019-2020 Strategic Plan: City Disaster Plan Review – Fire Chief Robinson distributed the plan,
which addresses response, recovery, mitigation and roles during and following a disaster.
9) 2019-2020 Strategic Plan: Hunter Hollow annexation – Development Services Director Deets
stated that marketing materials have been developed and that he and City Administrator Moerman
would soon schedule meetings with individual property owners regarding annexation.
10) REMOVED
11) Stormwater improvements incentive program – Development Services Director Deets
discussed the MPO’s “Rain Campaign” to educate and empower residents to better manage
stormwater on their properties in order to restore soil quality.
12) Fireworks use discussion – The council discussed past complaints and ordinance enforcement.
13) Active shooter training discussion – Council Member Bergman suggested active shooter
training for elected officials.
14) Procedure for cancellation of council meetings – City Administrator Moerman suggested
amending the Rules of Procedure to address meeting cancellations due to unexpected events
such as inclement weather or lack of a quorum.
15) Council meeting attendance – City Clerk Schuett distributed a spreadsheet showing mayor and
council member attendance year-to-date.
E. Comments – City Administrator Moerman briefly discussed the extension of SE Kettlestone Blvd. as
part of the Fleet Farm development agreement.
Council Member Bottenberg moved to adjourn; seconded by Council Member Lyon. Ayes: All. Nays: None.
Motion carried 5 – 0.
Meeting Adjourned at 8:26 p.m.
____________________________________
William F. Peard, Mayor
Attest:
________________________________________
Rebecca D. Schuett, City Clerk