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Home My WebLink About2019-10-07-K11City Hall Renovation_Change Order 3 AGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: October 7, 2019 AGENDA ITEM: Consideration of approval of Change Order No. 3 to Ball Team, LLC, for the Waukee City Hall Renovation Project increasing the contract in the amount of $142,874.00 and amending the project completion date FORMAT: Consent Agenda SYNOPSIS INCLUDING PRO & CON: The proposed Change Order No. 2 consists primarily of the landscaping project that was added to the project after discussion during a Council Work Session. Additionally it was discovered during demolition that there was a small area of mold in the Development Services Director’s office that had to be addressed. The remaining items consist of electronic door hardware, security cameras and electricity to the new monument sign. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: $142,874.00 COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: The original project bid was way under the project estimate and project budget. The additional items within change order no. 3 can be accommodated within the original project budget. RECOMMENDATION: Approve the Change Order ATTACHMENTS: I. Recommendation Letter from Shive Hattery II. Change Order No. 3 PREPARED BY: Brad Deets REVIEWED BY: K11 Project # 418297-0 Shive-Hattery, Inc. | 4125 Westown Pkwy | Suite 100 | West Des Moines, IA 50266 | 515.223.8104 | shive-hattery.com September 24, 2019 TO: Brad Deets, Development Services Director City of Waukee 230 W. Hickman Road Waukee, IA 50263 RE: Change Order #3 City of Waukee – City Hall Improvements SH Project # 418297-0 Dear Mr. Deets, Attached please find a Change Order for the Waukee City Hall Improvements. The Change Order includes the following items: • Landscape and Irrigation Improvements - $120,067 • Credit for Alternate Flag Pole Light – ($2,375) • Asphalt Patch - $2,200 • Security Cameras - $878 • Monument Sign Power - $1,915 • Schedule Modifications - $0 – Added 48 days to schedule • Electronic Door Hardware - $2,295 • Mold Time & Material Work - $11,472 • Column Cap - $1,238 • University Sign Plantings - $5,184 We have reviewed each of the Change Order Requests which are attached to this letter and recommend approval. If City staff concurs with this change order, we recommend the City of Waukee increase the contract price in the amount of $142,874 and the increase the schedule by 48 days. Sincerely, SHIVE-HATTERY, INC. Emily C. Naylor Project Manager Enc. Change Order #3 CITY OF WAUKEE CHANGE ORDER #3 Department of Public Works 805 University Avenue Distribution: Waukee, IA 50263 Owner __X__ Phone: (515) 978-7920 Engineer__X__ Fax: (515) 987-3979 Contractor__X__ Other _____ Contractor:Ball Team, LLC 10550 New York, Suite 100 Urbandale, Iowa 50322 February 12, 2019 1 COR #11 EA $120,067.00 1.000 $120,067.00 2 COR #12 EA ($2,375.00)1.000 ($2,375.00) 3 COR #13 EA $2,200.00 1.000 $2,200.00 4 COR #14 EA $878.00 1.000 $878.00 5 COR #15 EA $1,915.00 1.000 $1,915.00 6 COR #16 EA $0.00 1.000 $0.00 7 COR #17 EA $2,295.00 1.000 $2,295.00 8 COR #18 EA $11,472.00 1.000 $11,472.00 9 COR #19 EA $1,238.00 1.000 $1,238.00 10 COR #22 EA $5,184.00 1.000 $5,184.00 $142,874.00 $441,000.00 $27,325.00 $468,325.00 $142,874.00 $611,199.00 48 days Owner:City of Waukee □ ≤$500 Department Director X_______________________________________Date__________________Date___________________ □ $501 to $2,500 City Administrator X_______________________________________Date__________________Date___________________ □ >$2,501 City Council approved or ratified at Council meeting on Date___________________ Mold Time & Material Column Cap Covers The new Contract Sum including this Change Order will be Date THE CONTRACT IS CHANGED AS FOLLOWS: Item No.Value AdjustmentQuantity AdjustmentUnit PriceUnit Asphalt Patch Item Code 9/24/2019 Security Cameras Power to Monument Sign Schedule Modifications - 48 days added to schedule Name: Emily Naylor Title: Project Manager NOT VALID UNTIL SIGNED BY THE CONTRACTOR, OWNER'S REPRESENTATIVE (if applicable) AND OWNER Shive-Hattery, Inc. Checked By: City of Waukee Signature: Name: Title: Project Title Shive-Hattery Project File Number Change Order Number The Contract Time will be changed by CHANGE ORDER SUMMARY TOTAL The Original Contract Sum was Net Change by previously authorized Change Orders The Contract Sum prior to This Change Order was The Contract Sum will be increased by this Change Order in the amount of Waukee Project File Number Description Landscaping and Irrigation Improvements 3 Orig. Contract Amount & Date City of Waukee - City Hall Improvements 418297-0 $441,000.00 Deduct/credit for Flagpoles light revision Date: Ball Team, LLC Contractor: Name: Title: University Sign Plantings Electronic Door Hardware Date: Signature: Recommended By: Date: Signature: P:\Projects\DM\4182970\Construction\CASupport\CO\ChangeOrder#03\418297-0 Change Order #3.xlsx 1 of 1 10550 New York Avenue, Suite 100 Urbandale, IA 50322 Office: 515.440.4544 Owner:City of Waukee Project:Waukee City Hall Renovation 230 W. Hickman Rd. Project No: 19-003 Waukee, IA 50263 Reference No:CR #11 Date: June 26, 2019 Description: We thank you for the opportunity to submit a proposal for the Waukee City Hall Front Parking Aesthetic Enhacements. Our proposal is based off of plans sent by Shive-Hattery dated 06/06/19 as well as scope descriptions provided by Emily Naylor on 06/06/19. Attached is an estimate summary as well as alternates, as requested, listed below. ALTERNATE #1a ADD: Irrigation Design/Build at Landscaping Enhacements $12,720.00 ALTERNATE #1b ADD: Add dripline Irrigation to remainder of building landscaping and yards $14,199.00 (See attached irrigation plan) Exclusions/Clarifications: - Anything not listed herein - We exclude any profressional design services and engineering - Asbestos Abatement or Hazardous Material Handling is excluded - Excludes any overexcavation or deep foundations. - We exclude any testing, inspections, or energy audits. - We exclude all work marked on drawings as "not in contract" areas - We exclude any signage - Utility Consumption is to be by owner. - We exclude Builder's Risk Insurance - Pricing Excludes Bonds - We exclude any permits associated with this work - We Include a $3,500 Survey/Staking Allowance - We believe project schedule would be +/-4 weeks TOTAL:$105,868.00 Accepted by: City of Waukee Date: cc: File (1) Owner Change Request On behalf of the 9/13/2019 Approved. $120,067.00 Dated: Prepared by: CR #11Landscape EnhacementsCOST CODE DESCRIPTIONQTY UTLABOR UNIT LABORMATL UNITMATERIAL (w/tax) EQUIP SUB TOTAL01.001Superintendent Part Time4 WK 0.00 $1,400 $0 $0 $0 $0.00$5,60001.002 Pick Up Truck Rental4 WK 0.00 $0 $0 $0 $150 $0$60001.003 Pick Up Truck Fuel4 WK 0.00 $0 $0 $0 $100 $0$40001.011 Project Manager 4 WK 0.00 $750 $0 $0 $0 $0$3,00001.041 Office Expenses4 WK 0.00 $0 $0 $0 $100 $0$40001.071 Weekly Cleanup4 WK 0.00 $225 $0 $0 $0 $0$90001.072 Dumpsters/Concrete Washouts1 LD 0.00 $0 $0 $0 $455 $0$45501.510 Temp. Toilets4 WK 0.00 $0 $0 $0 $88 $0$35001.092 Tool Rental4 WK 0.00 $0 $0 $0 $100 $0$40001.073 Final Clean1 LS 0.00 $0 $0 $0 $0 $500$500$002.111 Survey & Staking Allowance1 LS$3,500$3,500$002.171 Site Demolition / Grading1 LS$8,850$8,850 - Remove Turf/Strip Site$0 - Strip & Salvage Brick Chip & Dispose of Plantings$0 - Remove and Dispose of Flagpoles$0 - Remove uplights$0 - Regrade Slope$0 - 3 Loads of Black Dirt3 LD$800$2,400$002.173 Erosion Control 1 LS$2,750$2,750$002.181 Landscaping 1 LS$37,122$37,122 - Furnish and Install Limestone Edging$0 - Soil Amendments$0 - Includes 1 Added ornamental tree$0 - Double Shredded Mulch$0 - Salvaged Brick Chips / Protect Plantings 1 LS$3,000$3,000 - Restore Disturbed Area $0 - Remove and Replace Brick Chips around Building$0 - Landscape Edger Prep1 LS$2,500$2,500$010.101 Furnish and Install Flag Poles1 LS$18,750$18,750 - Concrete Foundations1 LS$3,500$3,500$016.101 Electrical1 LS$3,599$3,599 - Demo Existing Electrical and Circuits$0 - Run Electrical for new Flagpoles$0 - Uplighting1 LS$1,500$1,500 $2,375 $0 $993 $86,371 $100,076General Liability Insurance0.75%$751Contractor Fee5.00%$5,041 TOTAL$105,868Signature: Date: Waukee City Hall RenovationJune 26, 2019Matt Burch 1 Matt Burch From:dennis carter <dennisocarter@gmail.com> Sent:Thursday, May 16, 2019 8:22 AM To:Matt Burch Subject:Waukee city hall $ 8,850 for items on the list with my name on them.I will send a better proposal later today itemizing scope. Sent from my iPhone Landscape Proposal Date 5/16/2019 Estimate # 337379 Name / Address BallTeam,L.L.C. 2900 Westown Parkway, Suite 240 West Des Moines, Iowa 50266 Alcarey Landscape PO Box 314 Waukee, IA 50263 Project Waukee parking enhancement Phone #515-987-7825 Fax # E-mail alcareyinc@msn.com Total Description Qty Oso Easy Paprika #2 187 Dwarf Bush Honeysuckle #5 122 'Shenandoah' Switch Grass #5 29 Touchdown Teak #1 75 'Little Lime' Hydrangea #3 18 Chelone lyonii 'Hot Lips' 54 Hardwood Mulch Bulk 197 Iowa Buff Planter Stone 4-5"x6" as edgring 215 TS-32 TreeSpade 5 Typar 3201 4' x 300' 19,687 Compost 32 Spring Snow Crab 1.5" 1 Dump fee trash to remove existing tree and stump 2 Bloomerang Lilac #3 12 Sales Tax $33,341.49 Landscape Proposal Date 5/16/2019 Estimate # 337382 Name / Address BallTeam,L.L.C. 2900 Westown Parkway, Suite 240 West Des Moines, Iowa 50266 Alcarey Landscape PO Box 314 Waukee, IA 50263 Project Respread Brick chips Phone #515-987-7825 Fax # E-mail alcareyinc@msn.com Total Description Qty Salvage Existing Brick Chip and respread Brick Chip Course Red tn 23.38 Sales Tax $3,252.16 Landscape Proposal Date 5/16/2019 Estimate # 337380 Name / Address BallTeam,L.L.C. 2900 Westown Parkway, Suite 240 West Des Moines, Iowa 50266 Alcarey Landscape PO Box 314 Waukee, IA 50263 P.O. No. Project Waukee Enhancement sod Phone #515-987-7825 Fax # E-mail alcareyinc@msn.com Total Subtotal Sales Tax (7.0%) Description Qty Rate Total Finish grade and sod 12 44.00 528.00T $564.96 $528.00 $36.96 Sales Quote Date 6/20/2019 Estimate # 482 Name / Address Ball Team LLC 10550 New York Ave., Suite 100 Urbandale, IA 50322 Ship To Ball Team, LLC 10550 New York Ave., Suite 100 Urbandale, IA 50322 135 5th St. West Des Moines, IA 50265 Terms Net 15 Availability Total Subtotal Sales Tax (0.0%) Phone: (800) 992-3524 Email: brettb@martinsflag.com Terms and Condtions: Quotations are void unless accepted within 30 days from date of issue. Prepayment in the form of a credit card or check is due upfront unless other arrangements for payment have been made. Shipping quotes may vary due to sudden variation of shipping costs. Martin's Flag Company Item Description Qty Cost Total FPS35 35-Ft. Monarch Model Internal System Aluminum Flagpole, 1 piece, 7" base, .156" wall, Satin Finish 1 2,550.00 2,550.00 FPPARTSMISC Flagpole Uplighting, Pole LED, O2 1 2,895.00 2,895.00 FPS25 25-Ft. Monarch Model Internal System Aluminum Flagpole, 5" base, .156" wall, FULL LENGTH, Satin Finish 2 1,590.00 3,180.00 FPPARTSMISC Flagpole Uplighting, Pole LED, Extended 2 2,395.00 4,790.00 FPINSTALL Flagpole Installation 1 4,550.00 4,550.00 Shipping Charges*1 785.00 785.00 This is with a 1-piece 35' flagpole $18,750.00 $18,750.00 $0.00 Bid Proposal Date: 5/14/19 Attention: Matt Burch-Ball Team , SUBJECT: Waukee Beautification project. Thank you for the opportunity to offer our proposal for the subject project. Our pricing encompasses: I.Scope of Work A.Our Proposal Includes: 1.Inspections and license fees 2.Trenching power to 3 new Pole Lights 3.Demo lights on wood post B.Our Proposal Excludes 1.Pole foundations C.Clarifications: Power will be rerouted from existing circuiting on burm. No new circuits are included in this proposal. II.Pricing Summary A.Base Bid $3,599.00 Thanks for the opportunity if you have questions or would like to discuss in more detail my contact information is listed below. I look forward to hearing from you. Sincerely, Travis Deaver Commercial Estimator Office: 515-202-9481 2800 SE Destination Dr. Suite F Grimes, IA 50111 Phone: 515-202-9481 Website: deaverelectricinc.com 1821 SE Miehe Drive Suite A Grimes, IA 50111 Phone (515) 986-1172 Fax: (515) 986-1173 E-mail : tssincdsm@gmail.com NAME:DATE : STREET:JOB NAME: CITY:STREET: STATE:CITY: STATE: PH: 515-480-7477 EMAIL: mburch@buildwithball.com We hereby submit specifications and estimates for:Waukee City Hall- Base Bid Net Due Upon Completion This proposal is good for 30 days. Signed: T & T Sprinkler Service, Inc. To validate this proposal, initial, sign, date and forward to: T & T Sprinkler Service 1821 SE Miehe Drive Suite A- Grimes, IA 50111- Phone (515) 986-1172 - Fax (515) 986-1173 Acceptance:Date: Urbandale IA 78 Rainbird 1812 Sprays This bid is for the installation of irrigation per the plan provided and includes the expense to bore across the west driveway. If any other sleeves are required as part of the installation they PROPOSAL SUBMITTED TO: Ball Team, Matt Burch 6/19/19 10550 New York Ave Waukee City Hall *Bid assumes client is providing backflow connected to water supply for our point of attachment David Kuncl Approximately 275' 1" PVC Mainline All required pipe, fittings, wiring, valve boxes, and miscellaneous items as needed to complete installation Total $9,120.00, materials and installation labor Approximately 1200' 1" Poly Lateral Lines 10 1" Rainbird DV-F Valves 1 Rainbird ESPME3 Controller 1 Rainbird WR2-RFC Rain/Freeze Sensor Scope as noted in red on attached picture. would be additional to the price below at $75/foot bored. 1821 SE Miehe Drive Suite A Grimes, IA 50111 Phone (515) 986-1172 Fax: (515) 986-1173 E-mail : tssincdsm@gmail.com NAME:DATE : STREET:JOB NAME: CITY:STREET: STATE:CITY: STATE: PH: 515-480-7477 EMAIL: mburch@buildwithball.com We hereby submit specifications and estimates for:Waukee City Hall- Alternate Bid Net Due Upon Completion This proposal is good for 30 days. Signed: T & T Sprinkler Service, Inc. To validate this proposal, initial, sign, date and forward to: T & T Sprinkler Service 1821 SE Miehe Drive Suite A- Grimes, IA 50111- Phone (515) 986-1172 - Fax (515) 986-1173 Acceptance:Date: David Kuncl Approximately 225' of Drip Line All required pipe, fittings, wiring, valve boxes, and miscellaneous items as needed to complete installation Total $675.00, materials and installation labor PROPOSAL SUBMITTED TO: Ball Team, Matt Burch 6/19/19 10550 New York Ave Waukee City Hall 1 1" Rainbird DV-F Valves Urbandale IA This bid is for scope in addition to the base plan and assumes that the infrastructure from the base bid is in place. This adds drip line to the area noted in green on the attached picture. Irrigation Drawings 10550 New York Avenue, Suite 100 Urbandale, IA 50322 Office: 515.440.4544 Owner:City of Waukee Project:Waukee City Hall Renovation 230 W. Hickman Rd.Project No:19-003 Waukee, IA 50263 Reference No:CR #12 Date:July 18, 2019 Description: Attached is the credit for PR 004. This cost substitutes the originally bid LED uplight for the Stargazer LED Downlight. TOTAL:($2,375.00) Accepted by: City of Waukee Date: cc: File (1) Owner Change Request Dated: Prepared by: CR-#12PR 004 - Flagpole Light SubstituteCOST CODE DESCRIPTIONQTY UTLABOR UNIT LABORMATL UNITMATERIAL (w/tax) EQUIP SUB TOTAL10.101Eliminate LED Lights and go to 3 Stargazer Down Lights1 LS 0.00$0 $0$0$0($2,375.00)($2,375)$0$0 $0 $0 $0($2,375) ($2,375)General Liability Insurance0.75%$0Contractor Fee5.00%$0 TOTAL($2,375)Signature: Date: Waukee City Hall RenovationJuly 18, 2019Matt Burch SHIVE-HATTERY, INC. PROPOSAL REQUEST PROJECT: City of Waukee – City Hall Renovation OWNER: City of Waukee TO: CONTRACTOR: Ball Team, LLC. CONTRACT FOR: General Construction PROPOSAL REQUEST NO: 004 DATE OF ISSUANCE: 07/17/2019 ARCHITECT: Shive-Hattery, Inc. 4125 Westown Pkwy, #100 West Des Moines, IA 50266 ARCHITECT’S PROJECT NO: 418297-0 ___________________________________________________________________________________________ Please submit an itemized proposal for changes in the Contract Sum and Contract Time for proposed modifications to the Contract Documents describe herein. THIS IS NOT A CHANGE ORDER, A CONSTRUCTION CHANGE DIRECTIVE, OR A DIRECTION TO PROCEED WITH THE WORK DESCRIBED IN THE PROPOSED MODIFICATIONS. Description: Substitute (3) POLE LED flagpole-mounted lights with (3) Stargazer LED Downlight/Internal Truck Combo by Eagle Mountain Flag a& Flagpole. ISSUED BY: Eric Holt SHIVE-HATTERY, INC. Eric B. Holt, PLA Attached: N/A Copy: Jace Henderson & Matt Burch – Ball Team Emily Naylor – Shive-Hattery Kristen Clark – Shive-hattery 10550 New York Avenue, Suite 100 Urbandale, IA 50322 Office: 515.440.4544 Owner:City of Waukee Project:Waukee City Hall Renovation 230 W. Hickman Rd. Project No: 19-003 Waukee, IA 50263 Reference No:CR #13 Date: July 30, 2019 Description: Patch Asphalt at 10 Stalls along east entry to Waukee City hall using hot plate process. Stalls will be re-striped upon completion. If additional stalls along east side need redone add $265. TOTAL:$2,200.00 Accepted by: City of Waukee Date: cc: File (1) Owner Change Request Dated: Prepared by: CR-#13Asphalt RepairCOST CODE DESCRIPTIONQTY UTLABOR UNIT LABORMATL UNITMATERIAL (w/tax) EQUIP SUB TOTAL01.001 Supervision4 HR 0.00 $70 $0 $0 $0 $0$28002.241Asphalt Repair at Wheel Areas along East Side (10 Stalls)1 LS 0.00 $0 $0 $0 $0 $1,600.00$1,60002.241 Re-Stripe Stalls1 LS 0.00 $0 $0 $0 $0 $200$200$0$0 $70 $0 $0 $1,800 $2,080General Liability Insurance0.75%$16Contractor Fee5.00%$105 TOTAL$2,200Signature: Date: Waukee City Hall RenovationJuly 30, 2019Matt Burch 4154 SE Capitol Circle Grimes, IA 50111 Phone: 515-986-4243 Fax: 515-986-4628 www.desmoinessweepingstriping.com Quotation for Services Date: 07/30/2019 Customer: Ball Team Project: City of Waukee Offices Asphalt Repair Address: 10550 New York Avenue, Suite 100 Address: 230 Hickman Rd. City, State, Zip: Urbandale, IA 50322 City, State, Zip: Waukee, IA Contact: Matt Burch; 515-480-7477 mburch@buildwithball.com Bid Date: 07/30/2019 Bid Item Item Description Quantity Unit Price Total Mobilization Mobilization of crew and equipment for project completion. Lump Sum $250.00 $250.00 Asphalt Repair Utilization of infrared asphalt repair process to repair wheel divots on the east side of the building. 10 Heats $185/Heat $1,850.00 Total Cost for Project $2,100.00 Estimated by: Michael Nelson Cell: 515-205-0167 Email: michael@thehenriksengroup.com Heartland Outdoor Services LLC proposes to supply the labor, materials, and equipment for the project referenced above based on plans, specifications, and or requests by Ball Team. Any changes to the bid plans may modify the proposed prices above. Final quantities based on actual field measurements. SIGNATURE: _______________________________________________________________________________ 10550 New York Avenue, Suite 100 Urbandale, IA 50322 Office: 515.440.4544 Owner:City of Waukee Project:Waukee City Hall Renovation 230 W. Hickman Rd. Project No: 19-003 Waukee, IA 50263 Reference No:CR #14 Date: July 30, 2019 Description: Add piping and pull strings for two security cameras. Low Voltage Wiring, Furnish and Install of Cameras will be by City of Waukee TOTAL:$878.00 Accepted by: City of Waukee Date: cc: File (1) Owner Change Request Dated: Prepared by: CR-#14Security Camera PipingCOST CODE DESCRIPTIONQTY UTLABOR UNIT LABORMATL UNITMATERIAL (w/tax) EQUIP SUB TOTAL01.001 Supervision4 HR 0.00 $70 $0 $0 $0 $0$28016.101Security Camera Conduit and Pull String1 LS 0.00 $0 $0 $0 $0 $550.00$550$0$0$0 $70 $0 $0 $550 $830General Liability Insurance0.75%$6Contractor Fee5.00%$42 TOTAL$878Signature: Date: Waukee City Hall RenovationJuly 30, 2019Matt Burch Change Order Date 7/22/2019 Change Order # 3753 Contractor BallTeam LLC 10550 New York Ave Suite 100 Urbandale, IA 50322 Job Location 230 Hickman Rd Waukee Deaver Electric Inc. 2800 SE Destination Dr Suite F Grimes, IA 50111 Job No. 190147 Waukee City... Phone #5152029481 E-mail travis@deaverelectricinc.com TotalSales Tax (6.0%) DescriptionQty Cost PR 005 Add additional pull strings from electrical room for 2 security cameras on the south wall of City hall. This does include mounting the camera's but connection is by others. 550.00 Change order prepared by: Deaver Electric This is a quotation on the service and goods named, subject to the conditions noted: The Owner/Contractor shall sign change order before work can begin. Please sign and Date Change order to authorize work:___________________________________________________________ Date:_________________ $550.00$0.00 10550 New York Avenue, Suite 100 Urbandale, IA 50322 Office: 515.440.4544 Owner:City of Waukee Project:Waukee City Hall Renovation 230 W. Hickman Rd. Project No: 19-003 Waukee, IA 50263 Reference No:CR #15 Date: July 30, 2019 Description: Furnish and Install power from existing manhole to monument sign. Final connections to monument sign is by others. TOTAL:$1,915.00 Accepted by: City of Waukee Date: cc: File (1) Owner Change Request Dated: Prepared by: CR-#15Monument Sign ConduitCOST CODE DESCRIPTIONQTY UTLABOR UNIT LABORMATL UNITMATERIAL (w/tax) EQUIP SUB TOTAL01.001 Supervision8 HR 0.00 $70 $0 $0 $0 $0$56016.101Power to New Monument Sign1 LS 0.00 $0 $0 $0 $0 $1,250.00$1,250$0$0$0 $70 $0 $0 $1,250 $1,810General Liability Insurance0.75%$14Contractor Fee5.00%$91 TOTAL$1,915Signature: Date: Waukee City Hall RenovationJuly 30, 2019Matt Burch Change Order Date 7/22/2019 Change Order # 3755 Contractor BallTeam LLC 10550 New York Ave Suite 100 Urbandale, IA 50322 Job Location 230 Hickman Rd Waukee Deaver Electric Inc. 2800 SE Destination Dr Suite F Grimes, IA 50111 Job No. 190147 Waukee City... Phone #5152029481 E-mail travis@deaverelectricinc.com TotalSales Tax (6.0%) DescriptionQty Cost Add new power to the new monument sign. This price includes boring a 1" conduit from the existing handhole on the North side of the building to the new sign location. Total 1,250.00 Change order prepared by: Deaver Electric This is a quotation on the service and goods named, subject to the conditions noted: The Owner/Contractor shall sign change order before work can begin. Please sign and Date Change order to authorize work:___________________________________________________________ Date:_________________ $1,250.00$0.00 10550 New York Avenue, Suite 100 Urbandale, IA 50322 Office: 515.440.4544 Owner:City of Waukee Project:Waukee City Hall Renovation 230 W. Hickman Rd. Project No: 19-003 Waukee, IA 50263 Reference No:CR #16 Date: August 2, 2019 Description: Additional Days Request due to mold abatement, additional landscape enhancements and weather days. CR #11 - Landscape Enhancements add 30 days Mold Abatement - add 10 days. Weather Days - add 8.5 days Original Scheduled Completion per schedule issued 03/15/19 = 07/29/19. TOTAL:$0.00 Accepted by: City of Waukee Date: cc: File (1) Owner Change Request Dated: Prepared by: CR-#16Schedule ModificationCOST CODE DESCRIPTIONQTY UTLABOR UNIT LABORMATL UNITMATERIAL (w/tax) EQUIP SUB TOTAL01.000 Schedule Modifications$0$0$0$0$0 $0 $0 $0 $0 $0General Liability Insurance0.75%$0Contractor Fee5.00%$0 TOTAL$0Signature: Date: Waukee City Hall RenovationAugust 2, 2019Matt Burch 10550 New York Avenue, Suite 100 Urbandale, IA 50322 Office: 515.440.4544 Owner:City of Waukee Project:Waukee City Hall Renovation 230 W. Hickman Rd. Project No: 19-003 Waukee, IA 50263 Reference No:CR #17 Date: August 6, 2019 Description: Revised Electronic Hardware to Work with Existing Door and Automatic Door Opener Refer. RFI 15 *HES 8000 Series did not work with original doors had to change to a HES 5000. City of Waukee wants to keep the 2 HES 8000 series per Son Le. TOTAL:$2,295.00 Accepted by: City of Waukee Date: cc: File (1) Owner Change Request Dated: Prepared by: CR-#17Electronic Door HardwareCOST CODE DESCRIPTIONQTY UTLABOR UNIT LABORMATL UNITMATERIAL (w/tax) EQUIP SUB TOTAL01.001 Supervision2 HR 0.00 $70 $0 $0 $0 $0$140$008.151 HES 8000c Series - kept per city1 LS 0.00 $0 $0 $0 $0 $830$83008.151HES 5000c Series1 LS 0.00 $0 $0 $0 $0 $1,200$1,200$0$0 $70 $0 $0 $2,030 $2,170General Liability Insurance0.75%$16Contractor Fee5.00%$109 TOTAL$2,295Signature: Date: Waukee City Hall RenovationAugust 6, 2019Matt Burch 1 Matt Burch From:Remedy Glass LLC <remedyglass@gmail.com> Sent:Monday, August 5, 2019 9:07 AM To:Matt Burch Subject:Waukee City Hall Changes The current strikes will not function properly with the style of latch that is required for the preps on the existing doors. They need 2 @ 5000c series hes strikes with latch monitoring. We will need to re prep the frames further to accept the new strike but all the wiring is ran or will be ran by others. CHANGE ORDER#1 FOR ORGINAL ELECTRIC STRIKES 2 @HES 8000C WITH LATCH MONITORING, 2 @ DEAD LATCHES, PADDLE LEVER, AND MOUNTING PLATES WAUKEE CITY HALL WANTS TO KEEP PER SON LE ADD $829.51 CHANGE#2 FOR NEW ELECTRONIC STRIKES 2 @ 5000c series hes strikes with latch monitoring AND INSTALLED ADD $1,200.00 -- Remedy Glass, LLC 907 Hwy 30 East PO Box 514 Carroll, IA 51401 712-792-1979 phone 712-792-1982 fax remedyglass@gmail.com 10550 New York Avenue, Suite 100 Urbandale, IA 50322 Office: 515.440.4544 Owner:City of Waukee Project:Waukee City Hall Renovation 230 W. Hickman Rd. Project No: 19-003 Waukee, IA 50263 Reference No:CR #18 Date: September 2, 2019 Description: Mold Remediation Work, on Time and Material. Includes replacing exterior sheathing, bad studs, and new Ty-Vek. Interior work consists of replacing sheetrock, patching back in ceilings, adding vapor barrier to interior wall cavity, taping, finishing, and paint. See attached T&M Invoices TOTAL:$11,472.00 Accepted by: City of Waukee Date: cc: File (1) Owner Change Request Dated: Prepared by: CR-#18Mold T&M WorkCOST CODE DESCRIPTIONQTY UTLABOR UNIT LABORMATL UNITMATERIAL (w/tax) EQUIP SUB TOTAL01.001 Supervision8 HR 0.00 $70 $0 $0 $0 $0$56001.100Earth Services Invoice (Direct billed to owner - no work)1 LS 0.00 $0 $0 $0 $0 $0.00$007.161 Additional Nichiha and Brick Flashing at Exterior Windows 1 LS 0.00 $0 $0 $0 $0 $1,736$1,73609.111Replace Sheet Rock, Finish, Tape, includes exterior sheathing and Ty-Vek Work1 LS 0.00 $0 $0 $0 $0 $8,213$8,21309.201Paint Interior Office Walls and Texture1 LS 0.00 $0 $0 $0 $0 $335$335$0 $70 $0 $0 $10,284 $10,844General Liability Insurance0.75%$81Contractor Fee5.00%$546 TOTAL$11,472Signature: Date: Waukee City Hall RenovationSeptember 2, 2019Matt Burch Invoice Invoice Date:8/27/2019 Invoice #:3123 Bill To: Ball Team LLC Construction 2900 Westtown Parkway Suite 240 West Des Moines IA 50266 Whitey Exteriors Indianola, IA 50125 P.O. Number: Due Date:8/27/2019 Case: Total Balance Due Payments/Credits Description Hours/Qty Rate Amount Waukee City Hall Nichiha Siding Material and Labor 1 29,500.00 29,500.00 Nichiha Flashing 1 1,280.00 1,280.00 Seamless Gutters and Downspouts 1 4,300.00 4,300.00 Roofing material and labor 1 4,200.00 4,200.00 Extras Fascia on front Gables material and labor 16 22.00 352.00 Added Framing on bottom of Gables for Gutters 8 55.00 440.00 Additional Nichiha at lower location 1 1,700.00 1,700.00 Brick Flashing 3 12.00 36.00 Soffit Venting and Hardie Material 1 1,860.00 1,860.00 Soffit Venting and Hardie Labor 54 55.00 2,970.00 Column Caps 4 275.00 1,100.00 $47,738.00 $47,738.00 $0.00 JOB NAME: JOB #: DATE: FWO #: CHARGE TO: WORK DESCRIPTION: TRADE HOURS RATE TOTAL Painter 4.00 64.00 256.00 - - - - - - - - - - - - - - 4.00 256.00$ QUANTITY UNIT $COST SALES TAX TOTAL 1.00 6.00 6.00 6.00%6.00 2.00 20.00 40.00 6.00%42.00 1.00 9.00 9.00 6.00%10.00 1.00 20.00 20.00 6.00%21.00 - - - - - - - - - - - - - - - - 79.00$ QUANTITY UNIT $COST SALES TAX TOTAL - - - - - - - - - - -$ QUANTITY RATE TOTALS 4.00 256.00 79.00 - - - 335.00$ FWO TOTAL DESCRIPTION Total Labor Costs Total Material & Equipment Costs Material & Equipment Overhead Truck Charge Bond TOTAL EQUIPMENT COSTS FIELD WORK ORDER SUMMARY LABOR COST DETAIL Tim King DESCRIPTION EQUIPMENT COST DETAIL Ball Team EMPLOYEE NAME 2" Tape 200 Eggshell 1/2" Roller Cover Lightweight Plastic 7/23/2019 PT-2297 Waukee City Hall 51189 TOTAL MATERIAL COSTS TOTAL LABOR COSTS MATERIAL COST DETAIL Painting textured wall in office DESCRIPTION CUSTOMER APPROVAL Ruben Billalba III 1ST INTERIORS APPROVAL 10550 New York Avenue, Suite 100 Urbandale, IA 50322 Office: 515.440.4544 Owner:City of Waukee Project:Waukee City Hall Renovation 230 W. Hickman Rd. Project No: 19-003 Waukee, IA 50263 Reference No:CR #19 Date: September 2, 2019 Description: Column Cap Covers per RFI #14 Response TOTAL:$1,238.00 Accepted by: City of Waukee Date: cc: File (1) Owner Change Request Dated: Prepared by: CR-#19Column Caps - RFI 14COST CODE DESCRIPTIONQTY UTLABOR UNIT LABORMATL UNITMATERIAL (w/tax) EQUIP SUB TOTAL01.001 Supervision1 HR 0.00 $70 $0 $0 $0 $0$7007.161 Add Coping Cap to Columns per RFI 14 Response 1LS 0.00 $0 $0 $0 $0 $1,100$1,100$0$0$0 $70 $0 $0 $1,100 $1,170General Liability Insurance0.75%$9Contractor Fee5.00%$59 TOTAL$1,238Signature: Date: Waukee City Hall RenovationSeptember 2, 2019Matt Burch 10550 New York Avenue, Suite 100 Urbandale, IA 50322 Ph: 515.440.4544 To:Emily Naylor, PLA, LEED AP Shive Hattery 4125 Westown Parkway, Suite 100 West Des Moines, IA 50266 cc:Joe Kurimski, Matt Burch Subject:Column Enclosure Cap Drawing:A200, A300, A400 Spec. Section 051200 Cost Impact:TBD Schedule Impact:TBD Request:Date Reqd:5/22/2019 Requested By:Matt Burch BallTeam, LLC Response: Answered By: Company: Date: RFI # 14 Both steel trusses bear on columns along column line A. Details D3/A400, A3/A400 and Elevation B3/A200, do not appear to show any kind of cap from the column to the north. It is our understanding from the drawings the the truss overhang is to be flush with the outside face of columns, but nothing extends from the columns up to the bottom side of truss. See attached photo for further details. Install metal flashing to form cap on columns. See sheet RFI14. Phillip Parrott, Architect Shive-Hattery 5/21/2019 East Elevation ofColumn Enclosure asdetailed on A3/A400. what are we to do atcap from face of trussout to north, as well asinterior side? What are we to do to cap the area shown in red, no detail shown in plans? Condition exists at all 4 locations. 110' - 2" ROOF A METAL FLASHING ON SELF-ADHERING WATERPROOFING 5/8" PLYWOOD SHEATHING WOOD BLOCKING SEALANT TRUSS SIDING ON PLYWODD SHEATHING SUBSTRATE METAL STUD FRAMING 110' - 2" ROOF 2 1 RFI14 METAL FLASHING ON SELF- ADHERING WATERPROOFING 5/8" PLYWOOD SHEATHING WOOD BLOCKING SEALANT PROJECT NO. ISSUED FOR SCALEFIELD BOOKAPPROVEDDRAWNDATEREFERENCE DRAWINGIowa | Illinois | Indiana 4125 Westown Pkwy, Suite 100 | West Des Moines, IA 50266515.223.8104 | www.shive-hattery.comXXX XXXAutodesk Revit 20185/21/2019 8:54:07 AMC:\shive\Revit_Local_2019\4182970-A-Cent_pparrott.rvt1 1/2" = 1'-0"4182970 AuthorApproverRFI14WAUKEE CITY HALL RENOVATIONCITY OF WAUKEE230 W. HICKMAN| WAUKEE, IARFI14 01 1/2" = 1'-0"1 COLUMN CAP 1'01 1/2" = 1'-0"2 COLUMN CAP AT OVERHANG 1' Invoice Invoice Date:8/27/2019 Invoice #:3123 Bill To: Ball Team LLC Construction 2900 Westtown Parkway Suite 240 West Des Moines IA 50266 Whitey Exteriors Indianola, IA 50125 P.O. Number: Due Date:8/27/2019 Case: Total Balance Due Payments/Credits Description Hours/Qty Rate Amount Waukee City Hall Nichiha Siding Material and Labor 1 29,500.00 29,500.00 Nichiha Flashing 1 1,280.00 1,280.00 Seamless Gutters and Downspouts 1 4,300.00 4,300.00 Roofing material and labor 1 4,200.00 4,200.00 Extras Fascia on front Gables material and labor 16 22.00 352.00 Added Framing on bottom of Gables for Gutters 8 55.00 440.00 Additional Nichiha at lower location 1 1,700.00 1,700.00 Brick Flashing 3 12.00 36.00 Soffit Venting and Hardie Material 1 1,860.00 1,860.00 Soffit Venting and Hardie Labor 54 55.00 2,970.00 Column Caps 4 275.00 1,100.00 $47,738.00 $47,738.00 $0.00 Dated: Prepared by: CR-#22PR 007 Response - University Sign LandscapingCOST CODE DESCRIPTIONQTY UTLABOR UNIT LABORMATL UNITMATERIAL (w/tax) EQUIP SUB TOTAL01.001Superintendent Part Time15 HR 0.00 $70 $0 $0 $0 $0$1,05001.002 Pick Up Truck Rental1 WK 0.00 $0 $0 $0 $150 $0$15001.003 Pick Up Truck Fuel1 WK 0.00 $0 $0 $0 $100 $0$10001.011 Project Manager 1 WK 0.00 $750 $0 $0 $0 $0$75001.041 Office Expenses1 WK 0.00 $0 $0 $0 $100 $0$10001.071 Final Clean1 LS 0.00 $500 $0 $0 $0 $0$500$0$002.181 Landscaping1 LS 0.00 $0 $0 $0 $0 $2,250$2,250 - Includes plantings, amended soils, demo, mulch$0and initial watering.$0$0 $1,320 $0 $350 $2,250 $4,900General Liability Insurance0.75%$37Contractor Fee5.00%$247 TOTAL$5,184Signature: Date: Waukee City Hall RenovationSeptember 6, 2019Matt Burch SHIVE-HATTERY, INC. PROPOSAL REQUEST PROJECT: City of Waukee – City Hall Renovation OWNER: City of Waukee TO: CONTRACTOR: Ball Team, LLC. CONTRACT FOR: General Construction PROPOSAL REQUEST NO: 007 DATE OF ISSUANCE: 08/21/2019 ARCHITECT: Shive-Hattery, Inc. 4125 Westown Pkwy, #100 West Des Moines, IA 50266 ARCHITECT’S PROJECT NO: 418297-0 ___________________________________________________________________________________________ Please submit an itemized proposal for changes in the Contract Sum and Contract Time for proposed modifications to the Contract Documents describe herein. THIS IS NOT A CHANGE ORDER, A CONSTRUCTION CHANGE DIRECTIVE, OR A DIRECTION TO PROCEED WITH THE WORK DESCRIBED IN THE PROPOSED MODIFICATIONS. Description: Additional scope related to the creation of a planting bed at the new Waukee Community Entrance Sign installed along University Avenue. ISSUED BY: Eric Holt SHIVE-HATTERY, INC. Eric Holt Eric B Holt, PLA Attachments: L000 Copy: Scott Wilmeth, Jace Henderson, Matt Burch – Ball Team Emily Naylor – Shive-Hattery Keith Rash & Brad Deets – City of Waukee 8" 8" SIDEWALK (5) ARCTIC FIRE REDTWIG DOGWOOD, # 3 CONTAINER, 4' O.C. SPACING (39) BLOND AMBITION BLUE GRAMA, #1 CONTAINER, 1.5' O.C. SPACING RIGHT OF WAY PLANTING NOTES: 1.COMPLY WITH APPLICABLE NOTES ON WAUKEE CITY HALL RENOVATION SHEET C402 ADDITIONAL SITE IMPROVEMENTS LANDSCAPE PLAN. 2.KEEP OPERATIONS WITHIN PUBLIC RIGHT-OF-WAY. 3.COORDINATE CONSTRUCTION ACCESS AND STAGING WITH THE CITY AND BUSINESS PROPERTY OWNER. 14225 UNIVERSITY OFFICE BUILDING PROTECT ALL EXISTING TREES IN PLACE. MINIMIZE DISTURBANCE WITHIN CANOPY DRIP LINE. SIDEWALK MONUMENT SIGN, PROTECT N PLACE 8'-0"8'-0"16'-0"INSTALL SPADE-CUT EDGE, TYPICAL 2'-0"(13) MARINA SEDUM, #1 CONTAINER, 2' O.C. SPACING LOCATE ELECTRIC CONDUIT AND IRRIGATION LINES AND PROTECT IN PLACE UNIVERSITY AVENUE PRIVATE DRIVESCALE FIELD BOOK APPROVED DRAWN DATE REVISIONIowa | Illinois | Indiana 4125 Westown Pkwy, Suite 100 | West Des Moines, Iowa 50266 515.223.8104 | www.shive-hattery.com PROJECT NO. SHEET NO.File Path:SCALE FIELD BOOK APPROVED DRAWN DATE REVISION PROJECT NO. SHEET NO. COMMUNITY ENTRANCE SIGN PLANTING PLAN WAUKEE CITY HALL IMPROVEMENTS 14225 UNIVERSITY AVENUE 8/21/2019 EBH ECN 1"=10' -- PR-007 4175460, 4182970 L001P:\Projects\DM\4175460\Deliverables\Drawings\1_Civil\C101 SITE PLAN.dwgNORTH 1 Matt Burch From:Allen Porter <a35po@aol.com> Sent:Tuesday, September 3, 2019 8:13 AM To:Matt Burch Subject:RE: Waukee - Streetscape Sign Plantings Attachments:image001.jpg Installation of landscape plantings to include all material, labor, and equipment as needed for 5 Artic fire red twig dogwoods, 39 Blond ambition blue gramma, 13 marina sedum and hard wood mulch for $1950.00. Thank you, Allen Porter Midwest L&I Sent from Mail for Windows 10 From: Matt Burch Sent: Monday, August 26, 2019 12:23 PM To: Allen Porter Subject: Waukee - Streetscape Sign Plantings Allen, Please see the attached proposal request from the City of Waukee for a different project we are working on for some landscaping around a new sign. Can you please provide pricing for the attached? Thanks, Matt Burch – mburch@buildwithball.com P. 515.440.4544 | C. 515.480.7477| F. 515.457.8265 10550 New York Avenue, Suite 100 Urbandale, IA 50322 TEAMWORK Builds Quality Confidentiality Note: This message is intended only for the named recipient and may contain confidential, proprietary or legally privileged information. Unauthorized individuals or entities are not permitted access to this information. Any dissemination, distribution, or copying of this information is strictly prohibited. If you have received this message in error, please advise the sender by reply e-mail, and delete this message and any attachments. 1 Matt Burch From:Allen Porter <a35po@aol.com> Sent:Tuesday, September 3, 2019 6:03 PM To:Matt Burch Subject:Re: Waukee - Streetscape Sign Plantings Add $300 for sod repair and one watering Sent from my iPhone On Sep 3, 2019, at 10:03 AM, Matt Burch <MBurch@buildwithball.com> wrote: Allen – quick do a drive-by and see if there is existing irrigation. Let me know by end of the day today then I will send in the pricing. Thanks, <image001.jpg> Matt Burch – mburch@buildwithball.com P. 515.440.4544 | C. 515.480.7477| F. 515.457.8265 10550 New York Avenue, Suite 100 Urbandale, IA 50322 TEAMWORK Builds Quality Confidentiality Note: This message is intended only for the named recipient and may contain confidential, proprietary or legally privileged information. Unauthorized individuals or entities are not permitted access to this information. Any dissemination, distribution, or copying of this information is strictly prohibited. If you have received this message in error, please advise the sender by reply e-mail, and delete this message and any attachments. From: Allen Porter <a35po@aol.com> Sent: Tuesday, September 3, 2019 9:58 AM To: Matt Burch <MBurch@buildwithball.com> Subject: RE: Waukee - Streetscape Sign Plantings We do have removing of turf for the plantings with a natural edge and hard wood mulch soil amendments as needed. Sent from Mail for Windows 10 From: Matt Burch Sent: Tuesday, September 3, 2019 8:58 AM To: Allen Porter Subject: RE: Waukee - Streetscape Sign Plantings Allen, Do you have included removal of existing sod, amending soils, installing mulch and restoring adjacent turf? 10550 New York Avenue, Suite 100 Urbandale, IA 50322 Office: 515.440.4544 Owner:City of Waukee Project:Waukee City Hall Renovation 230 W. Hickman Rd. Project No: 19-003 Waukee, IA 50263 Reference No:CR #22 Date: September 6, 2019 Description: Response to PR 007 - Landscape Plantings at City of Waukee University Sign. - Includes Plants, Spade edging, removal of sod, amend site soils, and mulch beds, includes initial watering Pricing Excludes: Import of and soils and irrigation TOTAL:$5,184.00 Accepted by: City of Waukee Date: cc: File (1) Owner Change Request