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HomeMy WebLinkAbout2019-10-21-J01L Gravel Quote_Apple ProjectCITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: October 21, 2019 AGENDA ITEM:Consideration of approval of a resolution accepting quote from Martin Marietta for rock placement on T Ave, S Ave and 280th St in the amount of $54,225.00. FORMAT:Resolution SYNOPSIS INCLUDING PRO & CON: Staff requested quotes from two area quarries. Martin Marietta was the only quote received. The placement of approximately 2,700 tons of road stone along a 1 mile stretch of T Ave, a 1 mile stretch of S Ave and a 1 mile stretch of 280th St. These gravel roads sustained significant deterioration due to heavy construction traffic in the area. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: Material Approximate Tons Material Price per Ton Transportation Charges per Ton Cost 3/4-inch roadstone 900 $10.50 $6.95 $ 15,705.00 1.5-inch roadstone 900 $11.00 $6.95 $ 16,155.00 1.5-inch clean stone 900 $17.90 $6.95 $ 22,365.00 Total Cost $ 54,225.00 COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: The rock is required to bring roads up to an acceptable condition. RECOMMENDATION: Approve the resolution. ATTACHMENTS: I. Resolution II. Quotation and Contract PREPARED BY: Beth Richardson REVIEWED BY: Rudy Koester PUBLIC NOTICE INFORMATION – NAME OF PUBLICATION: DATE OF PUBLICATION: AGENDA ITEM: J1L THE CITY OF WAUKEE, IOWA RESOLUTION 19- AWARDING QUOTE FOR T AVENUE, S AVENUE AND 280TH STREET ROCK REPLACEMENT IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA BE IT RESOLVED BY THE CITY COUNCIL OF WAUKEE, IOWA: That the following quote for certain public improvements described in general as T Avenue, S Avenue and 280th Street Rock Replacement and described in the Request for Quotes that was provided to vendors be and is hereby accepted, the same being the lowest responsible quote received for such work, as follows: Contractor: Martin Marietta Materials, Inc., of Urbandale, IA Amount of quote: $54,225.00 PASSED AND APPROVED this 21st day of October, 2019. ____________________________ William F. Peard, Mayor Attest: ___________________________________ Rebecca D. Schuett, City Clerk RESULTS OF VOTE: AYE NAY ABSENT ABSTAIN Anna Bergman R. Charles Bottenberg Courtney Clarke Shelly Hughes Larry R. Lyon Date 10/18/2019 TO: City of Waukee PROJECT(S)/BO#: AWARDING BODY: S Ave, 280th St & T Ave Rock Resurfacing LOCATION OF WORK/PROJECT DESCRIPTION: S Ave, 280th St & T Ave Waukee 50263 THE FOLLOWING QUOTATION IS SUBJECT TO TERMS AND CONDITIONS ON THE REVERSE SIDE HEREOF. MATERIAL TRANSPORTATION CHARGES APPROXIMATE PRICE SUBJECT TO PARAGRAPH 14 MATERIAL DESCRIPTION SOURCE TONS PER TON MILEAGE CHARGES (SEE NOTE BELOW)PER TON * 3/4" Roadstone Earlham 900 $10.50 20 $6.95 1 1/2" Roadstone Earlham 900 $11.00 20 $6.95 1 1/2" Clean Earlham 900 $17.90 20 $6.95 For information concerning this quotation contact: ACCEPTED:MARTIN MARIETTA MATERIALS, INC. (Seller) Date___________________________________________ ______________________________________________By: Company (Purchaser) Authorized Representative/Martin Marietta Materials, Inc. By ____________________________________________ Title___________________________________________Date: QUOTATION AND CONTRACT 2.5% for every $.10 increase in fuel price above $4.50/gal. QUOTE MUST BE SIGNED AND RETURNED TO GUARANTEE PRICE & AVAILABILITY. NOTES: *Haul rates, when offered, are subject to a surcharge if fuel prices exceed $4.50/gal. In that event, the quoted rate will increase by Ken Baeth Office - (515) 697-3420, Cell - (515) 689-1540, Fax - (515) 254-0035 or ken.baeth@martinmarietta.com If project is tax exempt, sales tax exemption documentation must be on file prior to shipment. Sales tax will be billed on all orders not having the necessary exemption certificate. NOTE: Prices are net and are quoted on basis of 2,000 lbs. per ton F.O.B. source. Shipments will be via customer truck and shall begin approximately on 30 days notice and be completed on or about 12/31/2019. Seller shall not be obligated to ship in excess of 3,000 tons of aggregate on any one day. Invoices are due and payable on or before the 15th of the month following month issued. Past due invoices are subject to 1.5% late payment charge. ACCEPTANCE: This quote, and addendum if any, is for your acceptance in writing below on or before the 15th day after the date of this quotation, after which time this quotation shall be null and void. Upon your written acceptance below and when signed by Martin Marietta Materials, Inc., below, this quotation becomes the Contract between us and SPECIFICALLY INCLUDES ALL THE TERMS AND CONDITIONS APPEARING BELOW. MARTIN MARIETTA MATERIALS, INC 3. All materials furnished under this contract must comply with specifications of the contracting authority as they pertain to the project involved and inspection,if any,shall be made at the plant of Seller prior to shipment.Seller’s responsibility for compliance with specifications shall terminate immediately after the material is loaded into the carrier’s equipment at the point of origin of the shipment. 1. Any sales tax, use tax, excise tax or other tax properly assessable on any material, service or transportation charge under this contract will be added to Seller’s charge. 8.Purchaser agrees to create stockpiles of aggregate equal to 5 days requirements before operation begins and shall maintain stockpiles of this size during the course of construction, conditioned upon the Seller’s ability to ship material at a sufficiently rapid rate to permit this to be done. 14. Notwithstanding paragraph number 13, any transportation rates and charges quoted are for Purchaser’s convenience only and are not guaranteed by Seller. 10. If the Purchaser fails to accept the material within the time agreed, the Seller may extend the time, but shall not be obligated to do so. 5. Any time the financial condition of the purchaser becomes impaired or unsatisfactory to the Seller, Seller reserves the right to require (i) payment in advance, or (ii) security or guarantee, acceptable to Seller, that invoices will be paid when due. 6. If Purchaser fails to comply with terms of payment or with any of the other terms of sale, the Seller reserves the right to cancel the unfilled portion of the order, Purchaser remaining liable for all unpaid accounts. 7.In the event suit is bought to collect the purchase price herein,the purchaser shall pay to the seller,in addition to the purchase price herein contracted, all attorney’s fees, court costs and expenses in connection with the collection of any indebtedness hereunder. 13. Truck haul rates are offered for purchaser's optional use, based on shortest practical route between Seller’s plant and project site. Purchaser is responsible to submit haul roads and lack of submission does not relieve Purchaser of his obligation to pay additional cost when route is set by third party. If the mileage is increased due to detour or other reasons beyond Seller’s control, the rate will increase at $0.20 per ton mile. Purchaser agrees to provide and maintain suitable roadways or approaches to points of delivery, and if adequate and suitable roadways are not available, Seller reserves the right to stop deliveries until this condition is remedied. 9.Purchaser shall give Seller written shipping instructions a reasonable time before shipments are to be made.Seller shall have no liability and Purchaser shall have no right respect of delay in delivery of material or other performance or for non-performance resulting from Acts of God,wars,riots,strikes, lockouts,accidents at its plants,weather conditions,floods,failure or shortages of power or fuel or other energy,transportation service or equipment failure or shortages or delays, or resulting from any other cause beyond Seller’s control. 2. Purchaser agrees to and shall pay all freight and demurrage charges,and assumes all responsibility for carrier’s charges on any shipments made according to Purchaser’s instructions and,in such instances,delivery occurs and title passes to purchaser immediately after the material is loaded into the carrier’s equipment at the point of origin of the shipment. 15. Acceptance of this agreement will indicate your compliance with the applicable requirements of executive order #11246 (as amended by executive order #11375) and the regulations issued by the Secretary of Labor in Title 41 Parts 60-741 (regarding Affirmative Action for the Handicapped, 60-250 (regarding Affirmative Action for Disabled Veterans and Vietnam era Veterans) and 60-2 (regarding Affirmative Action for Minorities and Females) of the code of Federal regulations relating to Equal Employment Opportunity. 4. Railroad weights shall govern all settlements on shipments by rail. Seller’s scale weights will apply on all truck and barge sales. 16. This contract contains the entire agreement between the parties hereto and it nor any part of it may be changed, altered, modified, or limited orally or by any agreement between the parties unless such agreement be expressed in writing and signed by the parties hereto. 12. The Seller reserves the right, but shall not be obligated, to furnish material from a shipping point other than the one specified herein but agrees that if a change is made in point of origin, there shall be no increase in the delivered cost to purchaser. 11. Purchaser may sublet any or part of any project described herein, provided however he continues to be bound by the obligation of this contract, and he must purchase such materials for the use of the subcontractor. With seller’s prior written permission, this contract may be transferred to the subcontractor.