HomeMy WebLinkAbout2019-10-21-J01L Gravel Quote_Apple ProjectCITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: October 21, 2019
AGENDA ITEM:Consideration of approval of a resolution accepting quote from Martin
Marietta for rock placement on T Ave, S Ave and 280th St in the amount of
$54,225.00.
FORMAT:Resolution
SYNOPSIS INCLUDING PRO & CON: Staff requested quotes from two area quarries. Martin
Marietta was the only quote received. The placement of approximately 2,700 tons of road
stone along a 1 mile stretch of T Ave, a 1 mile stretch of S Ave and a 1 mile stretch of 280th St.
These gravel roads sustained significant deterioration due to heavy construction traffic in the
area.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:
Material Approximate Tons Material Price
per Ton
Transportation
Charges per Ton Cost
3/4-inch roadstone 900 $10.50 $6.95 $ 15,705.00
1.5-inch roadstone 900 $11.00 $6.95 $ 16,155.00
1.5-inch clean stone 900 $17.90 $6.95 $ 22,365.00
Total Cost $ 54,225.00
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT: The rock is required to bring roads up to an acceptable
condition.
RECOMMENDATION: Approve the resolution.
ATTACHMENTS: I. Resolution
II. Quotation and Contract
PREPARED BY: Beth Richardson
REVIEWED BY: Rudy Koester
PUBLIC NOTICE INFORMATION –
NAME OF PUBLICATION:
DATE OF PUBLICATION:
AGENDA ITEM: J1L
THE CITY OF WAUKEE, IOWA
RESOLUTION 19-
AWARDING QUOTE FOR T AVENUE, S AVENUE AND 280TH STREET
ROCK REPLACEMENT
IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA
BE IT RESOLVED BY THE CITY COUNCIL OF WAUKEE, IOWA:
That the following quote for certain public improvements described in general as T Avenue,
S Avenue and 280th Street Rock Replacement and described in the Request for Quotes that was
provided to vendors be and is hereby accepted, the same being the lowest responsible quote
received for such work, as follows:
Contractor: Martin Marietta Materials, Inc., of Urbandale, IA
Amount of quote: $54,225.00
PASSED AND APPROVED this 21st day of October, 2019.
____________________________
William F. Peard, Mayor
Attest:
___________________________________
Rebecca D. Schuett, City Clerk
RESULTS OF VOTE: AYE NAY ABSENT ABSTAIN
Anna Bergman
R. Charles Bottenberg
Courtney Clarke
Shelly Hughes
Larry R. Lyon
Date 10/18/2019
TO:
City of Waukee
PROJECT(S)/BO#: AWARDING BODY:
S Ave, 280th St & T Ave Rock Resurfacing
LOCATION OF WORK/PROJECT DESCRIPTION:
S Ave, 280th St & T Ave Waukee 50263
THE FOLLOWING QUOTATION IS SUBJECT TO TERMS AND CONDITIONS ON THE REVERSE SIDE HEREOF.
MATERIAL TRANSPORTATION CHARGES
APPROXIMATE PRICE SUBJECT TO PARAGRAPH 14
MATERIAL DESCRIPTION SOURCE TONS PER TON MILEAGE CHARGES
(SEE NOTE BELOW)PER TON *
3/4" Roadstone Earlham 900 $10.50 20 $6.95
1 1/2" Roadstone Earlham 900 $11.00 20 $6.95
1 1/2" Clean Earlham 900 $17.90 20 $6.95
For information concerning this quotation contact:
ACCEPTED:MARTIN MARIETTA MATERIALS, INC. (Seller)
Date___________________________________________
______________________________________________By:
Company (Purchaser) Authorized Representative/Martin Marietta Materials, Inc.
By ____________________________________________
Title___________________________________________Date:
QUOTATION AND
CONTRACT
2.5% for every $.10 increase in fuel price above $4.50/gal.
QUOTE MUST BE SIGNED AND RETURNED TO GUARANTEE PRICE & AVAILABILITY.
NOTES: *Haul rates, when offered, are subject to a surcharge if fuel prices exceed $4.50/gal. In that event, the quoted rate will increase by
Ken Baeth Office - (515) 697-3420, Cell - (515) 689-1540, Fax - (515) 254-0035 or ken.baeth@martinmarietta.com
If project is tax exempt, sales tax exemption documentation must be on file prior to shipment. Sales tax will be billed on all orders not
having the necessary exemption certificate.
NOTE: Prices are net and are quoted on basis of 2,000 lbs. per ton F.O.B. source. Shipments will be via customer truck and shall begin
approximately on 30 days notice and be completed on or about 12/31/2019.
Seller shall not be obligated to ship in excess of 3,000 tons of aggregate on any one day.
Invoices are due and payable on or before the 15th of the month following month issued. Past due invoices are subject to 1.5% late
payment charge.
ACCEPTANCE: This quote, and addendum if any, is for your acceptance in writing below on or before the 15th day after the date of this
quotation, after which time this quotation shall be null and void. Upon your written acceptance below and when signed by Martin Marietta
Materials, Inc., below, this quotation becomes the Contract between us and SPECIFICALLY INCLUDES ALL THE TERMS AND
CONDITIONS APPEARING BELOW.
MARTIN MARIETTA MATERIALS, INC
3. All materials furnished under this contract must comply with specifications of the contracting authority as they pertain to the project involved and
inspection,if any,shall be made at the plant of Seller prior to shipment.Seller’s responsibility for compliance with specifications shall terminate
immediately after the material is loaded into the carrier’s equipment at the point of origin of the shipment.
1. Any sales tax, use tax, excise tax or other tax properly assessable on any material, service or transportation charge under this contract will be added to
Seller’s charge.
8.Purchaser agrees to create stockpiles of aggregate equal to 5 days requirements before operation begins and shall maintain stockpiles of this size during
the course of construction, conditioned upon the Seller’s ability to ship material at a sufficiently rapid rate to permit this to be done.
14. Notwithstanding paragraph number 13, any transportation rates and charges quoted are for Purchaser’s convenience only and are not guaranteed by
Seller.
10. If the Purchaser fails to accept the material within the time agreed, the Seller may extend the time, but shall not be obligated to do so.
5. Any time the financial condition of the purchaser becomes impaired or unsatisfactory to the Seller, Seller reserves the right to require (i) payment in
advance, or (ii) security or guarantee, acceptable to Seller, that invoices will be paid when due.
6. If Purchaser fails to comply with terms of payment or with any of the other terms of sale, the Seller reserves the right to cancel the unfilled portion of
the order, Purchaser remaining liable for all unpaid accounts.
7.In the event suit is bought to collect the purchase price herein,the purchaser shall pay to the seller,in addition to the purchase price herein contracted,
all attorney’s fees, court costs and expenses in connection with the collection of any indebtedness hereunder.
13. Truck haul rates are offered for purchaser's optional use, based on shortest practical route between Seller’s plant and project site. Purchaser is
responsible to submit haul roads and lack of submission does not relieve Purchaser of his obligation to pay additional cost when route is set by third party.
If the mileage is increased due to detour or other reasons beyond Seller’s control, the rate will increase at $0.20 per ton mile. Purchaser agrees to provide
and maintain suitable roadways or approaches to points of delivery, and if adequate and suitable roadways are not available, Seller reserves the right to stop
deliveries until this condition is remedied.
9.Purchaser shall give Seller written shipping instructions a reasonable time before shipments are to be made.Seller shall have no liability and Purchaser
shall have no right respect of delay in delivery of material or other performance or for non-performance resulting from Acts of God,wars,riots,strikes,
lockouts,accidents at its plants,weather conditions,floods,failure or shortages of power or fuel or other energy,transportation service or equipment failure
or shortages or delays, or resulting from any other cause beyond Seller’s control.
2. Purchaser agrees to and shall pay all freight and demurrage charges,and assumes all responsibility for carrier’s charges on any shipments made
according to Purchaser’s instructions and,in such instances,delivery occurs and title passes to purchaser immediately after the material is loaded into the
carrier’s equipment at the point of origin of the shipment.
15. Acceptance of this agreement will indicate your compliance with the applicable requirements of executive order #11246 (as amended by executive
order #11375) and the regulations issued by the Secretary of Labor in Title 41 Parts 60-741 (regarding Affirmative Action for the Handicapped, 60-250
(regarding Affirmative Action for Disabled Veterans and Vietnam era Veterans) and 60-2 (regarding Affirmative Action for Minorities and Females) of the
code of Federal regulations relating to Equal Employment Opportunity.
4. Railroad weights shall govern all settlements on shipments by rail. Seller’s scale weights will apply on all truck and barge sales.
16. This contract contains the entire agreement between the parties hereto and it nor any part of it may be changed, altered, modified, or limited orally or
by any agreement between the parties unless such agreement be expressed in writing and signed by the parties hereto.
12. The Seller reserves the right, but shall not be obligated, to furnish material from a shipping point other than the one specified herein but agrees that if a
change is made in point of origin, there shall be no increase in the delivered cost to purchaser.
11. Purchaser may sublet any or part of any project described herein, provided however he continues to be bound by the obligation of this contract, and he
must purchase such materials for the use of the subcontractor. With seller’s prior written permission, this contract may be transferred to the subcontractor.