HomeMy WebLinkAbout2019-11-04-J01B 10212019_10242019_minutesWAUKEE CITY COUNCIL MINUTES
October 21, 2019
(A) Call to Order – The regular meeting of the Waukee City Council was called to order by Mayor
Pro Tem Bottenberg at 5:30 p.m. in the Council Chambers at Waukee City Hall, 230 W.
Hickman Rd.
(B) Pledge of Allegiance
(C) Roll Call – The following members were present: Council Members Anna Bergman, R. Charles
Bottenberg, Courtney Clarke, Shelly Hughes, Larry R. Lyon. Absent: Mayor William F. Peard.
Also in attendance: Finance Director Linda Burkhart, Development Services Director Brad
Deets, Public Works Director/City Engineer Rudy Koester, Community & Economic
Development Director Dan Dutcher, Parks & Recreation Director Matt Jermier, Human Resource
Director Michelle Lindsay, Marketing & Communications Director Summer Evans, Police Chief
John Quinn, City Clerk Rebecca D. Schuett, City Attorney Steve Brick.
(D) Open Forum – 1) Amy Vowles, 1880 SE Florence Dr., voiced her family’s support for the urban
chickens ordinance. 2) Jesse Rognes with Synergy Contracting, speaking on his own behalf, for
Synergy Contracting and for resident Courtney Henry, 2120 SE Prairie Creek Dr., noted that his
company was the second lowest bidder on the Transite Water Main Replacement Phase 1
Project and voiced his objection on the possible contract award to low bidder Busy Bee
Construction. He stated that his company was the low bidder the first time the project was bid
and those bids were rejected. He expressed the belief that the previous bid information gave
Busy Bee an unfair advantage in the second round of bidding. He added that Busy Bee was an
out-of-state contractor that did not complete all paperwork as required.
(E) Agenda Approval – Mayor Pro Tem Bottenberg asked for a motion to approve the agenda,
removing item J2. Council Member Lyon moved as such; seconded by Council Member
Hughes. Results of vote: Ayes: Bergman, Bottenberg, Clarke, Hughes, Lyon. Nays: None.
Motion carried 5 – 0.
(F) Mayor’s Report – None made.
(G) Presentations:
1) Proclamation: Community Planning Month – Mayor Pro Tem Bottenberg presented the
proclamation to Development Services Director Deets.
(H) Public Hearings:
1) On plans, specifications, form of contract and estimate of cost [Transite Water Main
Replacement Phase 1 Project] – Mayor Pro Tem Bottenberg opened the public hearing
and asked if any written correspondence had been received; City Clerk Schuett replied in the
negative. Public Works Director/City Engineer Koester briefly reviewed the project and
construction schedule. No comments were made by the public in attendance.
(I) Public Hearing Action Items:
1) Transite Water Main Replacement Phase 1 Project
A. Resolution: Consideration of approval of a resolution approving plans,
specifications, form of contract and estimate of cost – Council Member Lyon moved
to approve the resolution; seconded by Council Member Clarke. Results of vote: Ayes:
Bergman, Bottenberg, Clarke, Hughes, Lyon. Nays: None. Motion carried 5 – 0.
(Resolution #19-381)
B. Resolution: Consideration of approval of a resolution awarding contract – Council
Member Lyon moved to approve the resolution; seconded by Council Member Clarke.
Public Works Director/City Engineer Koester reviewed the bid tab, noting that Busy Bee
Construction of Lewistown, MO was the low bidder. He clarified that the bids received
earlier in the year for the project were all rejected for being over the project budget
amount. The project was rebid, breaking out some items as an alternate bid. City
Attorney Brick and City staff have been in conversation with Synergy on the bid
J1B
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discrepancies alluded to by Mr. Rognes during Open Forum. Mr. Koester noted that
Busy Bee Construction is in good standing with Iowa Workforce Development and City
staff has made reference checks on other construction work done by Busy Bee in Iowa.
City staff is confident in Busy Bee’s ability to do the work, adding that the bid
specifications include language that the City has the right to waive bid informalities. City
Attorney Brick then addressed the council and reviewed Synergy’s objections, stating
that, while Busy Bee did not mark acknowledgement of addenda on their bid submittal,
they did use the proper submittal form that was part of Addendum No. 1 and
acknowledged receipt of Addendum No. 2 via email to the project engineer. Synergy
also objected to an imcomplete bidders status form from Busy Bee. Mr. Brick explained
State law regarding the bidders status form and how it is used to determine whether in-
state bidders preference applies. In this case, under Iowa law, Missouri companies can
bid in Iowa without any preference given to in-state bidders and vice versa. Mr. Brick
then noted the significant 15% difference between the lowest bid and the second lowest
bid. He summed up his opinion that there is no advantage being given to Busy Bee by
virtue of any errors in their bid submittal and that those discrepancies can be legally
waived. Mr. Brick added that Busy Bee is authorized to do business in Iowa.
Council Member Lyon asked about Synergy’s concern that their previous bid was unfairly
disclosed; Mr. Brick replied that Iowa law requires all such bid information to be made
available to the public. The City can then accept the lowest responsible bid or reject all
bids. Council Member Lyon asked if Busy Bee was a responsible bidder; Mr. Koester
replied in the affirmative. Council Member Lyon voiced his concern that Synergy felt
there was any unfair advantage but based on Mr. Brick’s comments, it appears that there
was no unfair advantage. Council Member Clarke asked if Busy Bee was a bidder
during the first letting; Mr. Koester replied in the negative. Council Member Clarke then
asked how solicitations for bid are disseminated; Mr. Koester and City Clerk Schuett
reviewed bid solicitation procedures. Council Member Clarke agreed that the City has
the right to waive bid discrepancies but was concerned that a bidder felt they were at a
disadvantage. Council Member Bergman asked about the number of bidders for both
lettings; Mr. Koester answered that there were two bids received on the first attempt and
there were six bids received this time. Council Member Bergman voiced her concern
with a possible precedent set by waiving bid discrepancies. Mr. Brick reiterated his
opinion that, based on the objections raised by Synergy, there was no obstacle to
awarding the contract to low bidder Busy Bee. He added that the council could either
accept the lowest responsible bid as required by State law or reject all bids. Results of
vote: Ayes: Bottenberg, Clarke, Hughes. Nays: Bergman, Lyon. Motion carried 3 – 2;
contract awarded to Busy Bee Construction of Lewistown, MO. (Resolution #19-382)
(J) Action Items:
1) Consent Agenda: Council Member Bergman moved to approve the Consent Agenda;
seconded by Council Member Lyon. Results of vote: Ayes: Bergman, Bottenberg, Clarke,
Hughes, Lyon. Nays: None. Motion carried 5 – 0.
A. Consideration of approval of 10/21/2019 Bill List:
Total Unpaid Bills Presented for Approval : $793,415.98
Total Checks Issued Prior to Council Approval:
(A) Prior to Last Council Meeting 171,920.54
(B) After Last Council Meeting 534.08
(C) Utility Refund Checks 4,507.63
*TOTAL* $970,378.23
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FY 2020 Fund Recap: Expenditures Revenues
Budgeted Year To Date Budgeted Year To Date
010 General Fund $13,943,062 $4,519,539 $14,020,573 $5,038,153
060 Road Use Tax Fund 2,138,253 615,536 2,311,200 523,266
080 Library Foundation - -- -
085 Asset Forfeitures - - -1,525
091 Hickman West Indust Park TIF 1,286,851 - 771,203 451,961
092 Enterprise Business Park TIF Fund - - - -
093 Waukee Urban Renewal Area TIF Fund 2,362,479 - 3,361,940 1,698,756
094 Gateway Urban Renewal 513,306 6,465 719,800 280,310
095 Autumn Ridge Urban Renewal 312,757 67 450,140 144,260
096 Waukee West Urban Renewal - 764 - -
097 Southwest Business Park - 55 - -
098 Waukee Central URA - 452 - -
110 Debt Service Fund 8,633,160 - 9,932,739 2,174,110
111 Special Assessments Fund - - 17,250 3,437
210 Employee Benefits Fund 2,325,000 - 2,312,728 1,144,141
211 Local Option Sales Tax 4,271,424 - 2,372,500 240,185
212 Public Improvement Fund 1,500,000 - 1,000,000 1,089
327 Capital Projects 26,670,000 2,172,683 24,718,054 4,451,177
330 City Wide SA Sidewalk Project - - - 2,726
510 Water Utility Fund 4,650,714 1,351,132 5,217,600 2,306,958
520 Sewer Utility Fund 6,068,846 1,131,288 5,460,700 1,996,947
521 University Ave Trunk Sewer Project - - - 1,548
522 Waste Water Treatment Pl - - - 111
523 E Area Pump Sta Treatment - - - 388
540 Gas Utility Fund 7,442,383 1,322,340 7,144,800 609,466
560 Storm Sewer Utility Fund 2,111,803 131,711 992,450 260,581
570 Utility Bill Fund 372,960 63,468 372,860 120,877
590 Solid Waste Collect & Rcycl Fund 1,278,400 447,605 1,357,400 341,768
750 Golf Course Fund 744,153 190,509 666,700 246,455
810 Equipment Revolving Fund 60,000 - 20,500 447
*TOTAL* $86,685,551 $11,953,614 $83,221,137 $22,040,642
CHECKS ISSUED PRIOR TO COUNCIL APPROVAL 10/21/2019:
BANK OF AMERICA UTILITY REFUND $59.05
BEGANOVIC, NESAD UTILITY REFUND 132.28
BURKE, SCOTT A UTILITY REFUND 64.19
BUYS, NATE UTILITY REFUND 408.48
CARLSON, DOUG A UTILITY REFUND 87.50
CASHMAN, MEGAN N UTILITY REFUND 87.50
COARTS, DARLENE UTILITY REFUND 69.46
DAVIS, ALLYSON R UTILITY REFUND 154.49
DIX, AMY J UTILITY REFUND 37.88
FEBVRE, DE ANN LE UTILITY REFUND 19.88
HENNINGS, KAITLYN E UTILITY REFUND 69.46
HOLTROP, ARLEY J UTILITY REFUND 103.19
HORROCKS, CHASE UTILITY REFUND 30.29
INSITE CONSTUCTION UTILITY REFUND 1,499.76
JERRYS HOMES UTILITY REFUND 9.50
KHAMPHASOUK, JEFF/EMILY UTILITY REFUND 87.50
KUDRNA, NICOLE E UTILITY REFUND 47.70
LEMBKE, RUTH R UTILITY REFUND 74.81
LEOPOLD, LEA R UTILITY REFUND 161.95
MARTENS MASONRY, LLC UTILITY REFUND 490.03
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MARTIN, CAROLYN UTILITY REFUND 83.25
MITCHELL, MARTIN A UTILITY REFUND 130.31
MOORE, KYLE J UTILITY REFUND 20.00
NEYENS, THOMAS J UTILITY REFUND 61.55
PHIPPEN, CARVER G UTILITY REFUND 87.50
PUFFETT, KRISTY K UTILITY REFUND 61.20
RYAN, DEB UTILITY REFUND 66.21
SALON SOU UTILITY REFUND 89.83
SAMUELSON, ADAM UTILITY REFUND 26.96
SAXTON, CLINT L UTILITY REFUND 69.46
SOCKNESS, MEGAN UTILITY REFUND 63.96
SPILMAN, CORY UTILITY REFUND 52.50
WASTEWATER RECLAMATION
AUTHORITY OCTOBER '19 STATEMENT 166,799.50
WAUKEE ROTARY CLUB MEMBER DUES - QUINN 250.00
WINDSTAR LINES CHARTER BUS FOR SENIOR CITIZENS 925.00
VERIZON WIRELESS SEPTEMBER '19 STATEMENT 3,946.04
DEPARTMENT OF PUBLIC DEFENSE S12 & S14 RANGE 225.00
MURPHY TRACTOR & EQUIPMENT FILTER ELEMENTS 153.27
UNITED PARCEL SERVICE SHIPPING 155.81
*TOTAL* $176,962.25
UNPAID BILLS PRESENTED FOR APPROVAL 10/21/2019:
4IMPRINT, INC.
KEYCHAINS/MAGNETS/WATER
BOTTLES $2,096.05
ADEL AUTO PARTS OIL FILTERS 489.14
AIRPORT SIGNS & GRAPHICS SNOW PLOW LETTERING 175.00
ALLENDER BUTZKE ENGINEERS, INC. WESTOWN CONCRETE TESTING 1,156.95
AMANDA BRYAN FURNACE & THERMOSTAT REBATE 180.00
AMAZON.COM KEYBOARD AND MOUSE 317.27
AMERICAN PUBLIC GAS ASSOC 2020 APGA MEMBER DUES 4,336.08
ANKENY SANITATION INC. OCTOBER '19 STATEMENT 107,372.88
ARDICK EQUIPMENT CO., INC. SIGNS 546.20
ARNOLD MOTOR SUPPLY 5G NORSOLV 116.98
AUTOZONE AIR FILTER 39.54
AXON ENTERPISE, INC TASER BATTERIES 1,950.00
BARCO MUNICIPAL PRODUCTS, INC. HAZARD LIGHT 2,571.42
BAX SALES, INC DRILL BITS/CABLE TIES/WIRE SPOOL 396.88
BOUND TREE MEDICAL MEDICAL SUPPLIES 486.80
BRICK GENTRY BOWERS SWARTZ SEPTEMBER '19 STATEMENT 17,322.50
BRODERICK ANIMAL CLINIC FELINE/CANINE BOARDING 540.00
BUSINESS PUBLICATIONS
DEVELOPMENT SERVICES AD IN
CHAMBER GUIDE 1,830.00
C2G CORPORATION
BRAKE CLEANER/CARB & CHOKE
CLEANER/RED THUNDER 245.94
CAPITAL CITY EQUIPMENT COMPANY BOB CAT REPAIRS 2,375.08
CAROL BODENSTEINER ORPHAN TRAIN PRESENTATION 100.00
CENTRAL IOWA OFFICIALS UMPIRE FALL GIRLS SB 38.00
CINTAS CORPORATION FIRST AID KIT SUPPLIES 557.43
CLAYTON ENERGY CORPORATION SEPTEMBER '19 RESERVATION 38,477.95
CLINT DRAHEIM FURNACE REBATE 150.00
CMS MARKETING LLC BUSINESS CARDS 116.26
CONFLUENCE TBN SOCCER FACILITY 16,352.70
CONSOLIDATED COMMUNICATIONS
ENTERPRISE SERVICES, INC SEPTEMBER '19 STATEMENT 2,125.15
CONSTRUCTION & AGGREGATE
PRODUCTS, INC. COUPLER/CLAMP 163.25
CORE & MAIN LP MUNI-BALL PLUG 293.72
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CORELL CONTRACTOR INC ASPHALT 139.29
D & K PRODUCTS INC. CHEMICALS 2,061.10
DAN'S TOWING & SERVICE TOWING 80.00
DAVIS EQUIPMENT CORPORATION HOSE ASSEMBLY 70.97
DEMCO INC. LABELS/PROTECTORS/BOOK TAPE 1,537.67
DEPARTMENT OF PUBLIC DEFENSE S13 RANGE 150.00
DES MOINES WATER WORKS SEPTEMBER '19 STATEMENT 128,902.17
DIRECTV OCTOBER '19 STATEMENT 18.02
DOG WASTE DEPOT DOG PARK WASTE BAGS 197.19
ELECTRIC PUMP & TOOL INC UPPER SEAL REPAIRS 13,608.38
ELECTRONIC ENGINEERING CO RADIO REPAIRS 425.20
FAREWAY STORES, INC. VOLUNTEER & BOOK CLUB SNACKS 40.62
FASTENAL COMPANY WRENCH/TORX BIT/TORX FLOOR 58.27
FOTH INFRASTRUCTURE &
ENVIRONMENT LLC
NW SUNRISE DR/RRV TRAIL TRAFFIC
SIGNALIZATION 1,479.54
FREDERICK HARMS REFUND WKIA-18-0651:1 107.09
FRUSA EMS OCTOBER '19 STATEMENT 1,125.81
GALL'S INC
VEST/SHIRTS -
LEVSEN/EASTCOTT/FREDERICK/CUNNI
NGHAM 1,625.19
GATEHOUSE MEDIA IOWA HOLDINGS SEPTEMBER '19 PUBLICATIONS 1,078.80
GENERAL FIRE & SAFETY EQUIPMENT
CO. ANNUAL MAINTENANCE 403.75
GENUS LANDSCAPE ARCHITECTS FOX CREEK PARK PHASE 2 2,020.00
GILCREST/JEWETT LUMBER COMPANY TREATED 2X10-16 151.97
GOODWIN TUCKER GROUP ICE MACHINE REPAIRS 216.00
GRAND CONSULTING CARD ACCESS PROJECT CONSULTING 682.50
HARD HEAD VETERANS HELMETS 3,465.00
HARTMANN CONTROL CORP
ACCESS CONTROL PANNEL - LIBRARY
& ANNEX 2,016.00
HAWKEYE TRUCK EQUIPMENT AIR CHAMBER/BALL JOINT 863.01
HEARTLAND CO-OP SEPTEMBER '19 STATEMENT 1,258.42
HEARTLAND TIRE & AUTO TIRES 664.00
HILLYARD INC PAPER TOWELS/KLEENEX 193.83
IMAGETEK INC RADIX SUBSCRIPTION/STORAGE 532.00
INDUSTRIAL SALES COMPANY INC METER SET 39,688.36
INFRASOURCE CONSTRUCTION, LLC 10TH ST NEW SCHOOL 72,553.48
INGRAM LIBRARY SERVICES BOOKS 3,460.42
INTERSTATE ALL BATTERY CENTER BATTERIES 911.60
IOWA BANKERS INS & SERVICES, INC.
NOTICE AND WAUKEE WELCOME
GUIDES 1,063.00
IOWA DIVISION OF LABOR SERVICES ELEVATOR PERMIT 225.00
IOWA LAW ENFORCEMENT ACADEMY
BASIC TRAINING -
OLBERDING/EASCOTT/LEVSEN 19,950.00
IOWA PRISON INDUSTRIES STREET SIGNS 438.90
IOWA RURAL WATER ASSOCIAT FALL CONFERENCE - T. ROYER 150.00
IOWA SECTION AMERICAN WATER
WORKS ASSOC.
CONFERENCE REGISTRATION - TIM
ROYER 340.00
IOWA SIGNAL INC REPLACE LED LIGHTS 5,566.75
KELTEK INCORPORATED SIREN REPAIRS ON VEHICLES 785.00
KIESLER'S POLICE SUPPLY, INC HOLSTER 58.75
KIMBALL MIDWEST UTILITY KNIFE 70.56
KONICA MINOLTA BUSINESS SOLUTIONS
USA INC COPIER/PRINTER MAINTENANCE 84.08
KOONS GAS MEASUREMENT GAS METERS 4,112.58
LIBERTY READY MIX CONCRETE 15,543.25
LIVING MAGAZINES WAUKEE LIVING - SEPTEMBER '19 1,449.00
LOGAN CONTRACTORS SUPPLY INC CHUTE BAG/DOWEL EC/FINISH BRUSH 1,539.91
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LOGOED APPAREL & PROMOTIONS FLEECE/SWEATSHIRT/SHIRTS - DODGE 3,186.36
MAINSTAY SYSTEMS INC
IA SYSTEM PC MAINTENANCE OCT '19 -
DEC '19 354.00
MARK JOBST FURNACE REBATE 75.00
MARK STUCHEL INC.
BRAKE CALIPER KIT/DIGITAL INFLATOR
HOSE 492.90
MARTIN MARIETTA AGGREGATE, INC. ROAD STONE 725.23
MATHESON TRI-GAS INC CYLINDERS 159.15
MELODY SCHMITT FURNACE REBATE 75.00
MENARDS POST MOUNT 179.17
MERIT CONSTRUCTION SEWER PERMIT REFUND 3,110.25
METHODIST OCCUPATIONAL HEALTH &
WELLNESS DRUG SCREENS 419.00
METROPOLITAN COMPOUNDS, INC REPAIR KITS 3,292.86
MID AMERICAN ENERGY SEPTEMBER '19 STATEMENT 76.39
MID STATES SUPPLY COMPANY BLIND FLANGE 263.42
MID-IOWA SOLID WASTE EQUIPMENT CO SEWER MAINTENANCE TOOLS 291.45
MI-FIBER, LLC OCTOBER '19 STATEMENT 438.15
MIKE VALLERIE FURNACE & THERMOSTAT REBATE 105.00
MILTON PIONTKOWSKI FURNACE REBATE 150.00
MOTOROLA SOLUTIONS, INC
2 PERSONAL RADIOS/2 VEHICLE
RADIOS 14,696.00
MUELLER CO. LLC SHELL CUTTER COMPLETE 953.77
MULCH MART FOX CREEK MULCH 37.08
MUNICIPAL SUPPLY, INC. DUAL PORT WIRED SMART POINT 66,283.77
MYTOWN MAGAZINES
MYWAUKEE ADVERTISING SEPT/OCT
'19 1,200.00
NATIONWIDE OFFICE CLEANERS LLC CLEANING SERVICES 727.44
NIGHT & DAY WINDOW CLEANING WINDOW CLEANING SERVICES 210.00
OCLC, INC CATALOGING AND METADATA 164.19
OFFICE DEPOT COFFEE/PAPER /TOILET PAPER 852.56
O'HALLORAN INTERNATIONAL, INC. AIR FILTERS/MOTOR START/BOLT 519.33
OLSON'S BODY & PAINT, INC. TRUCK REPAIRS 3,419.50
ORKIN PEST CONTROL PEST CONTROL SERVICES 54.06
OVERDRIVE INC EBOOKS 527.95
PERRY DEPHILLIPS FURANCE & THERMOSTAT REBATE 105.00
PETDATA, INC SEPTEMBER '19 STATEMENT 225.00
PETTY CASH-CITY HALL OCTOBER '19 PETTY CASH 0.55
PHIL DICKEY TKD NINJA SESSION #1 836.00
PITNEY BOWES RED INK 339.12
PLUMB SUPPLY COMPANY HAMMER DRILL KIT 428.92
PRAXAIR DISTRIBUTION #440 CYLINDERS 70.91
PROJECT RESOURCE GROUP REPAIRS AT 3830 WOODLAND CT 2,750.11
RECORDED BOOKS, INC. ONLINE LEARNING TOOL RESOURCE 1,500.00
REGAL UNDERGROUND CONSTRUCTION,
INC. DIRECTIONAL BORE GAS 3,840.00
RJ LAWN SERVICE INC FALL FERTILIZER/LAWN SERVICES 1,076.41
ROCKMOUNT RESEARCH & ALLOYS, INC ELECTRA 184.00
ROYCE PRICKETT FURNACE REBATE 150.00
SANDRY FIRE SUPPLY LLC FILTER ADAPTER FACEPIECE 407.77
SCHAAL PLUMBING, HEATING &
COOLING FURNACE & THERMOSTAT REBATE 180.00
SCHNEIDER GRAPHICS, INC.
VEHICLE GRAPHICS - 2019 CHEVY
TAHOE 2,115.57
SENSIT TECHNOLOGIES SENSORS 610.27
SHI INTERNATIONAL CORP LENOVO THINKPADS 11,837.00
SHIVE HATTERY INC.
WESTOWN MEADOWS PARKWAY
MASTERPLAN 2,130.00
SIMPLEXGRINNELL LP FIRE ALARM TEST & INSPECT 1,974.30
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SNYDER & ASSOCIATES INC
TRAFFIC SIGNAL ENHANCEMENTS
PROJECT 12,441.64
SPLAW PROPERTIES, LLC
NOVEMBER '19 RENT & RENTAL
INSURANCE 4,504.83
STIVERS FORD ALIGNMENT 1,348.45
STORAGE MART #1071 EVIDENCE STORAGE UNIT 75.01
STRAUSS SAFE AND LOCK CO DOOR LOCK REPAIRS 90.00
STUDIO BEA DANCE 2 TO MOVE FALL 2019 160.00
SUBSURFACE SOLUTIONS LLC DIRECT CONNECTION LEADS 249.64
TAMMY BRODERICK FURANCE & THERMOSTAT REBATE 180.00
TEAM SERVICES INC
HEART OF WARRIOR TRAIL
EXTENSION 10.50
TERMINAL SUPPLY CO. SOLDER SHRINK 47.75
THE HOME DEPOT PRO
HAND DRYER FOR CENTENNIAL
CONCESSION RESTROOMS 798.14
THOMSON REUTERS - WEST WEST INFORMATION CHARGES 236.28
TRANSIT WORKS HIGH PRECISION GPS 12,486.00
TREASURER STATE OF IOWA SEPT '19 WATER EXCISE TAX 31,408.15
TREASURER STATE OF IOWA SEPT '19 SEWER SALES TAXES 3,954.84
TREASURER STATE OF IOWA SEPT '19 GAS SALES TAXES 2,067.91
TREASURER STATE OF IOWA SEPT '19 GOLF COURSE SALES TAXES 2,160.34
TREASURER STATE OF IOWA SEPT '19 PARK & REC SALES TAXES 254.80
TREASURER STATE OF IOWA SEPT '19 STORM WATER SALES TAXES 1,835.82
TRIMARK HOCKENBERGS ICE MACHINE 2,445.00
TRUGREEN VEGETATION CONTROL 170.00
TT TECHNOLOGIES, INC HOSE/COUPLER 98.81
UNITED FLEET FIVE LLC TIRE REPAIRS 21.95
UNITYPOINT CLINIC-OCCUPATIONAL
MEDICINE DRUG SCREENS 126.00
UNIVERSITY OF IOWA HYGIENE TESTING FEES 398.00
VEENSTRA & KIMM INC SEPTEMBER '19 STATEMENT 33,645.99
WAUKEE COMMUNITY SCHOOL DISTRICT
- FUEL SEPTEMBER '19 STATEMENT 6,227.44
WAUKEE HARDWARE & VARIETY SEPTEMBER '19 STATEMENT 844.13
WAUKEE POWER EQUIPMENT HANDLE/OIL 408.49
WAUKEE ROTARY CLUB MEMBER DUES - QUINN 750.00
WD DESIGNS YOUTH SHIRTS LATE ADD ONS 65.00
WEST DES MOINES WATER WORKS
WAUKEE-VAN METER-WDM WATER
SUPPLY 4,023.56
*TOTAL* $793,415.98
B. Consideration of approval of City Council Minutes of 10/07/2019 Regular Meeting, 10/14/2019
Special Meeting
C. Consideration of approval of renewal of 12-month Class C Liquor License (LC) (Commercial)
with Sunday Sales privilege for Purple Pin Marketing, Inc., d/b/a Warrior Lanes [190 SE Laurel
Street], pending proof of dram insurance
D. Consideration of approval of a resolution approving Lease Agreement [10 Bel Aire Drive]
(Resolution #19-383)
E. Consideration of approval of a resolution approving Lease Agreement [925 Laurel Street]
(Resolution #19-384)
F. Consideration of approval of a resolution approving a job description and pay grade
[Administrative Assistant – Development Services] (Resolution #19-385)
G. Consideration of approval of a resolution approving Certification Training Expense
Reimbursement Agreement between Joshua Eastcott and the City of Waukee (Resolution #19-
386)
H. Consideration of approval of a resolution approving Certification Training Expense
Reimbursement Agreement between Bryan Levsen and the City of Waukee (Resolution #19-
387)
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I. Consideration of approval of a resolution approving Certification Training Expense
Reimbursement Agreement between McKenna Olberding and the City of Waukee (Resolution
#19-388)
J. Consideration of approval of a resolution approving 2019 City of Waukee Emergency Operations
Plan (Resolution #19-389)
K. Consideration of approval of a resolution approving Professional Consulting Services Agreement
with Shive Hattery [Alice’s Road Community Identity Elements and Median Improvements]
(Resolution #19-390)
L. Consideration of approval of a resolution awarding quote [T Avenue, S Avenue and 280th Street
Rock Replacement] (Resolution #19-391)
M. Consideration of approval of Payment Estimate No. 5 to Keller Excavating, Inc., for the
Northwest Area Water Main Extension Phase 2 Project in the amount of $89,222.10
N. Consideration of approval of a resolution accepting public improvements [Fridley Palms Plat 1]
(Resolution #19-392)
O. Consideration of approval of a resolution accepting public improvements [Legacy Pointe at
Waukee Plat 8] (Resolution #19-393)
P. Consideration of approval of a resolution accepting public improvements [Dr. David Stilley South
Outfall Sewer Connection] (Resolution #19-394)
Q. Consideration of approval of a motion setting November 18, 2019, as the date of public hearing
on an ordinance to amend Chapter 169, Zoning Regulations, District Regulations, City of
Waukee, Iowa, by rezoning certain property from C-1 (Community and Highway Service
Commercial District)/PD-1 (Planned Development Overlay District) to M-1 (Light Industrial
District)/PD-1 (Planned Development Overlay District) [Home Solutions of Iowa]
R. Consideration of approval of a resolution fixing date for a public hearing on the proposal to enter
into a Development Agreement with Waukee Crossing, LLC (Resolution #19-395)
S. Consideration of approval of a resolution fixing date for a public hearing on the proposal to enter
into an Amended and Restated Agreement for Private Development with Kettleview, L.L.C.
(Resolution #19-396)
2) REMOVED
3) Ordinance:Consideration of approval of an ordinance to amend Chapter 165, Zoning
Regulations, Administration and Enforcement and Chapter 169, Zoning Regulations,
District Regulations, Waukee, Iowa by adding provisions for Urban Chickens [second
reading] – Council Member Bergman moved to approve the second reading of the
ordinance in title only; seconded by Council Member Hughes. Council Member Lyon asked
for council support in amending the ordinance to allow for the number of chickens to
increase on a sliding scale based on lot size. City Attorney Brick reminded the council than
any such changes would require the matter to go before the Planning & Zoning Commission
again before being considered by council. Council Member Clarke stated that she could
support such an amendment with a set maximum number of chickens. Council Member
Bottenberg said that he would prefer to pass the ordinance as presented with possible
amendments considered in the future. Council Member Hughes voiced her continued
concern with any chickens allowed on smaller lots. She noted that some covenants restrict
such activities but that covenants are not always enforced. Council Member Clarke noted
that some residents are already keeping chickens and on lots of variying size. She agreed
with Council Member Bottenberg on approving the ordinance as presented and revisiting it at
a later date if amendments are needed. Council Member Hughes stated that residents
currently keeping chickens should’ve known that they were not allowed. Council Member
Bergman replied that the ordinance as presented now provides a way to address any
complaints about keeping chickens, proposing that the ordinance move forward as written.
Results of vote: Ayes: Bergman, Bottenberg, Clarke. Nays: Hughes, Lyon. Motion carried 3
– 2.
4) Ordinance: Consideration of approval of an ordinance to amend Chapter 169, Zoning
Regulations, District Regulations, City of Waukee, Iowa, by rezoning certain property
from M-1 to M-1/PD-1, a property to be known as Kinship Brewing Company [second
reading] – Council Member Bergman moved to approve the second reading of the
ordinance in title only; seconded by Council Member Hughes. Applicant Zack Dobeck
addressed the council, apologizing for not attending the public hearing on the matter and
9
noting how he looks forward to being a part of the Waukee community. Results of vote:
Ayes: Bergman, Bottenberg, Clarke, Hughes, Lyon. Nays: None. Motion carried 5 – 0.
5) Ordinance: Consideration of approval of an ordinance for the division of revenues
under Iowa Code Section 403.19 for Autumn Ridge Urban Renewal Area (Plat 1, Lot 5
Parcel) [second reading] – Council Member Bergman moved to approve the second
reading of the ordinance in title only; seconded by Council Member Clarke. Results of vote:
Ayes: Bergman, Bottenberg, Clarke, Hughes, Lyon. Nays: None. Motion carried 5 – 0.
6) Ordinance: Consideration of approval of an ordinance repealing Chapter 207.12 and
enacting in lieu thereof Chapter 207B concerning parks and recreational trails
[second, third (final) readings] – Council Member Hughes moved to approve the second
reading of the ordinance in title only, waive the third reading and place the ordinance on final
passage; seconded by Council Member Bergman. Parks & Recreation Director Jermier
requested waiver of the third reading so that the ordinance is in effect prior to Iowa DNR
stocking of certain ponds. Results of vote: Ayes: Bergman, Bottenberg, Clarke, Hughes,
Lyon. Nays: None. Motion carried 5 – 0. (Ordinance #2937)
7) Resolution: Consideration of approval of a resolution directing the acceptance of a
proposal to purchase $125,000 General Obligation Capital Loan Notes, Series 2019C –
Council Member Bergman moved to approve the resolution; seconded by Council Member
Clarke. Finance Director Burkhart noted that two bids were received, recommending
acceptance of the proposal from Charter Bank of Waukee, IA. Results of vote: Ayes:
Bergman, Bottenberg, Clarke, Hughes, Lyon. Nays: None. Motion carried 5 – 0.
(Resolution #19-397)
8) Resolution: Consideration of approval of a resolution approving Sales Agreement and
Software License Agreement with Novotx, LLC [GIS-Based Asset and Work
Management Program] – Council Member Hughes moved to approve the resolution;
seconded by Council Member Lyon. Public Works Director/City Engineer Koester reviewed
the agreement and program. Results of vote: Ayes: Bergman, Bottenberg, Clarke, Hughes,
Lyon. Nays: None. Motion carried 5 – 0. (Resolution #19-398)
(K) Reports – Reports made by Council Members Bergman, Bottenberg and Hughes.
Council Member Bottenberg moved to adjourn; seconded by Council Member Clarke. Ayes: All.
Nays: None. Motion carried 5 – 0.
Meeting Adjourned at 6:45 p.m.
____________________________________
R. Charles Bottenberg, Mayor Pro Tem
Attest:
________________________________________
Rebecca D. Schuett, City Clerk
1
WAUKEE CITY COUNCIL MINUTES
SPECIAL MEETING
October 24, 2019
A. Call to Order – The special meeting of the Waukee City Council was called to order by Mayor Peard at
12:04 p.m. at Waukee City Hall, 230 W. Hickman Rd.
B. Roll Call – The following members were present: Mayor William F. Peard (via telephone); Council
Members R. Charles Bottenberg (via telephone), Shelly Hughes (via telephone), Larry R. Lyon (via
telephone). Absent: Council Members Anna Bergman, Courtney Clarke.
Also in attendance: City Administrator Tim Moerman, Community & Economic Development Director
Dan Dutcher, City Clerk Rebecca D. Schuett.
C. Agenda Approval – Council Member Hughes moved to approve the agenda; seconded by Council
Member Lyon. Results of vote: Ayes: Bottenberg, Hughes, Lyon. Nays: None. Absent: Bergman,
Clarke. Motion carried 3 – 0 – 2.
D. Action Items:
1) Resolution: Consideration of approval of a resolution approving Offer to Buy Real Estate
and Acceptance (Non-Residential) [Deseret Trust Company] – Council Member Lyon moved to
approve the resolution; seconded by Council Member Hughes. Community & Economic
Development Director Dutcher reviewed the proposed property purchase related to the SE
Kettlestone Blvd. Extension Project. The City anticipates recouping the purchase cost when the
remainder of the Deseret Trust Company parcel develops. Results of vote: Ayes: Bottenberg,
Hughes, Lyon. Nays: None. Absent: Bergman, Clarke. Motion carried 3 – 0 – 2. (Resolution #19-
399)
2) Resolution: Consideration of approval of a resolution fixing date for a public hearing on the
proposal to enter into a Development Agreement with Midtown Waukee Holdings, LLC –
Council Member Lyon moved to approve the resolution; seconded by Council Member Hughes.
Community & Economic Development Director Dutcher noted the public hearing date approved via
the proposed resolution. Results of vote: Ayes: Bottenberg, Hughes, Lyon. Nays: None. Absent:
Bergman, Clarke. Motion carried 3 – 0 – 2. (Resolution #19-400)
E. Comments
Council Member Lyon moved to adjourn; seconded by Council Member Bottenberg. Ayes: All. Nays: None.
Motion carried 3 – 0.
Meeting Adjourned at 12:12 p.m.
____________________________________
William F. Peard, Mayor
Attest:
________________________________________
Rebecca D. Schuett, City Clerk