HomeMy WebLinkAbout2019-11-04-J01K Laserfiche SoftwareAGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: November 4, 2019
AGENDA ITEM:Consideration of approval of a resolution approving the Order of
Laserfiche Content Services Platform application
FORMAT:Consent Agenda
SYNOPSIS INCLUDING PRO & CON: The City currently utilizes multiple applications for
documents and records management. These solutions have no direct
integration or extended capabilities and cause storage duplication. The IT
Department would like to consolidate these existing systems and allow
Laserfiche to handle all documents and records. Laserfiche has
capabilities to automate repetitive tasks, reduce use of papers, and allow
better collaboration.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:
The initial cost of Laserfiche is $44,085. Yearly maintenance is $9,920.
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT: City staff recommends approving the agreement.
RECOMMENDATION: Approve the resolution.
ATTACHMENTS: I. Proposed Resolution
II. Order Agreement
PREPARED BY:Son Le
REVIEWED BY:
PUBLIC NOTICE INFORMATION –
NAME OF PUBLICATION:
DATE OF PUBLICATION:
J1K
THE CITY OF WAUKEE, IOWA
RESOLUTION 19-
APPROVING THE ORDER OF LASERFICHE CONTENT SERVICES
PLATFORM APPLICATION
IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA
WHEREAS, the City of Waukee, Dallas County, State of Iowa, is a duly organized Municipal
Organization; AND,
WHEREAS, the Information Technology (IT) Department of the City of Waukee has researched
and compared solutions to consolidate multiple document and records management systems
current being utilized by various City departments; AND,
WHEREAS, the IT Department recommends approval of an agreement with Laserfiche for a
content services platform application that will consolidate City of Waukee document and records
management;
NOW THEREFORE BE IT RESOLVED by the Waukee City Council that the Order of
Laserfiche Content Services Platform application is hereby approved.
Passed by the City Council of the City of Waukee, Iowa, and approved the 4th day of November,
2019.
____________________________
William F. Peard, Mayor
Attest:
___________________________________
Rebecca D. Schuett, City Clerk
RESULTS OF VOTE: AYE NAY ABSENT ABSTAIN
Anna Bergman
R. Charles Bottenberg
Courtney Clarke
Shelly Hughes
Larry R. Lyon
OPG-3, Inc.
8030 Old Cedar Ave S #205
Bloomington, MN 55425-1215
(651) 233-5075
Quote
ADDRESS
Son Le
City of Waukee
230 W. Hickman Rd.
Waukee, IA 50263
QUOTE #3616
DATE 10/11/2019
SALES REP
Jay Bogenrief
ITEM QTY RATE AMOUNT
MSE30
Avante LF Server for MS SQL with Workflow
1 5,000.00 5,000.00
MNF16
LF Avante Full Named User with WebAccess, Mobile, Snapshot and Email
10 600.00 6,000.00
MATX16
Avante LF Advanced Audit Trail - user match
10 100.00 1,000.00
MCNC16
Laserfiche Connector - user match
10 25.00 250.00
MFRM16
Laserfiche Forms - user match
10 50.00 500.00
MCQ01
Laserfiche Quick Fields
1 595.00 595.00
MCQC4
Laserfiche Barcode and Validation Package
1 1,695.00 1,695.00
MCQC5
Laserfiche Real Time Look Up and Validation Package
1 595.00 595.00
MCA01
Laserfiche Import Agent
1 1,495.00 1,495.00
MPP1
Laserfiche Starter Public Portal
1 15,000.00 15,000.00
MSE30B
LF Avante Server for MS SQL LSAP, billed annually
1 1,000.00 1,000.00
MNF16B
LF Avante Full Named User with WebAccess, Mobile, Snapshot and Email
LSAP, billed annually
10 120.00 1,200.00
MATX16B
Avante LF Advanced Audit Trail LSAP, billed annually
10 20.00 200.00
MCNC16B
Laserfiche Connector LSAP, billed annually
10 5.00 50.00
MFRM16B
Laserfiche Forms Basic LSAP, billed annually
10 10.00 100.00
MCQ01B 1 120.00 120.00
ITEM QTY RATE AMOUNT
LF Quick Fields LSAP, billed annually
MCQC4B
LF Barcode and Validation Pkg LSAP, billed annually
1 340.00 340.00
MCQC5B
LF Real TIme Look Up and Validation Pkg LSAP, billed annually
1 120.00 120.00
MCA01B
LF Import Agent LSAP, billed annually
1 390.00 390.00
MPP1B
LF Starter Public Portal LSAP, billed annually
1 3,000.00 3,000.00
JPAR50B
Participant Users Subscription (50-199) Basic, billed annually
50 68.00 3,400.00
Labor
~ LF Labor (taxable if applicable)
1 185.00 185.00
LabSoftw
~ LF Install and Configuration
10 185.00 1,850.00
*PLEASE NOTE: Quotes are valid for 30 days*
PAYMENT TERMS: Upon purchase 50% down deposit is needed to
order the new Laserfiche software/system and balance is due within
30 days from original invoice date.
Subscription includes technical support and Laserfiche software
updates.
Please provide OPG-3 with your Tax-Exempt Certificate, at
acceptance.
Thank you! We appreciate your business and look forward to working
with you. OPG-3 Inc.
TOTAL $44,085.00
Accepted By Accepted Date