HomeMy WebLinkAbout2018-02-05-K01B 01152018_01292018_minutesWAUKEE CITY COUNCIL MINUTES
January 15, 2018
(A) Call to Order – The regular meeting of the Waukee City Council was called to order by Mayor Peard
at 5:33 p.m. in the Council Chambers at Waukee City Hall, 230 W. Hickman Rd.
(B) Pledge of Allegiance
(C) Roll Call – The following members were present: Mayor William F. Peard; Council Members Anna
Bergman (via telephone), R. Charles Bottenberg, Courtney Clarke, Larry R. Lyon. Absent: Council
Member Shelly Hughes.
Also present: City Administrator Tim Moerman, Finance Director Linda Burkhart, Development
Services Director Brad Deets, Public Works Director John Gibson, Community and Economic
Development Director Dan Dutcher, Parks and Recreation Director Matt Jermier, Marketing and
Communications Director Summer Evans, Police Chief John Quinn, City Clerk Rebecca D. Schuett,
City Attorney Steve Brick.
(D) Open Forum
(E) Agenda Approval – Council Member Lyon moved to approve the agenda; seconded by Council
Member Bottenberg. Results of vote: Ayes: Bergman, Bottenberg, Clarke, Lyon. Nays: None.
Absent: Hughes. Motion carried 4 – 0 – 1.
(F) Mayor’s Report – Mayor Peard will attend the Greater Des Moines Partnership Annual Dinner on
01/22, the First Responders Appreciation Breakfast on 01/24, and the Waukee Area Chamber of
Commerce Annual Dinner on 02/01. The City is currently accepting nominations for 2017 Citizen of
the Year.
(G) Presentations: None
(H) Public Hearings:
1) On intent to commence a public improvement project [West Area Trunk Sewer Phase 1
Project] – Mayor Peard opened the public hearing and asked if any written correspondence had
been received; City Clerk Schuett replied in the negative. Public Works Director Gibson
reviewed the project, noting that construction was estimated to begin in June 2018. No
comments were made by the public present.
2) On plans, specifications, form of contract, and estimate of cost [Waco Place Water Main
Extension Project] – Mayor Peard opened the public hearing and asked if any written
correspondence had been received; City Clerk Schuett replied in the negative. Public Works
Director Gibson reviewed the project. No comments were made by the public present.
(I) Public Hearing Action Items:
1) Resolution: Consideration of approval of a resolution approving and authorizing a public
improvement project to construct the West Area Trunk Sewer Phase 1 Project, funding of
final site-specific design, final route/site selection, to acquire land for the project by
purchase and, if necessary, to authorize the use and acquisition of property by eminent
domain – Council Member Lyon moved to approve the resolution; seconded by Council Member
Clarke. Public Works Director Gibson reviewed the City policy regarding right-of-way acquisition,
including through the use of eminent domain when necessary, for certain public improvement
projects. Results of vote: Ayes: Bergman, Bottenberg, Clarke, Lyon. Nays: None. Absent:
Hughes. Motion carried 4 – 0 – 1. (Resolution #18-025)
2) Waco Place Water Main Extension Project
A. Resolution: Consideration of approval of a resolution approving plans, specifications,
form of contract, and estimate of cost – Council Member Lyon moved to approve the
resolution; seconded by Council Member Bottenberg. Public Works Director Gibson
reviewed the bid tabulation, recommending award to Elder Corporation of Des Moines, IA, in
the amount of $304,998.00. Results of vote: Ayes: Bergman, Bottenberg, Clarke, Lyon.
Nays: None. Absent: Hughes. Motion carried 4 – 0 – 1. (Resolution #18-026)
B. Resolution: Consideration of approval of a resolution awarding contract – Council
Member Lyon moved to approve the resolution; seconded by Council Member Clarke.
Results of vote: Ayes: Bergman, Bottenberg, Clarke, Lyon. Nays: None. Absent: Hughes.
K1B
2
Motion carried 4 – 0 – 1. (Resolution #18-027) The contract was awarded to Elder
Corporation of Des Moines, IA, in the amount of $304,998.00.
(J) Action Items
1) Consent Agenda: Council Member Bottenberg moved to approve the Consent Agenda;
seconded by Council Member Lyon. Results of vote: Ayes: Bergman, Bottenberg, Clarke, Lyon.
Nays: None. Absent: Hughes. Motion carried 4 – 0 – 1.
A. Consideration of approval of 01/15/2018 Bill List; 12/31/2017 Payroll:
Total Unpaid Bills Presented for Approval : $932,058.33
Total Checks Issued Prior to Council Approval:
Regular Checks:
A) Prior to Last Council Meeting $1,257.83
B) After Last Council Meeting $120,244.93
C) Payroll Taxes & Reimbursements $260,407.42
D) Utility Refunds $4,548.26
Payroll Checks Issued:
E) 12/31/2017 $214,922.67
*TOTAL* $1,533,439.44
FY 2018 Fund Recap: Expenditures Revenues
Budgeted Year To Date Budgeted Year To Date
010 General Fund $11,299,192 $5,794,363 $11,301,210 $9,812,181
060 Road Use Tax Fund 2,151,246 1,032,412 2,122,000 1,344,532
075 Waukee Foundation 447 32,233
080 Library Foundation --
085 Asset Forfeitures 755 3,776
091 Hickman West Indust Park TIF 424,625 - 576,000 306,281
092 Enterprise Business Park TIF Fund - 867
093 Waukee Urban Renewal Area TIF
Fund 2,909,501 31,210 2,780,500 1,475,795
094 Gateway Urban Renewal 2,601 78,450 42,781
095 Autumn Ridge Urban Renewal 312 84,125 42,217
096 Waukee West Urban Renewal 66,543 -
097 Southwest Business Park 4,157 -
098 Waukee Central URA 4,337 -
110 Debt Service Fund 6,085,734 858,444 7,184,303 1,727,953
111 Special Assessments Fund 47,006 45,960 34,200 55,903
210 Employee Benefits Fund 1,802,000 - 1,801,935 935,710
327 Capital Projects 12,640,000 11,033,370 11,550,000 2,507,112
330 City Wide SA Sidewalk Project - 3,213
510 Water Utility Fund 4,231,652 1,763,657 4,441,570 3,027,918
520 Sewer Utility Fund 16,329,351 5,307,887 4,048,100 3,309,524
521 University Ave Trunk Sewer Project - 5,695
522 Waste Water Treatment Pl - 196
523 E Area Pump Sta Treatment - 688
540 Gas Utility Fund 5,565,596 2,572,882 4,951,010 2,292,842
560 Storm Sewer Utility Fund 2,563,779 619,964 830,950 450,355
570 Utility Bill Fund 274,090 132,978 224,100 121,191
590 Solid Waste Collect & Rcycl Fund 1,211,000 722,183 1,250,900 645,759
3
750 Golf Course Fund 533,455 272,743 610,300 127,712
810 Equipment Revolving Fund - - 833
*TOTAL* $68,068,227 $30,267,204 $53,869,653 $28,273,267
CHECKS ISSUED PRIOR TO COUNCIL APPROVAL 01/15/2018:
AFFINITY HOMES UTILITY REFUND $42.62
ALVARADO, LILIA M UTILITY REFUND 36.26
CITY OF WAUKEE
HEALTH INSURANCE
DEDUCTION 13,058.69
COMMUNICATIONS WORKERS OF
AMERICA CWA LOCAL 7102 UNION DUES 910.63
EFTPS FEDERAL WITHHOLDING TAXES 91,961.39
ELEMENT 119 LLC UTILITY REFUND 84.84
FENGLING, XIONG UTILITY REFUND 84.46
FINCEL, JESSICA N UTILITY REFUND 45.16
GERST, JAMIE UTILITY REFUND 71.92
GRAYHAWK HOMES OF IOWA INC UTILITY REFUND 95.94
GREENLAND HOMES UTILITY REFUND 26.80
HALE DEVELOPMENT CO LLC UTILITY REFUND 268.96
HALE DEVELOPMENT CO LLC UTILITY REFUND 97.90
HATCHER, JARRADE D UTILITY REFUND 14.61
HAUPTMANN, ANDREW UTILITY REFUND 50.71
HOGG, JIM UTILITY REFUND 89.51
HUBBELL HOMES LC UTILITY REFUND 25.11
HUEGERICH CONSTRUCTION INC UTILITY REFUND 58.88
ICMA RETIREMENT TRUST 457 ICMA 401A 14,599.36
IOWA DEPT OF HUMAN SERVICES CHILD SUPPORT 1,728.68
IPERS IPERS DEDUCTIONS 100,247.35
JERRYS HOMES UTILITY REFUND 74.43
LAHR, LANE UTILITY REFUND 72.89
MEALS FROM THE HEARTLAND
MEALS FROM HEARTLAND
DEDUCTION 114.20
MEYER, JENNIFER J UTILITY REFUND 30.80
NEWPORT CONSTRUCTION UTILITY REFUND 33.10
NICHOLS, FRED UTILITY REFUND 18.99
NICKERSON, BRENDA UTILITY REFUND 52.78
NO COAST BRAZILIAN JUI JITSU UTILITY REFUND 51.17
OLIN, MICHAEL UTILITY REFUND 43.80
ORTON HOMES LLC UTILITY REFUND 117.40
PERFICUT LAWN AND LANDSCAPE UTILITY REFUND 1,286.80
RACCOON VALLEY CONTRACTORS UTILITY REFUND 1,368.12
REDWOOD LIVING INC UTILITY REFUND 54.74
REDWOOD LIVING INC UTILITY REFUND 63.09
REDWOOD LIVING INC UTILITY REFUND 43.35
ROGERS, MICHAEL UTILITY REFUND 103.36
STANDLEY, CHRIS UTILITY REFUND 1.62
STRANGSTALIEN, JENNIFER L UTILITY REFUND 38.14
TOTAL ADMINISTRATIVE SERVICES
CORP
SECTION 125 MEDICAL
DEDUCTIONS 5,125.57
TREASURER STATE OF IOWA STATE WITHHOLDING TAXES 31,181.55
UNITED WAY CENTRAL IOWA UNITED WAY DEDUCTION 193.30
WAUKEE FIREFIGHTER'S
ASSOCIATION
FIREFIGHTER'S ASSOCIATION
PAYROLL CONTRIBUTION 236.04
WAUKEE PUBLIC LIBRARY FRIENDS
FOUNDATION
LIBRARY FRIENDS FOUNDATION
PAYROLL CONTRIBUTION 36.66
4
YMCA OF GREATER DES MOINES
YMCA FAMILY MEMBERSHIP
DEDUCTION 1,014.00
ACCESS SYSTEMS LEASING COPIER/PRINTER LEASE 2,930.23
ACCESS SYSTEMS
SPAM FILTERING NOV '17 - NOV
'18 2,570.40
STIVER'S - VEHICLES 2017 FORD F-550 114,048.00
IOWA DEPT OF NATURAL
RESOURCES
PERMIT - NW AREA WATER MAIN
EXT-PHASE 1 596.30
IOWA DEPT OF NATURAL
RESOURCES
PERMIT - NW AREA TRUNK
SEWER EXTENSION 100.00
KUM & GO NOVEMBER '17 STATEMENT 1,257.83
*TOTAL* $386,458.44
UNPAID BILLS PRESENTED FOR APPROVAL 01/15/2018:
3CMA
ANNUAL MEMBER DUES -
EVANS $400.00
ADEL AUTO PARTS
BATTERY/BRAKE PADS/AIR
FILTERS/BLUE DEF 1,153.10
AHLERS & COONEY PC
ALICE'S RD GAS MAIN
RELOCATION/AMENDMENT NO.1
WAUKEE CENTRAL UR PLAN 5,002.00
ALLENDAN SEED COMPANY, INC. BLUEGRASS SOD 174.25
ALLENDER BUTZKE ENGINEERS, INC. GEOTECHNICAL EXPLORATION 2,100.00
AMAZON CREDIT PLAN PROGRAM SUPPLIES 1,310.09
AMAZON.COM
CARD ID PRINTER/STYLYS
PEN/PHONE CASE 3,028.38
AMERITAS LIFE INSURANCE
COMPANY
JAN '18 VISION INSURANCE
PREMIUM 2,086.32
AMY WEIGEL
FURNACE & THERMOSTAT
REBATE 180.00
ANKENY SANITATION INC. JANUARY '18 STATEMENT 92,544.06
APRIL SAMP
FURNACE & THERMOSTAT
REBATE 105.00
ARNOLD MOTOR SUPPLY PURPLE POWER 37.92
ARROW INTERNATIONAL, INC. EZ-10 25MM NEEDLE 560.15
BAKER ELECTRIC INC REMODEL/RECONSTRUCTION 4,610.00
BAX SALES, INC BOLT FLARED LEG/BATTERY 575.63
BIG DUTCH ENTERPRISES, LLC RE-ROUTE OF PET FENCE 650.50
BLACK HILLS ENERGY ALICE'S RD TRANS LINE 75,000.00
BLUE CROSS BLUE SHIELD REFUND- INCIDENT 17001006 862.44
BOLTON & MENK, INC
SUGAR CREEK GOLF COURSE
WELL 5,569.00
BORDER STATES ELECTRIC SUPPLY
RIBBON REEL/POLARIZATION
CELL REPLACEMENT/ZINC MAT 30,068.05
BOUND TREE MEDICAL MEDICAL SUPPLIES 725.17
BRICK GENTRY BOWERS SWARTZ DECEMBER '17 STATEMENT 19,907.34
BUSINESS PUBLICATIONS
2018 COMM REAL ESTATE
WEEKLY AD SPACE 7,740.00
CARPENTER UNIFORM CO
SLACKS/SHIRTS/BADGE -
CICHOSKI/MAPES/GITZEN/GUES
S/LEMICE 1,918.91
CFI SALES INC
CAMSO HAULER/AIR LIQUID
VALVE 1,373.00
CHASE DECALS NEW PICKUP LOGOS 546.73
CHRISTIAN PRINTERS INC
BUSINESS CARDS -
LYON/BOTTENBERG/BERGMAN/
HUGES 123.00
CINTAS CORPORATION FIRST AID KIT SUPPLIES 907.10
5
CITY OF WAUKEE DECEMBER '17 STATEMENT 8,782.23
CITY OF WEST DES MOINES JANUARY '18 WESTCOM 31,516.83
CLAYTON ENERGY CORPORATION
DECEMBER '17 RESERVATION
NOTICE 142,076.34
CLIVE POWER EQUIPMENT GASKET/RING/SEAL 31.12
CONSOLIDATED PIPE & SUPPLY CO.
INC. STEEL BALL VALVES 13,791.68
CONTINENTAL CARBON GROUP INC.
MANHOLD ODOR CONTROL
MODULE 1,025.00
CORE & MAIN LP GRATE 2,945.90
CRYSTAL CLEAR BOTTLED WATER WATER 28.00
DALE EDWARDS TRUCKING INC HAULING 99.19
DENT ELIMINATORS FULL DETAIL 135.00
DES MOINES WATER WORKS DECEMBER '17 STATEMENT 65,192.95
DIRECTV DECEMBER '17 STATEMENT 122.49
DISCOUNT SCHOOL SUPPLY
GLUE/BOTTLES/FASTENERS/PO
M POMS 208.03
DITCH WITCH-IOWA INC PARTS 32.89
EARL MAY SEED & NURSERY PEAT 9.99
ED M FELD EQUIPMENT COMPANY SOLENOID 171.94
ELECTRIC PUMP & TOOL INC INSTALL NEW MOTOR 506.10
ELECTRONIC ENGINEERING CO 2 WAY RADIO REPAIR 185.19
ENVIROCERT INTERNATIONAL, INC.
CPESC & CESSI CERTS
RENEWAL - CORKREAN 270.00
ENVISIONWARE, INC ANNUAL SYSTEM MAINTENANCE 919.88
FAREWAY STORES, INC. COOKING DEMO 12/7/17 71.45
FASTENAL COMPANY GLOVES/EAR PLUGS/EYE WEAR 209.23
FIRE SAFETY USA, INC. POWER STEERING LEAK REPAIR 570.50
FIRST CHOICE COFFEE SERVICES COFFEE 62.53
FOTH INFRASTRUCTURE &
ENVIRONMENT LLC ENGINEERING SERVICES 49,676.45
FOUR POINTS GOLF CARS, LLC GOLF CART SERVICE 3,004.47
FULLER PETROLEUM SERVICE INC FUEL 5,213.50
G & K SERVICES INC MAT SERVICES 179.55
GALL'S INC
PANTS/CAP -
ROBINSON/OSBORN/SPRAGUE 466.01
GAS PRODUCTS SALES ORIFICE SOCKET 115.05
GILCREST/JEWETT LUMBER
COMPANY
NEW OFFICE REMODEL
MATERIALS 1,714.34
GO GO YOGA FOR KIDS YOGA FOR KIDS 40.00
GRAHAM TIRE OF DES MOINES TIRES 680.64
GROEBNER & ASSOCIATES INC METERS 82,475.00
HAWKEYE TRUCK EQUIPMENT CAP & CHAIN 786.63
HEARTLAND CO-OP DECEMBER '17 STATEMENT 4,517.90
HEARTLAND TIRE & AUTO TIRE REPAIR 20.00
HEATH CONSULTANTS
INCORPORATED ODORATOR WITH CASE 4,850.58
HOISINGTON KOEGLER GROUP INC
WAUKEE COMPREHENSIVE
PLAN 17,902.96
HOLMES MURPHY
JAN '18 HMA MONTHLY
CONSULTING FEE 3,910.47
HOTSY CLEANING SYSTEMS, INC.
ZONE A
CORY/GASKET/ADAPTER 203.08
HY-VEE WAUKEE WON'T CHEW BE MY VALENTINE 220.00
IMAGETEK INC RADIX SUBSCRIPTION/STORAGE 635.50
INDUSTRIAL SALES COMPANY INC COUPLINGS 2,701.23
INFRASOURCE CONSTRUCTION, LLC I-80/INDUSTRIAL PARK 3,248.31
6
INGRAM LIBRARY SERVICES BOOKS 2,633.63
INLAND TRUCK PARTS & SERV AIR BRAKE REPAIR 202.40
IOWA ASSOCIATION OF MUNICIPAL
UTILITIES ENERGY CONFERENCE 190.00
IOWA COMMERCIAL REAL ESTATE
EXPO
2018 ANNUAL DUES/BROKERS
BREAKFAST - DUTCHER 95.00
IOWA DEPT OF NATURAL
RESOURCES
WATER DIST. 1 EXAM/WW
TREATMENT EXAM - D. PIERSON 60.00
IOWA FIRE EQUIPMENT COMPANY
FIRE EXTINGUISHER
INSPECTION 424.05
IOWA LIBRARY ASSOCIATION
MEMBERSHIP RENEWAL -
WESTON-STOLL 110.00
IOWA PRISON INDUSTRIES STREET SIGNS 992.65
IOWA SIGNAL INC
INSTALL GRIDSMART
DETECTION 765.00
JENNIFER VICENTE FURNACE REBATE 75.00
JOINER CONSTRUCTION CO, INC. REPLACEMENT TREES 500.00
KINETIC EDGE PHYSICAL THERAPY FITNESS FOR DUTY - SPRAUGE 992.00
KOONS GAS MEASUREMENT GAS METER 2,561.79
KUM & GO DECEMBER '17 STATEMENT 1,347.74
LEPORTE STUDIO LLC NEEDLE-FELTING CLASS 60.00
LIBRARY JOURNAL SUBSCRIPTION 129.99
LIVING MAGAZINES
DECEMBER '17 WAUKEE LIVING
SPREAD 730.00
LOGAN CONTRACTORS SUPPLY INC SEALANT 2,245.80
LOGOED APPAREL & PROMOTIONS
SHIRTS/SWEATSHIRTS -
DEETS/RASH/WIGGINS/DUTCHE
R/HU 1,271.53
MACQUEEN EQUIPMENT EQUIPMENT REPAIRS 2,859.17
MARLEN KEMMET
A BEGINNER'S GUIDE TO
WILDLIFE PHOTOGRAPHY 150.00
MARTIN MARIETTA AGGREGATE,
INC. AG LIME 49.88
MATHESON TRI-GAS INC CYLINDERS 124.31
MEDIACOM DECEMBER '17 STATEMENT 139.95
MENARDS 48" DRIVEWAY MARKER 938.45
MERRITT COMPANY INC CLEANING SERVICES 610.00
METRO PARK WEST COMMISSION
FY '18 SECOND HALF
ASSESSMENTS 32,850.00
MID AMERICAN ENERGY DECEMBER '17 STATEMENT 28,142.82
MIDWEST ALARM SERVICES FIRE ALARM/FIRE INSPECTION 1,514.73
MIDWEST BREATHING AIR, LLC CASCADE SYSTEM REPAIR 48.66
MIDWEST INFLATABLES, LLC FAMILY FEST INFLATABLES 2,300.00
MUNICIPAL EMERGENCY SERVICES,
INC. FIRE HOSE 1,749.00
MUNICIPAL SUPPLY, INC. METER 5,216.70
MURPHY TRACTOR & EQUIPMENT CUTTING ED/BOLT 1,684.63
NAPA AUTO PARTS STORE BRAKE PADS 144.31
NATIONWIDE OFFICE CLEANERS LLC CLEANING SERVICES 1,506.84
NEW OPPORTUNITIES
2017 WAUKEE CARES
DONATIONS 2,247.00
NORTHERN TOOL & EQUIPMENT
FUEL TRANSFER
PUMP/AUXILLARY TRANSFER 1,112.82
OCLC, INC CATALOGING AND METADATA 152.53
OFFICE DEPOT PAPER/RUBBER BANDS/TABLE 1,659.06
O'HALLORAN INTERNATIONAL, INC. HORN AIR 51.23
OMNISITE WIRELESS SERVICE 2,760.00
7
ORKIN PEST CONTROL PEST CONTROL 187.59
OVERHEAD DOOR COMPANY RESET CODES 98.00
PLUMB SUPPLY COMPANY
GALV SQUARE STRUT
BASE/CLAP STRUT 477.94
POLK COUNTY
WAUKEE SHARE - WATERSHED
COORDINATOR 3,600.00
POLK COUNTY FIRE CHIEFS
ASSOCIATION 2018 DUES 25.00
RANKIN COMMUNICATION SYSTEMS
INC TELEPHONES 955.43
SHERWIN WILLIAMS CO PAINT 618.84
SHI INTERNATIONAL CORP PRINTER 200.00
SHIVE HATTERY INC. SIGNAGE PROJECT 12,450.00
SHOTTENKIRK CHEVROLET-
PONTIAC INSTALL TIRES 158.36
SNYDER & ASSOCIATES INC ALICE'S RD PHASE 4 43,941.61
STIVERS FORD FLUID LEAK REPAIR 1,531.62
STROH CORP URINAL REPAIR 965.33
SUPPLYWORKS WIPER POP UP 229.92
SYN-TECH SYSTEMS, INC WEBINAR - BETH RICHARDSON 395.00
TAXPAYERS ASSOCIATION OF
CENTRAL IOWA
CAPITAL CROSSROADS
COLLABORATION 1,400.00
TEAM SERVICES INC ALICE'S PHASE 4 6,545.36
TECH 24 - COMMERCIAL
FOODSERVICE REPAIR, INC ICE MACHINE REPAIR 457.65
TERMINAL SUPPLY CO. WEDGE LOCK 28.20
THE LIBRARY CORPORATION
SOFTWARE APRIL '18 - MARCH
'19 8,715.50
TOMPKINS INDUSTRIES PARTS 5.34
TRANS IOWA EQUIPMENT TRAINING RETERM CABLE 196.90
TREASURER STATE OF IOWA DEC '17 WATER SALES TAXES 14,850.32
TREASURER STATE OF IOWA DEC '17 SEWER SALES TAXES 2,083.77
TREASURER STATE OF IOWA DEC '17 GAS SALES TAXES 6,076.41
TREASURER STATE OF IOWA
DEC '17 GOLF COURSE SALES
TAXES 200.34
TREASURER STATE OF IOWA
DEC '17 PARK & REC SALES
TAXES 3.97
TREASURER STATE OF IOWA
DEC '17 STORM WATER SALES
TAXES 1,294.23
TRUCK EQUIPMENT INC TOOLBOXES 2018 F150 - 3149 3,659.90
ULINE WATERPROOF BOOT COVERS 29.43
UNITED PARCEL SERVICE SHIPPING 31.21
UNIVERSAL PRINTING SERVICES LATE NOTICES 930.68
US CELLULAR DECEMBER '17 STATEMENT 520.33
USA BLUE BOOK HACH DPD 749.75
UTILITY SAFETY AND DESIGN INC. DECEMBER '17 RETAINER FEES 175.00
VAN METER INDUSTRIAL INC THERMOSTAT SPOOL 954.04
VEENSTRA & KIMM INC
WAUKEE/WDMWW SOURCE
WATER EVALUATION 2,060.00
VERIZON WIRELESS DECEMBER '17 STATEMENT 22.67
VERNON MANUFACTURING
FLUSHMOUNT COIN
MECHANISM 212.50
WASH-ECLAIR WINDOW CLEANING 38.00
WAUKEE AERIAL, LLC ALICE'S RD DRONE VIDEOS 100.00
WAUKEE HARDWARE & VARIETY NOVEMBER '17 STATEMENT 24.25
8
WAUKEE ROTARY CLUB
MEMBER DUES -
QUINN/MOERMAN/DUTCHER 675.00
*TOTAL* $932,058.33
PAYROLL 12/31/2017:
ABBOTT, BRENT $1,370.62
ABRAMOWITZ, LEVI 687.22
ADKINS, COREY 1,235.13
ALDRICH, SHAWN 1,772.76
ANNAPUREDDY, LAXMI 122.82
ARIAS, HECTOR 3,000.20
ARMSTRONG, BRETT 1,973.98
BAKER, RANDY 1,467.99
BAUMAN, LISA 1,028.97
BLUTT, PETER 169.36
BOHARDT, HAZEL 119.57
BRUNS, RACHEL 1,545.43
BURKHART, LINDA 2,864.27
CAHALAN, JACE 48.42
CAMPBELL, JUDY 813.21
CAMPBELL, SCOTT 1,716.60
CARROLL, JOSEPH 2,013.09
CATALDO, RUDOLPH 200.11
CICHOSKI, KELLI 1,828.28
CLEMEN, ANTHONY 2,282.64
COGGESHELL, LEE 1,310.44
COLE, JACOB 236.17
CORKREAN, JENNIFER 1,448.80
COUGHLIN, TONI 980.42
CRAVEN, GAYLA 167.96
CUNNINGHAM, DEANA 401.22
CUNNINGHAM, SCOTT 2,278.60
DANIEL, COLE 1,589.64
DEBOER, MELISSA 1,529.18
DEETS, BRADLY 3,190.64
DEZEEUW, DAVID 2,294.06
DODGE, JUSTIN 2,083.58
DUNBAR, DIANA 920.73
DUNHAM, BRYCE 1,355.05
DUTCHER, DAN 3,035.47
EASTMAN, DAVID 1,072.58
EDWARDS, DANAE 1,587.75
ELDRIDGE, MALLORY 411.14
ELLIS, NICOLE 646.72
ENNETT, SAMUEL 1,348.48
EVANS, SUMMER 2,058.70
FLUGGE-SMITH, JAMIE 1,786.24
FREDERICK, JUSTIN 1,847.48
FROEHLICH, WILLIAM 97.50
GIBSON, JOHN 3,393.90
GITZEN, ROBERT 2,854.00
GROVE, BRIAN 186.56
GUESS, KATHRYN 1,477.66
HANSON, ANTHONY 1,794.74
9
HANSON, LAURA 1,474.79
HEIMANN, RONALD 1,962.91
HENKENIUS, JODY 458.14
HERRICK, ROBERT 2,102.71
HILGENBERG, ADAM 2,320.88
HOLDEN, PATRICIA 2,842.06
HUSTED, TROY 1,516.75
HUTTON, JOSHUA 2,228.45
IRWIN, BRENT 59.75
JENSEN, CHAD 558.01
JERMIER, MATTHEW 2,667.73
KASS, ANDREW 1,818.90
KASZINSKI, BRETT 622.95
KELLER, CHRISTOPHER 1,805.84
KERR, JACOB 2,021.37
KIES, SUSAN 1,940.46
KINNEY, SCOTT 1,845.61
KOESTER, EVAN 1,655.18
KOESTER, RUDY 2,402.58
LARSON, KRISTINE 2,498.99
LAUGHRIDGE, DANIEL 1,863.57
LE, SON 2,421.27
LEMKE, NEIL 1,953.61
LONDON, SHAY 164.77
LONG, JEREMY 2,152.37
LYNCH, SHANNON 1,311.52
MANNING, JOSHUA 2,145.25
MANNING, TAYLOR 34.48
MAPES, TROY 2,783.24
MAREAN, JOSHUA 1,277.97
MCCLINTIC, JAMES 2,182.46
MELLENCAMP, JEFFREY 2,962.67
MINIKUS, JOSHUA 2,005.88
MOERMAN, TIMOTHY 4,394.73
MORFORD, PAIGE 456.70
MURRA, BRIAN 1,574.57
OAKLEY, JON 2,121.92
OLSEN, KARI 1,350.75
OSBORN, RYAN 271.91
OSTRING, KATHLEEN 1,360.08
PARISH, TONJA 1,278.68
PERDRIAU, MARIE 258.92
PETERSON, KATIE 1,098.35
PETERSON, OREN 2,419.15
PETTIT, BRANDON 1,822.68
PIERSON, DAMON 1,610.36
PIZINGER, JAMES 780.02
PORTER, NICKOLAS 986.74
PUDENZ, DANIELLE 46.68
PURVIS, KATHRYN 1,320.68
QUINN, JOHN 3,556.01
RASH, RONALD 1,614.48
REES, CALEB 994.62
RICHARDSON, ELIZABETH 1,526.88
ROBINSON, CLINT 3,160.63
10
ROGERS, BROOKE 85.85
ROYER, TIMOTHY 2,765.44
ROYSTER, JACOB 1,779.71
SANCHEZ, MARIA 1,784.55
SCHAUFENBUEL, KARI 806.35
SCHETTLER, RODNEY 2,324.60
SCHUETT, REBECCA 1,937.92
SHARON, JEREMIAH 1,021.02
SMITH, BLAKE 604.56
SOFEN, NATASHA 31.16
SPARKS, WENDI 584.08
SPOSETO, MACKENZIE 2,003.28
SPRAGUE, MATTHEW 2,346.74
STEINKE, KURT 866.06
STEPHENS, CLINT 258.22
STEWARD, ERIC 1,939.71
STOTZ, MELISSA 729.41
SUETSUGU, SEAN 76.15
TERLOUW, KYLE 1,882.93
THAYER, CHANDLER 960.19
TIBBLES, STEVEN 1,331.15
TYSDAL, THOMAS 2,406.22
VANDE KAMP, JOSHUA 1,656.84
VOEGTLE, TIMOTHY 1,698.47
VOKES, LARRY 1,536.74
WALLACE, ERIC 2,251.68
WASKE, CHARLES 2,352.26
WERTS, DANIEL 2,038.69
WESTON STOLL, KERI 1,513.50
WHITE, JASON 1,669.26
WHITE, LEAH 1,189.72
WIGGINS, MATHEW 1,617.69
WINTERS, TROY 1,908.37
WISE, NATHAN 3,228.95
WOOD, DANIEL 1,615.83
YATES, CASSANDRA 404.63
*TOTAL* $214,922.67
B. Consideration of approval of City Council Minutes of 01/02/2018 Regular Meeting
C. Consideration of approval of renewal of 12-month Class B Beer (BB) (Includes Wine Coolers) License
with Outdoor Service and Sunday Sales privileges for City of Waukee, d/b/a Sugar Creek Municipal
Golf Course [1505 6th Street]
D. Consideration of approval of approval of a resolution approving Ahlers & Cooney, P.C., Engagement
Agreement, 2018 Public Improvement Contract Proceedings (Resolution #18-028)
E. Consideration of approval of Payment Estimate No. 9 to RDG Dahlquist Art Studio, for the Raccoon
River Valley Trailhead Public Art Project in the amount of $33,284.00
F. Consideration of approval of Payment Estimate No. 1 to OMG Midwest, d/b/a Des Moines Asphalt &
Paving, for the N. Little Walnut Creek Drive Improvement Project in the amount of $88,112.50
G. Consideration of approval of Payment Estimate No. 2 to Raccoon Valley Contractors for the I-80 West
Industrial Park Lift Station and Water Main Extension Project in the amount of $175,202.51
H. Consideration of approval of Payment Estimate No. 2 to S.M. Hentges & Sons, Inc., for the South
Outfall Sewer Project in the amount of $1,027,828.11
I. Consideration of approval of Payment Estimate No. 17 to Concrete Technologies, Inc., for the SE
Alices Rd PCC Pavement Widening, SE University Avenue to 425-ft North of SE Olson Drive, in the
amount of $554,789.80
11
J. Consideration of approval of Payment Estimate No. 18 to Concrete Technologies, Inc., for the SE
Alices Rd PCC Pavement Widening, SE University Avenue to 425-ft North of SE Olson Drive, in the
amount of $56,352.81
K. Consideration of approval of Change Order No. 2 for Iowa Signal, Inc., for the Grand Prairie Parkway
& SE Esker Ridge Drive Traffic Signal Improvement Project, decreasing the contract in the amount of
$426.20
L. Consideration of approval of Payment Estimate No. 3 (Final) for Iowa Signal, Inc., for the Grand
Prairie Parkway & SE Esker Ridge Drive Traffic Signal Improvement Project in the amount of
$24,004.51
M. Consideration of approval of a resolution accepting public improvements [Grand Prairie Parkway & SE
Esker Ridge Drive Traffic Signal Improvement Project] (Resolution #18-029)
N. Consideration of approval of a resolution approving Sanitary Sewer and Gas Easement(s) related to
the Little Walnut Creek Trunk Sewer Phase 3/Indi Run Trunk Sewer Project [Philip E. Broderick, LLC]
(Resolution #18-030)
O. Consideration of approval of a resolution approving Sanitary Sewer and Gas Easement(s) related to
the Little Walnut Creek Trunk Sewer Phase 3/Indi Run Trunk Sewer Project [Charlotte R. Broderick,
LLC] (Resolution #18-031)
P. Consideration of approval of a motion setting February 5, 2018, as the date of public hearing on an
ordinance to amend Chapter 301, Zoning Ordinance, City of Waukee, Iowa, by rezoning and changing
certain property therein from C-4 (Office Park Commercial District) to R-4 (Row Dwelling & Townhome
District) [Prairie Crossing Townhomes]
Q. Consideration of approval of a resolution authorizing change in date for receiving bids for the
Northwest Area Trunk Sewer Extension Project Phase 4 (Resolution #18-032)
R. Consideration of approval of a resolution authorizing change in date and time for receiving bids
for the Northwest Area Water Main Extension Project Phase 1 (Resolution #18-033)
2) Mayor’s Appointment and Resolution:Consideration of approval of a resolution approving
mayor’s appointment or reappointment of citizen members to the various City boards,
commissions and committees – Mayor Peard made the following appointments:
Board of Adjustment, term to expire 01/31/2023: Juan Garcia
Board of Appeals, term to expire 01/31/2023: Travis Wuebker
Community and Economic Development Advisory Council, terms to expire 01/31/2021: Terry Lutz,
Tara Elkin, Tricia Janes
Park Board, terms to expire 01/31/2021: Matt Hackett, Robin Spear, Duwayne Fink
Planning & Zoning Commission, terms to expire 01/31/2023: Frank Hoifeldt, Greg Martin
Planning & Zoning Commission, unexpired term to expire 01/31/2022: Aubrey Ward
Council Member Clarke moved to approve the resolution; seconded by Council Member Lyon.
Results of vote: Ayes: Bergman, Bottenberg, Clarke, Lyon. Nays: None. Absent: Hughes.
Motion carried 4 – 0 – 1. (Resolution #18-034)
3) Resolution: Consideration of approval of a resolution approving preliminary plat for I-80
West Industrial Park Plats 2 and 3 – Council Member Bottenberg moved to approve the
resolution; seconded by Council Member Clarke. Development Services Director Deets briefly
reviewed the plats. Results of vote: Ayes: Bergman, Bottenberg, Clarke, Lyon. Nays: None.
Absent: Hughes. Motion carried 4 – 0 – 1. (Resolution #18-035)
4) Resolution: Consideration of approval of a resolution approving construction drawings
for I-80 West Industrial Park Plat 2 – Council Member Lyon moved to approve the resolution;
seconded by Council Member Clarke. Development Services Director Deets briefly reviewed the
drawings. Results of vote: Ayes: Bergman, Bottenberg, Clarke, Lyon. Nays: None. Absent:
Hughes. Motion carried 4 – 0 – 1. (Resolution #18-036)
(K) Reports
Council Member Clarke moved to adjourn; seconded by Council Member Lyon. Ayes: All. Nays: None.
Motion carried 4 – 0.
Meeting Adjourned at 5:52 p.m.
____________________________________
William F. Peard, Mayor
12
Attest:
________________________________________
Rebecca D. Schuett, City Clerk
1
WAUKEE CITY COUNCIL MINUTES
WORK SESSION
January 15, 2018
A. Call to Order – The work session of the Waukee City Council was called to order by Mayor Peard at
6:05 p.m. at Waukee City Hall, 230 W. Hickman Rd.
B. Roll Call – The following members were present: Mayor William F. Peard; Council Members Anna
Bergman (via telephone), R. Charles Bottenberg, Courtney Clarke, Larry R. Lyon. Absent: Council
Member Shelly Hughes. (Council Member Hughes arrived at 6:44 p.m. Council Member Bergman
ended participation via telephone at 7:18 p.m.)
Also in attendance: City Administrator Tim Moerman, Finance Director Linda Burkhart, Development
Services Director Brad Deets, Public Works Director John Gibson, Community and Economic
Development Director Dan Dutcher, Parks and Recreation Director Matt Jermier, Marketing and
Communications Director Summer Evans, Police Chief John Quinn, City Clerk Rebecca D. Schuett.
C. Agenda Approval – Council Member Clarke moved to approve the agenda; seconded by Council
Member Lyon. Results of vote: Ayes: Bergman, Bottenberg, Clarke, Lyon. Nays: None. Absent:
Hughes. Motion carried 4 – 0 – 1.
D. Work Session:
1) Gateway, Wayfinding & Community Identity Signage input – Emily Naylor, Nate Hardisty, and
Mike Lansing of Shive-Hattery asked for council input on the gateway signage vision.
2) FY2019 Budget, Enterprise Funds – City Administrator Moerman, Finance Director Burkhart, and
Public Works Director Gibson reviewed water, sewer, gas, stormwater, and solid waste utility
funds, proposing increases to water, wastewater, and stormwater fees. Also in attendance was
Jon Burmeister with Public Financial Management (PFM). (Council Member Hughes arrived at
6:44 p.m. Council Member Bergman ended participation via telephone at 7:18 p.m.)
3) Golf course irrigation engineering – Parks and Recreation Director Jermier discussed a
proposal to expand the retention pond in order to increase water capacity for irrigation. Also in
attendance was project engineer Chadd Kahlsdorf with Bolton & Menk, Inc.
4) Development Service Department, code enforcement position – City Administrator Moerman
reviewed a proposal to create a position for rental inspections and code compliance.
5) City Hall short-term space needs – Development Services Director Deets reviewed current
space needs challenges for City Hall, Public Works, and Parks and Recreation, suggesting
possible short-term solutions such as relocating staff and repurposing existing space.
6) Block party permit revisions – City Clerk Schuett reviewed proposed changes to the block party
permit application.
7) High school parking – City Administrator Moerman noted concerns from some residents north of
Waukee High School regarding street parking by students. After much discussion, the council
agreed to take no action on the matter at this time.
8) Home Rule 50th anniversary – City Clerk Schuett noted a request by the Iowa League of Cities
related to the promotion of the 50th anniversary of Home Rule in Iowa.
9) Capital Crossroads – City Administrator Moerman stated that the Capital Crossroads committee
was asking for member input on potential projects with a regional impact.
E. Comments
Council Member Bottenberg moved to adjourn; seconded by Council Member Lyon. Ayes: All. Nays: None.
Motion carried 4 – 0.
Meeting Adjourned 8:13 p.m.
____________________________________
William F. Peard, Mayor
2
Attest:
________________________________________
Rebecca D. Schuett, City Clerk
1
WAUKEE CITY COUNCIL MINUTES
SPECIAL MEETING
January 29, 2018
A. Call to Order – The special meeting of the Waukee City Council was called to order by Mayor Peard at
5:31 p.m. at Waukee City Hall, 230 W. Hickman Rd.
B. Roll Call – The following members were present: Mayor William F. Peard; Council Members Anna
Bergman, R. Charles Bottenberg, Courtney Clarke, Shelly Hughes, Larry R. Lyon. Absent: None.
Also in attendance: City Administrator Tim Moerman, Finance Director Linda Burkhart, Development
Services Director Brad Deets, Public Works Director John Gibson, Parks and Recreation Director Matt
Jermier, Fire Chief Clint Robinson, Police Chief John Quinn, City Clerk Rebecca D. Schuett.
C. Agenda Approval – Council Member Lyon moved to approve the agenda; seconded by Council
Member Bergman. Results of vote: Ayes: Bergman, Bottenberg, Clarke, Hughes, Lyon. Nays: None.
Motion carried 5 – 0.
D. Public Hearings:
1) On an application for a State Revolving Fund (SRF) loan [West Area Trunk Sewer Project] –
Mayor Peard opened the public hearing and asked if any written correspondence had been
received; City Clerk Schuett replied in the negative. Public Works Director Gibson briefly reviewed
the project and application, including engineer’s estimate of cost. No alternative strategies have
been identified and environmental impacts are limited to erosion control and wetland mitigation.
Council Member Clarke asked about a difference between the engineer’s estimate and the amount
budgeted for the project; Mr. Gibson will research the matter. Council Member Clarke then asked
if there had been any response from the U.S. Army Corps of Engineers; Mr. Gibson replied in the
affirmative. No comments were made by the public present.
E. Public Hearing Action Items:
1) Resolution: Consideration of approval of a resolution approving application for a State
Revolving Fund (SRF) loan [West Area Trunk Sewer Project] –Council Member Bergman
moved to approve the resolution; seconded by Council Member Lyon. Results of vote: Ayes:
Bergman, Bottenberg, Clarke, Hughes, Lyon. Nays: None. Motion carried 5 – 0. (Resolution #18-
037)
F. Action Items:
1) Resolution: Consideration of approval of a resolution ordering construction of the Alice’s
Road Project from 400' North of SE Olson Dr. to NE Horizon Dr. and fixing a date for hearing
thereon and taking of bids therefor –Council Member Hughes moved to approve the resolution;
seconded by Council Member Bergman. Public Works Director Gibson reviewed the project,
including staging. Council Member Clarke asked if Phase 4 issues related to dirt moving had been
considered as part of the Phase 5 specifications; Mr. Gibson replied in the affirmative. Results of
vote: Ayes: Bergman, Bottenberg, Clarke, Hughes, Lyon. Nays: None. Motion carried 5 – 0.
(Resolution #18-038)
G. Work Session:
1) FY2019 Budget: General, Enterprise, Capital Improvement Funds – City Administator
Moerman and Finance Director Burkhart reviewed the proposed budget, including the tax levy.
There was much discussion regarding contributions to non-profit organizations.
2) Short/Long range City staffing plan review – City Administrator Moerman discussed staffing as
part of the FY2019 Budget review.
H. Comments – Development Services Director Deets introduced a proposal by Fridley Theatres to add
solar panel structures within the project parking lot near the intersection of NE Venture Dr./NE
Westgate Dr. The current zoning ordinance does not allow for such structures and City staff are
concerned about the aesthetics of the proposal. Russ Vannorsdel with Fridley Theatres discussed the
proposed structures with the council, noting their desire to generate electricity via renewable energy.
Mr. Vannorsdel stated there would be additional rooftop solar panels. After much discussion, the
council directed City staff to draft an ordinance that would allow the structures, keeping aesthetics in
mind.
2
Council Member Bottenberg moved to adjourn; seconded by Council Member Lyon. Ayes: All. Nays: None.
Motion carried 5 – 0.
Meeting Adjourned at 7:05 p.m.
____________________________________
William F. Peard, Mayor
Attest:
________________________________________
Rebecca D. Schuett, City Clerk