HomeMy WebLinkAbout2018-03-19-J01B 03052018_03122018_minutesWAUKEE CITY COUNCIL MINUTES
March 5, 2018
(A) Call to Order – The regular meeting of the Waukee City Council was called to order by Mayor Pro
Tem Bottenberg at 5:30 p.m. in the Council Chambers at Waukee City Hall, 230 W. Hickman Rd.
(B) Pledge of Allegiance
(C) Roll Call – The following members were present: Council Members Anna Bergman, R. Charles
Bottenberg, Courtney Clarke, Shelly Hughes, Larry R. Lyon. Absent: Mayor William F. Peard.
Also present: City Administrator Tim Moerman, Development Services Director Brad Deets, Public
Works Director John Gibson, Finance Director Linda Burkhart, Parks and Recreation Director Matt
Jermier, Marketing and Communications Director Summer Evans, Community and Economic
Development Director Dan Dutcher, Library Director Kristine Larson, Human Resource Director Patty
Holden, Police Lt. Scott Cunningham, City Clerk Rebecca D. Schuett, City Attorney Steve Brick.
(D) Open Forum
(E) Agenda Approval – Council Member Lyon moved to approve the agenda; seconded by Council
Member Bergman. Results of vote: Ayes: Bergman, Bottenberg, Clarke, Hughes, Lyon. Nays:
None. Motion carried 5 – 0.
(F) Mayor’s Report – Mayor Pro Tem Bottenberg noted the 03/27 Raccoon River Valley Trailhead
Public Art ribbon cutting, the beginning of Safety City registration, and the 04/02 start of yard waste
collection.
(G) Presentations:
1) Waukee Planning & Zoning Commission report – Report made by Development Services
Director Deets.
2) Waukee Park Board report – Report made by Board Member Troy Taylor.
3) Waukee Public Library Board of Trustees report – Report made by Trustee Jared
Starkweather.
4) Ankeny Sanitation, Inc., (ASI) report – Report made by Ankeny Sanitation General Manager
Dave Massey. Mr. Massey also presented the City with a recycling rebate check.
5) Proclamation: In recognition of Joe Schmidt’s service as a City of Waukee Planning &
Zoning Commissioner – On behalf of Mayor Peard, Mayor Pro Tem Bottenberg presented Mr.
Schmidt with the proclamation.
(H) Public Hearings:
1) On an ordinance to amend Chapter 301, Zoning Ordinance, City of Waukee, Iowa, by
rezoning and changing certain property therein from A-1 to M-1, a parcel known as
Crescent Ridge Mini Storage – Mayor Pro Tem Bottenberg opened the public hearing and
asked if any written correspondence had been received; City Clerk Schuett replied in the
negative. Development Services Director Deets reviewed the rezoning application, citing the City
policy of annexing properties with a default A-1 zoning. M-1 zoning brings the existing mini
storage facility into compliance with use. At a future date, the applicant anticipates submitting a
site plan to expand the facility. Monte Applegate with Snyder & Associates, representing the
property owner, addressed the council and discussed expansion plans for the facility. No
comments were made by the public present.
2) On plans, specifications, form of contract, and estimate of cost [Little Walnut Creek Trunk
Sewer Phase 4 Project] – Mayor Pro Tem Bottenberg opened the public hearing and asked if
any written correspondence had been received; City Clerk Schuett replied in the negative. Public
Works Director Gibson briefly reviewed the project and service area. No comments were made
by the public present.
3) On a proposed City of Waukee FY2019 budget – Mayor Pro Tem Bottenberg opened the
public hearing and asked if any written correspondence had been received; City Clerk Schuett
replied in the negative. City Administrator Moerman reviewed the budget proposal, which
includes a $0.10 tax levy reduction. He noted anticipated revenue sources, proposed general
fund program expenditures, and staffing increases. No comments were made by the public
present.
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4) On a proposed Capital Improvement Program for Fiscal Years 2019-2023 – Mayor Pro Tem
Bottenberg opened the public hearing and asked if any written correspondence had been
received; City Clerk Schuett replied in the negative. City Administrator Moerman reviewed the
proposed program, including park and infrastructure improvements. No comments were made
by the public present.
(I) Public Hearing Action Items:
1) Ordinance: Consideration of approval of an ordinance to amend Chapter 301, Zoning
Ordinance, City of Waukee, Iowa, by rezoning and changing certain property therein from
A-1 to M-1, a parcel known as Crescent Ridge Mini Storage [introduction; first reading] –
Council Member Lyon introduced the ordinance and moved to approve the first reading in title
only; seconded by Council Member Bergman. Results of vote: Ayes: Bergman, Bottenberg,
Clarke, Hughes, Lyon. Nays: None. Motion carried 5 – 0.
2) Little Walnut Creek Trunk Sewer Phase 4 Project
A. Resolution: Consideration of approval of a resolution ratifying, confirming, and
approving revised project description, increased damages for delay, revised notice to
bidders, and revised notice of public hearing – Council Member Lyon moved to approve
the resolution; seconded by Council Member Bergman. Public Works Director Gibson
reviewed the notice revisions for ratification, including an increase in the liquidated damages
amount. Results of vote: Ayes: Bergman, Bottenberg, Clarke, Hughes, Lyon. Nays: None.
Motion carried 5 – 0. (Resolution #18-078)
B. Resolution: Consideration of approval of a resolution approving plans, specifications,
form of contract, and estimate of cost – Council Member Bergman moved to approve the
resolution; seconded by Council Member Hughes. Results of vote: Ayes: Bergman,
Bottenberg, Clarke, Hughes, Lyon. Nays: None. Motion carried 5 – 0. (Resolution #18-079)
C. Resolution: Consideration of approval of a resolution awarding contract – Council
Member Lyon moved to approve the resolution; seconded by Council Member Bergman.
Public Works Director Gibson briefly reviewed the bid tabulation and project completion date,
recommending award to EJM Pipe Services, Inc., of Columbus, MN, in the amount of
$1,028,426.00. Results of vote: Ayes: Bergman, Bottenberg, Clarke, Hughes, Lyon. Nays:
None. Motion carried 5 – 0. The contract was awarded to EJM Pipe Services, Inc., of
Columbus, MN. (Resolution #18-080)
3) Resolution: Consideration of approval of a resolution adopting the City of Waukee FY2019
budget – Council Member Hughes moved to approve the resolution; seconded by Council
Member Clarke. Council Members Bergman and Hughes thanked City staff for their work to
provide services while allowing for a reduction in the tax levy. Results of vote: Ayes: Bergman,
Bottenberg, Clarke, Hughes, Lyon. Nays: None. Motion carried 5 – 0. (Resolution #18-081)
4) Resolution: Consideration of approval of a resolution approving City of Waukee Capital
Improvement Program for Fiscal Years 2019-2023 – Council Member Hughes moved to
approve the resolution; seconded by Council Member Lyon. Council Member Clarke thanked
City staff for their work in preparing the program. Results of vote: Ayes: Bergman, Bottenberg,
Clarke, Hughes, Lyon. Nays: None. Motion carried 5 – 0. (Resolution #18-082)
5) Resolution: Consideration of approval of a resolution adopting the City of Waukee 2018
Fee Schedule – City Administrator Moerman discussed the rationale behind the proposed fee
amendments. Council Member Clarke asked City staff for a future report on the different utility
deposit fees for renters and mobile home residents. Council Member Lyon moved to approve the
resolution; seconded by Council Member Bergman. Results of vote: Ayes: Bergman, Bottenberg,
Clarke, Hughes, Lyon. Nays: None. Motion carried 5 – 0. (Resoluton #18-083)
(J) Action Items
1) Consent Agenda: Council Member Lyon moved to approve the Consent Agenda; seconded by
Council Member Bergman. Results of vote: Ayes: Bergman, Bottenberg, Clarke, Hughes, Lyon.
Nays: None. Motion carried 5 – 0.
A. Consideration of approval of 03/05/2018 Bill List; 02/15/2018 Payroll:
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Total Unpaid Bills Presented for Approval : $854,550.94
Total Checks Issued Prior to Council Approval:
Regular Checks:
A) Prior to Last Council Meeting $3,252.97
B) After Last Council Meeting $675.48
C) Payroll Taxes & Reimbursements $93,121.01
D) Utility Refunds $835.09
Payroll Checks Issued:
E) 02/15/2018 $215,587.72
*TOTAL* $1,168,023.21
FY 2018 Fund Recap: Expenditures Revenues
Budgeted Year To Date Budgeted Year To Date
010 General Fund $11,299,192 $10,491,593 $11,301,210 $10,474,239
060 Road Use Tax Fund 2,151,246 1,191,667 2,122,000 1,748,621
075 Waukee Foundation 447 32,233
080 Library Foundation --
085 Asset Forfeitures 755 3,776
091 Hickman West Indust Park TIF 424,625 - 576,000 313,953
092 Enterprise Business Park TIF Fund - 1,091
093 Waukee Urban Renewal Area TIF
Fund 2,909,501 33,157 2,780,500 1,523,788
094 Gateway Urban Renewal 3,459 78,450 42,781
095 Autumn Ridge Urban Renewal 392 84,125 42,217
096 Waukee West Urban Renewal 67,653 -
097 Southwest Business Park 4,243 -
098 Waukee Central URA 5,294 -
110 Debt Service Fund 6,085,734 858,444 7,184,303 1,885,519
111 Special Assessments Fund 47,006 45,960 34,200 57,387
210 Employee Benefits Fund 1,802,000 - 1,801,935 1,031,313
327 Capital Projects 12,640,000 12,852,625 11,550,000 2,555,381
330 City Wide SA Sidewalk Project - 3,213
510 Water Utility Fund 4,231,652 2,180,492 4,441,570 3,627,982
520 Sewer Utility Fund 16,329,351 7,812,104 4,048,100 4,119,745
521 University Ave Trunk Sewer Project - 6,400
522 Waste Water Treatment Pl - 247
523 E Area Pump Sta Treatment - 866
540 Gas Utility Fund 5,565,596 4,195,410 4,951,010 5,473,744
560 Storm Sewer Utility Fund 2,563,779 679,721 830,950 599,559
570 Utility Bill Fund 274,090 169,525 224,100 132,191
590 Solid Waste Collect & Rcycl Fund 1,211,000 814,999 1,250,900 864,919
750 Golf Course Fund 533,455 309,688 610,300 161,919
810 Equipment Revolving Fund - - 1,049
*TOTAL* $68,068,227 $41,717,627 $53,869,653 $34,704,133
CHECKS ISSUED PRIOR TO COUNCIL APPROVAL 03/05/2018:
ANDERSON, STACIE J UTILITY REFUND $120.91
BRECHTEL, LINDA UTILITY REFUND 33.01
CAPITAL HOMES UTILITY REFUND 310.05
CITY OF WAUKEE
HEALTH INSURANCE
DEDUCTION 5,792.23
4
COMMUNICATIONS WORKERS OF
AMERICA CWA LOCAL 7102 UNION DUES 860.24
EFTPS FICA TAX WITHHOLDING 79,460.67
FLYNN DEVELOPMENT CO INC. UTILITY REFUND 297.26
GORHAM, NICK UTILITY REFUND 73.86
IOWA DEPT OF HUMAN SERVICES CHILD SUPPORT 1,728.68
MEALS FROM THE HEARTLAND
MEALS FROM HEARTLAND
DEDUCTION 117.98
TOTAL ADMINISTRATIVE SERVICES
CORP
SECTION 125 MEDICAL
DEDUCTIONS 4,829.74
UNITED WAY CENTRAL IOWA UNITED WAY DEDUCTION 144.82
WAUKEE AREA CHRISTIAN
SERVICES
WAUKEE AREA CHRISTIAN
SERVICES DEDUCTION 186.65
UNITED PARCEL SERVICE SHIPPING 44.43
DALLAS COUNTY SHERIFF CONDEMNATION HEARINGS 631.05
R M MADDEN CONSTRUCTION, INC.
SEPTIC TANK REMOVAL/PUMP
TANK SETTING 3,250.00
SAM'S CLUB FEBRUARY '18 STATEMENT 2.97
*TOTAL* $97,884.55
UNPAID BILLS PRESENTED FOR APPROVAL 03/05/2018:
ADECCO EMPLOYMENT SERVICES
CONTRACT LABOR - ESPINEL
FLORES $1,303.54
ADEL AUTO PARTS
ANTIFREEZE/FUEL FILTER/OIL
FILTER 308.41
AHLERS & COONEY PC URBAN RENEWAL POLICIES 3,625.25
ALL STAR PRO GOLF INC. TEES 512.78
AMERICAN PUBLIC WORKS
ASSOCIATION MEMBER DUES - ROYER 196.00
AMERICAN TELECONFERENCING
SERVICES, LTD JANUARY '18 STATEMENT 4.16
ANKENY SANITATION INC. 20YD FLAT EMPTY/RETURN 195.50
AT&T MOBILITY FEBRUARY '18 STATEMENT 58.13
BANKERS TRUST COMPANY
MARCH '18 SINKING FUND
TRANSFER 647,100.00
BARCO MUNICIPAL PRODUCTS, INC.
24" SQUARE POST CAP/90
DEGRE CRSS PIECE 1,745.22
BAX SALES, INC WASHER/NUT/WHEEL 117.91
BOLTON & MENK, INC GOLF COURSE WELL 4,136.00
BORDER STATES ELECTRIC SUPPLY METER GASKET 50.04
BOUND TREE MEDICAL MEDICAL SUPPLIES 1,051.61
BRODERICK ANIMAL CLINIC CANINE/FELINE BOARDING 480.00
BUSINESS PUBLICATIONS SUBSCRIPTION 74.95
CENTURYLINK FEBRUARY '18 STATEMENT 267.40
CFI SALES INC CARLISLE SPORT TRAIL 701.75
CLIVE POWER EQUIPMENT MUFFLER 395.16
CUMMINS CENTRAL POWER ADAPTER 355.30
DAVIS EQUIPMENT CORPORATION INSTALL NEW BEDKNIVES 2,021.47
DELTA DENTAL
MAR '18 DENTAL INSURANCE
PREMIUM 8,209.75
DES MOINES REGISTER
MON. - SAT. SUBSCRIPTION
CITY HALL 25.00
DES MOINES WATER WORKS 4TH QRTR '17 WSS O&M 10,133.20
DIRECTV JANUARY '18 STATEMENT 22.25
ED M FELD EQUIPMENT COMPANY
CASCADE BOTTLES
HYDROTESTING 400.00
ELECTRIC PUMP & TOOL INC LIFT STATION BASKETS 4,214.43
5
ELECTRICAL ENGINEERING
EQUIPMENT CO GEL 365.10
FAREWAY STORES, INC. WATER 40.41
FIRST CHOICE COFFEE SERVICES COFFEE/CUPS 78.53
GATEHOUSE MEDIA IOWA HOLDINGS FEBRUARY '18 STATEMENT 1,243.46
GOVERNMENT FINANCE OFFICE
MEMBERSHIP RENEWAL - MAY
'18 -APRIL '19 170.00
HACH COMPANY REAGENT SET/SULFURIC ACID 378.76
HAMMER MEDICAL SUPPLY-CLI COMPRESSED OXYGEN 153.50
HEARTLAND CO-OP JANUARY '18 STATEMENT 1,476.85
HOLMES MURPHY
MAR '18 HMA MONTHLY
CONSULTING FEE 3,783.15
HOTSY CLEANING SYSTEMS, INC. FLEETWASH 595.00
HY-VEE FEBRUARY '18 STATEMENT 4,695.25
IMAGETREND CONNECT
IMAGETRENT CONNECT '18 -
TYSDAL 510.00
INDUSTRIAL SALES COMPANY INC DRISCO 6500 IPS 53,941.02
INGERSOLL RAND AIRCARE ADVANTAGE 617.14
INTERSTATE ALL BATTERY CENTER BATTERIES 71.80
INTERSTATE BATTERY SYSTEM BATTERY 85.95
IOWA ASSOCIATION OF MUNICIPAL
UTILITIES
'18-'19 GAS DUES & RESEARCH
ASSESSMENT 10,148.60
IOWA COMMERCIAL REAL ESTATE
EXPO
BROKER'S BREAKFAST -
DUTCHER 10.00
IOWA CONCRETE PAVING ASSO
54TH ANNUAL CONCRETE
PAVING WORKSHOP 975.00
IOWA FIRE CHIEFS ASSOCIATION 2018 IFCA DUES - ROBINSON 25.00
IOWA MUNICIPAL FINANCE
OFFICERS ASSOCIATION MEMBER DUES - BURKHART 50.00
IOWA SIGNAL INC
REPLACE CABINET LOCK -
HICKMAN RD WARRIOR LN 115.00
JM IMPRESSIONS FREELANCE DESIGN/LAYOUT 1,200.00
JOURNAL OF EMERGENCY MEDICAL
SERVICES SUBSCRIPTION 19.99
KEYSTONE LABORATORIES, INC WASTEWATER DAY 1 2,145.00
KIESLER'S POLICE SUPPLY, INC SLINGS 288.65
LARRY VANDERTUIG FURNACE REBATE 75.00
LENA DOUGLAS INDOOR VB OFFICIALS 100.00
LEPORTE STUDIO LLC MATERIALS FOR MARCH CLASS 20.00
LISA BUELOW INDOOR VB OFFICIALS 750.00
LIVING MAGAZINES WAUKEE LIVING NEWSLETTER 1,380.00
MARK STUCHEL INC. PARTS 130.75
MEDIACOM FEBRUARY '18 STATEMENT 75.90
MENARDS EXTERIOR STEEL DOOR 388.73
MERCY COLLEGE OF HEALTH
SCIENCES BLS ECARD ORDER 207.00
MID AMERICAN ENERGY FEBRUARY '18 STATEMENT 8,936.44
MID STATES ORGANIZED CRIME
INFO CENTER 2018 ANNUAL MEMBER DUES 150.00
MID-IOWA SOLID WASTE EQUIPMENT
CO CYLINDER BOOM 412.36
MIDWEST ALARM SERVICES FIRE ALARM MONITORING 53.26
MIDWEST AUTOMATIC FIRE
SPRINKLER CO BACKFLOW TEST 218.02
MUNICIPAL SUPPLY, INC.
1YR MAINTENANCE ON METER
READING EQUIPMENT 3,220.00
NAPA AUTO PARTS STORE HOSE/HOSE FITTINGS 38.87
NATIONWIDE OFFICE CLEANERS LLC CLEANING SERVICES 1,753.65
6
NIGHT & DAY WINDOW CLEANING WINDOW CLEANING 210.00
NORTHERN TOOL & EQUIPMENT
RETRACT REEL
W/FLUORESCENT 34.99
OCLC, INC CATALOGING AND METADATA 152.53
OFFICE DEPOT
CLOCK/3-HOLE
PUNCH/TAPE/NOTE PAD 885.07
O'HALLORAN INTERNATIONAL, INC. GEARS 1,221.15
ORKIN PEST CONTROL PEST CONTROL SERVICES 138.08
PLUMB SUPPLY COMPANY BLADES 28.00
POLK COUNTY TREASURER FEE-BLOOD DRAW 150.00
PRAXAIR DISTRIBUTION #440 CYLINDER 68.59
PRESTIGE FLAG FLAGS 484.62
PRONUNCIATOR LLC
PRONUNCIATOR LIBRARY
SUBSRCIPTION 450.00
PURCHASE POWER, INC. FEBRUARY '18 STATEMENT 3,831.40
RHONDA FAILOR WATER HEATER REBATE 50.00
ROCKMOUNT RESEARCH & ALLOYS,
INC WHEEL 231.31
ROLLING THUNDER
STAGE RENTAL - 4TH OF JULY
CELEBRATION 1,100.00
ROUNDED MINDS JANUARY '18 CLASSES 660.00
SHI INTERNATIONAL CORP
NETWORK REPLACEMENT
PROJECT HARDWARE 5,247.00
SIMPLEXGRINNELL LP
EMERGENCY LIGHTS MARCH '16
-FEB '21 150.00
SPRAYER SPECIALTIES INC HOSE 3.90
STEVE MCINTYRE INDOOR VB OFFICIALS 825.00
STIVERS FORD REPAIR WIG WAG LIGHT 617.04
STREICHER'S INC. SPECIAL OPS EQUIPMENT 286.50
STROH CORP EXHAUST FAN REPAIR 4,837.35
SUSAN SWIGERT FURNACE REBATE 150.00
TAYLOR MADE GOLF COMPANY PROSHOP MERCHANDISE 2,738.24
TBL PRINT DOOR HANGERS 315.92
TEAM SERVICES INC I-80 INDUSTRIAL PARK 195.28
TERMINAL SUPPLY CO. GR-78563 773.10
THE ANTIGUA GROUP INC PRO SHOP MERCHANDISE 436.23
THE KEE LEAGUE NIGHT CATERING 276.00
TIMOTHY SIGLER
4TH OF JULY CELEBRRATION
PERFORMANCE - DEPOSIT 3,000.00
TOTAL ADMINISTRATIVE SERVICES FEXPLAN ADMIN 4/1/18 - 6/30/18 1,339.65
TRANS IOWA EQUIPMENT TRAINING O-RING 465.12
TRI-TECHNICAL SYSTEMS
TOUCHSCREEN/BARCODE
READER 2,127.73
TRUCK EQUIPMENT INC MOTOR RELAY 33.56
TYLER TECHNOLOGIES INC
CRM MOBILE SRVR
SFTWR/BUILDING
PROJECTS/CALL CENTE 1,679.06
USGA 2018 MEMBERSHIP 110.00
UTILITY SAFETY AND DESIGN INC. METERS/METER PARTS 13,041.98
VANMON CLEANING SERVICES, INC. CARPET CLEANING 353.35
VERIZON WIRELESS FEBRUARY '18 STATEMENT 4,708.43
VGM FINANCIAL SERVCIES
TEE
MARKERS/DETERGENT/FLAGS 950.16
WASH-ECLAIR WINDOW WASHING 38.00
WAUKEE CHAMBER OF COMMERCE FY'18 MEMBERSHIP - FINAL 7,500.00
WAUKEE HARDWARE & VARIETY JANUARY '18 STATEMENT 167.45
WD DESIGNS YOUTH B-BALL SHIRTS 1,352.45
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WEST DES MOINES WATER WORKS
MARCH '18 WATER TOWER
RENT 838.35
WINCAN LLC
ANNUAL SERVICE SUPPORT
AGREEMENT 1,500.00
*TOTAL* $854,550.94
PAYROLL 02/15/2018:
ABBOTT, BRENT $1,707.75
ABRAMOWITZ, LEVI 675.46
ADKINS, COREY 1,529.50
ALDRICH, SHAWN 1,860.31
ANNAPUREDDY, LAXMI 51.59
ARIAS, HECTOR 2,122.50
ARMSTRONG, BRETT 1,926.50
BABER, MALLORY 353.21
BAKER, RANDY 2,056.21
BAUMAN, LISA 1,229.85
BERGMAN, ANNASTASIA 392.49
BOHARDT, HAZEL 273.91
BOTTENBERG, RICHARD 392.49
BRUNS, RACHEL 1,796.99
BURKHART, LINDA 2,990.50
CAHALAN, JACE 154.78
CAMPBELL, JUDY 960.91
CAMPBELL, SCOTT 1,939.13
CARROLL, JOSEPH 1,909.46
CATALDO, RUDOLPH 163.85
CICHOSKI, KELLI 1,527.20
CLARKE, COURTNEY 392.49
CLEMEN, ANTHONY 2,184.85
COGGESHELL, LEE 1,477.16
CORKREAN, JENNIFER 1,737.83
COUGHLIN, TONI 938.31
CRAVEN, GAYLA 92.77
CUNNINGHAM, DEANA 546.61
CUNNINGHAM, SCOTT 2,388.54
DANIEL, COLE 1,639.69
DEBOER, MELISSA 1,722.34
DEETS, BRADLY 3,190.75
DEZEEUW, DAVID 2,470.13
DODGE, JUSTIN 2,059.27
DUNBAR, DIANA 1,035.30
DUNHAM, BRYCE 1,634.11
DUTCHER, DAN 3,160.06
EASTMAN, DAVID 639.20
EDWARDS, DANAE 1,661.38
ELDRIDGE, MALLORY 769.41
ELLIS, NICOLE 730.55
ENNETT, SAMUEL 1,532.21
EVANS, SUMMER 2,168.33
FLUGGE-SMITH, JAMIE 2,082.50
FREDERICK, JUSTIN 1,740.26
GIBSON, JOHN 3,553.68
GITZEN, ROBERT 1,772.56
GROVE, BRIAN 278.01
8
GUESS, KATHRYN 1,735.81
HANSON, ANTHONY 2,010.70
HANSON, LAURA 1,530.70
HEIMANN, RONALD 2,644.18
HENKENIUS, JODY 1,107.81
HENTGES, ERIC 45.46
HERRICK, ROBERT 2,238.31
HILGENBERG, ADAM 1,952.87
HOLDEN, PATRICIA 2,942.67
HUGHES, RACHELLE 342.41
HUSTED, TROY 1,696.13
HUTTON, JOSHUA 1,581.44
IRWIN, BRENT 48.27
JENSEN, CHAD 220.52
JERMIER, MATTHEW 2,772.42
KASS, ANDREW 2,134.53
KASZINSKI, BRETT 152.29
KELLER, CHRISTOPHER 2,027.68
KERR, JACOB 1,383.00
KIES, SUSAN 1,553.36
KINNEY, SCOTT 1,670.77
KOESTER, EVAN 1,793.38
KOESTER, RUDY 2,513.31
LARSON, KENNETH 685.71
LARSON, KRISTINE 2,585.51
LAUGHRIDGE, DANIEL 2,092.15
LE, SON 2,485.55
LEMKE, NEIL 1,810.94
LONDON, SHAY 96.41
LONG, JEREMY 2,254.26
LYNCH, SHANNON 1,530.38
LYON, LARRY 393.55
MANNING, JOSHUA 1,916.49
MAPES, TROY 2,900.49
MAREAN, JOSHUA 1,321.47
MCCLINTIC, JAMES 1,486.58
MELLENCAMP, JEFFREY 2,870.01
MINIKUS, JOSHUA 1,889.41
MOERMAN, TIMOTHY 4,076.34
MORFORD, PAIGE 527.83
MURRA, BRIAN 1,773.42
OAKLEY, JON 1,621.34
OSBORN, RYAN 409.42
OSTRING, KATHLEEN 1,460.29
PARISH, TONJA 1,399.77
PEARD, WILLIAM 504.06
PERDRIAU, MARIE 257.70
PETERSON, KATIE 1,283.23
PETERSON, OREN 2,427.40
PETTIT, BRANDON 1,901.12
PIERSON, DAMON 1,939.52
PIZINGER, JAMES 635.76
PORTER, NICKOLAS 769.11
PUDENZ, DANIELLE 68.76
PURVIS, KATHRYN 1,396.34
9
QUINN, JOHN 3,352.82
RASH, RONALD 1,853.99
REES, CALEB 678.39
RICHARDSON, ELIZABETH 1,586.47
ROBINSON, CLINT 3,313.62
ROGERS, BROOKE 410.20
ROYER, TIMOTHY 2,876.00
ROYSTER, JACOB 1,707.65
SAGER, AARON 553.69
SANCHEZ, MARIA 1,687.66
SCHAUFENBUEL, KARI 943.05
SCHETTLER, RODNEY 1,660.10
SCHUETT, REBECCA 2,310.32
SEDDON, JOSH 1,766.34
SHARON, JEREMIAH 1,255.16
SMITH, BLAKE 413.47
SOFEN, NATASHA 34.56
SPARKS, WENDI 766.20
SPOSETO, MACKENZIE 2,197.35
STEINKE, KURT 458.02
STEPHENS, CLINT 150.24
STEWARD, ERIC 1,979.33
STOTZ, MELISSA 1,025.88
SUETSUGU, SEAN 78.14
TERLOUW, KYLE 1,462.24
THAYER, CHANDLER 733.96
TIBBLES, STEVEN 1,557.93
TUEL, JASON 153.47
TYSDAL, THOMAS 2,499.78
VANDE KAMP, JOSHUA 1,736.47
VOEGTLE, TIMOTHY 1,899.87
WALLACE, ERIC 1,459.84
WASKE, CHARLES 2,322.24
WERNIMONT, THOMAS 357.47
WERTS, DANIEL 2,322.15
WESTON STOLL, KERI 1,559.57
WHITE, JASON 1,833.15
WHITE, LEAH 1,313.06
WIGGINS, MATHEW 1,863.27
WINTERS, TROY 2,313.70
WISE, NATHAN 2,362.00
YATES, CASSANDRA 297.67
*TOTAL* $215,587.72
B. Consideration of approval of City Council Minutes of 02/20/2018 Regular Meeting
C. Consideration of approval of renewal of 12-month Class C Liquor License (LC) (Commercial) with
Outdoor Service and Sunday Sales privileges for Chops Old, Inc., d/b/a Chops Old Bank [400 6th
Street], pending proof of dram insurance
D. Consideration of approval of a resolution awarding quote for 2018 Street Median Landscape
Maintenance (Resolution #18-084)
E. Consideration of approval of a resolution approving the City’s obligations under the Economic
Development Assistance Contract with the Iowa Economic Development Authority Contract No. 18-
TC-008 (Resolution #18-085)
F. Consideration of approval of Payment Estimate No. 10 to RDG Dahlquist Art Studio, for the Raccoon
River Valley Trailhead Public Art Project in the amount of $130,583.31
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G. Consideration of approval of Change Order No. 3 to Pohlmeier Construction, Inc., for the Southwest
Area Trunk Sewer Extension Project, decreasing the contract amount by $15,703.73
H. Consideration of approval of Payment Estimate No. 9 (Final) to Pohlmeier Construction, Inc., for the
Southwest Area Trunk Sewer Extension Project in the amount of $10,070.45
I. Consideration of approval of Change Order No. 1 to InfraSource Construction, LLC, for the Alice’s
Road Gas Main Relocation Project in the amount of $0.00
J. Consideration of approval of Change Order No. 2 to InfraSource Construction, LLC, for the Alice’s
Road Gas Main Relocation Project, increasing the contract amount by $47,315.26
K. Consideration of approval of Payment Estimate No. 1 to InfraSource Construction, LLC, for the Alice’s
Road Gas Main Relocation Project in the amount of $127,400.13
L. Consideration of approval of Change Order No. 1 to Sternquist Construction, Inc., for the U.S.
6/Hickman Road and NE Westgate Drive Intersection Improvement Project, increasing the contract
amount by $3,350.74
M. Consideration of approval Payment Estimate No. 3 (Final) to Sternquist Construction, Inc., for the U.S.
6/Hickman Road and NE Westgate Drive Intersection Improvement Project in the amount of
$73,831.57
N. Consideration of approval of a resolution accepting public improvements [U.S. 6/Hickman Road and
NE Westgate Drive Intersection Improvement Project] (Resolution #18-086)
O. Consideration of approval of Change Order No. 3 to McAninch Corporation for the SE Westown
Parkway Extension and GPP Greenbelt Weirs Project, decreasing the contract amount by $38,343.17
P. Consideration of approval of Payment Estimate No. 9 to McAninch Corporation for the SE Westown
Parkway Extension and GPP Greenbelt Weirs Project in the amount of $20,599.41
Q. Consideration of approval of a resolution accepting public improvements [SE Westown Parkway
Extension and GPP Greenbelt Weirs Project] (Resolution #18-087)
R. Consideration of approval of a resolution accepting public improvements [Kum & Go #1202]
(Resolution #18-088)
S. Consideration of approval of a resolution approving construction drawings [Spring Crest Plat 3]
(Resolution #18-089)
T. Consideration of approval of a resolution approving construction drawings [Spring Crest Plat 4]
(Resolution #18-090)
U. Consideration of approval of a resolution setting dates of a consultation and a public hearing on a
proposed Amendment No. 8 to the Waukee Unified Urban Renewal Plan in the City of Waukee, State
of Iowa (Resolution #18-091)
V. Consideration of approval of a resolution setting dates of a consultation and a public hearing on a
proposed Amendment No. 1 to the Waukee West Urban Renewal Plan in the City of Waukee, State of
Iowa (Resolution #18-092)
W. Consideration of approval of a resolution ordering construction of the Waukee Trailhead and Dog Park
Project and fixing a date for hearing thereon and taking of bids therefor (Resolution #18-093)
X. Consideration of approval of a resolution ordering construction of the NE Alice’s Road Joint Utility
Trench Project and fixing a date for hearing thereon and taking of bids therefor (Resolution #18-094)
Y. Consideration of approval of a motion setting March 19, 2018 as the date of public hearing on the
vacation of a portion of a Storm Water Management Facility Maintenance Covenant and Permanent
Easement Agreement [The Shops at Kettlestone North Plat 1]
2) Mayor’s Appointment and Resolution:Consideration of approval of a resolution approving
the mayor’s appointment of a citizen member to the Planning and Zoning Commission for
an unexpired term ending January 31, 2020; and a citizen member to the Library Board of
Trustees for an unexpired term ending June 30, 2020 – Council Member Lyon moved to table
the resolution in light of Mayor Peard’s absence; seconded by Council Member Hughes. Results
of vote: Ayes: Bergman, Bottenberg, Clarke, Hughes, Lyon. Nays: None. Motion to table carried
5 – 0.
3) Ordinance: Consideration of approval of an ordinance to amend Chapter 301, Zoning
Ordinance, City of Waukee, Iowa, by rezoning and changing certain property therein from
C-4 to R-4, a property to be known as Prairie Crossing Townhomes [second reading] –
Council Member Bergman moved to approve the second reading of the ordinance in title only;
seconded by Council Member Hughes. Development Services Director Deets noted that the
applicant and OneNeck data center facility have reached a consensus on agreements related to
data center noise. Those agreements are in the process of being signed and recorded. Results
of vote: Ayes: Bergman, Bottenberg, Clarke, Hughes, Lyon. Nays: None. Motion carried 5 – 0.
4) Ordinance: Consideration of approval of an ordinance to amend Chapter 301, Zoning
Ordinance, City of Waukee, Iowa, by rezoning and changing certain property therein from
A-1 to R-1, a property to be known as The Reserve at Daybreak [second reading] – Council
Member Hughes moved to approve the second reading of the ordinance in title only; seconded
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by Council Member Clarke. Results of vote: Ayes: Bergman, Bottenberg, Clarke, Hughes, Lyon.
Nays: None. Motion carried 5 – 0.
5) Ordinance: Consideration of approval of an ordinance to amend Chapter 301, Zoning
Ordinance, City of Waukee, Iowa, by rezoning and changing certain property therein from
A-1 to R-2, a property to be known as Ashworth Acres [second reading] – Council Member
Hughes moved to approve the second reading of the ordinance in title only; seconded by Council
Member Clarke. Results of vote: Ayes: Bergman, Bottenberg, Clarke, Hughes, Lyon. Nays:
None. Motion carried 5 – 0.
6) Ordinance: Consideration of approval of an ordinance to amend Chapter 301, Zoning
Ordinance, City of Waukee, Iowa, by amending Chapter 301.4, Establishment of Districts:
Provisions for Official Zoning Map, by repealing said section and enacting in lieu thereof
the readoption of the Official Zoning Map [second, third (final) readings] – Council Member
Bergman moved to approve the second reading of the ordinance in title only, waive the third
reading, and place it on final passage; seconded by Council Member Lyon. Results of vote:
Ayes: Bergman, Bottenberg, Clarke, Hughes, Lyon. Nays: None. Motion carried 5 – 0.
(Ordinance #2875)
7) Ordinance: Consideration of approval of an ordinance to amend Chapter 502, Waukee
Municipal Code, Traffic Regulations of the City of Waukee, Iowa, by amending Section
502.17, Prohibited Parking During Snow Emergencies, regarding proclamation and
publicity of snow emergencies [second, third (final) readings] – Council Member Bergman
moved to approve the second reading of the ordinance in title only, waive the third reading, and
place the ordinance on final passage; seconded by Council Member Hughes. Results of vote:
Ayes: Bergman, Bottenberg, Clarke, Hughes, Lyon. Nays: None. Motion carried 5 – 0.
(Ordinance #2876)
8) Ordinance: Consideration of approval of an ordinance to amend Chapter 222 of the
Municipal Code of the City of Waukee, Iowa, by amending Section 222.3 related to the
International Residential Code, Section 222.5 related to the International Building Code,
and Section 222.13 related to the National Electrical Code [third (final) reading] – Council
Member Bergman moved to approve the third reading of the ordinance in title only and place it on
final passage; seconded by Council Member Clarke. Results of vote: Ayes: Bergman,
Bottenberg, Clarke, Hughes, Lyon. Nays: None. Motion carried 5 – 0. (Ordinance #2877)
9) Resolution: Consideration of approval of a resolution approving site plan for Veridian
Credit Union [655 E. Hickman Road] – Development Services Director Deets briefly reviewed
the proposed site plan and elevation drawings. City staff and the applicant are working with the
Iowa Department of Transportation on plans for a signalized, full-access intersection off Hickman
Rd. Council Member Clarke asked what uses are allowed in the general area; Mr. Deets
reviewed some of the allowable uses for the zoning district. Council Member Bergman moved to
approve the resolution; seconded by Council Member Hughes. Results of vote: Ayes: Bergman,
Bottenberg, Clarke, Hughes, Lyon. Nays: None. Motion carried 5 – 0. (Resolution #18-095)
10) Resolution: Consideration of approval of a resolution establishing the City of Waukee
FY2019 compensation plan [Directors, Non-Represented Employees, Library Employees,
Paid On-Call Firefighters] – Human Resource Director Holden briefly reviewed the proposed
compensation plan. Council Member Lyon moved to approve the resolution; seconded by
Council Member Clarke. Results of vote: Ayes: Bergman, Bottenberg, Clarke, Hughes, Lyon.
Nays: None. Motion carried 5 – 0. (Resolution #18-096)
(K) Reports – Reports made by City Administrator Moerman, Council Member Lyon.
Council Member Lyon moved to adjourn; seconded by Council Member Clarke. Ayes: All. Nays: None.
Motion carried 5 – 0.
Meeting Adjourned at 6:23 p.m.
____________________________________
R. Charles Bottenberg, Mayor Pro Tem
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Attest:
________________________________________
Rebecca D. Schuett, City Clerk
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WAUKEE CITY COUNCIL MINUTES
SPECIAL MEETING
March 12, 2018
A. Call to Order – The special meeting of the Waukee City Council was called to order by Mayor Peard at
5:36 p.m. at Waukee City Hall, 230 W. Hickman Rd.
B. Roll Call – The following members were present: Mayor William F. Peard; Council Members Anna
Bergman, R. Charles Bottenberg, Courtney Clarke, Shelly Hughes, Larry R. Lyon. Absent: None.
Also in attendance: City Administrator Tim Moerman, Finance Director Linda Burkhart, Development
Services Director Brad Deets, Public Works Director John Gibson, Community and Economic
Development Director Dan Dutcher, Parks and Recreation Director Matt Jermier, Marketing and
Communications Director Summer Evans, Fire Chief Clint Robinson, Police Chief John Quinn, City
Clerk Rebecca D. Schuett.
C. Agenda Approval – Council Member Bergman moved to approve the agenda; seconded by Council
Member Lyon. Results of vote: Ayes: Bergman, Bottenberg, Clarke, Hughes, Lyon. Nays: None.
Motion carried 5 – 0.
D. Work Session:
1) Tour of City of Waukee IT/HR offices (236 W. Hickman Rd.) – The council toured the office
space, then returned to the Waukee City Hall Council Chambers for the rest of the meeting.
2) Gateway, Wayfinding & Community Identity Signage – Emily Naylor, Nate Hardisty, and Mike
Lansing of Shive-Hattery presented a final plan draft, including cost estimates. Council Member
Hughes stated that she did not like the vertical or horizontal monument signage proposed, as the
shape reminds her of a knife. Mayor Peard and the other council member disagreed, voicing their
support for the designs as modern and representative of growth. Council Member Lyon asked if
the scope of work for Shive-Hattery was complete following adoption of the plan; Ms. Naylor
replied in the affirmative, but noted her firm’s desire to be involved in plan implementation.
3) Community festivals committee update – Committee member Jerry Slagter reviewed planned
activities for Celebrate Waukee and Bacoon Sizzles. There was some general discussion on
promotions and marketing, as well as committee membership.
4) Waukee Dog Park Project update – Parks and Recreation Director Jermier reviewed the bid
letting and construction schedule for the project which, in light of anticipated local option sales and
service tax income, combines Phases 1 and 2 as one project.
5) Waukee Public Safety SERT participation – Fire Chief Robinson discussed medic training and
costs for firefighter Adam Hilgenberg to join the Suburban Emergency Response Team (SERT).
6) 28E Agreement for collection of unpaid parking fines – Police Chief Quinn noted a significant
number of unpaid parking fines, recommending consideration of an agreement with Dallas County
to issue delinquent payment “stop notices” related to motor vehicle registration renewals. Council
Member Clarke expressed concern for how the program might negatively impact those who do not
have the funds for payment; Chief Quinn replied that the police department must enforce City
ordinances equally for all violators.
7) Bond sale overview – Finance Director Burkhart discussed the projects to be financed through
upcoming bond sales.
8) Development projects mapping software – Development Services Director Deets demonstrated
the mapping software, which will be included in the website redesign.
9) Comprehensive planning for business parks and industrial development – Development
Services Director Deets noted City staff concerns regarding a planned industrial site project,
specifically rear elevation metal siding and outdoor storage being visible from adjacent residential
properties. Staff requests direction from the council on desired building materials and screening,
staying cognizant of potential additional costs for developers/builders. Council Member Bergman
spoke against strict building material restrictions, as long as the structures do not infringe upon or
detract from surrounding properties. Council Member Clarke voiced her support for minimum
building standards in light of the visibility from neighboring properties and recreational trails; Mr.
Deets replied that minimum building standards are currently in place, but staff is concerned with
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back side elevations. City Administrator Moerman proposed a development agreement to address
those concerns; Council Member Hughes suggested an enhancement fund for industrial façades.
Council Member Bergman noted that the developer had likely purchased the property with the
understanding that metal siding and outdoor storage were allowed in that zoning district; Council
Member Hughes spoke in favor of compromise.
10) Residential development – Development Services Director Deets presented a proposal for
smaller residential lots for entry-level home development. There was some discussion regarding
enhanced exterior building material requirements in exchange for smaller lots.
11) NE Alice’s Road Joint Utility Trench Project overview – Public Works Director Gibson reviewed
the project.
12) Original Waukee storm water study update – As a result of the study, Public Works Director
Gibson outlined a five-year storm water system improvement plan.
13) Storm water enforcement plan – Public Works Director Gibson discussed the City’s storm water
response, noting a future ordinance for council consideration regarding violation fees.
14) Iowa League of Cities service line warranty program – Public Works Director Gibson reviewed
the voluntary warranty program for private sewer/septic laterals, water lines, and/or interior line
issues.
15) Water capacity fee update – Public Works Director Gibson noted proposed annual fee increases
related to future water tower construction.
16) Promotional signage at five-way stop – Council Member Bergman asked for council input on a
request she received to post a long-term temporary sign to promote the Farmer’s Market. There
was much discussion on the type of signage proposed, with the council and City staff amenable to
a pole sign similar to the Waukee Triangle directional signage around the community.
17) Boone Drive traffic study – Council Member Lyon referenced an email he’d recently received
from a former resident regarding traffic speed and stop signs along SE Boone Dr. After a brief
discussion of the traffic controls already in place, the council found those controls to be adequate
and directed City staff to respond as such to the former resident.
Council Member Hughes suggested the addition of carnival rides at a future City festival and
proposed the creation of a full-time building maintenance position. Council Member Lyon asked
for a report on traffic signal timing.
E. Action Items:
1) Resolution: Consideration of approval of a resolution approving conduit purchase
agreement with mi-Fiber, LLC – Council Member Hughes moved to approve the resolution;
seconded by Council Member Hughes. Results of vote: Ayes: Bergman, Bottenberg, Clarke,
Hughes, Lyon. Nays: None. Motion carried 5 – 0. (Resolution #18-097)
F. Comments – Development Services Director Deets made the council aware of a developer application
to host the 2019 Home Show Expo in Waukee.
Council Member Bottenberg moved to adjourn; seconded by Council Member Lyon. Ayes: All. Nays: None.
Motion carried 5 – 0.
Meeting Adjourned 8:46 p.m.
____________________________________
William F. Peard, Mayor
Attest:
________________________________________
Rebecca D. Schuett, City Clerk