HomeMy WebLinkAbout2018-05-07-J01M Golf Course Equipment Lease Purchase_Authorize IssuanceAGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: May 7, 2018
AGENDA ITEM:Consideration of approval of a resolution authorizing action to enter into
Lease Purchase Agreement in the principal amount of $28,500 for a lease
or lease purchase of golf course equipment for a general corporate
purpose
FORMAT:Consent Agenda
SYNOPSIS INCLUDING PRO & CON: The lease of this greens mower for $5,552.50 per
year for five years is essential to the operations of the golf course. By
leasing the greens mower, the maintenance costs per year will decrease
due to being under warranty. The golf course currently has a
replacement program that leases the top three primary pieces of
equipment (Greens mower, fairway mower, rough mower). Staff feels
that by leasing the three most expensive pieces of equipment, the budget
is much more predictable than having to purchase new. Staff feels that
this strategy will allow for positive results in the budget every year rather
than every couple of years. This is a practice that is becoming very
popular within the golf industry. The expense of this mower will be paid
for by the revenue of the course and was included in the FY2019 Budget
process.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: $5,552.50 per year for 5
years.
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT:
RECOMMENDATION: Staff recommends approval of the contract.
ATTACHMENTS: I. Proposed Resolution
PREPARED BY: Matt Jermier
REVIEWED BY:
PUBLIC NOTICE INFORMATION –
NAME OF PUBLICATION:
DATE OF PUBLICATION:
J1M
RESOLUTION 18-
RESOLUTION AUTHORIZING ACTION TO ENTER INTO A
LEASE PURCHASE AGREEMENT IN THE PRINCIPAL
AMOUNT OF $28,500 FOR A LEASE OR LEASE PURCHASE
OF GOLF COURSE EQUIPMENT FOR A GENERAL
CORPORATE PURPOSE
WHEREAS, the City of Waukee, State of Iowa (the "City"), is in need of funds to pay
costs of the lease or lease purchase of golf course equipment, and it is deemed necessary and
advisable that a lease purchase agreement in the aggregate principal amount of $28,500 be
entered into for such purpose; and
WHEREAS, pursuant to notice published as required by Sections 362.4(4) and 384.26 of
the Code of Iowa, as amended (the "Code"), this Council has held a public meeting and hearing
upon the proposal to institute proceedings for the authorization of a lease purchase agreement in
the aggregate principal amount of not to exceed $35,000 for such purposes, and the Council is
therefore now authorized to proceed with the authorization of the lease purchase agreement; and
WHEREAS, VGM Financial Services, having its principal place of business in Waterloo,
Iowa ("VGM"), has agreed to loan the City the principal sum of $28,500 pursuant to the terms of
a 2018 Schedule, as an addendum to the underlying Master Lease Agreement (the "Lease") dated
as of January 13, 2014, between the City, as Lessee, and VGM, as Lessor thereunder; and
WHEREAS, the City will agree in the Lease to repay VGM the principal sum of $28,500,
plus interest on such amount at a rate of 5% per annum and any applicable taxes or
miscellaneous payment due thereunder, over a period of 54 months, resulting in total payments
thereunder of $32,762.50, all as set forth in the Lease; and
WHEREAS, this Council has determined that the terms of the Lease do not exceed the
economic life of the property being acquired pursuant thereto; and
WHEREAS, the Lease will be payable from the Debt Service Fund; and
WHEREAS, there have been presented to this meeting the form of Lease documents
between the City and VGM which the City proposes to enter into; and
WHEREAS, it appears that such instruments are in appropriate form and are appropriate
instruments for the purposes intended.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WAUKEE, STATE OF IOWA:
Section 1. Definitions. The following terms shall have the following meanings in this
Resolution unless the text expressly or by necessary implication requires otherwise:
"Equipment" shall mean the new golf course equipment, as more particularly
described in the Lease.
"Financing Documents" shall mean any insurance, delivery, transcript and
incumbency certificates to be delivered in conjunction with the closing of the Lease,
relating to the Equipment to be acquired pursuant to the Lease, and Form 8038-GC
Information Reporting Returns.
"Issuer" or "City" or "Lessee" shall mean the City of Waukee, State of Iowa.
"Lease" shall mean the Master Lease, in the initial principal amount of $28,500,
by and between the City and VGM.
"Project Fund" shall mean the fund established by this Resolution for the deposit
of the proceeds of the Lease.
"Rebate Fund" shall mean the fund so defined in and established pursuant to the
Tax Exemption Certificate.
"Tax Exemption Certificate" shall mean the Tax Exemption Certificate executed
by the Director of Finance and delivered at the time of issuance and delivery of the
Lease.
"VGM" or "Lessor" shall mean VGM Financial Services of Waterloo, Iowa.
Section 2. Authority and Purpose. The Lease authorized by this Resolution shall be
issued pursuant to Sections 362.4(4) and 384.26 of the Code of Iowa, and in compliance with all
applicable provisions of the Constitution and laws of the State of Iowa. The Lease is hereby
authorized in the aggregate principal amount of $28,500 for the purpose of paying costs of
acquiring the Equipment.
Section 3. Approval of Lease. VGM shall deliver the Equipment to the City secured by
the Lease in the aggregate principal sum of $28,500, which provide for the repayment by the
City in an amount equal to the principal and interest at a per annum rate of 5% on the unpaid
balance thereof from the date of delivery of the Lease to VGM, in the amounts and at the rates
and in installments as specified therein, and the form and content of the Lease, the provisions of
which are incorporated herein by reference, hereby are in all respects authorized, approved and
confirmed, and the Mayor and the City Clerk are hereby authorized, empowered and directed to
execute, attest, seal and deliver the Lease for and on behalf of the City, including necessary
counterparts and in substantially the form and content now before this meeting but with such
changes, modifications, additions or deletions therein as shall to them seem necessary, desirable
or appropriate, their execution thereof to constitute conclusive evidence of their approval of any
and all changes, modifications, addition or deletions therein from the form and content of the
Lease now before this meeting, and from and after the execution and delivery of the Lease, the
Mayor and the City Clerk are hereby authorized, empowered and directed to do all such acts and
things and execute all such documents as may be necessary to carry out and comply with the
provisions of the Lease as executed.
Section 4. Additional Documents. The Mayor, City Clerk and Director of Finance hereby
are authorized, empowered and directed to execute, attest, seal and deliver for and on behalf of
the City any and all Financing Documents and any other additional certificates, documents,
opinions or other papers and perform all other acts, including without limitation the execution of
all closing documents, as they may deem necessary or appropriate in order to implement and
carry out the intent and purposes of this Resolution.
Section 5. Levy and Certification of Annual Tax; Other Funds to be Used.
(a) Levy of Annual Tax. That for the purpose of providing funds to pay the
principal and interest of the Lease hereinafter authorized to be issued, there shall be
levied in the Debt Service Fund for each future year the following direct annual tax on all
of the taxable property in City of Waukee, Iowa, to-wit:
AMOUNT
FISCAL YEAR (JULY 1 TO JUNE 30)
YEAR OF COLLECTION
$5,552.50* 2018/2019
$5,552.50 2019/2020
$5,552.50 2020/2021
$5,552.50 2021/2022
$10,552.50 2022/2023
*Payable from cash on hand.
(NOTE: For example the levy to be made and certified against the taxable valuations of
January 1, 2017, will be collected during the fiscal year commencing July 1, 2018).
(b) Resolution to be Filed With County Auditor. A certified copy of this
Resolution should be filed with the County Auditor of Dallas County, State of Iowa, and
said Auditor is hereby instructed in and for each of the years as provided, to levy and
assess the tax hereby authorized in Section 2 of this Resolution, in like manner as other
taxes are levied and assessed, and such taxes so levied in and for each of the years
aforesaid be collected in like manner as other taxes of the City are collected, and when
collected be used for the purpose of paying principal and interest on said Bonds issued in
anticipation of said tax, and for no other purpose whatsoever.
(c) Additional City Funds Available. Principal and interest coming due at any
time when the proceeds of said tax on hand shall be insufficient to pay the same shall be
promptly paid when due from current funds of the City available for that purpose and
reimbursement shall be made from such special fund in the amounts thus advanced.
Section 6. Lease Fund. The tax shall be assessed and collected each year at the same time
and in the same manner as, and in addition to, all other taxes in and for the City, and when
collected they shall be converted into a special fund within the Debt Service Fund to be known
as the "LEASE PURCHASE FUND 2018 NO. 1" (the "Lease Fund"), which is hereby pledged
for and shall be used only for the payment of the principal of and interest on the Lease herein
authorized to be issued.
Section 7. Registration of Lease; Appointment of Registrar; Transfer; Ownership and
Delivery.
(a) Registration. The ownership of the Lease may be transferred only by the
making of an entry upon the books kept for the registration and transfer of ownership of
the Lease, and in no other way. The City Clerk is hereby appointed as Registrar and
Paying Agent under the terms of this Resolution. Registrar shall maintain the books of
the Issuer for the registration of ownership of the Lease for the payment of principal of
and interest on the Lease as provided in this Resolution. The Lease shall be negotiable as
provided in Article 8 of the Uniform Commercial Code subject to the provisions for
registration and transfer contained in the Lease and in this Resolution.
(b) Transfer. The ownership of the Lease may be transferred only upon the
Registration Books kept for the registration and transfer of the Lease and only upon
surrender thereof at the office of the Registrar together with an assignment duly executed
by the holder or his duly authorized attorney in fact in such form as shall be satisfactory
to the Registrar, along with the address and social security number or federal employer
identification number of such transferee (or, if registration is to be made in the name of
multiple individuals, of all such transferees). In the event that the address of the
registered owner of the Lease (other than a registered owner which is the nominee of the
broker or dealer in question) is that of a broker or dealer, there must be disclosed on the
Registration Books the information pertaining to the registered owner required above.
Upon the transfer of the Lease, a new fully registered Lease, of any denomination
permitted by this Resolution in aggregate principal amount equal to the unmatured and
unredeemed principal amount of such transferred fully registered Lease, and bearing
interest at the same rate and maturing on the same date or dates shall be delivered by the
Registrar. Any costs or expenses, including counsel fees, of the Registrar incurred in
connection with an exchange or transfer of the Lease shall be paid by the holder of the
Lease requesting such transfers as a condition precedent to the exercise of the privilege of
making such exchange or transfer.
(c) Registration of Transferred Lease. In all cases of the transfer of the Lease,
the Registrar shall register, at the earliest practicable time, on the Registration Books, the
Lease, in accordance with the provisions of this Resolution.
(d) Ownership. As to the Lease, the person in whose name the ownership of
the same shall be registered on the Registration Books of the Registrar shall be deemed
and regarded as the absolute owner thereof for all purposes, and payment of or on
account of the principal of the Lease and the premium, if any, and interest thereon shall
be made only to or upon the order of the registered owner thereof or his legal
representative. All such payments shall be valid and effectual to satisfy and discharge the
liability upon the Lease, including the interest thereon, to the extent of the sum or sums
so paid.
Section 8. Application of Lease Proceeds. Any proceeds of the Lease, except as may be
provided below, shall be credited to the Project Fund and expended only for the purposes of
acquiring the Equipment. Any amounts on hand in the Project Fund shall be available for the
payment of the principal of or interest on the Lease at any time that other funds shall be
insufficient to the purpose, in which event such funds shall be repaid to the Project Fund at the
earliest opportunity.
Section 9. Investment of Project Fund Proceeds. All moneys held in the Project Fund
shall be invested subject to the provisions of the Tax Exemption Certificate. All such
investments shall mature before the date on which the moneys are required for payment of
principal of or interest on the Lease as herein provided.
Section 10. Non-Arbitrage Covenants. The Issuer reasonably expects and covenants that
no use will be made of the proceeds from the Lease authorized hereunder which will cause the
Lease to be classified as an arbitrage bond within the meaning of Section 148(a) and (b) of the
Internal Revenue Code of the United States, and that throughout the term of the Lease it will
comply with the requirements of the statute and regulations issued thereunder.
To the best knowledge and belief of the Issuer, there are no facts or circumstances that
would materially change the foregoing statements or the conclusion that it is not expected that
the proceeds of the Lease will be used in a manner that would cause the Lease to be an arbitrage
bond. Without limiting the generality of the foregoing, the Issuer hereby agrees to comply with
the provisions of the Tax Exemption Certificate and the provisions of the Tax Exemption
Certificate are hereby incorporated by reference as part of this Resolution. The Treasurer is
hereby directed to make and insert all calculations and determinations necessary to complete the
Tax Exemption Certificate in all respects and to execute and deliver the Tax Exemption
Certificate at issuance of the Lease to certify as to the reasonable expectations and covenants of
the Issuer at that date.
Section 11. Additional Covenants, Representations and Warranties of the Issuer. The
Issuer certifies and covenants with the purchasers and holders of the Lease that the Issuer
through its officers, (a) will make such further specific covenants, representations and assurances
as may be necessary or advisable; (b) comply with all representations, covenants and assurances
contained in the Tax Exemption Certificate, which Tax Exemption Certificate shall constitute a
part of the contract between the Issuer and the owners of the Lease; (c) consult with bond
counsel (as defined in the Tax Exemption Certificate); (d) pay to the United States, as necessary,
such sums of money representing required rebates of excess arbitrage profits relating to the
Lease; (e) file such forms, statements and supporting documents as may be required and in a
timely manner; and (f) if deemed necessary or advisable by its officers, to employ and pay fiscal
agents, financial advisors, attorneys and other persons to assist the Issuer in such compliance.
Section 12. Amendment of Resolution to Maintain Tax Exemption. This Resolution may
be amended without the consent of any owner of the Lease if, in the opinion of bond counsel,
such amendment is necessary to maintain tax exemption with respect to the Lease under
applicable Federal law or regulations.
Section 13. Severability Clause. If any section, paragraph, clause or provision of this
Resolution be held invalid, such invalidity shall not affect any of the remaining provisions
hereof, and this Resolution shall become effective immediately upon its passage and approval.
Section 14. Repeal of Conflicting Resolutions. All resolutions in conflict herewith are
hereby repealed.
PASSED AND APPROVED this 7th day of May, 2018.
Mayor
ATTEST:
City Clerk