HomeMy WebLinkAbout2018-08-20-J01B 08062018_08082018_08132018_minutesWAUKEE CITY COUNCIL MINUTES
August 6, 2018
(A) Call to Order – The regular meeting of the Waukee City Council was called to order by Mayor Peard
at 5:32 p.m. in the Council Chambers at Waukee City Hall, 230 W. Hickman Rd.
(B) Pledge of Allegiance
(C) Roll Call – The following members were present: Mayor William F. Peard; Council Members Anna
Bergman, R. Charles Bottenberg, Courtney Clarke, Larry R. Lyon. Absent: Council Member Shelly
Hughes.
Also present: City Administrator Tim Moerman, Finance Director Linda Burkhart, Development
Services Director Brad Deets, Public Works Director John Gibson, Assistant Public Works
Director of Engineering Rudy Koester, Parks and Recreation Director Matt Jermier, Community
and Economic Development Director Dan Dutcher, Marketing and Communications Director
Summer Evans, Police Chief John Quinn, City Clerk Rebecca D. Schuett, City Attorney Steve
Brick.
(D) Open Forum
(E) Agenda Approval – Council Member Bottenberg moved to approve the agenda; seconded by
Council Member Bergman. Results of vote: Ayes: Bergman, Bottenberg, Clarke, Lyon. Nays: None.
Absent: Hughes. Motion carried 4 – 0 – 1.
(F) Mayor’s Report – Public Safety Day is 08/07. Waukee was recently named as a Top 10 fastest
growing suburb by Realtor.com. Mayor Peard congratulated Rudy Koester on his promotion to Public
Works Director/City Engineer and thanked Public Works Director Gibson for his service.
(G) Presentations:
1) Denman & Company on upcoming FY2018 audit – Presentation made by Robert Endriss with
Denman & Company.
2) Waukee Park Board report – Report made by Board Member Duwayne Fink.
3) Waukee Public Library Board of Trustees report – Report made by Trustee Jared
Starkweather.
(H) Public Hearings:
1) On the transfer of property to the Waukee Community School District by the City of
Waukee – Mayor Peard opened the public hearing and asked if any written correspondence had
been received; City Clerk Schuett replied in the negative. Development Services Director Deets
noted that the property in question was jointly acquired by the City and school district for
development as a second high school and park complex. The original property subdivision no
longer aligns with current development plans. The school district has deeded their portion back to
the City; the proposed property transfer will clarify and correct property lines. Council Member
Bottenberg asked about payment related to the school district having more acreage than the City;
Mr. Deets replied that attorneys for both entities are working to finalize payment related to the
acreage difference, also taking a shared detention facility into account. City Attorney Brick added
that the existing 28E agreement with the school district addresses acreage differences in
monetary terms. No comments were made by the public present.
2) On plans, specifications, form of contract, and estimate of cost [Fox Creek Park Phase 2
Project] – Mayor Peard opened the public hearing and asked if any written correspondence had
been received; City Clerk Schuett replied in the negative. Parks and Recreation Director Jermier
reviewed the project plans and amenities, including a splash pad and shelter facility. No
comments were made by the public present.
3) On plans, specifications, form of contract, and estimate of cost [Original Sanitary Sewer
System Rehabilitation Phase 4 Project] – Mayor Peard opened the public hearing and asked if
any written correspondence had been received; City Clerk Schuett replied in the negative. Public
Works Director Gibson reviewed the project plans, as well as the previous project phases.
Council Member Clarke asked if the rehabilitation has helped with flow issues; Mr. Gibson replied
that no formal study has been undertaken but that all areas determined to be damaged are being
repaired. Council Member Clarke asked if there were plans to monitor the system in the future;
J1B
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Mr. Gibson replied in the affirmative. Council Member Lyon asked if sump pumps were
contributing to some of the issues with the sanitary sewer system; Mr. Gibson answered that
some sump pumps are currently connected to the sanitary sewer system and that a future policy
decision is needed to address the matter. No comments were made by the public present.
(I) Public Hearing Action Items:
1) Waukee High School No. 2
A. Resolution: Consideration of approval of a resolution approving final plat – Council
Member Lyon moved to approve the resolution; seconded by Council Member Bergman.
Development Services Director Deets reviewed the final plat, including rights-of-way.
Approval is subject to receipt and review of all legal documents, as the abstract must be
updated following the real estate transfer. Results of vote: Ayes: Bergman, Bottenberg,
Clarke, Lyon. Nays: None. Absent: Hughes. Motion carried 4 – 0 – 1. (Resolution #18-307)
B. Resolution: Consideration of approval of a resolution authorizing the disposal of real
estate in accordance with Iowa Code 364.7(2018) – Council Member Bergman moved to
approve the resolution; seconded by Council Member Clarke. Results of vote: Ayes:
Bergman, Bottenberg, Clarke, Lyon. Nays: None. Absent: Hughes. Motion carried 4 – 0 – 1.
(Resolution #18-308)
2) Fox Creek Park Phase 2 Project
A. Resolution: Consideration of approval of a resolution approving plans, specifications,
form of contract, and estimate of cost – Council Member Lyon moved to approve the
resolution; seconded by Council Member Bergman. Results of vote: Ayes: Bergman,
Bottenberg, Clarke, Lyon. Nays: None. Absent: Hughes. Motion carried 4 – 0 – 1.
(Resolution #18-309)
B. Resolution: Consideration of approval of a resolution awarding contract – Council
Member Clarke moved to approve the resolution; seconded by Council Member Lyon. Parks
and Recreation Director Jermier noted that all bids received were above the engineer’s
estimate, recommending that the award be postponed to allow more time for bid review.
Council Member Clarke amended the motion to postpone consideration until the 08/08
special meeting; Council Member Lyon amended the second. Results of vote: Ayes:
Bergman, Bottenberg, Clarke, Lyon. Nays: None. Absent: Hughes. Motion to postpone
carried 4 – 0 – 1.
3) Original Sanitary Sewer System Rehabilitation Phase 4 Project
A. Resolution: Consideration of approval of a resolution approving plans, specifications,
form of contract, and estimate of cost – Council Member Clarke moved to approve the
resolution; seconded by Council Member Bergman. Results of vote: Ayes: Bergman,
Bottenberg, Clarke, Lyon. Nays: None. Absent: Hughes. Motion carried 4 – 0 – 1.
(Resolution #18-310)
B. Resolution: Consideration of approval of a resolution awarding contract – Council
Member Lyon moved to approve the resolution; seconded by Council Member Clarke. Public
Works Director Gibson reviewed the bid tabulation, recommending award to Hydro-Klean of
Des Moines, IA, in the amount of $201,825.84. Results of vote: Ayes: Bergman, Bottenberg,
Clarke, Lyon. Nays: None. Absent: Hughes. Motion carried 4 – 0 – 1. Contract awarded to
Hydro-Klean of Des Moines, IA. (Resolution #18-311)
J) Action Items
1) Consent Agenda: Council Member Lyon moved to approve the Consent Agenda; seconded by
Council Member Bottenberg. Results of vote: Ayes: Bergman, Bottenberg, Clarke, Lyon. Nays:
None. Absent: Hughes. Motion carried 4 – 0 – 1.
A. Consideration of approval of 08/06/2018 Bill List; 07/15/2018 Payroll:
FY 2018 Fund Recap: Expenditures Revenues
Budgeted Year To Date Budgeted Year To Date
010 General Fund $18,549,142 $18,236,374 $16,556,945 $16,512,284
060 Road Use Tax Fund 2,007,561 1,749,877 2,352,600 2,390,012
075 Waukee Foundation 531 47,785
080 Library Foundation -
085 Asset Forfeitures 785 3,925
3
091 Hickman West Indust Park TIF 424,625 925,646 601,500 629,342
092 Enterprise Business Park TIF Fund 222,116 1,850 3,042
093 Waukee Urban Renewal Area TIF
Fund 2,930,676 2,420,694 2,797,780 2,812,598
094 Gateway Urban Renewal 7,500 8,768 78,450 78,151
095 Autumn Ridge Urban Renewal 750 392 84,125 84,899
096 Waukee West Urban Renewal 75,000 107,197 -
097 Southwest Business Park 7,500 4,438 -
098 Waukee Central URA 7,500 5,657 -
110 Debt Service Fund 7,009,909 6,983,425 7,191,303 7,166,690
111 Special Assessments Fund 47,006 47,006 67,800 61,394
210 Employee Benefits Fund 1,802,000 1,802,000 1,809,435 1,814,057
327 Capital Projects 20,640,000 16,657,561 19,550,000 23,420,205
330 City Wide SA Sidewalk Project - 3,743
510 Water Utility Fund 4,366,530 4,935,949 4,974,050 5,301,508
520 Sewer Utility Fund 15,817,786 12,207,264 5,782,600 5,723,952
521 University Ave Trunk Sewer Project - 13,184
522 Waste Water Treatment Pl - 688
523 E Area Pump Sta Treatment - 2,413
540 Gas Utility Fund 7,844,816 6,826,381 7,140,005 7,440,719
560 Storm Sewer Utility Fund 2,584,394 1,069,246 913,000 921,405
570 Utility Bill Fund 289,030 270,516 247,600 248,646
590 Solid Waste Collect & Rcycl Fund 1,211,000 1,195,695 1,308,650 1,317,512
750 Golf Course Fund 581,380 506,211 605,500 559,921
810 Equipment Revolving Fund - - 20,000 18,288
*TOTAL* $86,204,105 $76,183,730 $72,083,193 $76,576,361
CHECKS ISSUED PRIOR TO COUNCIL APPROVAL 08/06/2018:
CITY OF WAUKEE
HEALTH INSURANCE
DEDUCTION $6,468.92
COMMUNICATIONS WORKERS OF
AMERICA CWA LOCAL 7102 UNION DUES 888.04
COSGRIFF DEVELOPMENT LLC UTILITY REFUND 47.17
DALE, SEPTEMBER UTILITY REFUND 6.52
DETJENS, COLLEEN D UTILITY REFUND 80.55
DUFFY, SHANNA UTILITY REFUND 43.41
EFTPS FICA TAX WITHHOLDING 91,801.66
ELLER, AUSTIN UTILITY REFUND 65.69
HENDERSON, KYLEE UTILITY REFUND 87.50
HUBBELL HOMES LC UTILITY REFUND 98.99
HUBBELL HOMES LC UTILITY REFUND 113.39
HUBBELL HOMES LC UTILITY REFUND 25.92
HUBBELL HOMES LC UTILITY REFUND 36.22
HUBBELL HOMES LC UTILITY REFUND 115.43
HUBBELL HOMES LC UTILITY REFUND 601.15
IOWA DEPT OF HUMAN SERVICES CHILD SUPPORT 1,604.80
LARSON, ANDREW T UTILITY REFUND 26.18
LINK, ASHLEY UTILITY REFUND 69.29
MAY, TAYLER E UTILITY REFUND 139.18
MEALS FROM THE HEARTLAND
MEALS FROM HEARTLAND
DEDUCTION 112.98
OBRECHT, JOE UTILITY REFUND 140.20
PRESSURE POINT CLEANERS UTILITY REFUND 3,707.58
PULKRAB, SLATER UTILITY REFUND 37.80
RUDOLPH, SHANNON UTILITY REFUND 42.67
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SCOTT, LUANNE UTILITY REFUND 12.50
SPRINGER, GEORGE UTILITY REFUND 2,033.44
STANBROUGH RESIDENTIAL LLC UTILITY REFUND 2.19
STEGALL, JO UTILITY REFUND 12.32
TANZANITE HOMES UTILITY REFUND 29.29
TOTAL ADMINISTRATIVE SERVICES
CORP
SECTION 125 MEDICAL
DEDUCTIONS 4,773.24
UNITED WAY CENTRAL IOWA UNITED WAY DEDUCTION 139.82
VALLEY POOL & HOT TUBS UTILITY REFUND 1,911.87
WALKER, ADAM UTILITY REFUND 70.74
WAUKEE AREA CHRISTIAN
SERVICES
WAUKEE AREA CHRISTIAN
SERVICES DEDUCTION 186.65
WILLIS, LINDSEY R UTILITY REFUND 200.00
WOOD, CALEB UTILITY REFUND 33.54
DOLL DISTRIBUTING, LLC BEER DELIVERY 732.80
SAM'S CLUB JULY '18 STATEMENT 653.72
WASTEWATER RECLAMATION
AUTHORITY JULY '18 FEES 153,560.90
WEST BANK
WEST BANK WOMEN OF IMPACT
GOLF 25.00
XENIA RUAL WATER DIST. WATER 69.11
IOWA BEVERAGE SYSTEMS INC. BEER DELIVERY 675.90
SUGAR CREEK GOLF COURSE LEAGUE PRIZES 208.00
DOLL DISTRIBUTING, LLC BEER DELIVERY 310.00
EMPLOYEE BENEFITS SYSTEMS
AUGUST '18 HEALTH
INSURANCE MONTHLY
PREMIUM 127,040.82
JIMMY JOHNS MIXED TEAM FOOD 106.00
LIDDERDALE COUNTRY STORE, INC MIXED TEAM CATERING 998.02
SUGAR CREEK GOLF COURSE MIXED TEAM PRIZES 380.00
IOWA BEVERAGE SYSTEMS INC. BEER DELIVERY 361.10
SUGAR CREEK GOLF COURSE LEAGUE PRIZES 218.00
DOLL DISTRIBUTING, LLC BEER DELIVERY 974.65
IACP NET/LOGIN SERVICES
IACP NET SERVICE ANNUAL
ACCESS FEE 525.00
IOWA BEVERAGE SYSTEMS INC. BEER DELIVERY 803.60
SUGAR CREEK GOLF COURSE LEAGUE PRIZES 248.00
PETTY-CASH POLICE NARCOTIC INVESTIGATION 100.00
BANK OF AMERICA MAY '18 STATEMENT 22,018.87
*TOTAL* $425,776.33
UNPAID BILLS PRESENTED FOR APPROVAL 08/06/2018:
ABL LABORATORIES CALIBRATION TEST GAUGE $94.00
ACCESS SYSTEMS LEASING
JULY '18 COPIER/PRINTER
LEASE 3,724.17
ADEL AUTO PARTS
AIR FILTER/TRANSMISSION
FLUID 64.90
AHLERS & COONEY PC
2018A GENERAL OBLIGATION
BONDS 57,007.16
AMAZON.COM
IT DATA CENTER A/C UNIT/IT
CABLES & ACCESSORIES 1,165.03
AMERICAN LIBRARY ASSOCIATION MEMBER DUES 523.00
AMERICAN SOCIETY OF
COMPOSERS, AUTHORS
'18 MYSIC LICENSE FEE
ADJUSTMENT 13.15
AMERICAN TRUST BANK
DEVELOPER REBATE - PAINTED
WOODS II & III 1,086.22
AMERICAN WATER WORKS ASSO FY19 DUES - WASKE 90.00
5
ANKENY SANITATION INC. JULY '18 STATEMENT 96,028.71
ARNOLD MOTOR SUPPLY
WHEEL CLEANER/DISCS/SPRAY
APPLICATOR 114.09
AT&T MOBILITY JULY '18 STATEMENT 59.37
ATLANTIC BOTTLING CO POP/WATER 363.70
ATW TRAINING SOLITIONS, INC PRESENTATION 395.00
AXON ENTERPISE, INC TASER CARTRIDGES 360.00
BACHARACH INC ODOROMETER CALIBRATION 282.00
BAKER MECHANICAL, INC.
A/C UNIT REPAIR/FAN &
COMPRESSOR
REPAIR/MAINTENANCE
AGREEMENT 16,855.57
BANKERS TRUST COMPANY
AUGUST '18 SINKING FUND
XFER 844,800.00
BERNARD THOMPSON FURNACE REBATE 75.00
BLACK HILLS ENERGY JULY '18 STATEMENT 2,891.25
BOLTON & MENK, INC
LITTLE WALNUT CREEK DRIVE
IMPROVEMENTS 7,767.00
BORDER STATES ELECTRIC SUPPLY METERS 1,687.00
BOUND TREE MEDICAL MEDICAL SUPPLIES 119.40
BRANDON DONAHE
FURNACE & THERMOSTAT
REBATE 180.00
BRODERICK ANIMAL CLINIC FELINE BOARDING 540.00
BROWNELLS, INC. SLING 199.14
BRUCE ENGINE SPARK PLUG/FUEL FILTER 38.55
CAPITAL CITY EQUIPMENT
COMPANY TOOTH/PIN 137.60
CAPITAL SANITARY SUPPLY FLO-THRU BRUSH 54.80
CARNEY & APPLEBY, P.L.C. LOBBYING 5,000.00
CENTRAL IOWA OFFICIALS COED SOFTBALL FALL UMPIRES 1,512.00
CENTURYLINK JULY '18 STATEMENT 283.27
CHAD PROEHL GOLF CAMP 10,710.00
CHRISTIAN PRINTERS INC
BUSINESS CARDS-
LAUGHRIDGE/WASKE/HILGENBE
RG/ABRAMOW 98.00
CINTAS CORPORATION GLOVES 1,193.66
CITY OF ADEL SPLISH-SPLASH 36.00
CITY OF CLIVE
FY19 ANNUAL SERT
CONTRIBUTION 900.00
CITY OF URBANDALE REIMB. - EMPLOYEE TRAINING 500.00
CLIVE POWER EQUIPMENT PRIMER 170.59
COMMERCIAL APPRAISERS OF
IOWA, INC.
NW AREA WATER MAIN
CHLORAMINATION PROJECT 2,100.00
CONFLUENCE WAUKEE DOG PARK CD'S 379.10
CONSOLIDATED COMMUNICATIONS
ENTERPRISE SERVICES, INC JULY '18 STATEMENT 1,367.28
CONSTRUCTION & AGGREGATE
PRODUCTS, INC. FEMALE X MALE NIPPLE 87.66
CORE & MAIN LP FRAME 2,767.55
CORELL CONTRACTOR INC ASPHALT 205.46
CRYSTAL CLEAR BOTTLED WATER WATER 48.00
D & K PRODUCTS INC. CHEMICALS 9,519.43
DAVID OVERTON PRE-EMPLOYMENT POLYGRAPH 400.00
DAVIS EQUIPMENT CORPORATION BEDKNIFE 154.76
DELTA DENTAL
AUG '18 DENTAL INSURANCE
PREMIUM 8,845.55
DEMCO INC. LABELS/LABEL PROTECTORS 423.69
6
DES MOINES AREA COMMUNITY
WASTEWATER TRAINING -
COLE/DUNHAM 180.00
DES MOINES REGISTER
MON. - SAT. SUBSCRIPTION
CITY HALL 25.00
DOG WASTE DEPOT DOG WASTE BAGS 119.97
EBSCO PUBLISHING
LIBRARY PATRON ONLINE
DATABASE 5,725.00
EDEN CUSTOM HOMES PILOT LIGHT REPAIR 413.40
ELECTRONIC ENGINEERING CO
NEW CAMERA FOR INTERVIEW
ROOM 1,896.08
ELIZABETH MESSMAN TENNIS CAMPS 1-3 819.20
EVERBRIDGE, INC.
NIXLE ENGAGE JULY '18 - JUNE
'19 2,185.45
FAREWAY STORES, INC.
BREAD/PEANUTBUTTER/JAM/KE
TCHUP/MUSTARD 442.28
FIRE SERVICE TRAINING BUREAU
CERTIFICATION DOP - BLAKE
SMITH 50.00
FIRST CHOICE COFFEE SERVICES COFFEE/PLATES 200.48
FOTH INFRASTRUCTURE &
ENVIRONMENT LLC
CONSTRUCTION OBSERVATION
SERVICES 66,702.19
FOUR POINTS GOLF CARS, LLC GOLF CART REPAIRS 234.50
FRUSA EMS JUNE '18 AMBULANCE BILLINGS 1,193.80
FULLER PETROLEUM SERVICE INC FUEL - GOLF COURSE 1,922.57
G & L CLOTHING
BOOTS -
KELLER/DODGE/DEZEEUW 541.41
GALL'S INC
JACKETS/HANDCUFFS/BELTS/B
OOTS -
FRUEH/RICHARDSON/ROBBINS 4,838.20
GENUS LANDSCAPE ARCHITECTS FOX CREEK PARK PHASE 2 30,266.10
GOLF & TURF SERVICES AERIFY GREENS 285.00
GRAINGER PARTS EAR MUFFS 71.40
HEARTLAND CO-OP JUNE '18 STATEMENT 678.98
HEARTLAND TIRE & AUTO TIRES 2,367.76
HILLYARD INC PAPER TOWELS 101.93
HOISINGTON KOEGLER GROUP INC
WAUKEE COMPREHENSIVE
PLAN 22,085.16
HOLMES MURPHY
AUG '18 HMA MONTHLY
CONSULTING FEE 3,629.34
HOY TREE FARM, LLC
EXPLORE THE OUTDOORS
TREES 500.00
HUNSBERGER FAMILY LP
DEVELOPER REBATE - PAINTED
WOODS II & III 275.84
IAWEA
2018 COLLECTION SYSTEM
WORKSHOP - PATTERSON 60.00
IMAGETEK INC
PAPERVISION CAPTURE
SOFTWARE 705.00
INDUSTRIAL SALES COMPANY INC VALVE/TEES 3,067.46
INGRAM LIBRARY SERVICES BOOKS 4,721.40
INTERNATIONAL PUBLIC
MANAGEMNT ASSOC. FOR HUMAN
RESOURCES TESTING SUPPLIES 437.50
INTERSTATE ALL BATTERY CENTER BATTERIES 20.40
IOWA DEPT OF PUBLIC SAFETY
INTELLIGENCE BUREAU
ONLINE WARRANTS APRIL '18 -
JUNE '18 1,326.00
IOWA DIVISION OF LABOR SERVICES
BOILER INSPECTION - POLICE
DEPT. 95.00
IOWA MUNICIPALITIES WORKERS'
COMPENSATION ASSN AUGUST '18 WORKER'S COMP 24,516.00
IOWA ONE CALL JUNE '18 STATEMENT 760.80
7
IOWA STORMWATER EDUCATION
PARTNERSHIP ISWEP DUES 3,600.00
IOWA TRANSIT HIPER GPS NETWORK 11,741.40
ISWEP WORKSHOP - CORKREAN 100.00
JASON MITCHELL
FURNACE & THERMOSTAT
REBATE 105.00
KEYSTONE LABORATORIES, INC WASTEWATER DAY 2 1,728.00
KIESLER'S POLICE SUPPLY, INC HOLSTERS 274.60
KONICA MINOLTA BUSINESS
SOLUTIONS USA INC
COPIER/PRINTER
MAINTENANCE 79.40
LAW ENFORCEMENT TARGETS, INC. PRACTICE TARGETS 79.01
LIBERTY READY MIX CONCRETE 2,773.00
LOGAN CONTRACTORS SUPPLY INC TECTYL 2,153.69
LOGOED APPAREL & PROMOTIONS
SHIRTS -
WICKMAN/ENNETT/PATTERSON/
TIBBLES/WINTERS/ABBOTT/WHI
TE 4,273.25
MARK STUCHEL INC. 3/8 DR 6PT 15/16" DP SKT 42.75
MARTIN MARIETTA AGGREGATE,
INC. ROAD STONE 429.42
MAVERICKLABEL.COM, INC CALIBRATION STICKERS 59.00
MCKINLEY, INC.
MAGNETS FOR WELCOME
PACKETS 547.48
MEDIACOM JULY '18 STATEMENT 84.86
MENARDS
CORD/CABLE/BACKWIRE
OUTLET/WALL PLATE 449.80
MERCY COLLEGE OF HEALTH
SCIENCES
AIRWAY/RESPIRATION/VENTILA
TION 10.00
MERCY WEST PHARMACY EMS MEDICATIONS 656.84
MERRITT COMPANY INC CLEANING SERVICES 610.00
METHODIST OCCUPATIONAL
HEALTH & WELLNESS DRUG TESTING 977.00
METRO PARK WEST COMMISSION FY19 FIRST HALF ASSESSMENT 32,850.00
MID AMERICAN ENERGY JULY '18 STATEMENT 42,847.18
MID-IOWA SOLID WASTE EQUIPMENT
CO VAC-CON REPAIR 252.43
MINER DUST CONTROL DUST CONTROL 1,711.36
MOODY'S INVESTORS SERVICE 2018C BOND FEES 25,000.00
MULCH MART MULCH 146.90
MUNICIPAL EMERGENCY SERVICES,
INC. NAMEPLATES - SMITH/WARREN 128.79
MURPHY TRACTOR & EQUIPMENT AIR & FUEL FILTERS 159.79
MUTUAL OF OMAHA
AUG '18 LIFE & DISABILITY
PREMIUM 4,120.45
NAPA AUTO PARTS STORE
SENSOR/BLISTER PACK
CAPSULES 151.96
NATIONWIDE OFFICE CLEANERS LLC CLEANING SERVICES 2,897.19
NIGHT & DAY WINDOW CLEANING WINDOW CLEANING 210.00
NIKE USA INC PROSHOP SPECIAL ORDER 167.48
OCLC, INC CATALOGING/METADATA 152.53
OFFICE DEPOT
TAPE/WIPES/SANITIZING
SPRAY/LABLES/PAPER 1,061.62
O'HALLORAN INTERNATIONAL, INC. TANK FUEL/STRAP FUEL TANK 2,536.05
ORKIN PEST CONTROL PEST CONTROL SERVICES 138.88
OVERDRIVE INC
FY19 BRIDGES E-BOOK
SUBSCRIPTION 2,572.85
PALMER GROUP CONTRACT LABOR - STEPHENS 1,202.25
8
PEAK SOFTWARE SYSTEMS INC
ANNUAL SPORTSMAN SQL
SUBSCRIPTION 1,666.55
PEPSI POP/WATER 1,419.11
POLK COUNTY CONSERVATION EXPLORE THE OUTDOORS 50.00
PRAXAIR DISTRIBUTION #440 CYLINDER 69.75
PUBLIC FINANCIAL MANAGEMENT 2018 SRF BOND FEES 13,000.00
PURCHASE POWER, INC. JULY '18 STATEMENT 5,195.81
QUICK SUPPLY CO
STA[;E SETTER/SC250 (TRM)
8'X90' 454.00
RANKIN COMMUNICATION SYSTEMS
INC TELEPHONE INSTALLATION 595.29
REGAL UNDERGROUND
CONSTRUCTION, INC.
DIRECTIONAL BORE GAS
SERVICE 180.00
RJ LAWN SERVICE INC OVERSEED DETENTION POND 3,309.71
ROCK RIVER ARMS, INC. RIFLES 4,120.00
SCHILDBERG CONSTRUCTION ROAD STONE 4,271.00
SECURIT TACTICAL INC SAFES 1,637.95
SHERWIN WILLIAMS CO PAINT 120.90
SHI INTERNATIONAL CORP IT NETWORK PROJECT 17,417.20
SHOTTENKIRK CHEVROLET-
PONTIAC TRANSMI150 63.69
SNYDER & ASSOCIATES INC WINDFIELD/HS TRAIL PHS 1 2,511.82
SON LE FY '18 MILAGE REIMBURSEMENT 297.19
STATE LIBRARY OF IOWA
FY19 STATEWIDE DATABASE
PACKAGE SUBSCRIPTION FEE 1,161.70
STEM EDUCATION & LEARNING, LLC
EFK- OUT OF THIS WORLD
SUMMER CAMP 1,152.00
STIVERS FORD BRAKE REPAIR 886.43
STOREY-KENWORTHY COMPANY CASJH RECEIPT BOOKS 1,453.25
SUNFLOWER FINE ART LLC. JULY SESSION 480.00
SUPPLYWORKS WIPER POP UP 172.44
TEAM SERVICES INC
WAUKEE TRAILHEAD AND DOG
PARK 2,411.11
TECH 24 - COMMERCIAL
FOODSERVICE REPAIR, INC CLEAN & SANITIZE ICE MACHINE 369.00
THE LIBRARY CORPORATION
LS2 ECOMMERCE SUPPORT
NOV '18-OCT 19 199.00
TRIPLETT OFFICE ESSENTIAL OFFICE CHAIRS 570.00
TRUGREEN
LAWN SERVICES - TRIANGLE
PARK 490.00
TYLER TECHNOLOGIES INC
RECEIPT PRINTER/BAR CODE
SCANNER 1,462.43
ULTRAMAX AMMUNITION 438.00
UNITED PARCEL SERVICE SHIPPING 47.35
UNITYPOINT CLINIC-OCCUPATIONAL
MEDICINE DRUG TESTING 42.00
UNIVERSAL PRINTING SERVICES PAYROLL ENVELOPES 463.30
UNIVERSITY OF IOWA HYGIENE SAMPLE ANALYSIS 260.00
UTILITY SAFETY AND DESIGN INC. JUNE '18 RETAINER FEES 262.00
VAN METER INDUSTRIAL INC SERVICE CHARGE 7.15
VAN-WALL EQUIPMENT INC TIRES 1,081.01
VERIZON WIRELESS JULY '18 STATEMENT 4,820.64
WALL STREET JOURNAL SUBSCRIPTION 467.88
WASH-ECLAIR WINDOW WASHING 38.00
WASTEWATER RECLAMATION
AUTHORITY AUGUST '18 FEES 153,561.10
9
WAUKEE COMMUNITY CLOSET FY19 CONTRIBUTION 3,000.00
WAUKEE COMMUNITY SCHOOL
DISTRICT - FUEL JUNE '18 STATEMENT 12,518.86
WAUKEE HARDWARE & VARIETY JULY '18 STATEMENT 16.11
WAUKEE LEADERSHIP INSTITUTE FY19 CONTRIBUTIONS 6,000.00
WAUKEE POWER EQUIPMENT STOP KIT/BRUSH KNIFE 109.01
WD DESIGNS BLASTBALL SHIRTS 380.00
WEST DES MOINES WATER WORKS
AUGUST '18 WATER TOWER
RENT 838.35
*TOTAL* $1,667,498.71
PAYROLL 07/15/2018:
ABRAMOWITZ, LEVI $1,942.47
ADKINS, COREY 1,182.91
ALDRICH, SHAWN 1,634.17
ANDERSON, EMILY 775.47
ANNAPUREDDY, LAXMI 405.17
ARIAS, HECTOR 2,447.47
ARMSTRONG, BRETT 1,605.97
BABER, MALLORY 612.09
BAKER, RANDY 1,547.46
BARTLING, DARREL 204.19
BARTOS, RONALD 743.09
BAUMAN, LISA 1,174.72
BELL, RYAN 52.77
BERGMAN, ANNASTASIA 392.49
BEST, BRITTANY 86.87
BEST, KELSEY 436.81
BLUTT, PETER 170.20
BOHARDT, HAZEL 136.48
BOTTENBERG, RICHARD 392.49
BRAUN, RUSSELL 738.03
BRIGHTMAN, MATTHEW 695.61
BRUNS, RACHEL 1,570.74
BURKHART, LINDA 3,153.98
CAHALAN, JACE 133.87
CAMPBELL, JUDY 924.33
CAMPBELL, SCOTT 1,869.31
CARROLL, JOSEPH 2,001.14
CATALDO, RUDOLPH 289.89
CICHOSKI, KELLI 1,650.41
CLARKE, COURTNEY 392.49
CLAYTON, KRISTIN 355.95
CLEMEN, ANTHONY 2,842.08
CLOWSER, ANNA 394.35
COGGESHELL, LEE 1,291.75
COLE, JACOB 269.17
CONARD-JARMES, CORY 820.05
CORKREAN, JENNIFER 1,638.22
COUCHMAN, KENNETH 218.67
COUGHLIN, TONI 952.79
CRAVEN, GAYLA 115.45
CUNNINGHAM, DEANA 499.93
CUNNINGHAM, SCOTT 2,555.29
DANIEL, COLE 1,456.23
10
DEBOER, MELISSA 1,683.68
DEETS, BRADLY 3,383.99
DEZEEUW, DAVID 2,576.24
DODGE, JUSTIN 1,778.13
DUNBAR, DIANA 992.76
DUNHAM, BRYCE 1,645.05
DUTCHER, DAN 3,676.49
EASTMAN, DAVID 220.36
EDWARDS, DANAE 1,758.21
ELLIS, NICOLE 622.55
ENNETT, SAMUEL 1,456.89
EVANS, SUMMER 2,363.94
FIRCH, MARVIN 714.12
FLUGGE-SMITH, JAMIE 1,523.47
FORRET, DENNIS 334.28
FREDERICK, JUSTIN 2,123.89
FROEHLICH, WILLIAM 593.73
GIBSON, JOHN 3,608.30
GITZEN, ROBERT 2,279.90
GODWIN, BRYCE 397.10
GODWIN, EDWARD 546.62
GRACE, ANDREW 592.24
GROVE, BRIAN 170.66
GUESS, CHRISTOPHER 1,226.10
GUESS, KATHRYN 1,519.10
HAMMEN, NATALIE 80.71
HANSON, ANTHONY 1,981.93
HANSON, LAURA 1,526.11
HARLAN, MAXWELL 833.93
HEIMANN, RONALD 2,478.56
HENKENIUS, JODY 1,325.56
HENTGES, ERIC 263.27
HERRICK, ROBERT 1,864.38
HILGENBERG, ADAM 2,219.78
HOLDEN, PATRICIA 3,122.45
HUGHES, RACHELLE 340.98
HUSTED, TROY 1,699.18
HUTTON, JOSHUA 2,502.90
IRWIN, BRENT 141.53
JENSEN, CHAD 374.20
JERMIER, MATTHEW 3,001.80
KASS, ANDREW 2,264.88
KASZINSKI, BRETT 674.79
KELLER, CHRISTOPHER 1,688.40
KELLY, KEYSTO 101.58
KERR, JACOB 1,880.57
KIES, SUSAN 2,011.26
KING, ALICIA 31.66
KINNEY, SCOTT 1,602.74
KOESTER, EVAN 1,903.90
KOESTER, RUDY 2,657.11
KOPPES, BROOKE 329.67
KUMSHER, AUDRIANA 496.81
LARSON, KENNETH 495.60
LARSON, KRISTINE 2,699.49
11
LAUGHRIDGE, DANIEL 1,597.17
LE, SON 2,629.74
LEMKE, NEIL 1,658.19
LOFTSGARD, MARA 314.57
LONDON, SHAY 25.02
LONG, JEREMY 2,654.32
LOVE, WILLIAM 43.86
LYNCH, JEREMY 600.21
LYNCH, SHANNON 1,444.22
LYON, LARRY 392.11
MAHARRY, BRAYDEN 401.26
MANNING, JOSHUA 1,992.65
MANNING, TAYLOR 32.83
MANNING, TYLER 791.33
MAPES, TROY 3,036.69
MAREAN, JOSHUA 1,242.61
MCCARTAN, MADALYN 411.93
MCCLINTIC, JAMES 1,526.79
MCKERN, DOUGLAS 799.33
MELLENCAMP, JEFFREY 2,282.24
MICKELSON, EMILY 578.18
MINIKUS, JOSHUA 2,080.45
MOERMAN, TIMOTHY 3,973.21
MORFORD, PAIGE 522.80
MUELLER, JESSICA 331.49
MURRA, BRIAN 1,696.92
NANNEN, EMMA 256.97
OAKLEY, JON 2,160.27
OSBORN, RYAN 668.12
OSTRING, KATHLEEN 1,472.44
PARISH, TONJA 1,606.64
PATTERSON, KEVIN 1,038.87
PAWLOWICZ, JONATHAN 719.18
PAYNE, THOMAS 628.29
PEARD, WILLIAM 502.34
PELLETTERI, SALVATORE 268.78
PERDRIAU, MARIE 679.24
PETERSON, KATIE 1,216.22
PETERSON, OREN 2,143.62
PETTIT, BRANDON 2,024.51
PIZINGER, JAMES 1,196.22
PORTER, NICKOLAS 956.01
PROHASKA, JOSEPH 773.58
PROHASKA, JOSHUA 787.16
PURVIS, KATHRYN 1,453.39
QUINN, JOHN 3,491.49
RASH, RONALD 1,697.64
RICHARDSON, DACE 1,695.87
RICHARDSON, ELIZABETH 1,615.13
RIPPERGER, TRACY 215.80
ROBBINS, CORBY 1,496.28
ROBINSON, CLINT 3,512.81
ROOSE, NICHOLAS 587.27
ROYER, TIMOTHY 2,913.70
ROYSTER, JACOB 1,281.21
12
SAGER, AARON 767.05
SANCHEZ, MARIA 1,386.25
SANDERS, NATHAN 243.68
SCALETTA, ANGALEA 1,262.87
SCHAUFENBUEL, KARI 811.16
SCHETTLER, RODNEY 2,518.20
SCHMIDT, EMMA 459.44
SCHROEDER, REBECCA 73.84
SCHUETT, REBECCA 2,063.24
SEDDON, JOSH 1,734.75
SHARON, JEREMIAH 1,333.01
SHEEHY, THOMAS 630.72
SKELLENGER, AMANDA 548.55
SMITH, BLAKE 874.29
SNELSON, NATHANIEL 287.16
SOFEN, NATASHA 34.42
SOUKUP, JESSICA 590.29
SPARKS, WENDI 649.76
SPOSETO, MACKENZIE 2,120.93
SPYKSMA, COLE 100.66
STEINKE, KURT 330.11
STEPHENS, CLINT 740.25
STEWARD, ERIC 1,742.48
STOTZ, MELISSA 872.66
SUETSUGU, SEAN 159.46
TERLOUW, KYLE 2,439.66
TETMEYER, CARL 235.04
THAYER, CHANDLER 2,245.27
THIES, ROBERT 181.76
THOMAS, JULIE 164.26
TIBBLES, STEVEN 1,572.23
TYSDAL, THOMAS 2,648.25
VANDE KAMP, JOSHUA 1,855.17
VENTO, NATHANIAL 796.19
VENTO, NICHOLAS 752.43
VOEGTLE, TIMOTHY 1,449.39
WALLACE, ERIC 2,419.05
WALLER, ISABEL 161.43
WARTH, ALIYA 312.85
WASKE, CHARLES 1,910.09
WAUGH, DOUGLAS 799.16
WERKMAN, CLAYTON 596.51
WERNIMONT, THOMAS 356.42
WERTS, DANIEL 2,004.05
WESTON STOLL, KERI 1,644.81
WHITE, JASON 1,638.47
WHITE, LEAH 1,247.69
WICKHAM, JOHN 763.65
WIEDNER, TYLER 324.96
WIGGINS, MATHEW 1,783.35
WILLCOCKSON, BENJAMIN 484.24
WINTERS, TROY 1,734.64
WISE, NATHAN 3,243.50
WOOD, DANIEL 1,412.56
WRIGHT, PAUL 881.08
13
YATES, CASSANDRA 225.91
ZEPEDA, JAMIE 445.05
*TOTAL* $256,340.07
B. Consideration of approval of City Council Minutes of 07/16/2018 Work Session, 07/16/2018 Regular
Meeting, 07/23/2018 Special Meeting
C. Consideration of approval of renewal of 12-month Class C Liquor License (LC) (Commercial) with
Catering and Sunday Sales privileges for Hy-Vee, Inc., d/b/a Hy-Vee Tasting Room [1005 E Hickman
Road]
D. Consideration of approval of renewal of 12-month Class C Beer Permit (BC) with Sunday Sales
privilege for Hy-Vee, Inc., d/b/a Hy-Vee C-Store [1025 E Hickman Road]
E. Consideration of receipt and file of 07/23/2018 correspondence from the City of Clive and 07/30/2018
correspondence from the City of Des Moines regarding flood assistance recognition
F. Consideration of receipt and file of 07/30/2018 correspondence from Mediacom regarding rate
adjustments
G. Consideration of receipt and file of the purchase of a 2018 S740 Bobcat Skid Loader from Capital City
Equipment of Des Moines, IA, in the amount of $23,124.64 [Waukee Public Works Department; Gas,
Water, Wastewater, and Streets Divisions]
H. Consideration of receipt and file of the purchase of a 2018 E85 Excavator from Capital City
Equipment of Des Moines, IA, in the amount of $28,265.30 [Waukee Public Works Department; Gas,
Water, and Wastewater Divisions]
I. Consideration of receipt and file of the purchase of a 2019 International Dump Truck/Snow Plow from
O’Halloran International of Des Moines, IA, in the amount of $190,715.00 [Waukee Public Works
Department, Streets Division]
J. Consideration of approval of a resolution approving City Administrator’s appointment of Public Works
Director/City Engineer, effective October 1, 2018 (Resolution #18-312)
K. Consideration of approval of Change Order No. 1 to Concrete Connections for the Waukee Trailhead
and Dog Park Project, increasing the contract in the amount of $8,520.00
L. Consideration of approval of Change Order No. 2 to Concrete Professionals for the Windfield/High
School Trail Phase 1 Project, increasing the contract in the amount of $545.11
M. Consideration of approval of Payment Estimate No. 4 to Concrete Professionals for the Windfield/High
School Trail Phase 1 Project in the amount of $3,018.58
N. Consideration of approval of a resolution accepting public improvements [Windfield/High School Trail
Phase 1 Project] (Resolution #18-313)
O. Consideration of approval of a resolution accepting public improvements [The Shops at Kettlestone
North Plat 2] (Resolution #18-314)
P. Consideration of approval of a motion setting August 20, 2018, as the date of public hearing on
vacating Storm Water Management Facility Maintenance Covenant and Permanent Easement
Agreement [The Shops at Kettlestone North Plat 1]
Q. Consideration of approval of a resolution ordering construction of the Lift Station No. 3 Rehabilitation
Phase 1 Project, Control Building, and fixing a date for hearing thereon and taking of bids therefor
(Resolution #18-315)
R. Consideration of approval of a resolution approving Agreement Concerning Construction of Fence
[740 NE Addison Drive] (Resolution #18-316)
S. Consideration of approval of a resolution approving Agreement Concerning Construction of Fence
[160 SE Hazelwood Drive] (Resolution #18-317)
2) Ordinance: Consideration of approval of an ordinance to amend Chapter 110, Establishing
the Salaries of Municipal Officers, by amending Section 110.1, Council Members, and
Section 110.2, Mayor [introduction; first reading] – Council Member Lyon introduced the
ordinance and moved to approve the first reading in title only; seconded by Council Member
Clarke. Results of vote: Ayes: Bottenberg, Clarke, Lyon. Nays: Bergman. Absent: Hughes.
Motion carried 3 – 1 – 1.
3) Ordinance: Consideration of approval of an ordinance to amend Chapter 301, Zoning
Ordinance, City of Waukee, Iowa, by rezoning and changing certain property therein from
K-OF to K-OF/PD-1, a property known as Kettlestone Office Development [second reading]
– Council Member Bergman moved to approve the second reading of the ordinance in title only;
seconded by Council Member Lyon. Results of vote: Ayes: Bergman, Bottenberg, Clarke, Lyon.
Nays: None. Absent: Hughes. Motion carried 4 – 0 – 1.
4) Ordinance: Consideration of approval of an ordinance to amend Chapter 301, Zoning
Ordinance, City of Waukee, Iowa, by rezoning and changing certain property therein from
R-3, R-4 and C-1A to R-2/PD-1, a parcel to be known as Landings at Kettlestone [third
14
(final) reading] – Council Member Bergman moved to approve the third reading of the ordinance
in title only and place it on final passage; seconded by Council Member Clarke. Results of vote:
Ayes: Bergman, Bottenberg, Clarke, Lyon. Nays: None. Absent: Hughes. Motion carried 4 – 0 –
1. (Ordinance #2897)
5) Resolution: Consideration of approval of a resolution approving preliminary plat for
Stratford Crossing Plat 4 – Council Member Bergman moved to approve the resolution;
seconded by Council Member Clarke. Development Services Director Deets reviewed the plat,
including street access across the existing Raccoon River Valley Trail. The trail crossing will
include pedestrian-activated traffic signals, giving trail users the right-of-way. The preliminary
plat is subject to approval by the Dallas County Board of Supervisors. Results of vote: Ayes:
Bergman, Bottenberg, Clarke, Lyon. Nays: None. Absent: Hughes. Motion carried 4 – 0 – 1.
(Resolution #18-318)
6) Resolution: Consideration of approval of a resolution approving construction drawings
for Stratford Crossing Plat 4 – Council Member Lyon moved to approve the resolution;
seconded by Council Member Clarke. Results of vote: Ayes: Bergman, Bottenberg, Clarke,
Lyon. Nays: None. Absent: Hughes. Motion carried 4 – 0 – 1. (Resolution #18-319)
7) Resolution: Consideration of approval of a resolution approving preliminary plat for
Prairie Crossing Plat 7 – Council Member Bergman moved to approve the resolution; seconded
by Council Member Bottenberg. Development Services Director Deets reviewed the plat,
including the extension of NE Venture Dr. Council Member Clarke asked about development
plans for the plat; Mr. Deets noted there were various allowable uses based on the current
zoning. Council Member Bergman asked about the property to the east; Mr. Deets replied that
the property was owned by Hy-Vee. Results of vote: Ayes: Bergman, Bottenberg, Clarke, Lyon.
Nays: None. Absent: Hughes. Motion carried 4 – 0 – 1. (Resolution #18-320)
8) Resolution: Consideration of approval of a resolution approving site plan for Shadow
Creek Car Wash [870 NE Douglas Parkway] – Council Member Bergman moved to approve
the resolution; seconded by Council Member Lyon. Development Services Director Deets
reviewed the site plan. Due to concerns with its location near residential development, the
building is located as far to the east as possible. There are also additional landscape buffering
and plantings to create a better separation from residential properties. The Planning & Zoning
Commission recommended against the site plan due to a lack of harmony with surrounding
development. Council Member Lyon asked how the Commission vote was split; Mr. Deets
reported that the vote against recommendation was unanimous but that the applicant requested
consideration by the City Council. Council Member Clarke asked why adjacent property owners
were not informed about the site plan application; Mr. Deets explained that such notifications are
required during rezoning but are not part of the site plan approval process. However, City staff
will do so if directed by the Council. Council Member Lyon questioned how noise concerns will
be addressed; Tim Wilson with Professional Car Wash Systems, representing the applicant,
discussed noise levels generated by the dryers. Council Member Clarke requested clarification
regarding traffic flow; Erin Ollendike with Civil Design Advantage (CDA), project engineer,
reviewed the flow of traffic, including three possible points of egress. Council Member Clarke
asked if City staff had concerns regarding traffic flow onto residential streets; Mr. Deets replied in
the negative. Mr. Wilson noted that the dryers can be programmed to turn on and off at certain
times of day, if so directed by the Council; Council Member Bergman replied that dryer noise
levels should be addressed at a later date and if there are any complaints. Ms. Ollendike pointed
out that the adjacent lot to the south is a detention pond and not a single family lot. Council
Member Lyon stated that the City should make the neighbors aware of the site plan application
and suggested postponing consideration. Council Member Bergman replied that the subject
property is commercially zoned and that neighboring property owners should already be aware of
possible development. Council Member Clarke voiced her support for postponing consideration
until after notification to surrounding property owners. There was some discussion regarding
which property owners to include in a notification. Mayor Peard expressed concern about the
precedent set by notifying the surrounding property owners when it is not required as part of the
site planning process. Council Member Lyon asked if a delay would cause a significant hardship
for the applicant; Ms. Ollendike replied in the negative. Council Member Bergman stated that
she would amend her motion but did not support postponement. Council Member Bergman
amended the motion to postpone consideration until the 08/20 regular meeting; Council Member
15
Lyon amended the second. Results of vote: Ayes: Bottenberg, Clarke, Lyon. Nays: Bergman.
Absent: Hughes. Motion to postpone carried 3 – 1 – 1.
9) Resolution: Consideration of approval of a resolution approving MidAmerican Energy
Company Refundable Advance for Construction, Underground Electric Service Extension
Proposal for Speculative Use [Fox Creek Park] – Council Member Bergman moved to
approve the resolution; seconded by Council Member Lyon. Public Works Director Gibson
reviewed the project. Council Member Bottenberg asked if the City expected to recoup the costs
associated with the project; Mr. Gibson replied in the affirmative. Results of vote: Ayes:
Bergman, Bottenberg, Clarke, Lyon. Nays: None. Absent: Hughes. Motion carried 4 – 0 – 1.
(Resolution #18-321)
10) Resolution: Consideration of approval of a resolution approving and adopting 2018 City of
Waukee Standard Specifications for Public Improvements – Council Member Lyon moved to
approve the resolution; seconded by Council Member Bergman. Public Works Director Gibson
reviewed the specifications update process and noted certain proposed revisions. Results of
vote: Ayes: Bergman, Bottenberg, Clarke, Lyon. Nays: None. Absent: Hughes. Motion carried 4
– 0 – 1. (Resolution #18-322)
(K) Reports – Reports made by City Administrator Moerman, Council Member Clarke.
Council Member Bottenberg moved to adjourn; seconded by Council Member Lyon. Ayes: All. Nays:
None. Motion carried 4 – 0.
Meeting Adjourned at 6:55 p.m.
____________________________________
William F. Peard, Mayor
Attest:
________________________________________
Rebecca D. Schuett, City Clerk
1
WAUKEE CITY COUNCIL MINUTES
SPECIAL MEETING
August 8, 2018
A. Call to Order – The special meeting of the Waukee City Council was called to order by Mayor Peard at
5:24 p.m. at Waukee City Hall, 230 W. Hickman Rd.
B. Roll Call – The following members were present: Mayor William F. Peard; Council Members Anna
Bergman, R. Charles Bottenberg, Courtney Clarke, Larry R. Lyon. Absent: Council Member Shelly
Hughes. (Council Member Hughes arrived at 5:31 p.m.)
Also in attendance: City Administrator Tim Moerman, Parks and Recreation Director Matt Jermier, City
Clerk Rebecca D. Schuett.
C. Agenda Approval – Council Member Bergman moved to approve the agenda; seconded by Council
Member Lyon. Results of vote: Ayes: Bergman, Bottenberg, Clarke, Lyon. Nays: None. Absent:
Hughes. Motion carried 4 – 0 – 1.
D. Action Items:
1) Resolution: Consideration of approval of a resolution awarding contract [Fox Creek Park
Phase 2 Project]– Council Member Bergman moved to approve the resolution; seconded by
Council Member Lyon. Parks and Recreation Director Jermier reviewed some possible reasons for
bids being higher than the engineer’s estimate. City staff has put together a financing strategy to
address the additional costs. Council Member Bottenberg asked how the construction schedule
would change if the project were rebid; Mr. Jermier replied that rebidding in the winter would push
back the opening of the splash pad portion of the project to summer 2020. Brett Douglas with
Genus Landscape Architects, project engineer, noted that the portions of the project that were bid
especially high were consistently high from all three bidders. Council Member Lyon suggested
rebidding the project in the winter, believing that more and better quotes will be submitted. Council
Member Clarke expressed concern with future change orders adding to the cost, including
potential material cost increases. (Council Member Hughes arrived at 5:31 p.m.) Mr. Douglas
discussed how overall project costs might be lowered through plan revisions prior to construction.
Council Member Lyon wondered if there would be any cost savings in bidding the construction as
three separate projects; Mr. Douglas replied that such a schedule had been considered, but that it
was dismissed as impractical due to the interwoven nature of the different project elements.
Council Member Bergman voiced concern that rebidding the project would mean breaking a
promise made as part of the local option sales tax informational campaign. Council Member
Clarke shared Council Member Bergman’s concern, but added that such promises should be
delivered within the framework of cost efficiency. Council Member Bottenberg noted his concern
with the project cost, but stated that rebidding the project might not yield better results. Mr.
Douglas clarified that almost all categories within the bid package were within 5% of the estimate,
with the exception of the shelter and splash pad. The splash pad, with its recirculating design, is
unique and the higher bids for that portion of the project may be due to lack of experience in that
style of construction. Council Member Hughes stated that she did not want to scale back the
splash pad design, noting that the unique elements of the overall project may prevent more
favorable bids if the project is delayed. She added that residents are expecting the splash pad in
the timeframe promised. Council Member Lyon asked if a rebid should include an alternate bid for
a flow-thru splash pad; Council Members Hughes and Bergman stated they would not favor such
an alternate. Mayor Peard noted that not all projects come in under budget and expressed the
belief that residents would rather have the splash pad on schedule. Results of vote: Ayes:
Bergman, Clarke, Hughes. Nays: Bottenberg, Lyon. Motion carried 3 – 2. Contract awarded to
Caliber Concrete, LLC, of Adair, IA. (Resolution #18-323)
E. Comments
Council Member Bottenberg moved to adjourn; seconded by Council Member Lyon. Ayes: All. Nays: None.
Motion carried 5 – 0.
2
Meeting Adjourned 5:56 p.m.
____________________________________
William F. Peard, Mayor
Attest:
________________________________________
Rebecca D. Schuett, City Clerk
1
WAUKEE CITY COUNCIL MINUTES
SPECIAL MEETING
August 13, 2018
A. Call to Order – The special meeting of the Waukee City Council was called to order by Mayor Pro Tem
Bottenberg at 12:05 p.m. at Waukee City Hall, 230 W. Hickman Rd.
B. Roll Call – The following members were present: Council Members Anna Bergman (via telephone), R.
Charles Bottenberg (via telephone), Larry R. Lyon. Absent: Mayor William F. Peard; Council Members
Courtney Clarke, Shelly Hughes.
Also in attendance: City Administrator Tim Moerman, Public Works Director John Gibson, Assistant
Public Works Director of Engineering Rudy Koester, City Clerk Rebecca D. Schuett.
C. Agenda Approval – Council Member Lyon moved to approve the agenda; seconded by Council
Member Bergman. Results of vote: Ayes: Bergman, Bottenberg, Lyon. Nays: None. Absent: Clarke,
Hughes. Motion carried 3 – 0 – 2.
D. Action Items:
1) Resolution: Consideration of approval of a resolution supporting an Iowa Department of
Natural Resources Enhancement and Protection Fund (REAP) grant application [Little
Walnut Creek Headwaters Wetland Project]– Council Member Lyon moved to approve the
resolution; seconded by Council Member Bergman. Assistant Public Works Director of
Engineering Koester summarized the project and project area, noting that City staff is exploring
other possible project funding options in addition to the REAP grant. The next step in the process
is property acquisition negotiations. Results of vote: Ayes: Bergman, Bottenberg, Lyon. Nays:
None. Absent: Clarke, Hughes. Motion carried 3 – 0 – 2. (Resolution #18-324)
E. Comments
Council Member Lyon moved to adjourn; seconded by Council Member Bergman. Ayes: All. Nays: None.
Motion carried 3 – 0.
Meeting Adjourned 12:09 p.m.
____________________________________
R. Charles Bottenberg, Mayor Pro Tem
Attest:
________________________________________
Rebecca D. Schuett, City Clerk