HomeMy WebLinkAbout2018-10-15-H01 Golf Course Water Supply_Ratify Project Description RevisionsAGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: October 15, 2018
AGENDA ITEM:Consideration of approval of a resolution ratifying, confirming, and
approving revised project description, revised Notice to Bidders, and
revised Notice of Public Hearing [Sugar Creek Municipal Golf Course
Water Supply Project]
FORMAT:Resolution
SYNOPSIS INCLUDING PRO & CON: Following 09/17/2018 council approval to order
construction and fix a hearing date for the Sugar Creek Municipal Golf
Course Water Supply Project, errors were found in the project
description in the Notice to Bidders and Notice of Public Hearing. The
error was corrected in both notices prior to publication.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT: Bond counsel has provided a resolution ratifying the
revisions related to the project description.
RECOMMENDATION: Approve the resolution.
ATTACHMENTS: I. Proposed Resolution
PREPARED BY:Becky Schuett
REVIEWED BY:
PUBLIC NOTICE INFORMATION –
NAME OF PUBLICATION:
DATE OF PUBLICATION:
H1
RESOLUTION 18-
RESOLUTION RATIFYING, CONFIRMING, AND APPROVING REVISED
PROJECT DESCRIPTION, REVISED NOTICE TO BIDDERS, AND REVISED
NOTICE OF PUBLIC HEARING FOR THE SUGAR CREEK MUNICIPAL
GOLF COURSE WATER SUPPLY PROJECT
WHEREAS, on September 17, 2018, the City Council of the City of Waukee, Iowa,
approved construction of the Sugar Creek Municipal Golf Course Water Supply Project, fixed a
date for the public hearing thereon and fixed a date for the taking of bids therefor; and
WHEREAS, on September 19, 2018, the Notice to Bidders was posted on the City’s
website in accordance with law; and
WHEREAS, on September 19, 2018, the Notice of Public Hearing was sent for
publication on October 4, 2018, to be published in accordance with law; and
WHEREAS, on September 20, 2018, it was discovered that the Project Engineer had
revised the project description as follows:
The construction includes approximately 5,700 cubic yards of grading & pond dredging,
975 tons of class D rip-rap, golf cart path adjustments and other associated work.
; and
WHEREAS, on September 20, 2018, a revised Notice to Bidders including the
aforementioned changes was posted on the City’s website in accordance with law; and
WHEREAS, on September 20, 2018, a revised Notice of Public Hearing was sent for
publication on October 4, 2018, to be published in accordance with law; and
WHEREAS, the Council has reviewed the revised project description, and the
aforementioned revised Notice to Bidders and revised Notice of Public Hearing, and deems it
proper to ratify, confirm, and approve the foregoing actions taken upon them.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WAUKEE, STATE OF IOWA:
Section 1. That the revised project description as set forth in the revised Notice to
Bidders and revised Notice of Public Hearing is hereby ratified, confirmed, and approved.
Section 2. That the actions of the City Clerk in posting a revised notice to bidders
containing the revised project description once in a relevant contractor plan room service with
statewide circulation and a relevant construction lead generating service with statewide
circulation and on an internet site sponsored by the City or a statewide association that represents
the City, such posting having been made not less than thirteen clear days nor more than forty-
five days prior to the date fixed to receive bids, is hereby ratified, confirmed and approved.
Section 3. That the action of the City Clerk in publishing a revised notice of hearing
containing the revised project description once in the "Dallas County News", a legal newspaper,
printed wholly in the English language, published at least once weekly and having general
circulation in this City; said publication having been made not less than four clear days nor more
than twenty days prior to October 15, 2018, the date fixed as the date for a public hearing on the
plans, specifications, form of contract and estimate of costs for the project, is hereby ratified,
confirmed and approved.
PASSED AND APPROVED this 15th day of October, 2018.
Mayor
ATTEST:
City Clerk