HomeMy WebLinkAbout2018-10-15-K01J Library_Senior Librarian_Job Description Pay GradeAGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: October 15, 2018
AGENDA ITEM:Consideration of approval of a resolution approving job description and pay
grade for Senior Librarian [Waukee Public Library]
FORMAT:Consent Agenda
SYNOPSIS INCLUDING PRO & CON: On October 9, 2018, the Waukee Library Board of
Trustees approved the creation of a new position and job description for
Senior Librarian for FY19.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: Pay grade will be L2.
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT: The Library Director and Interim Human Resource Director
recommend approval of the creation of a new position and job description for
Senior Librarian for FY19.
RECOMMENDATION: Approve the resolution.
ATTACHMENTS: I. Proposed Resolution
II. Job Description – Senior Librarian [Waukee Public Library]
PREPARED BY:Toni Coughlin
REVIEWED BY:
K1J
THE CITY OF WAUKEE, IOWA
RESOLUTION 18-
APPROVING JOB DESCRIPTION AND PAY GRADE
[SENIOR LIBRARIAN, WAUKEE PUBLIC LIBRARY]
IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA
WHEREAS, the City of Waukee, Dallas County, State of Iowa, is a duly organized Municipal
Organization; AND,
WHEREAS, the Waukee Public Library Board of Trustees approves the creation of a non-
represented, full-time Senior Librarian position; AND,
WHEREAS, the pay grade for the position shall be Grade L2; AND,
WHEREAS, the Waukee Public Library Board of Trustees recommends establishing the
position and approving the job description and pay grade.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Waukee, Iowa on
this 15th day of October, 2018, that it hereby approves the job description and pay grade for
Senior Librarian [Waukee Public Library].
____________________________
William F. Peard, Mayor
Attest:
___________________________________
Rebecca D. Schuett, City Clerk
RESULTS OF VOTE: AYE NAY ABSENT ABSTAIN
Anna Bergman
R. Charles Bottenberg
Courtney Clarke
Shelly Hughes
Larry R. Lyon
Senior Librarian 1 Board Approved: October 9, 2018
City of Waukee
JOB DESCRIPTION
Job Title: Senior Librarian Reports to: Library Director
Department: Library Direct Reports: Public Services Associate; Public
Services Assistants; Shelvers
Union Status: Non-union FLSA Stats: Non-Exempt
Pay Range: L2
JOB PURPOSE: The Senior Librarian (SL) supervises the public services staff and shelvers
ensuring excellent customer service to library patrons. The SL manages the day
to day operations of the Public Services Desk and responds to patron and library
issues. The SL leads library initiatives, communications, and promotions.
ESSENTIAL FUNCTIONS:
(Order of Essential Functions does not indicate importance of functions.)
1. Works with the Library Director and implements a strategic vision and implementation plan for
the library’s patron experience, communications, social media, and promotions.
2. Manages the Public Services Department. Responsible for leading and directing activities of
the Public Services staff and for training all staff in circulation functions according to standard
library operating procedures.
3. Responsible for hiring, firing, supervising, organizing, evaluating and encouraging
development of direct reports.
4. Creates and maintains staff schedules.
5. Represents and promotes library through social media, written articles and newsletters, and
community outreach.
6. Creates, manages, and maintains content for library website, social media, and other web-
based platforms.
7. Reviews and recommends digital resources such as ebooks, online foreign language
development, and research databases.
8. Provides quality customer service, readers’ advisory, new patron orientation and ongoing
patron education, and answers reference questions.
9. Assists Director with policy and procedure development.
10. Assists Director with building improvements and issues.
11. Performs duties of the Director when assigned.
12. Performs other duties or assumes other responsibilities as apparent or assigned.
SUCCESS FACTORS:
1. Actively supports all efforts to increase cooperation, communication, and collaboration
between and among staff, library patrons and volunteers.
2. Acknowledges and accepts the Library’s mission, respects the Library’s confidentiality
regulations and maintains the integrity of the Waukee Public Library.
3. Maintains knowledge of current holdings and library resources, both print and electronic.
4. Continually seeks and participates in opportunities for continuing education and professional
growth.
5. Improves the effectiveness and efficiency of all library operations with positive and creative
approaches to challenges.
6. Demonstrates sound time-management skills by effectively and efficiently organizing,
prioritizing, and completing multiple assignments in a timely manner.
Senior Librarian 2 Board Approved: October 9, 2018
7. Has a professional understanding of librarianship.
8. Understand and internalize the importance of seeking resolution to problems and concerns by
bringing them to the direct attention of supervisor in a timely manner.
9. Be attentive to the City’s and the Library’s standards for customer service, accuracy, quality,
efficiency and all City and Library policies and procedures.
10. Represents the City professionally and effectively to the community and library patrons.
QUALIFICATIONS (KNOWLEDGE, SKILLS, EXPERIENCE):
1. Bachelor’s degree in library science or a related field required, Master of Library and
Information Science preferred.
2. Two years of supervisory experience desirable.
3. Iowa State Library Certification Level IV preferred, or ability to obtain this certification within the
first two years of employment.
4. Experience in coaching and developing staff and volunteers desired.
5. Demonstrated success in interpersonal and communication skills.
6. Be comfortable working in close proximity to all age categories.
7. Must know how to use Public Access Catalog, electronic resources and other information
technology sources to meet typical library needs.
8. Must demonstrate the ability to conduct a reference interview and be able to answer reference
questions with authority and tenacity to meet patron needs.
9. Working knowledge of electronic services, Internet tools, social media and library related
technology and trends.
10. Required to move or lift up to 25 pounds and occasionally up to 35 pounds.
11. Ability to sit for long periods of time and to maintain focus on projects such as computer
screens or detailed paperwork.
12. Be able to effectively communicate orally (in person and over the telephone) and in writing
(using electronic and handwritten) in English with other employees, library patrons, and the
community.
13. Access to transportation with insurance at required state levels to conduct business throughout
the assigned area.
WORKING CONDITIONS:
1. Climate-controlled office with hazards typical of that environment, minimal outdoor work is
required.
2. Standard work hours must be flexible and include evenings and weekends.
3. To successfully fulfill the essential functions of this position, employee must maintain standard
work hours within Waukee Public Library building.
4. There is no residency requirement for this position.
I have read and understand the information contained in the Job Description. I further understand that this Job Description
is not intended and should not be construed as an exhaustive list of all the responsibilities, skills, efforts, or working
conditions associated with this job. Also, while this list is intended to be an accurate reflection of the current job, the
employer reserves the right to revise the functions and duties of the job or to require that additional or different tasks be
performed as directed by the employer. I understand that I may be required to work overtime, different shifts or hours,
outside the normally defined workday or work week. I also understand that this Job Description does not constitute a
contract of employment nor alter my status as an at-will employee. I have the right to terminate any employment at any
time and for any reason and the employer has a similar right.
___________________________________________________________
Signature Date
Senior Librarian 3 Board Approved: October 9, 2018
The City of Waukee is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Amendments
Act, the City will provide reasonable accommodations to qualified individuals with disabilities, and encourages prospective
employees and job incumbents to discuss potential accommodations with the employer.