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Home My WebLink About2018-10-15-K01zAA Commercial Real Estate Weekly AgrAGENDA ITEM: K1AA CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: October 15, 2018 AGENDA ITEM:Consideration of approval of a 12-month advertising agreement with Business Publications Corp., Inc.’s Commercial Real Estate Weekly enewsletter FORMAT:Consent Agenda SYNOPSIS INCLUDING PRO & CON: The proposed 12-month contract with Business Publications Corp., Inc.’s Commercial Real Estate Weekly enewsletter includes the purchase of one medium rectangle digital ad (300x250 pixels) to be featured in one Commercial Real Estate Weekly enewsletter each week during the 2019 calendar year. This ad space will be utilized to highlight commercial real estate in Waukee including but not limited to: linking to Waukee’s site selection tools, visually showing specific areas ready for development, sharing current development project news and more. The goal is to informing developers, brokers and business owners of Waukee commercial development opportunities. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:$8,160.00 COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: City staff recommends City Council approval of the advertising agreement. RECOMMENDATION: Approve the agreement. ATTACHMENTS: I. Advertising Agreement PREPARED BY:Summer Evans REVIEWED BY: Insertion Order Number 38257 Account Executive Kristi Edwards This Agreement is made between City of Waukee, Account ID: 624, 230 West Hickman Waukee, IA, 50263 hereinafter called the "Advertiser" and Business Publications Corp., Inc. hereinafter called the "Publisher". All insertions run consecutively unless otherwise stated and will commence with the next available issue. The Advertiser agrees to purchase the following Advertising Package: Detail Group Program Publication Section Ad Size Color # Issues Rate Card Adjustment Discounts & Upgrades Qty Discount Rate Discount Price 48630 Frequency Commercial Real Estate Weekly ROP Medium Rectangle - 300x250 N/A 12 $680.00 0.00%1 $680.00 $8,160.00 Extended Total $8,160.00 Special Conditions (All discounts are based on number of insertions contracted for) : Proposed Issue Dates Ad ID Media Ad Size Section Position Issue Date(s) 48630 Commercial Real Estate Weekly Medium Rectangle - 300x250 ROP 01/01/2019, 02/01/2019, 03/01/2019, 04/01/2019, 05/01/2019, 06/01/2019, 07/01/2019, 08/01/2019, 09/01/2019, 10/01/2019, 11/01/2019, 12/01/2019 Terms and Conditions 1. The rates to be charged by the Publisher for space used by the Advertiser under this agreement, applicable discounts, and the terms and conditions of this Agreement shall be those herein. Such rates, discounts, terms and conditions are subject to revision by the Publisher at any time. In the event the Publisher makes any revisions, the Advertiser may, by written notice to the Publisher, terminate this contract on either (a) the effective date of such revision, or (b) ten days after the advertiser has received notice of such revision, whichever is later, without liability for unused space and without short rate. If the Advertiser does not terminate this Agreement, then upon the effective date of such revision, discounts, terms, and conditions of this Agreement shall be those contained herein and in a new revised rate card. 2. All new advertisers must furnish two credit references and agree to pay cash in advance until credit is established with the Publisher. Once credit is established, the Advertiser agrees to pay for advertising upon receipt of invoice. Payment will become past due THIRTY (30) days thereafter. If at any time, the Publisher determines that the financial responsibility of the Advertiser is not satisfactory, the Publisher can require cash payment in advance or satisfactory security. A service charge of 1.75% per month will be charged on all accounts past due. Twenty five dollars will be charged for all returned checks. 3. The number of ads specified in the frequency contract identified in Paragraph 2 must be scheduled and run within that frequency period. If the terms of the frequency agreement are not met, the Publisher reserves the right to bill the Advertiser at the adjusted rate, according to the actual space used. 4. The Publisher may terminate this Agreement if the Advertiser fails to pay any amount when due, or otherwise fails to perform in accordance with this Agreement; and, in the event the Publisher so terminates the Agreement, the Advertiser, upon being billed by the Publisher, shall promptly pay for space actually used during the contract period based on the Advertiser's actual performance at the applicable contract rates in effect when space was used. 5. No specified page or position is guaranteed (unless noted in Paragraph 2). The Advertiser shall defend and indemnify the Publisher against any claim or liability established against the Publisher by reason of the publication of any advertisement or any part thereof submitted by or published at the direction of the Advertiser. All advertising matter submitted by the Advertiser is subject to approval of the Publisher, who reserves the option to insert above or below any copy the word "advertisement." If no space is available, the Publisher shall be relieved of all obligations to publish, and of all liability for failure to publish, such advertisement. All approved copy shall be published at the date specified by the Advertiser. The liability of the Publisher for failure to publish an advertisement in the issue specified shall be limited to publishing the advertisement in a subsequent issue. 6. The Publisher shall not be liable for slight changes or typographical errors which do not lessen the value of the advertisement. In the event of an error in an advertisement for which the Publisher is Liable, its liability shall be limited to (a) republishing the advertisement or (b) refunding such proportion of the entire cost of the advertisement as the space occupied by the error bears to the whole space occupied by such advertisement, whichever the Publisher elects. Advertiser Acceptance - IO Number 38257 Authorized Signature Billing Company Name:City of Waukee, Account ID: 624 Authorized Signature:_________________________Date:_____________ Billing Address:230 West Hickman City, State, Zip:Waukee, IA, 50263 United States Printed Name/Title:_________________________________________ Telephone:515-987-4522 If Insertion Order is being signed by an agency, please complete the following: Fax: Agency Name:_________________________________________ Agency Address:_________________________________________ Publisher Acceptance _______________________________ _______________________________ Sales Manager Signature Publisher Signature/Date _______________________________ Acceptance by Publisher Sales Manager Name