HomeMy WebLinkAbout2018-10-15-K21 Westown Meadows Park Professional Services AgrAGENDA ITEM: K21
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: October 15, 2018
AGENDA ITEM:Consideration of approval of a resolution approving Agreement for
Professional Consulting Services with Shive-Hattery, Inc. (Westown
Meadows Park Project) in the amount of $75,500.00.
FORMAT:Resolution
SYNOPSIS INCLUDING PRO & CON: This agreement for Professional Consulting Services with
Shive-Hattery, Inc. is necessary to complete analysis and design for the
Westown Meadows Park project. The scope of the services will include
implementation of the master plan for a 4.91 acre park located on the
northeast corner of SE Tallgrass Lane and SE Willowbrook Drive. The park
will boast trail connections, a shelter, restroom, playground, parking and a wet
play component to serve the surrounding neighborhood. The total project
budget is $700,000 for design and construction. This project will be funded
by local option sales tax revenue. The time of completion of the scope of
services under this Agreement shall be as follows:
Design Development: October - November 2018
Construction Documents: December 2018
Bidding Phase: January –February 2019
Construction: April 1 2019 – Summer 2019
Substantial Completion: Fall 2019
Close Out Conference: Fall 2019
Final Completion: Fall 2019
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT: The City Attorney has reviewed the agreement and finds it
satisfactory.
RECOMMENDATION: Approve the resolution.
ATTACHMENTS: I. Proposed Resolution
II. Westown Meadows Park Professional Services Agreement
PREPARED BY:Matt Jermier
REVIEWED BY:
PUBLIC NOTICE INFORMATION –
NAME OF PUBLICATION:
DATE OF PUBLICATION:
THE CITY OF WAUKEE, IOWA
RESOLUTION 18-
APPROVING AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES WITH
SHIVE-HATTERY, INC. [WESTOWN MEADOWS PARK IMPLEMENTATION]
IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA
WHEREAS, the City of Waukee, Dallas County, State of Iowa, is a duly organized Municipal
Organization; AND,
WHEREAS, on February 5, 2018, the Waukee City Council approved an Agreement for
Professional Consulting Services with Shive-Hattery, Inc., related to master planning of
Westown Meadows Park (Resolution #18-045); AND,
WHEREAS, the City now desires to retain the services of Shive-Hattery, Inc., for the
implementation of the Westown Meadows Park Master Plan; AND,
WHEREAS, the City Attorney has reviewed the Agreement for Professional Consulting
Services and finds it satisfactory;
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Waukee that the
Agreement for Professional Consulting Services with Shive-Hattery, Inc., [Westown Meadows
Park Implementation] is hereby approved.
Passed by the City Council of the City of Waukee, Iowa, and approved the 15th day of October,
2018.
____________________________
William F. Peard, Mayor
Attest:
___________________________________
Rebecca D. Schuett, City Clerk
RESULTS OF VOTE: AYE NAY ABSENT ABSTAIN
Anna Bergman
R. Charles Bottenberg
Courtney Clarke
Shelly Hughes
Larry R. Lyon
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AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES
Westown Meadows Park Implementation
This Agreement is made and entered into this ____ day of ____________, 2018, by and between
City of Waukee, a municipal corporation, hereinafter referred to as "City," and Shive-Hattery,
Inc., (Fed. ID #42-0870172), an Iowa corporation incorporated and licensed under the laws of
the State of Iowa, party of the second part, hereinafter referred to as "Consultant" as follows:
THE CITY HEREBY AGREES TO RETAIN THE CONSULTANT F OR THE PROJECT AS
DESCRIBED IN THIS AGREEMENT AND CONSULTANT AGREES TO PERFORM THE
PROFESSIONAL SERVICES AND FURNISH THE NECESSARY DOCUMENTATION FOR
THE PROJECT AS GENERALLY DESCRIBED IN THIS AGREEMENT.
1. SCOPE OF SERVICES
Services provided under this Agreement shall be as further described in Attachment 1, Scope
of Services.
2. SCHEDULE
The schedule of the professional services to be performed shall conform to the Schedule set
forth in Attachment 2. Any deviations from the Schedule shall be approved by the authorized
City representative. The City agrees that the Consultant is not responsible for delays arising
from a change in the scope of services, a change in the scale of the Project or delays resulting
from causes not directly or indirectly related to the actions of the Consultant.
3. COMPENSATION
A. In consideration of the professional services provided herein, the City agrees to pay the
Consultant the following fixed fee, including any authorized reimbursable expenses,
pursuant to the Schedule of Fees set forth in Attachment 3.
I. Basic Services of the Consultant
Topographic Survey $2,500.00
Design $52,000.00
SWPPP Development $2,500.00
Bid Phase Services $4,000.00
Construction Phase Services $14,500.00
$75,500.00 Fixed Fee, including reimbursable expenses
B. The Consultant shall invoice the City monthly for services, any reimbursable expenses
and any approved amendments to this Agreement, based upon services actually
completed at the time of the invoice. Final payment shall be due and payable within 30
days of the City's acceptance of Consultant's submission of final deliverables in
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accordance with the Scope of Services. In consideration of the compensation paid to the
Consultant, the Consultant agrees to perform all professional services to the satisfaction
of the City by performing the professional services in a manner consistent with that
degree of care and skill ordinarily exercised by members of Consultant's profession
currently practicing under similar circumstances. If the performance of this Agreement
involves the services of others or the furnishing of equipment, supplies, or materials, the
Consultant agrees to pay for the same in full.
4. INSURANCE
A. Consultant understands and agrees that Consultant shall have no right of coverage under
any and all existing or future City comprehensive, self or personal injury policies.
Consultant shall provide insurance coverage for and on behalf of Consultant that will
sufficiently protect Consultant or Consultant' representative(s) in connection with the
professional services which are to be provided by Consultant pursuant to this Agreement,
including protection from claims for bodily injury, death, property damage, and lost
income. Consultant shall provide worker's compensation insurance coverage for
Consultant and all Consultant's personnel. Consultant shall file applicable insurance
certificates with the City, and shall also provide evidence of the following additional
coverage.
B. The Consultant shall provide evidence of comprehensive general liability coverage and
contractual liability insurance by an insurance company licensed to do business in the
State of Iowa in the limits of at least $1,000,000 each personal injury accident and/or
death; $1,000,000 general aggregate personal injury and/or death; and $1,000,000 for
each property damage accident. The evidence shall designate the City as an additional
insured, and that it cannot be canceled or materially altered without giving the City at
least thirty (30) days written notice by registered mail, return receipt requested.
C. The Consultant shall also provide evidence of automobile liability coverage in the limits
of at least $1,000,000 bodily injury and property damage combined. The evidence shall
designate the City as an additional insured, and that it cannot be cancelled or materially
altered without giving the City at least thirty (30) days written notice by registered mail,
return receipt requested.
D. The Consultant shall provide evidence of professional liability insurance, by an insurance
company licensed to do business in the State of Iowa, in the limit of $1,000,000 for
claims arising out of the professional liability of the Consultant. Consultant shall provide
City written notice within five (5) days by registered mail, return receipt requested of the
cancellation or material alteration of the professional liability policy.
E. Failure of Consultant to maintain any of the insurance coverages set forth above shall
constitute a material breach of this Agreement.
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5. NOTICE
Any notice to the parties required under this agreement shall be in writing, delivered to the
person designated below, by United States mail or in hand delivery, at the indicated address
unless otherwise designated in writing.
FOR THE CITY: FOR THE CONSULTANT:
Name: City of Waukee Name: Shive-Hattery, Inc.
Attn: Matt Jermier Attn: Emily Naylor
Title: Parks & Recreation Director Title: Project Manager
Address: 805 University Avenue Address: 4125 Westown Parkway, Suite 100
City, State: Waukee, IA 50263 City, State: West Des Moines, Iowa 50266
6. GENERAL COMPLIANCE
In the conduct of the professional services contemplated hereunder, the Consultant shall
comply with applicable state, federal, and local law, rules, and regulations, technical
standards, or specifications issued by the City. Consultant must qualify for and obtain any
required licenses prior to commencement of work, including any professional licenses
necessary to perform work within the State of Iowa.
7. STANDARD OF CARE
Services provided by the Consultant under this Agreement shall be performed in a manner
consistent with that degree of care and skill ordinarily exercised by members of the same
profession currently practicing under similar circumstances.
8. INDEPENDENT CONTRACTOR
Consultant understands and agrees that the Consultant and Consultant's employees and
representatives are not City employees. Consultant shall be solely responsible for payment of
salaries, wages, payroll taxes, unemployment benefits, or any other form of compensation or
benefit to Consultant or Consultant's employees, representatives or other personnel
performing the professional services specified herein, whether it be of a direct or indirect
nature. Further, it is expressly understood and agreed that for such purposes neither
Consultant nor Consultant's employees, representatives or other personnel shall be entitled to
any City payroll, insurance, unemployment, worker's compensation, retirement, or any other
benefits whatsoever.
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9. NON-DISCRIMINATION
Consultant will not discriminate against any employee of applicant for employment because
of race, color, sex, national origin, religion, age, handicap, or veteran status. Consultant will,
where appropriate or required, take affirmative action to ensure that applicants are employed,
and that employees are treated, during employment, without regard to their race, color, sex,
or national origin, religion, age, handicap, or veteran status. Consultant will cooperate with
the City in using Consultant's best efforts to ensure that Disadvantaged Business Enterprises
are afforded the maximum opportunity to compete for subcontracts of work under this
Agreement.
10. HOLD HARMLESS
Consultant agrees to indemnify and hold harmless the City, its officers, agents, and
employees from any and all claims, settlements and judgments, to include all reasonable
investigative fees, attorney's fees, and court costs for any damage or loss which is due to or
arises from a breach of this Agreement, or from negligent acts, errors or omissions in the
performance of professional services under this Agreement and those of its sub consultants or
anyone for whom Consultant is legally liable.
11. ASSIGNMENT
Consultant shall not assign or otherwise transfer this Agreement or any right or obligations
therein without first receiving prior written consent of the City.
12. APPROPRIATION OF FUNDS
The funds appropriated for this Agreement are equal to or exceed the compensation to be
paid to Consultant. The City's continuing obligations under this Agreement may be subject to
appropriation of funding by the City Council. In the event that sufficient funding is not
appropriated in whole or in part for continued performance of the City's obligations under
this Agreement, or if appropriated funding is not expended due to City spending limitations,
the City may terminate this Agreement without further compensation to the Consultant. To
the greatest extent allowed by law, the City shall compensate Consultant as provided in
Section 18(6) of this Agreement.
13. AUTHORIZED AMENDMENTS TO AGREEMENT
A. The Consultant and the City acknowledge and agree that no amendment to this
Agreement or other form, order or directive may be issued by the City which requires
additional compensable work to be performed if such work causes the aggregate amount
payable under the amendment, order or directive to exceed the amount appropriated for
this Agreement as listed in Section 3, above, unless the Consultant has been given a
written assurance by the City that lawful appropriation to cover the costs of the additional
work has been made.
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B. The Consultant and the City further acknowledge and agree that no amendment to this
Agreement or other form, order or directive which requires additional compensable work
to be performed under this Agreement shall be issued by the City unless funds are
available to pay such additional costs, and the Consultant shall not be entitled to any
additional compensation for any additional compensable work performed under this
Agreement. The Consultant expressly waives any right to additional compensation,
whether in law or equity, unless prior to commencing the additional work the Consultant
was given a written amendment, order or directive describing the additional compensable
work to be performed and setting forth the amount of compensation to be paid, such
amendment, order or directive to be signed by the authorized City representative. It is the
Consultant's sole responsibility to know, determine, and ascertain the authority of the
City representative signing any amendment, directive or order.
14. OWNERSHIP OF CONSULTING DOCUMENTS
All sketches, tracings, plans, specifications, reports, and other data prepared under this
Agreement shall become the property of the City; a reproducible set shall be delivered to the
City at no additional cost to the City upon completion of the plans or termination of the
services of the Consultant. All drawings and data shall be transmitted in a durable material,
with electronic files provided when feasible to do so. The Consultant's liability for use of the
sketches, tracings, plans, specifications, reports, and other data prepared under this
Agreement shall be limited to the Project.
15. INTERPRETATION
No amendment or modification of this Agreement shall be valid unless expressed in writing
and executed by the parties hereto in the same manner as the execution of the Agreement.
This is a completely integrated Agreement and contains the entire agreement of the parties;
any prior written or oral agreements shall be of no force or effect and shall not be bind ing
upon either party. The laws of the State of Iowa shall govern and any judicial action under
the terms of this Agreement shall be exclusively within the jurisdiction of the district court
for Dallas County, Iowa.
16. COMPLIANCE WITH FEDERAL LAW
To the extent any federal appropriation has or will be provided for the Project, or any federal
requirement is imposed on the Project, Consultant agrees that Consultant will comply with all
relevant laws, rules and regulations imposed on City and/or Consultant necessary for receipt
of the federal appropriation. Consultant shall provide appropriate certification regarding
Consultant's compliance.
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17. SOLICITATION AND PERFORMANCE
A. The Consultant warrants that it has not employed or retained any company or person,
other than a bona fide employee working for the Consultant, to solicit or secure this
Agreement, and that the Consultant has not paid or agreed to pay any company or person
other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or
contingent fee.
B. The Consultant shall not engage the services of any person or persons in the employ of
the City at the time of commencing such services without the written consent of the City.
18. SUSPENSION AND TERMINATION OF AGREEMENT
A. The right is reserved by the City to suspend this Agreement at any time. Such suspension
may be effected by the City giving written notice to the Consultant, and shall be effective
as of the date established in the suspension notice. Payment for Consultant's services
shall be made by the City for services performed to the date established in the suspension
notice. Should the City reinstate the work after notice of suspension, such reinstatement
may be accomplished by thirty (30) days written notice within a period of six (6) months
after such suspension, unless this period is extended by written consent of the Consultant.
B. Upon ten (10) days written notice to the Consultant, the City may terminate the
Agreement at any time if it is found that reasons beyond the control of either the City or
Consultant make it impossible or against the City's interest to complete the Agreement. In
such case, the Consultant shall have no claims against the City except for the value of the
work performed up to the date the Agreement is terminated.
C. The City may also terminate this Agreement at any time if it is found that the Consultant
has violated any material term or condition of this Agreement or that Consultant has
failed to maintain workers' compensation insurance or other insurance provided for in
this Agreement. In the event of such default by the Consultant, the City may give ten (10)
days written notice to the Consultant of the City's intent to terminate the Agreement.
Consultant shall have ten (10) days from notification to remedy the conditions
constituting the default.
D. In the event that this Agreement is terminated in accordance with paragraph C of this
section, the City may take possession of any work and may complete any work by
whatever means the City may select. The cost of completing said work shall be deducted
from the balance which would have been due to the Consultant had the Agreement not
been terminated and work completed in accordance with contract documents.
E. The Consultant may terminate this Agreement if it is found that the City has violated any
material term or condition of this Agreement. In the event of such default by the City, the
Consultant shall give ten (10) days written notice to the City of the Consultant's intent to
terminate the Agreement. City shall have ten (10) days from notification to remedy the
conditions constituting the default.
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19. TAXES
The Consultant shall pay all sales and use taxes required to be paid to the State of Iowa on
the work covered by this Agreement. The Consultant shall execute and deliver and shall
cause any sub-consultant or subcontractor to execute and deliver to the City certificates as
required to permit the City to make application for refunds of said sales and use taxes as
applicable. The City is a municipal corporation and not subject to state and local tax, use tax,
or federal excise taxes.
20. SEVERABILITY
If any portion of this Agreement is held invalid or unenforceable by a court of competent
jurisdiction, the remaining portions of this Agreement shall continue in full force and effect.
21. MISCELLANEOUS HEADINGS
Title to articles, paragraphs, and subparagraphs are for information purposes only and shall
not be considered a substantive part of this Agreement.
22. FURTHER ASSURANCES
Each party hereby agrees to execute and deliver such additional instruments and documents
and to take all such other action as the other party may reasonably request from time to time
in order to effect the provisions and purposes of this Agreement.
23. COUNTERPARTS
This Agreement may be executed in any number of counterparts, each of which shall
constitute an original document, no other counterpart needing to be produced, and all of
which when taken together shall constitute the same instrument.
IN WITNESS WHEREOF, the parties have caused this Agreement t o be executed by their duly
authorized officers or agents on the day and year first above written.
CONSULTANT CITY OF WAUKEE
By: ______________________________ By: __________________________
Name: __Emily Naylor . William F. Peard, Mayor
Title: ___Project Manager, Shive-Hattery, Inc.
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ATTACHMENT 1
SCOPE OF SERVICES
PROJECT DESCRIPTION
The project includes implementation of a master plan for a 4.91 acre park known at Westown Meadows
situated on the northeast corner of SE Tallgrass Lane and SE Willowbrook Drive. The park will boast trail
connections, a community of shelters, restroom, playground, parking and a wet play component to serve
the surrounding neighborhood. The total project budget is assumed to be $700,000 for design and
construction. This project will be funded by local option sales tax revenue.
This project will require reduction of proposed improvements and development of a detailed opinion of
probable construction costs to keep the project on or under budget.
Final deliverables shall be plans and specifications for the purposes of local permitting, public bidding and
construction governance.
SCOPE OF SERVICES
Develop construction documents and an opinion of probable construction costs for a complete project
aimed at a $505,000 construction budget without contingencies. A 10% design contingency and a 10%
bid & construction contingency shall be applied.
Complete construction documents including plans and specifications. Utilize City front -end specifications.
Assist the City with public bidding. Provide limited construction observation and administration.
A. TOPOGRAPHIC SURVEY:
1) Complete Boundary Line Location of property that includes:
a) Show boundary lines, giving length and bearing on each straight line; interior
angles, radius, point of tangency and length of curved lines from monuments
found and plat information that is readily available.
b) Complete a topographic site survey of the property referenced above. The final
survey will create a single electronic base drawing showing existing topographic
information and site features as follows:
c) Survey limits of the properties referenced above.
d) Plot location of structures on the property. Dimension perimeter foot print in feet
and decimals to nearest 0.1 foot. Give finish floor elevation of main level of
buildings that access is provided to.
e) Show recorded or otherwise known easements and right-of-way and identify
owners.
f) Contours at one foot intervals; error shall not exceed one-half contour interval.
g) Show and describe substantial visual improvements (in addition to buildings)
such as fences, walls, concrete slabs, gravel drives, culverts, etc.
h) Show drives and parking areas and, if striped, the striping and the type (e.g.
handicapped, motorcycle, regular, etc.) and the number of parking spaces.
i) Indicate access to a public way such as driveways, and access to and from other
adjoining properties.
j) Location of public and private utilities (representative examples of which are
shown below) existing on or serving the surveyed property from observed
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evidence together with evidence from plans obtained from utility companies or
provided by the client, and markings by utility companies and other appropriate
sources(with reference as to the source of information).
k) Manholes, catch basins, valve vaults, yard hydrants, or other surface indications
of subterranean uses; location, size and depths were information is readily
available;
l) Wires and cables (including their function, if readily identifiable), crossing the
surveyed premises, all poles on or within ten feet of the survey limits.
m) Utility company installations on the surveyed premises;
n) Septic tanks and leach fields servicing or on surveyed premises;
o) Fire hydrants available to the property;
p) Location, size, and inverts of culverts under adjacent roadway. Inverts shall be
provided for both ends of culvert.
q) Location, rim elevations, and inverts of public sanitary sewer line at all manholes.
Next manhole beyond the property line will be included.
r) Location of trees four inches and over (caliper two feet above ground); location
within one foot tolerance and identify deciduous or coniferous. For large
groupings of densely spaced trees or shrubs, limits of the grouping(s) and an
indication of predominant species will be shown. Show edge of tree lines in
wooded areas within survey limits. Individual trees in heavily wooded areas will
not be shown.
s) Drone Flight over survey limits.
t) Collect aerial photography of referenced site to prepare a 3D model for public
presentation.
u) Provide paper and electronic copies of survey in AutoCAD 2014.dwg format.
B. PRELIMINARY DESIGN AND OPINION OF PROBABLE CONSTRUCTION COSTS:
1) Develop preliminary design documents to reflect all components of the master plan
a) Location of buildings – park shelters and restroom.
b) Coordination and selection of a pre-fabricated or pre-engineered restroom.
Provide footing/foundation design and design of exterior
c) Coordination and selection of a pre-fabricated or pre-engineered shelters.
d) Coordination and selection of wet play components. Provide plumbing and
electrical connection to manufacturer’s components.
e) Utility layouts, connections, and provisions for – electrical, lighting, natural gas,
water, sanitary sewer, storm water conveyance and communication lines.
f) Parking location and alignments.
g) Public access, accessible routes to facilities and trail routes and connections.
h) Drainage patterns, controls, and structures.
i) Natural water run-off detention basins, bio-swales, rain gardens, etc.
j) Placement of playground components.
k) Placement of a future basketball court.
l) Placement of wet play features and supporting components.
m) Landscaping and location of park identification and wayfinding signage.
n) Develop a detailed opinion of probable construction cost.
o) Develop a phased implementation plan. Identify scope items that can become bid
alternates or part of a future construction project.
p) Final products shall include:
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1. Draft plans for the following: Site Preparation, Site Plan, Grading, Utility and
Landscape.
2. Preliminary opinion of probable construction costs.
3. Recommendations for a phased implementation and/or bid alternates.
4. Define the scope of Phase 1, including any alternates, for bidding and
construction documentation.
2) Assume up to two (2) meetings with staff to review the preliminary design documents,
opinion of probable construction costs and determine the phasing plan and option for
bid alternates.
C. CONSTRUCTION DOCUMENTS
1) Develop design documents to reflect a reduction of amenities as illustrated in the
master plan to achieve target budget. Plans shall include:
a) Location of buildings – park shelters and restroom.
b) Coordination and selection of a pre-fabricated or pre-engineered restroom.
Provide footing/foundation design and design of exterior.
c) Coordination and selection of a pre-fabricated or pre-engineered shelters.
d) Coordination and selection of wet play components for a possible alternate.
Provide plumbing and electrical connection to manufacturer’s components.
e) Utility layouts, connections, and provisions for – electrical, lighting, natural gas,
water, sanitary sewer, storm water conveyance and communication lines.
f) Parking location and alignments.
g) Public access, accessible routes to facilities and trail routes and connections.
h) Drainage patterns, controls, and structures.
i) Natural water run-off detention basins, bio-swales, rain gardens, etc.
j) Placement of playground components.
k) Identification of a location for a future basketball court.
l) Minimal landscaping and location of park identification and wayfinding signage.
m) Develop a detailed opinion of probable construction cost.
2) Develop bidding and construction documents.
a) Cover Sheet
b) Site Preparation Plan
c) Site Plan
d) Grading Plan
e) Stormwater Pollution Prevention Plan (SWPPP)
f) Stormwater Calculations
g) Site Utility Plan; water, gas, electric, lighting, sanitary sewer and storm water
conveyance.
h) Landscaping Plan
i) Construction Details
1. Coordination and selection of a pre-fabricated or pre-engineered restroom.
Provide footing/foundation design and design of exterior
2. Coordination and selection of a pre-fabricated or pre-engineered shelters.
3. As an alternate, coordination and selection of wet play components. Provide
plumbing and electrical connection to manufacturer’s components.
j) Technical Specifications
3) Prepare an updated opinion of probable construction costs.
4) City Site Plan review and approval:
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a) Submit the layout, grading, utilities and landscape plan. Denote elevations for
any structures.
b) Attend one Planning and Zoning Commission meeting and one City Council
meeting.
5) Utilize Client-provided front end specifications. Assume a single bid package or up to
two bid packages to be let
D. GEOTECHNICAL SOLICITATION & COORDINATION
1) Develop a request for proposal for geotechnical services necessary for this project.
2) Obtain proposals and coordinate a contractual relationship between City and the
selected geotechnical engineering firm.
3) Develop exhibits and project locations for borings for the selected firm.
E. BIDDING PHASE
1) Issue Bidding Documents and prepare planholder list.
2) Conduct a pre-bid meeting and respond to questions from bidders as they review the
documents and prepare their bids. Prepare a written summary and distribute to those
attending the meeting.
3) Review substitution requests. Respond to contractor questions during the Bidding
Phase. Prepare and issue addenda, if needed.
4) Assist in opening and evaluating the bids. Provide a bid tabulation and letter
summarizing irregularities with the bids.
F. CONSTRUCTION PHASE
1) Prepare Notice of Award and construction contract form. Request performance and
payment bonds and Certificate of Liability Insurance from the contractor.
2) Conduct one preconstruction meeting; generate a written summary and distribute to
those attending the meeting.
3) Perform up to nine (9) bi-weekly on-site construction observation visits to observe the
work-in-progress and to attend Contractor led construction review meetings. For the
purpose of this proposal, we are assuming an 18 week construction period.
4) Provide written reports relative to the progress of the work.
5) Review project submittals and pay requests submitted by the Contractor.
6) Respond to Contractor Requests for Information (RFI). Prepare Architect's
Supplemental Instructions (ASI) and Supplemental Drawings (SD). Prepare Request
for Proposal (RFP) and if approved, prepare AIA Change Order (CO) forms.
7) Perform one review of the work to determine the date of Substantial Completion. If the
project has been determined to be substantially complete, prepare a written list of
items requiring correction or completion. Perform one final review to determine if the
project is complete.
8) Request close-out documents upon completion of construction, and assist in obtaining
executed documents from the contractor to conclude the project
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ATTACHMENT 2
PROJECT SCHEDULE
The time of completion of the scope of services under this Agreement shall be as follows:
We will begin our services based on your email authorizing us to proceed provided the Agreement is
attached. This project schedule will be developed with the goal of bidding in early 2019 followed by
spring construction.
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ATTACHMENT 3
SCHEDULE OF FEES
STANDARD HOURLY FEE SCHEDULE
Effective January 1, 2018 to December 31, 2018
PROFESSIONAL STAFF: TECHNICAL STAFF:
Grade 1 $ 86.00 Grade 1 $ 60.00
Grade 2 $103.00 Grade 2 $ 74.00
Grade 3 $116.00 Grade 3 $ 83.00
Grade 4 $130.00 Grade 4 $ 91.00
Grade 5 $142.00 Grade 5 $103.00
Grade 6 $155.00 Grade 6 $116.00
Grade 7 $168.00 Grade 7 $130.00
Grade 8 $185.00
Grade 9 $202.00
ADMIN STAFF: $ 59.00
SURVEY STAFF:
One Person $122.00
Two Person $187.00
Scanning Surveyor $150.00
Surveyor with 2 scanners $200.00
REIMBURSABLE EXPENSES:
TRAVEL IN-HOUSE SERVICES
Mileage- Car/Truck $0.53/ Mile Prints/Plots:
Mileage- Survey Trucks $0.63/ Mile Bond $ .30/Sq. Ft.
Lodging, Meals Cost + 10% Mylar $ .75/Sq. Ft.
Airfare Cost + 10% Photogloss $ .90/Sq. Ft.
Car Rental Cost + 10% Color Bond $ .60/Sq. Ft.
Foam Core Mounting $ 13.00
OUTSIDE SERVICES
Computer Services Cost + 10% Color Prints:
Aerial Photogrammetry Cost + 10% Letter Size $ 1.00
Professional Services Cost + 10% Legal Size $ 2.00
Prints/Plots/Photos Cost + 10%
Deliveries Cost + 10%