HomeMy WebLinkAbout2018-12-17-J01zAA Waukee City Hall Exterior Improvements_Set PH AGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: December 17, 2018
AGENDA ITEM: Consideration of approval of a resolution ordering construction of the
Waukee City Hall Exterior Improvements Project and fixing a date for
hearing thereon and taking bids therefor
FORMAT: Consent Agenda
SYNOPSIS INCLUDING PRO & CON: The proposed City Hall Exterior Improvements
Project consists of removal and replacement of several exterior
components of the building which are in need of repair including
windows, hard board siding, gutters and fascia. The project also includes
the reconstruction of the two north entrances into the building including
the construction of vestibules. Finally, the project includes site
improvements including ADA accessibility deficiencies, parking lot
lighting and safety elements/improvements.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT: Waukee City Hall was constructed in 1998. Many
elements of the exterior are failing and need to be replaced. The
proposed project takes care of the maintenance elements of the building
and includes other elements to make the building more energy efficient,
create additional safety features and address ADA compliance issues.
RECOMMENDATION: Approve the resolution.
ATTACHMENTS: I. Proposed Resolution
PREPARED BY: Brad Deets
REVIEWED BY:
PUBLIC NOTICE INFORMATION –
NAME OF PUBLICATION:
DATE OF PUBLICATION:
J1AA
RESOLUTION 18-
RESOLUTION ORDERING CONSTRUCTION OF THE
WAUKEE CITY HALL RENOVATION, AND FIXING A DATE
FOR HEARING THEREON AND TAKING OF BIDS
THEREFOR
WHEREAS, it is deemed advisable and necessary to construct certain public
improvements described in general as the Waukee City Hall Renovation; and
WHEREAS, the City has caused to be prepared plans, specifications and form of
contract, together with estimate of cost, which are now on file in the office of the City Clerk for
public inspection, for the construction of the public improvements; and
WHEREAS, the plans, specifications and form of contract are deemed suitable for the
making of the public improvements; and
WHEREAS, before the plans, specifications, form of contract and estimate of cost may
be adopted, and a contract for the construction of the public improvements is entered into, it is
necessary, pursuant to Chapter 26 of the Code of Iowa, to hold a public hearing and to advertise
for bids:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WAUKEE, STATE OF IOWA:
Section 1.That it is hereby determined that it is necessary and advisable to construct
certain public improvements described in general as the Waukee City Hall Renovation, in the
manner set forth in the plans and specifications and form of contract, above referred to, the cost
thereof to be paid in accordance with the provisions as set out in the posted Notice to Bidders
and published Notice of Public Hearing; the public improvements being more generally
described as follows:
The project will include replacement of window glazing, fascia, siding and
gutters; demolition and construction of a new vestibule at both north entrances.
Improvements include ADA compliant parking, code compliant site lighting and
development of an entrance plaza with planters and security bollards at the City
Hall entrance. The project also includes storm water modifications and electrical
distribution.
Section 2.That the amount of the bid security to accompany each bid shall be in an
amount which shall conform to the provisions of the notice to bidders approved as a part of the
specifications.
BE IT FURTHER RESOLVED, that the City Clerk be and is hereby directed to post a
notice to bidders once in a relevant contractor plan room service with statewide circulation and a
relevant construction lead generating service with statewide circulation and on an internet site
sponsored by either the City or a statewide association that represents the City. Posting shall be
not less than thirteen clear days nor more than forty-five days prior to January 30, 2019, which is
hereby fixed as the date for receiving bids. The bids are to be filed prior to 2:00 P.M., on such
date.
The City Council hereby delegates to the City Administrator or his designee the duty of
receiving, opening and tabulating bids for construction of the Project. Bids shall be received and
opened as provided in the public notice and the results of the bids shall be considered at the
meeting of this Council on February 4, 2019, at 5:30 P.M.
BE IT FURTHER RESOLVED, that the City Clerk be and is hereby directed to publish
notice of hearing once in a legal newspaper, printed wholly in the English language, published at
least once weekly and having general circulation in this City. Publication shall be not less than
four clear days nor more than twenty days prior to the date hereinafter fixed as the date for a
public hearing on the plans, specifications, form of contract and estimate of costs for the project,
the hearing to be at 5:30 P.M. on February 4, 2019.
PASSED AND APPROVED this 17th day of December, 2018.
Mayor
ATTEST:
City Clerk