HomeMy WebLinkAbout2017-03-06-H03 NW Area, Copeland Trunk Sewers_PH
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NOTICE TO BIDDERS
NOTICE OF TAKING OF BIDS FOR THE CONSTRUCTION OF THE NORTHWEST AREA
TRUNK SEWER EXTENSION - PHASES 2 AND 3 / COPELAND TRUNK SEWER - PHASE 1
FOR THE CITY OF WAUKEE, IOWA
Sealed proposals must be filed with the City Clerk of the City of Waukee, Iowa, in the
Council Chambers at the City Hall, 230 W. Hickman Road, Waukee, Iowa, before
2:00 P.M. on the 1st day of March, 2017, for the construction of the Northwest Area
Trunk Sewer Extension – Phases 2 and 3 / Copeland Trunk Sewer - Phase 1, and work
incidental thereto, as described in the plans and specifications therefor, now on file in
the office of the City Clerk at City Hall. Proposals will be opened and the amount of the
bids announced in said Council Chambers by the City Clerk at the time and date
specified above.
Proposals will be acted upon by the City Council of said City in the Council Chambers at
5:30 P.M. on the 6th day of March, 2017, or at such later time and place as then may be
fixed.
The work to be done is as follows:
NORTHWEST AREA TRUNK SEWER EXTENSION - PHASES 2 AND 3 / COPELAND
TRUNK SEWER - PHASE 1
Construct Northwest Area Trunk Sewer Extension – Phases 2 and 3 / Copeland
Trunk Sewer - Phase 1 including all labor, materials and equipment necessary for
6,820 linear feet of 8-inch through 24-inch diameter sanitary sewer in open cut,
140 linear feet of 24-inch diameter sanitary sewer directional bored in place,
manholes, excavation and backfill, surface restoration and miscellaneous
associated work, including cleanup.
All work and materials are to be in accordance with the proposed plans, specifications,
form of contract and estimate of cost now on file in the office of the City Clerk of
Waukee, Iowa, and by this reference made a part thereof as though fully set out and
incorporated herein.
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All proposals and bids in connection therewith shall be submitted to the City Clerk of
said City on or before the time herein set for said receipt of bids. All proposals shall be
made on official bidding blanks furnished by the City, and any alterations in the official
form of proposal will entitle the Council, at its option, to reject the proposal involved
from consideration. Each proposal shall be sealed and plainly identified.
Each proposal shall be made out on a blank form furnished by the municipality and
must be accompanied by bid security, as follows: a certified or cashier's check, drawn on
a solvent Iowa bank or a bank chartered under the laws of the United States or a
certified share draft drawn on a credit union in Iowa or chartered under the laws of the
United States, in an amount equal to ten percent (10%) of the bid, or a bid bond
executed by a corporation authorized to contract as a surety in the State of Iowa in a
penal sum of ten percent (10%) of the bid.
The bid security should be made payable to the CITY OF WAUKEE, IOWA. The bid
security must not contain any conditions either in the body or as an endorsement
thereon. The bid security shall be forfeited to the City as liquidated damages in the
event the successful bidder fails or refuses to enter into a contract within 10 days after
the award of contract and post bond satisfactory to the City insuring the faithful
fulfillment of the contract and the maintenance of said work, if required, pursuant to the
provisions of this notice and the other contract documents. Bidders will use the bid
bond form included in the specifications.
In accordance with Iowa statutes, a resident bidder shall be allowed a preference as
against a nonresident bidder from a state or foreign country if that state or foreign
country gives or requires any preference to bidders from that state or foreign country,
including but not limited to any preference to bidders, the imposition of any type of
labor force preference, or any other form of preferential treatment to bidders or laborers
from that state or foreign country. The preference allowed shall be equal to the
preference given or required by the state or foreign country in which the nonresident
bidder is a resident. In the instance of a resident labor force preference, a nonresident
bidder shall apply the same resident labor force preference to a public improvement in
this state as would be required in the construction of a public improvement by the state
or foreign country in which the nonresident bidder is a resident.
Failure to submit a fully completed Bidder Status Form with the bid may result in the bid
being deemed nonresponsive and rejected.
Notice to Bidders
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The City Council reserves the right to reject any or all bids, to waive informalities or
technicalities in any bid and to accept the bid which it deems to be to the best interest
of the City.
The City reserves the right to defer acceptance of any proposal for a period not to
exceed thirty (30) calendar days from the date of hearing.
The successful bidder will be required to furnish bonds in an amount equal to one
hundred percent (100%) of the contract price, said bonds to be issued by responsible
surety approved by the City Council and listed in the U.S. Treasury Department's most
current list (Circular 570, as amended) and authorized to transact business in the State
of Iowa and shall guarantee (1) the faithful performance of the contract and the terms
and conditions therein contained, (2) the prompt payment to all persons, firms,
subcontractors and corporations furnishing materials for or performing labor in the
prosecution of the work, and (3) the maintenance of improvements in good repair for
not less than four (4) years from the time of acceptance of the improvements by the
City.
The work will commence within ten (10) calendar days after the date set forth in written
Notice to Proceed and shall be completed September 1, 2017.
The duration of the work is critical to the project so as to minimize the disruption
associated with the project to the public. Damages in the amount of Five Hundred
Dollars ($500.00) per calendar day will be assessed for each day that work shall remain
uncompleted after September 1, 2017 at the sole discretion of the City with due
allowance for extensions of the contract period due to conditions beyond the control of
the Contractor. At the option of the City, damages may be deducted from any retainage
prior to release, the final payment to contractor, or through the commencement of a
cause of action by the City, in the City’s sole discretion. The selection by the City of any
particular course of action hereunder is not exclusive and shall not preclude the pursuit
of additional remedies by the City. In the event the City institutes legal proceedings, the
Contractor shall be responsible for any and all attorney’s fees and expenses.
Sales Tax Exemption. Contractors and subcontractors shall not include sales tax for
material purchases. At the time of the contract acceptance by the City Council, the
prime contractor and all subcontractors will be issued a certificate of exemption.
Notice to Bidders
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Payment to the Contractor for said construction will be made from one or any
combination of the following resources: (1) cash on hand as may be legally used for
such purposes, (2) cash derived from the proceeds of the sale and issuance of General
Obligation Bonds of the City, or any combination thereof.
Plans and specifications governing the construction of the proposed improvements, and
also the prior proceedings of the City Council referring to and defining said proposed
improvements are hereby made a part of this notice and the proposed contract by
reference and the proposed contract shall be executed in compliance therewith.
Copies of said plans and specifications and form of contract are now on file in the office
of the City Clerk. Copies may be obtained from VEENSTRA & KIMM, INC., 3000
Westown Parkway, West Des Moines, Iowa 50266 at no charge.
This notice is given by order of the Council of the City of Waukee, Iowa.
William F. Peard, Mayor
ATTEST:
Rebecca D. Schuett, City Clerk