HomeMy WebLinkAbout2017-05-01-J01O 2017 Asphalt Overlay_Set PH AGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: May 1, 2017
AGENDA ITEM: Consideration of approval of a resolution approving ordering construction of
certain public improvements, and fixing a date for hearing thereon and taking
bids therefor [2017 Asphalt Overlay Project]
FORMAT: Resolution
SYNOPSIS INCLUDING PRO & CON: The 2017 Asphalt Overlay Project includes approximately
1,010 tons of hot mix asphalt overlay, pavement patching, surface restoration,
and cleanup.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT:
RECOMMENDATION: Approve the resolution.
ATTACHMENTS: I. Proposed Resolution
PREPARED BY: Beth Richardson
REVIEWED BY: John Gibson
PUBLIC NOTICE INFORMATION –
NAME OF PUBLICATION:
DATE OF PUBLICATION:
RESOLUTION 17-
RESOLUTION ORDERING CONSTRUCTION OF THE 2017
ASPHALT OVERLAY PROJECT, AND FIXING A DATE FOR
HEARING THEREON AND TAKING OF BIDS THEREFOR
WHEREAS, it is deemed advisable and necessary to construct certain public
improvements described in general as the 2017 Asphalt Overlay Project; and
WHEREAS, the City has caused to be prepared plans, specifications and form of
contract, together with estimate of cost, which are now on file in the office of the City Clerk for
public inspection, for the construction of the public improvements; and
WHEREAS, the plans, specifications and form of contract are deemed suitable for the
making of the public improvements; and
WHEREAS, final grades have been established by ordinance, consistent with the plans
for all street improvements included in the proposed construction; and
WHEREAS, before the plans, specifications, form of contract and estimate of cost may
be adopted, and contract for the construction of the public improvements is entered into, it is
necessary, pursuant to Chapter 26 of the Code of Iowa, to hold a public hearing and to advertise
for bids:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WAUKEE, IOWA:
Section 1. That it is hereby determined that it is necessary and advisable to construct
certain public improvements described in general as the 2017 Asphalt Overlay Project, in the
manner set forth in the plans and specifications and form of contract, above referred to, the cost
thereof to be paid in accordance with the provisions as set out in the posted Notice to Bidders
and published Notice of Public Hearing; the public improvements being more generally
described as follows:
Construct 2017 Asphalt Overlay Project including all labor, materials and
equipment necessary for 1,010 tons of hot mix asphalt overlay, pavement
patching, surface restoration, and miscellaneous associated work, including
cleanup.
Section 2. That the amount of the bid security to accompany each bid shall be in an
amount which shall conform to the provisions of the notice to bidders approved as a part of the
specifications.
BE IT FURTHER RESOLVED, that the City Clerk be and is hereby directed to post a
notice to bidders once in a relevant contractor plan room service with statewide circulation and a
relevant construction lead generating service with statewide circulation and on an internet site
sponsored by either the City or a statewide association that represents the City. Posting shall be
not less than thirteen clear days nor more than forty-five days prior to May 31, 2017, which is
hereby fixed as the date for receiving bids. The bids are to be filed prior to 2:00 P.M., on such
date.
The City Council hereby delegates to the City Administrator or his designee the duty of
receiving, opening and tabulating bids for construction of the Project. Bids shall be received and
opened as provided in the public notice and the results of the bids shall be considered at the
meeting of this Council on June 5, 2017, at 5:30 P.M.
BE IT FURTHER RESOLVED, that the City Clerk be and is hereby directed to publish
notice of hearing once in "The Dallas County News", a legal newspaper, printed wholly in the
English language published at least once weekly and having general circulation in this City.
Publication shall be not less than four clear days nor more than twenty days prior to the date
hereinafter fixed as the date for a public hearing on the plans, specifications, form of contract and
estimate of costs for the project, the hearing to be at 5:30 P.M. on June 5, 2017.
PASSED AND APPROVED this 1st day of May, 2017.
Mayor
ATTEST:
City Clerk