HomeMy WebLinkAbout2017-05-23-E01D NW Area Trunk Sewer_Pmt Est 5_Fix Scriveners ErrorNOWaukee%■f 1 THE KEY TO GOOD LIVING
AGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: May 23, 2017
AGENDA ITEM: Consideration of approval of a resolution correcting a scrivener's error in
Payment Estimate No. 5 (Final) to Rognes Corp. for the Northwest Area
Trunk Sewer Extension Improvements Project Phase 1, so that the total
corrected amount is $14,536.33
FORMAT: Consent Agenda
SYNOPSIS INCLUDING PRO & CON:
Partial Payment No. 5 (Final) is for seeding and erosion control.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:
Corrected amount $14,536.33
COMMISSION/BOARD/COMMITTEE COMMENT: Rognes Corp. has requested Payment
Estimate No. 5(Final) for the work completed on the Northwest Area Trunk
Sewer Extension Improvements project in the amount of $14,536.33.
Veenstra & Kimm, Inc. has reviewed the payment estimate and recommends
payment.
STAFF REVIEW AND COMMENT:
RECOMMENDATION: Approve Partial Payment No. 5 (Final)
ATTACHMENTS: I. Partial Payment No. 5 (Final)
I1. Letter of Recommendation
PREPARED BY: Beth Richardson/Rudy KoesterK
REVIEWED BY: John Gibson /V
PUBLIC NOTICE INFORMATION
NAME OF PUBLICATION:
DATE OF PUBLICATION:
THE CITY OF WAUKEE, IOWA
RESOLUTION 17-
CORRECTING SCRIVENER'S ERROR IN PAYMENT ESTIMATE NO. 5 (FINAL)
TO ROGNES CORP. FOR THE NORTHWEST AREA TRUNK SEWER EXTENSION
PROJECT PHASE 1, SO THAT THE TOTAL CORRECTED AMOUNT IS $14,536.33
IN THE NAME AND BY THE A UTHORITY OF THE CITY OF WA UKEE, IOWA
WHEREAS, the City of Waukee, Dallas County, State of Iowa, is a duly organized
Municipal Organization; AND,
WHEREAS, on May 15, 2017, as part of the Consent Agenda, the Waukee City Council
approved Payment Estimate No. 5 (Final) to Rogues Corp. for the Northwest Area Trunk
Sewer Extension Project Phase 1 in the amount of $5,890.00; AND,
WHEREAS, the documentation provided by the project engineer contained a scrivener's
error in the total dollar amount which should have read $14,536.33;
NOW THEREFORE BE IT RESOLVED by the City of Waukee City Council in session
this 23"' day of May, 2017, hereby approves correcting a scrivener's error related to Payment
Estimate No. 5 (Final) to Rogues Corp. for the Northwest Area Trunk Sewer Extension
Project Phase 1, correcting the payment amount to $14;536.33.
William F. Peard, Mayor
Attest:
Rebecca D. Schuett, City Clerk
ROLL CALL VOTE AYE NAY ABSENT ABSTAIN
Anna Bergman
R. Charles Bottenberg
Brian Harrison
Shelly Hughes
Larry R. Lyon
VEENSTRA & KIMM, INC.
3000 Westown Parkway • West Des Moines, Iowa 50266-1320
515-225-8000 • 515-225-7848(FAX) • 800-241-8000 (WATS)
May 16, 2017
John R. Gibson
Public Works Director
City of Waukee
805 University Avenue
Waukee, Iowa 50263
WAUKEE, IOWA
NORTHWEST AREA TRUNK SEWER EXTENSION — PHASE 1
CHANGE ORDER NOS. 5 AND 6
PARTIAL PAYMENT ESTIMATE NO. 5 (FINAL)
Enclosed are three copies each of Change Order Nos. 5 and 6 for the Northwest Area
Trunk Sewer Extension — Phase 1 project under the contract between the City of Waukee
and Rognes Corp.
Change Order No. 5 is to delete the original payment item for irrigation repairs across
Sugar Creek Golf Course and to add a deduct for irrigation repairs completed by others.
Change Order No. 5 is also to adjust the plan quantities to the as -constructed quantities.
Change Order No. 5 decreases the contract price by a total of $30,461.49.
Change Order No. 6 is to compensate the Rognes Corp. for downtime during the
installation of the bore under the creek at the east end of the golf course. Change Order
No. 6 increases the contract price by a total of $9,101.40. Veenstra & Kimm, Inc.
recommends approval of Change Order Nos. 5 and 6.
Also enclosed are three copies of Partial Payment Estimate No. 5 (Final) for the period
between March 11, 2017 and April 28, 2017 for the above mentioned project. Partial
Payment Estimate No. 5 (Final) is for seeding and erosion control. We have checked the
estimate and recommend payment by the City Council of the City of Waukee to Rognes
Corp. in the amount of $14,536.33. Partial Pay Estimate No. 5 (Final) also provides that 30
days after the acceptance of the project, the retainage in the amount of $49,769.27 will be
paid to Rognes Corp. provided it has submitted the necessary documentation.
Please sign all copies of Change Order Nos. 5 and 6 and Partial Payment Estimate No. 5
(Final) in the spaces provided. Return one signed copy of each to our office and one
signed copy of each to Rognes Corp. The remaining copy of each is for the City of
Waukee's records.
West Des Moines, IA •Coralville, IA • Mason City, IA •Sioux City, IA • Moline, IL • Springfield, IL • Liberty, MO
John R. Gibson
May 16, 2017
Page 2
If you have any questions or comments, please contact us at 225-8000.
VEENSTRA & KIMM, INC.
Jordan Kappos
JDK
275205-1
cc: Rudy Koester, City of Waukee (via e-mail)
Becky Schuett, City of Waukee (via e-mail)
Beth Richardson, City of Waukee (via e-mail)
VEENSTRA & KIMM, INC.
3000 lkNow,n Parkway Wet De,.Afoino- In,a 50266-13_M
A l i- 25-8000 • 800-241-8000
ESTIMATE OF CONSTRUCTION COMPLETED
PARTIAL PAYMENT NO. 5 (FINAL)
PROJECT TITLE: Northwest Area Trunk Sewer Extension -Phase 1 -CITY OF WAUKEE, IOWA
Contractor: Ro nes Corporation Date: 5-8-2017
Original Contract Amount: $788,565.00
Pay Period: March 11, 2017 to April 28, 2017
BID ITEMS
ITEM NO.
DE,CRIPTION
UNIT
( UANTITY
UNIT PRICE
VALUE
COMPLETED
TO DATE
ESTIMATED
(ORIG. CONT.I
AUTHORIZED
IINCL. GO.'81
CONIPLETED
TO DATE
1.1
Mobilization
LS
1MCI
1.000
1.000
$62000.00
$62000.00
1.2
Erosion Control & SWPPP
LS
1.000
1.000
1.000
$5 000.00
$5,000.00
1.3
Granular Surfacing
Tons
310.000
305.270
305.270
$24.00
$7 326.48
1.4
Seeding
LS
1.000
1.000
1.000
$7350.00
$7350.00
1.5
irrigation System Repair
LS
1.000
0.000
0.000
$5 000.00
$0.00
1.6
6" PCC Trail
Sy
110.000
413.000
413.000
$60.00
$24 780.00
1.7
12" PVC Sanitar Sewer Pipe in Place
LF
1,420.000
1,422.000
1,422.00
$55.00
$78 210.00
1.8
24" Sanitary Sewer Angered in Place in Steel Casing
LF
460.000
375.000
375.000
$390.00
$146 250.00
1.9
24" Sanitary Sewer Pipe in Place
LE
11380.000
1,378.000
11378.00
$72.00
$99,216.00
1.10
36" Sanitary Sewer Au ered in Place in Steel Casing
LF
145.000
120.000
120.000
$595.00
$71 400.00
1.11
36" Sanitary Sewer Pipe in Place
LF
941.000
11237000
11237.000
$170.00
$210,290.00
1.12
48" SW-301 Standard Manholes
Ea.
9.000
9.0001
9.000
$3,200.001
$28,800.00
1.13
60" SW-301 Lined Manholes
Ea.
4.000
5.000
5.000
$11 000.00
$55 000.00
1.14
Connection to Existing Manhole
Ea.
2.000
3.000
3.000
$2 500.00
$7 500.00
1.15
48" Manhole Extra Depth
VF
7.000
6.000
6.000
$315.00
$1 890.00
1.16
60" Manhole Extra Depth
VE
19.000
30.750
30.750
$635.00
$19 526.25
Original Contract Value Completed
$824,538.73
1.17
Rip-RapRip-Rap
Tons
1.000
96.740
96.740
$72.00
$6,965.28
1.18
Remove and Reinstall Existing Ri Rap
Tons
125.000
125.000
125.000
$35.00
$4 375.00
Change Order No. 1 Value Completed
$11,340.28
1.19
Bore Pit Extra Depth
LS
1.000
1.000
1.000
$2,500.00
$2,500.00
1.20
24" Sanitary Sewer Extra Depth
LS
1.000
1.000
1.000
$3,000.00
$3,000.00
1.21
Creek Crossing
LS
1.000
1.000
1.000
$26 000.00
$26 000.00
1.22
Steel Sheeting
SF
650.000
650.000
650.000
$35.00
$22 750.00
1.23
Flowable Fill
LF
60.000
60.000
60.000
$125.00
$7500.00
1.24
24" Sanitary Sewer in Steel Casing Pipe in Place
LF
85.000
85.000
85.000
$297.00
$25,245.00
1.25
15" Dual Wall Pipe in Place
LF
400.000
392.000
390.000
$34.00
$13,260.00
1.26
Concrete Collars
Ea.
2.000
2.000
2.000
$350.00
$700.00
Change Order No. 2 Value Completed
$100,955.00
v&K Job No. 275205-1
Page 1 of 3
BID ITEMS
ITEU No
DESCRIPTION
UNIT
QL A.VTITV
UNIT PRICE
V♦LICE
COMPLETED
TO DATE
ESTIMATED
(ORIG, CONT.I
AUTHORIZED
ILVCL. C O 51
COMPLETED
TO DATE
1.27
Additonal Mobilization
LS
1.000
1.000
1.000
$7,500.00
$7500.00
1.28
Additional Erosion Control
LS
1.000
1-000
1.000
$1,400.00
$1,400.00
1.29
Additional Seeding
LS
1.000
1.000
1.000
$2,600.00
$2 600.00
1.30
36" Sanitary Sewer Removal
LF
282.500
286.000
286.000
$25.
$7 150.00
1.31
Remove and Replace 24" RCP Storm Sewer
LE
295.000
240.000
240.000iCompletN—
$21,600.00
1.32
Bypass Pumping
LS
1.000
1.000
1.000$4
000.00
1.33
8" DI DropConnection
Ea.
1.000
1ME)
1.000$5
100.00
1.34
36" Connection Coupler
Ea.
1.000
1.000
1.000
$1,350.00
ed
Change Order Na. 3 Val$50,700.001.35
Tem orar Stabilization-H dromulch Acre3.430 2.500 2.500
$3,750.00
Change Order No. 4 Value Completed
$3,750.00
1.36
Irrigation Deduct LS 1.0001 1.0001 1.000 -$5 000.00
Change Order No. 5 Value Completed
1.37
Creek Crossing Downtime LS 1.0001 1.000 1.000 $91 11.40
$9,101.40
Change Order No. 6 Value Completed
$9,101.40
V&K Job No. 275205-1 Total Value Completed - Bid Items
$995,385.41
Page 2 of 3
SUMMARY
Original Contract
I Total Completed
Bid Item Subtotall
$788,565.001
$824,538. 73
APPROVED CHANGE ORDERS
Change Order No.
Description/Notes
Total Approved
Total Completed
i
Remove and Replace Rip -Rap
$4,447.00
$11,340.28
2
Creek Crossing and Tile Line Replacement
$71,151.00
$100,955.00
3
36" Sewer Replacement
$147,437.50
$50,700.00
4
Temporary Stabilization
$5,145.00
$3,750.00
5
Irrigation Repairs/Balancing
430,461.49
-$5,000.00
6
Creek Crossing Downtime
$9,101.40
$9,101.40
7
$0.00
$0.00
8
$0.00
$0.00
9
$0.00
$0.00
10
$0.001
$0.00
Total Change Ordersi
$206,820.411
$170,846.68
Total Approved
Total Completed
Revised Contract Pricel
$995,385.41
$995,385.41
Total Completed
Total Materials Stored
$0.00
Total Completed Plus Materials Stored
$995,385.41
Retainage(5%)
$49,769.27
Total Earned Less Retainage
$945,616.14
APPROVED PARTIAL PA"iENTS
Partial Payment No.
Period
Total Approved
1
October 14, 2016 to October 31, 2016
$323,685.23
2
November 1, 2016 to November 30, 2016
$283,377.98
3
December 1, 2016 to December 31, 2016
$293,515.44
4
January 1, 2017 to March 10, 2017
$30,501.16
5
$0.00
6
$0.00
7
$0.00
B
$0.00
9
$0.00
10
$0.00
Total Previously Approved 1
$931,079.81
Amount Due This Requesti
$14,536.33
Note: The amount $14,536.33 is recommended for approval for payment in accordance with the terms of the Contract.
CONTRACT SUMMARY
ORIGINAL CONTRACT AMOUNT
$788,565.00
TOTAL CONTRACT AMOUNT PLUS CHANGE ORDERS
$995,385.41
THIS PARTIAL PAYMENT
$14,536.33
TOTAL PARTIAL PAYMENTS INCL THIS PAYMENT
$945,616.14
FINAL RETAINAGE (to be paid 30 days after final acceptance)
$49,769.27
PERCENT COMPLETE
100.0%
Recommended By:
Veenstra & Kimm, Inc.
Contractor:
Rognes Corporation
Approved:
City of Waukee
Signature
Signature
Signature
Name
Jordan Kappos
Name
Name
Title
Project Engineer
Title
Title
Date
Date
Date
Page 3 of 3