HomeMy WebLinkAbout2017-06-19-J11 Waco Pl-University Ave Traffic Signal_Concur w AwardNO■, Waukee
• f / THE KEY TO GOOD LIVING
AGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: June 19, 2017
AGENDA ITEM: Consideration of approval of a resolution concurring with City of West Des
Moines award of contract [98"' Street/Waco Place and University Avenue
Traffic Signal Project]
FORMAT: Resolution
SYNOPSIS INCLUDING PRO & CON: The project includes the installation of traffic signals at the
intersection of SE Waco Place/98"' Street and University Avenue along with
minor paving improvements. This is a joint effort project between the Cities
of West Des Moines and Waukee. Three bids were received and opened at
2:00 PM on Wednesday, June 7, 2017 with the lowest bid from Jasper
Construction Services of Newton, Iowa. Snyder & Associates recommends
award of the project to Jasper Construction Services. The City of Waukee
concurs with the City of West Des Moines on this recommendation.
FISCAL IMPACT INCLUDING COSTBENEFIT ANALYSIS:
The cost share on this project is as follows:
• 25% of the cost - City of West Des Moines - $74,798.00
• 75% of the cost - City of Waukee - $258,793.00
COMMISSIONBOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT:
RECOMMENDATION: Approve the resolution.
ATTACHMENTS: I. Bid Tab
II. Snyder & Associates letter of recommendation
PREPARED BY: Beth Richardson/Rud Koester
REVIEWED BY: John Gibson
PUBLIC NOTICE INFORMATIO —
NAME OF PUBLICATION:
DATE OF PUBLICATION:
RESOLUTION 17-
RESOLUTION CONCURRING WITH CITY OF WEST DES
MOINES AWARD OF CONTRACT [98T" STREET/WACO
PLACE AND UNIVERSITY AVENUE TRAFFIC SIGNAL
PROJECT]
WHEREAS, the City has entered an Intergovernmental Agreement with the City
of West Des Moines, Iowa to provide for the joint exercise of their respective powers in
connection with the construction of certain roadway improvements known as the 98t"
Street/Waco Place Improvements Project, including traffic signal installation; and
WHEREAS, the Cities agreed that the City of West Des Moines will not enter
into a construction contract until the bids for the improvements have been considered
and a bid accepted by the respective city councils for the City of West Des Moines and
the City of Waukee;
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WAUKEE,
STATE OF IOWA:
Section 1. That the following bid for the construction of certain public improvements
described in general as the 98"' Street/Waco Place and University Avenue Traffic Signal Project,
be and is hereby accepted, the same being the lowest responsive, responsible bid received for
such work, as follows:
Contractor:
Amount of bid:
Portion of project:
Construction Services of Newton, IA
333.591.00
All construction work
Section 2. That the City of West Des Moines, as the lead agency, is hereby authorized
and directed to obtain the necessary executed contracts; bonds and certificates of insurance for
the Project as described in the plans and specifications, and that upon receipt of the same in
accordance with said plans and specifications, the City of West Des Moines is hereby authorized
and directed to execute said documents for the Project, the same being hereby approved and
accepted by this City Council.
PASSED AND APPROVED this 19"' day of June, 2017.
ATTEST:
City Clerk
ROLL CALL VOTE
Anna Bergman
R. Charles Bottenberg
Brian Harrison
Shelly Hughes
Larry R. Lyon
Mayor
AYE NAY ABSENT ABSTAIN
SN Y D E R IOWA I MISSOURI I NEBRASKA I SOUTH DAKOTA WISCONSIN
&ASSOCIATES
June 8, 2017
Mr. Jason Schlickbernd, P.E.
City of West Des Moines
4200 Mills Civic Parkway Suite 2D
West Des Moines, IA 50265
RE: RECOMMENDATION OF AWARD
SE WACO PLACE/98T" STREET &
UNIVERSITY AVENUE TRAFFIC SIGNAL
WEST DES MOINES, IOWA
#0510-033-2017
Dear Jason:
At 2:00 pm on Wednesday, June 7, 2017, bids were received for the SE Waco Place/98th Street &
University Traffic Signal project. The proposed project includes the installation of traffic signals at
the intersection along with minor paving improvements. The project is ajoint effort between the
Cities of West Des Moines and Waukee.
Three bids were received and opened. The bids were $333,591.00, $333,638.60, and $385,411.40.
Our opinion of probable construction costs was $335,701. The low bid of $333,591.00 was
submitted by Jasper Construction Services of Newton, Iowa. Please refer to the attached bid
tabulation. Jasper indicated Van Maanan Electric of Newton will be installing the traffic signals.
The bids were extremely competitive and all bids were under our estimate.
Our recommendation is to award the project to the low bidder, Jasper Construction Services of
Newton, Iowa. I have personally worked with Jasper Construction Services on previous projects and
believe they are fully capable of successfully carrying out the requirements of the contract.
Sincerely,
SNYDEERR & AASSOCIATES, INC.
Gabriel A. Nelso , P.E.
Project Manager
Cc: John Gibson, P.E., City of Waukee
V:\Projec02017U 17.0286.011AdvertisingLetting\Ltr_2017-06-08_98thUnivAward.doex
2727 SW SNYDER BOULEVARD I P.O. BOX 11591 ANKENY. IA 50023-0974
P: 515-964-2020 1 F: 515-964-7938 1 SNYDER-ASSOCIATES. COM
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