HomeMy WebLinkAbout2017-08-07-J01W Windfield-High School Trail Phase 1_Set PHNO Waukee
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AGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: August 7, 2017
AGENDA ITEM: Consideration of approval of a resolution approving ordering construction of
certain public improvements, and fixing a date for hearing thereon and taking
bids therefor [Windfield/High School Trail Phase 11
FORMAT: Resolution
SYNOPSIS INCLUDING PRO & CON:
The project is for the Windfield/High School Trail — Phase 1 from SE Bobwhite Lane to northwest
parking lot of Prairieview School. The work consists of clearing and grubbing, contractor furnish for
shoulder reshaping and trail embankment, Culver installation, subgrade preparation, approximately
1,000 square yards of 6-inch PCC pavement for trail construction, installation of a 30' x 10' pre-
engineered pedestrian bridge with pre -fabricated abutments, backfilling and seeding and sodding of
disturbed areas, and miscellaneous work.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT:
RECOMMENDATION: Approve the resolution.
ATTACHMENTS: I. NOHL
II. Proposed Resolution
PREPARED BY: Beth Richardson/Rudy Koester ',,�-
REVIEWED BY: John Gibson
PUBLIC NOTICE INFORMATION —
NAME OF PUBLICATION:
DATE OF PUBLICATION:
RESOLUTION 17-
RESOLUTION ORDERING CONSTRUCTION OF THE
WINDFIELD/HIGH SCHOOL TRAIL - PHASE I, AND FIXING
A DATE FOR HEARING THEREON AND TAKING OF BIDS
THEREFOR
WHEREAS, it is deemed advisable and necessary to construct certain public
improvements described in general as the Windfield/High School Trail - Phase I; and
WHEREAS, the City has caused to be prepared plans, specifications and form of
contract, together with estimate of cost, which are now on file in the office of the City Clerk for
public inspection, for the construction of the public improvements; and
WHEREAS, the plans, specifications and form of contract are deemed suitable for the
making of the public improvements; and
WHEREAS, before the plans, specifications, form of contract and estimate of cost may
be adopted, and contract for the construction of the public improvements is entered into, it is
necessary, pursuant to Chapter 26 of the Code of Iowa, to hold a public hearing and to advertise
for bids:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WAUKEE, IOWA:
Section 1. That it is hereby determined that it is necessary and advisable to construct
certain public improvements described in general as the Windfield/High School Trail - Phase I,
in the manner set forth in the plans and specifications and form of contract, above referred to, the
cost thereof to be paid in accordance with the provisions as set out in the posted Notice to
Bidders and published Notice of Public Hearing; the public improvements being more generally
described as follows:
Clearing and grubbing, contractor furnish for shoulder reshaping and trail
embankment, culvert installation, subgrade preparation, approximately 1,001
square yards of 6-inch PCC pavement for trail construction, installation of a
30'x10' pre-engineered pedestrian bridge with pre -fabricated abutments,
backfilling and seeding and sodding of disturbed areas, and miscellaneous work.
Section 2. That the amount of the bid security to accompany each bid shall be in an
amount which shall conform to the provisions of the notice to bidders approved as a part of the
specifications.
BE IT FURTHER RESOLVED, that the City Clerk be and is hereby directed to post a
notice to bidders once in a relevant contractor plan room service with statewide circulation and a
relevant construction lead generating service with statewide circulation and on an internet site
sponsored by either the City or a statewide association that represents the City. Posting shall be
not less than thirteen clear days nor more than forty-five days prior to August 29, 2017, which is
hereby fixed as the date for receiving bids. The bids are to be filed prior to 2:00 P.M., on such
date.
The City Council hereby delegates to the City Administrator or his designee the duty of
receiving, opening and tabulating bids for construction of the Project. Bids shall be received and
opened as provided in the public notice and the results of the bids shall be considered at the
meeting of this Council on September 5, 2017, at 5:30 P.M.
BE IT FURTHER RESOLVED, that the City Clerk be and is hereby directed to publish
notice of hearing once in "The Dallas County News", a legal newspaper, printed wholly in the
English language published at least once weekly and having general circulation in this City.
Publication shall be not less than four clear days nor more than twenty days prior to the date
hereinafter fixed as the date for a public hearing on the plans, specifications, form of contract and
estimate of costs for the project, the hearing to be at 5:30 P.M. on September 5, 2017.
PASSED AND APPROVED this 7th day of August, 2017.
Mayor
ATTEST:
City Clerk
NOTICE TO BIDDERS
Sealed bids will be received by the City Clerk of the City of Waukee, Iowa, in the City
Hall, 230 West Hickman Road, Waukee, Iowa 50263, before 2:00 P.M. on August 29,
2017 for the following described public improvement:
Windfield/High School Trail — Phase I from SE Bobwhite Lane to northwest
parking lot of Prairieview School.
At the above time and place all bids received by the City will be opened and publicly
read with the results being reported to the Waukee City Council at their meeting on
Tuesday, September 5th, 2017 at 5:30 p.m. at which time the Council may take action on
the proposals submitted or at such time as may then be fixed.
The extent of the work on this project is the furnishing of all labor, equipment, and
materials for the construction of improvements in Waukee generally described as
follows:
Clearing and grubbing, contractor furnish for shoulder reshaping and trail
embankment, culvert installation, subgrade preparation, approximately 1,001
square yards of 6-inch PCC pavement for trail construction, installation of a
30'x10' pre-engineered pedestrian bridge with pre -fabricated abutments,
backfilling and seeding and sodding of disturbed areas, and miscellaneous work.
The kinds of materials, estimated quantities, and work to be done for the project on
which bids will be received are as shown on the bid proposal for said project.
All work is to be done in strict compliance with the Plans and Specifications prepared by
the Engineer which have been heretofore approved by the City Council and which are
now on file for public examination in the office of the City Clerk.
All bids shall be made on a form furnished by the City and shall be filed before the time
specified above, in a sealed envelope addressed to the City Clerk of Waukee, Iowa,
clearly stating that the envelope contains a bid on this project.
Each bidder shall accompany its bids with bid security as defined in Iowa Code Section
26.8, as security that the successful bidder will enter into a contract for the work bid
upon and will furnish after the award of contract a corporate surety bond, in a form
acceptable to the City for the faithful performance of the contract and guaranteeing
payment to all persons supplying labor and/or materials in the execution of the work
provided for in the contract, in an amount equal to 100% of the amount of the contract.
Additionally the bidder must provide the City with a guarantee of maintenance of said
improvement for a period of four (4) years from the time of acceptance by the City. The
bidder's security shall be in an amount equal to ten percent (10%) of the total amount of
the bid and shall be in the form of a cashier's check or a certified check drawn on an
FDIC insured bank in Iowa or on an FDIC insured bank chartered under the laws of the
United States; or a certified share draft drawn on a credit union in Iowa or chartered
under the laws of the United States; or a bid bond on the form provided in the contract
documents with corporate surety satisfactory to the City. The bid shall contain no
condition except as provided in the specifications.
If the bidder fails to execute the contract and to furnish an acceptable performance,
payment, and maintenance bond or provide a Certificate of Insurance within ten (10)
days after acceptance of the bid by the City, the bid security may be forfeited or cashed
by the City as liquidated damages.
By virtue of statutory authority, a preference will be given to products and provisions
grown and coal produced within the State of Iowa.
In accordance with Iowa statutes, a resident bidder shall be allowed a preference as
against a nonresident bidder from a state or foreign country if that state or foreign
country gives or requires any preference to bidders from that state or foreign country,
including but not limited to any preference to bidders, the imposition of any type of
labor force preference, or any other form of preferential treatment to bidders or laborers
from that state or foreign country. The preference allowed shall be equal to the
preference given or required by the state or foreign country in which the nonresident
bidder is a resident. In the instance of a resident labor force preference, a nonresident
bidder shall apply the same resident labor force preference to a public improvement in
this state as would be required in the construction of a public improvement by the state
or foreign country in which the nonresident bidder is a resident.
Failure to submit a fully completed Bidder Status Form with the bid may result in the bid
being deemed nonresponsive and rejected.
A sales tax exemption certificate will be available for all material purchased for
incorporation in the project.
Work on said project shall commence within ten (10) days of a written notice to proceed
and shall be completed by: Interim Completion by December 20, 2017. Final
Completion by May 31, 2018. Interim completion includes complete installation of
the bridge and winter stabilization.
The duration of the work is critical to the project so as to minimize damage to other
streets and public infrastructure and the disruption associated with the project to the
public. Damages in the amount of seven hundred and fifty ($750.00) per calendar day
will be assessed for each day the work shall remain uncompleted after the end of the
contract period at the sole discretion of the City which at the option of the City may be
deducted from any retainage prior to release, the final payment to contractor, or
through the commencement of a cause of action by the City, in the City's sole discretion.
The selection by the City of any particular course of action hereunder is not exclusive
and shall not preclude the pursuit of additional remedies by the City. In the event the
City institutes legal proceedings, the Contractor shall be responsible for any and all
attorney's fees and expenses.
Payment for the work will be made by the City in cash from such funds as may be legally
available including cash on hand, proceeds from the sale and issuance of General
Obligation Bonds and such other funds including the proceeds from the sale and
issuance of such other bonds as may lawfully be issued as the City Council may at its
sole discretion determine and provide.
Payment to the Contractor will be on the basis of monthly estimates equivalent to
ninety-five percent (95%) of the contract value of the work completed and payments
made to material suppliers for materials ordered specifically for the project or delivered
to the site during the preceding calendar month. Estimates will be prepared on the first
day of each month by the Contractor, subject to the approval of the Engineer. Such
monthly payments shall in no way be construed as an act of acceptance for any part of
the work partially or totally completed. Final payment by the City will be made in
accordance with Iowa statutes and the contract documents.
Bidding forms may be obtained from SNYDER & ASSOCIATES, INC., 2727 SW SNYDER
BLVD. ANKENY, IA 50023. Copies of Plans and Specifications and contract documents
can be obtained at the same address. Electronic contract documents are available at no
cost by clicking on the "Bids" link at www.snyder-associates.com and choosing the
Windfield/High School Trail — Phase I on the left. Project information, engineer's cost
opinion, and planholder information is also available at no cost at this website.
Downloads require the user to register for a free membership at QuestCDN.com
The City reserves the right to reject any and/or all bids and to waive any and/or all
technicalities and/or all irregularities.
CITY OF WAUKEE, IOWA
William Peard, Mayor
ATTEST:
Rebecca D. Schuett, City Clerk
NOTICE OF PUBLIC HEARING
WINDFIELD/HIGH SCHOOL TRAIL — PHASE I
The City Council of Waukee, Iowa, will hold a public hearing on the proposed Plans,
Specifications, Form of Contract and Estimate of Costs for the construction of the above
referenced public improvements at 5:30 p.m. on Tuesday, September 5th, 2017 at the Council
Chamber in City Hall, 230 West Hickman Road, Waukee, Iowa 50263. At said hearing, any
interested person may appear and file objections thereto or to the cost of the improvements.
This project includes the furnishing of all labor, equipment, and materials for the construction of
the WINDFIELDIHIGH SCHOOL TRAIL — PHASE I FROM SE BOBWHITE LN TO
THE NORTHWEST PARKING LOT OF PRAIRIEVIEW SCHOOL, generally described as
follows:
Clearing and grubbing, contractor furnish for shoulder reshaping and trail
embankment, culvert installation, subgrade preparation, approximately 1,001
square yards of 6-inch PCC pavement for trail construction, installation of a
30'x10' pre-engineered pedestrian bridge with pre -fabricated abutments,
backfilling and seeding and sodding of disturbed areas, and miscellaneous work.
William F. Peard, Mayor
ATTEST:
Rebecca D. Schuett, City Clerk