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Home My WebLink About2017-09-05-J01B 08212017_08242017_08282017_minutes WAUKEE CITY COUNCIL MINUTES August 21, 2017 (A) Call to Order – The regular meeting of the Waukee City Council was called to order by Mayor Peard at 5:31 p.m. in the Council Chambers at Waukee City Hall, 230 W. Hickman Rd. (B) Pledge of Allegiance (C) Roll Call – The following members were present: Mayor William F. Peard, Council Members Brian Harrison, Shelly Hughes, Larry R. Lyon (via telephone). Absent: Council Members Anna Bergman, R. Charles Bottenberg. Also present: City Administrator Tim Moerman, Finance Director Linda Burkhart, Public Works Director John Gibson, Senior Planner Andy Kass, Community and Economic Development Director Dan Dutcher, City Clerk Rebecca D. Schuett, City Attorney Steve Brick. (D) Open Forum (E) Agenda Approval – Council Member Harrison moved to approve the agenda, removing item J3; seconded by Council Member Hughes. Results of vote: Ayes: Harrison, Hughes, Lyon. Nays: None. Absent: Bergman, Bottenberg. Motion carried 3 – 0 – 2. (F) Mayor’s Report – On 08/31, elected officials will meet regarding goal setting and strategic planning. With school starting 08/23, Mayor Peard asked for increased traffic awareness. All City offices are closed on Labor Day. (G) Presentations: None (H) Public Hearings: 1) On plans and specifications, form of contract and estimate of cost [South Outfall Sewer Project] – Mayor Peard opened the public hearing and asked if any written correspondence had been received; City Clerk Schuett replied in the negative. Public Works Director Gibson briefly reviewed the project, which will connect with the Wastewater Reclamation Authority sewer system in accordance with an existing agreement. No comments were made by the public present. 2) On plans and specifications, form of contract and estimate of cost [I-80 West Industrial Park Lift Station and Water Main Extension Project] – Mayor Peard opened the public hearing and asked if any written correspondence had been received; City Clerk Schuett replied in the negative. Public Works Director Gibson briefly reviewed the project, noting that the lift station and force main will be installed at the project developer’s expense. No comments were made by the public present. (I) Public Hearing Action Items: 1) South Outfall Sewer Project A. Resolution: Consideration of approval of a resolution approving plans and specifications, form of contract and estimate of cost – Council Member Harrison moved to approve the resolution; seconded by Council Member Hughes. Results of vote: Ayes: Harrison, Hughes, Lyon. Nays: None. Absent: Bergman, Bottenberg. Motion carried 3 – 0 – 2. (Resolution #17-387) B. Resolution: Consideration of approval of a resolution awarding contract – Council Member Hughes moved to approve the resolution; seconded by Council Member Harrison. Public Works Director Gibson reviewed the bid tabulation, noted the project completion date, and recommended award. Council Member Hughes amended the motion to approve the resolution, awarding contract to S.M. Hentges & Sons of Jordan, MN in the amount of $3,670,062.13; Council Member Harrison amended the second. Results of vote: Ayes: Harrison, Hughes, Lyon. Nays: None. Absent: Bergman, Bottenberg. Motion carried 3 – 0 – 2. (Resolution #17-388) 2) I-80 West Industrial Park Lift Station and Water Main Extension Project A. Resolution: Consideration of approval of a resolution approving plans and specifications, form of contract and estimate of cost – Council Member Harrison moved to approve the resolution; seconded by Council Member Hughes. Public Works Director Gibson reviewed the bid tabulation and project completion date. City staff recommends 2 deferring award of the contract until the 09/05 regular council meeting, as a development agreement related to the project must first be approved. Results of vote: Ayes: Harrison, Hughes, Lyon. Nays: None. Absent: Bergman, Bottenberg. Motion carried 3 – 0 – 2. (Resolution #17-389) B. Resolution: Consideration of approval of a resolution awarding contract – Council Member Harrison moved to defer awarding contract until the 09/05 regular council meeting; seconded by Council Member Hughes. Results of vote: Ayes: Harrison, Hughes, Lyon. Nays: None. Absent: Bergman, Bottenberg. Motion carried 3 – 0 – 2. (J) Action Items 1) Consent Agenda: Council Member Harrison moved to approve the Consent Agenda; seconded by Council Member Hughes. Results of vote: Ayes: Harrison, Hughes, Lyon. Nays: None. Absent: Bergman, Bottenberg. Motion carried 3 – 0 – 2. A. Consideration of approval of 08/21/2017 Bill List: CHECKS ISSUED PRIOR TO COUNCIL APPROVAL 08/21/2017: ABDO, PAMELA UTILITY REFUND $98.56 ALLEN, CHARLES J UTILITY REFUND 50.27 AMICK, ASHLEY N UTILITY REFUND 141.88 BARTON, LYNN M UTILITY REFUND 57.93 BITZ, SAM / JOSEPH UTILITY REFUND 71.92 BOYLE-ZURBRIGEN, BRENDA UTILITY REFUND 224.77 BRAL, JAYMES J UTILITY REFUND 169.40 DECOSTER, BETHANY L UTILITY REFUND 189.04 DONOVAN, RITA T UTILITY REFUND 26.42 EFTPS FICA TAX WITHHOLDING 9.18 FLANNERY-JOHNSO, JILL M UTILITY REFUND 39.17 FORSYTH, SANDRA K UTILITY REFUND 49.17 GREENLAND HOMES UTILITY REFUND 61.88 HALE DEVELOPMENT CO LLC UTILITY REFUND 346.20 HUBBELL HOMES LC UTILITY REFUND 17.64 HUBBELL HOMES LC UTILITY REFUND 27.14 HUBBELL HOMES LC UTILITY REFUND 36.86 HUBBELL HOMES LC UTILITY REFUND 181.12 ICMA RETIREMENT TRUST 457 ICMA 401A 14,441.79 IPERS IPERS DEDUCTIONS 101,986.15 KINGERY, STEPHANIE L UTILITY REFUND 24.92 MARSH, DUANE UTILITY REFUND 61.46 PFALTZGRAFF, ALEX UTILITY REFUND 71.66 PRESSURE POINT CLEANERS UTILITY REFUND 478.44 ROSS, JACOB UTILITY REFUND 35.34 SAMISON, LLC UTILITY REFUND 68.69 SENECA COMPANIES UTILITY REFUND 882.93 SHARPE, ROBERT UTILITY REFUND 68.32 TERRELL, DALE E UTILITY REFUND 130.05 TIFFANY, DANA S UTILITY REFUND 130.97 TREASURER STATE OF IOWA STATE WITHHOLDING TAXES 31,284.93 VANHOOREWEGHE, TC UTILITY REFUND 124.65 WAUKEE FIREFIGHTER'S ASSOCIATION FIREFIGHTER'S ASSOCIATION PAYROLL CONTRIBUTION 78.68 WEIGELT, JOHN J UTILITY REFUND 56.65 WITTE, CAYLA UTILITY REFUND 71.92 WOLF, MICHAEL A UTILITY REFUND 48.15 YMCA OF GREATER DES MOINES YMCA FAMILY MEMBERSHIP DEDUCTION 1,396.00 DOLL DISTRIBUTING, LLC BEER DELIVERY 371.80 JETHRO'S BBQ COUPLE'S LEAGUE CATERING 558.10 3 JIMMY JOHN'S COUPLE'S LEAGUE CATERING 104.00 SUGAR CREEK GOLF COURSE COUPLE'S LEAGUE PRIZES 240.00 SUGAR CREEK GOLF COURSE LEAGUE PRIZES 2,096.00 THE KEE END OF YEAR LEAGUE CATERING 1,820.00 DOLL DISTRIBUTING, LLC BEER DELIVERY 556.40 JETHRO'S BBQ WAUKEE CITY TOURNAMENT CATERING 154.25 M & R HOLDINGS LLC DEVELOPER REFUND BRANDON'S RESERVE 15,000.00 SUGAR CREEK GOLF COURSE TEE GIFTS 780.00 SUGAR CREEK GOLF COURSE LEAGUE PRIZES 96.00 ACCESS SYSTEMS LEASING COPIER/PRINTER LEASE 152.54 IOWA BEVERAGE SYSTEMS, INC BEER DELIVERY 803.85 SUGAR CREEK GOLF COURSE LEAGUE PRIZES 100.00 ELDER CORPORATION PAY-EST #1 KETTLESTONE GREENWAY IMP 368,527.61 *TOTAL* $544,600.80 UNPAID BILLS PRESENTED FOR APPROVAL 08/21/2017: # 1 LAWN CARE AND LANDSCAPING MOWING/FERTILIZER/BED MAINTENANCE $3,052.00 ADECCO EMPLOYMENT SERVICES CONTRACT LABOR - RHEA 1,082.57 ADEL AUTO PARTS BRAKE CALIPER/CORE DEPOSIT/AIR & OIL FILTERS 335.86 AMAZON.COM LLC STORAGE CABINET 80.19 AMERITAS LIFE INSURANCE COMPANY AUG '17 VISION INSURANCE PREMIUM 2,036.64 ANKENY SANITATION INC. AUGUST '17 STATEMENT 89,551.60 ANNETTE ZARKOWSKI FURNACE REBATE 150.00 AT&T MOBILITY AUGUST '17 STATEMENT 58.12 A-TEC ENERGY HOME FITNESS AUDITS 1,890.00 ATLANTIC BOTTLING CO POP 129.00 BAKER ELECTRIC INC DATA CABLE INSTALLATION 350.00 BAKER MECHANICAL, INC. HVAC MAINTENANCE 654.00 BARCO MUNICIPAL PRODUCTS, INC. TRAFFIC CONES/BARRICADE 1,746.36 BDI SIGNS BUSINESS DESIGNS, INC METAL SIGNS 280.00 BLUE RIDGE SOLUTIONS ASPHALT PATCH KIT 1,014.53 BOUND TREE MEDICAL MEDICAL SUPPLIES 701.59 BRICK GENTRY BOWERS SWARTZ JULY '17 STATEMENT 16,280.00 BRODERICK ANIMAL CLINIC CANINE/FELINE BOARDING 540.00 BUDGET LIBRARY SUPPLIES VOYAGER SCANNER 378.00 C2G CORPORATION HAND SCRUB/WASH & WAX/RED THUNDER 340.95 CAPITAL CITY EQUIPMENT COMPANY ROD TIE/COUPLER/RING 478.37 CAPITAL SANITARY SUPPLY BLEACH/FABRIC SOFTENER/SOAP 444.98 CARNEGIE-STOUT PUBLIC LIBRARY LOST BOOK 24.00 CARPENTER UNIFORM CO TROUSERS/SHIRTS - GUESS/LEMKE/CUNNINGHAM 225.97 CCP INDUSTRIES, INC. GLOVES 157.68 CENTRAL IOWA OFFICIALS '17 FALL YOUTH GIRLS SB LEAGUE UMPIRES 960.00 CFI SALES INC MOWER PARTS 598.82 CHARLES GABUS FORD RENTAL VAN 1,274.81 CHEMSTATION OF IOWA VEHICLE CLEANER 63.95 CHRISTIAN PRINTERS INC BUSINESS CARDS - R. KOESTER 31.00 CINTAS CORPORATION FIRST AID KIT SUPPLIES 599.97 4 CITY OF WAUKEE JULY '17 STATEMENT 8,108.29 CLASSIC FLORAL & GIFTS FLOWERS - EVANS 32.00 CLAYTON ENERGY CORPORATION JULY '17 COMMODITY INVOICE 72,689.75 CONSOLIDATED COMMUNICATIONS ENTERPRISE SERVICES, INC AUGUST '17 STATEMENT 2,833.35 CONSTRUCTION & AGGREGATE PRODUCTS ADAPTER/COUPLER/PARTS 411.64 CONTINENTAL RESEARCH CORP ZONKER BLOCKS CHERRY 569.94 CROSS DILLON TIRE, INC. STEERS BALANCE/SWITCHES 326.25 CRYSTAL CLEAR BOTTLED WATER WATER 15.50 CUMMINS CENTRAL POWER FAN BELTS 110.19 DALLAS COUNTY RECORDER JULY '17 STATEMENT 2,406.00 DEMCO INC. TITAN BOOK SUPPORT/TAPE/DVD ALBUMS/BOOKMARKS 1,053.02 DES MOINES STAMP MFG CO UTILITY BILLING STAMPS 235.30 DES MOINES WATER WORKS JULY '17 STATEMENT 148,226.50 DIRECTV JULY '17 STATEMENT 48.75 DOC SHIRTS AND APPAREL DEBADGED VEHICLES 300.00 DOORS INC DOOR REPAIRS 135.00 EAGLE ENGRAVING, INC. NAME/LOCKER TAGS - ABRAMOWITZ/SMITH/REES/PORTER 100.25 ELECTRIC PUMP & TOOL INC LIFT STATION REPAIR PARTS 2,193.00 ELECTRONIC ENGINEERING CO BATTERIES FOR OFFICER RADIOS 1,205.32 EMERGENCY MEDICAL PRODUCTS, INC. GLOVES 802.50 EMMA, INC. NEWSLETTER MANAGEMENT SYSTEM 961.00 ENERGY ECONOMICS LM TC COUNTER/ROOTS METER 1,904.81 EPOCH EYEWEAR EYEWEAR 84.00 FAREWAY STORES, INC. SUPER SNACKERS FOOD 19.70 FASTENAL COMPANY GLOVES/AIRSOFT CORD/EYEWEAR/VEST 141.18 FIRST CHOICE COFFEE SERVICES COFFEE 106.47 FOUR POINTS GOLF CARS GOLF CART REPAIR 122.50 FRUSA EMS JULY '17 AMBULANCE BILLINGS 1,507.75 FULLER PETROLEUM SERVICE INC FUEL 940.62 G & K SERVICES INC MAT SERVICES 271.37 G & L CLOTHING WORK SHORT/KEEN CUSHION INSOLE 49.49 GALL'S INC PANTS/SHIRTS -CLEMEN 109.48 GATEHOUSE MEDIA IOWA HOLDINGS JULY '17 PUBLICATIONS 1,464.83 GRAHAM TIRE OF DES MOINES TIRES 565.64 HAMMER MEDICAL SUPPLY-CLI COMPRESSED OXYGEN 206.85 HD SUPPLY WATERWORKS 24" ROAD & HWY 662.12 HEARTLAND CO-OP JULY '17 STATEMENT 7,397.07 HEARTLAND TIRE & AUTO TIRE PLUG/MOUNT 45.00 HILGENBERG'S HAWAIIAN ICE TROPICAL SNOW - PARK PLAY 50.00 HOLMES MURPHY AUG '17 HMA MONTHLY CONSULTING FEE 3,746.78 IMAGETEK INC RADIX SUBSCRIPTION/STORAGE 587.00 INDUSTRIAL SALES COMPANY INC METER BAR 14,228.69 INFOR PUBLIC SECTOR. INC. INFOR CLOUDSUITE SUBSCRIPTION SOFTWARE 31,944.00 INFRASOURCE CONSTRUCTION, LLC ALICES RD BIKE TUNNEL/MARKET PLACE/NE BADGER LANE 38,228.39 INGRAM LIBRARY SERVICES BOOKS 716.36 INTERNATIONAL PUBLIC ENTRY FIRE TEST 759.00 5 MANAGEMNT ASSOC. FOR HUMAN RESOURCES INTERSTATE INDUSTRIAL SERVICE NEW GAS METER 437.47 IOWA DEPT OF NATURAL RESOURCES FY '18 NPDES PERMIT FEE #2573001 1,275.00 IOWA PRISON INDUSTRIES SIGNS 412.50 IOWA SECTION AMERICAN WATER WORKS ASSOC. 2017 FALL CONFERENCE - HERRICK/DANIELS 440.00 IOWA SIGNAL INC LINE FUSE 96.53 JIMS JOHNS 4TH OF JULY TOILETS 779.80 JM IMPRESSIONS FREELANCE DESIGN/LAYOUT 110.00 KUM & GO JULY '17 STATEMENT 960.84 L.L. BEAN, INC SHIRTS - ROYER 285.35 LIBERTY READY MIX CONCRETE 15,491.14 LIVING MAGAZINES WAUKEE LIVING NEWSLETTER 730.00 LOGAN CONTRACTORS SUPPLY INC CONCRETE PATCH 2,249.79 LOUNSBURY LANDSCAPING TOPSOIL 484.23 MARTHA ERDAHL FURNACE REBATE 75.00 MARTIN MARIETTA AGGREGATE, INC. ROAD STONE 2,704.51 MATHESON TRI-GAS INC CYLINDERS 124.31 MEDIACOM JULY '17 STATEMENT 147.85 MENARDS TURBO FAN 208.18 MERCY COLLEGE OF HEALTH SCIENCES OB/GYN EMERGENCIES 10.00 MERCY WEST PHARMACY EMS MEDICATION 277.56 METHODIST OCCUPATIONAL HEALTH & WELLNESS DRUG SCREENS 300.00 MID AMERICAN ENERGY JULY '17 STATEMENT 5,150.39 MID STATES SUPPLY COMPANY BLIND FLANGE/WELD CAP 491.83 MIKES ADEL POWER EQUIPMENT CHAIN LOOP 19.49 MULCH MART PLAY MAT CERTIFIED 2,092.50 MUNICIPAL EMERGENCY SERVICES, INC. CUSTOM GOLBE COAT/PANT 2,636.52 MUNICIPAL SUPPLY, INC. METERS 12,449.85 NAPA AUTO PARTS STORE SPARK PLUG 12.90 NATIONWIDE OFFICE CLEANERS LLC WINDOW CLEANING COMMUNITY CENTER 116.04 OCLC, INC CATALOG SERVICE 152.53 ODEYS INC BALL FIELD/SOCCER PAINT 376.60 OFFICE DEPOT PAPER/COFFEE/REFILLS/FOLDERS/LA BELS MARKERS 297.15 ONE SOURCE BACKGROUND CHECKS 280.00 ORKIN PEST CONTROL PEST CONTROL 374.37 OVERHEAD DOOR COMPANY OIL & ADJUSTED DOOR 316.00 PEPSI POP/WATER/GATORADE 2,031.70 PLUMB SUPPLY COMPANY PARTS/DRIVER BOARD/LIFT STATION REPAIR PARTS 674.43 PRAXAIR DISTRIBUTION #440 CYLINDERS 65.25 PRESTIGE FLAG REPLACE FLAG POLE 74.03 RAIN KING LLC LITTLE WALNUT CREEK LIFT STATION 1,600.00 RANKIN COMMUNICATION SYSTEMS INC TELEPHONE INSTALL/MOUNT -LEMKE 1,176.42 RJ LAWN SERVICE INC SUMMER FERTILIZER/SPOT SPRAY 255.00 ROBERT GRAZIANO FURNACE REBATE 150.00 SHERWIN WILLIAMS CO PAINT 119.33 SHI INTERNATIONAL CORP PRINTERS FOR P.D. PATROL CARS 462.00 6 SHOTTENKIRK CHEVROLET- PONTIAC DOOR PANEL 459.99 SIRCHIE FINGER PRINT LAB MARIJUANA ON-SITE FIELD TESTS 81.18 SNYDER & ASSOCIATES INC ENGINEERING SERVICES 87,600.57 STANLEY CONSULTANTS INC. WATER TOWER ANTENNA INSTALLATION 971.26 STAR EQUIPMENT LTD 500# CLASS BRKR W/SKD LOADER 6,571.00 STEM EDUCATION & LEARNING, LLC ENGINEERING FOR KIDS SUMMER CAMP #2 776.00 STIVERS FORD OIL CHANGE/BREAK INSPECTION/TIRE REPAIR 1,921.82 STROH CORP LEAK IN DUCTWORK 656.14 SUPPLYWORKS WIPER POP UP 114.96 TEAM SERVICES INC SE ALICES RD PHASE 4 5,917.77 TOMPKINS INDUSTRIES DUST CAP/DUST PLUG 160.24 TREASURER STATE OF IOWA JUL '17 WATER SALES TAXES 35,010.51 TREASURER STATE OF IOWA JUL '17 SEWER SALES TAXES 2,667.11 TREASURER STATE OF IOWA JUL '17 GAS SALES TAXES 974.47 TREASURER STATE OF IOWA JUL '17 GOLF COURSE SALES TAXES 3,234.02 TREASURER STATE OF IOWA JUL '17 PARK & REC SALES TAXES 105.60 TREASURER STATE OF IOWA JUL '17 STORM WATER SALES TAXES 1,216.58 TRUCK EQUIPMENT INC BUTTON SPOOL ENDS/SPOOL/RING 108.19 TRUGREEN LAWN SERVICES 283.95 ULTRAMAX AMMUNITION 1,308.00 UNITED PARCEL SERVICE SHIPPING 139.08 UNITYPOINT CLINIC- OCCUPATIONAL MEDICINE DRUG TESTS 111.00 UNIVERSAL PRINTING SERVICES RETURN ENVELOPES - UTILITY BILLING 2,524.86 UTILITY SAFETY AND DESIGN INC. JULY '17 RETAINER FEES 175.00 VAN METER INDUSTRIAL INC WATER METER 1,232.94 VANNGUARD UTILITY PARTNERTS, INC WAUKEE LOCATING 3,622.50 VAN-WALL EQUIPMENT INC BLADES 189.74 VEENSTRA & KIMM INC JULY '17 STATEMENT 110,253.15 WASH-ECLAIR WASH WINDOWS 38.00 WAUKEE AERIAL, LLC AERIAL VIDEO OF ALICE'S RD 100.00 WAUKEE HARDWARE & VARIETY JULY '17 STATEMENT 675.58 WENDI MADSEN FURNACE REBATE 150.00 ZIEGLER INC BACKUP GENERATOR 3,805.57 ZIMCO SUPPLY CO CHEMICALS 3,172.00 *TOTAL* $809,436.78 B. Consideration of approval of City Council Minutes of 08/07/2017 Regular Meeting, 08/14/2017 Special Meeting, 08/17/2017 Special Meeting C. Consideration of approval of renewal of 12-month Class E Liquor License (LE) with Class B Wine Permit and Class C Beer Permit (Carryout Beer) privileges for Fareway Stores, Inc., d/b/a Fareway Stores, Inc. #989 [200 SE Laurel Street] D. Consideration of approval of renewal of 12-month Class C Liquor License (LC) (Commercial) with Outdoor Service and Sunday Sales privileges for Waukee Sports, LLC, d/b/a 1908 Draught House [1320 E Hickman Road], pending proof of dram insurance E. Consideration of approval of an extended outdoor service area for August 26, 2017, in conjunction with a Class C Liquor License (LC) (Commercial) held by Chops Old, Inc., d/b/a Chops Old Bank [400 6th Street] F. Consideration of approval of a resolution approving the temporary closing of Walnut Street from 6th Street west 125 feet to the alley between the hours of 4:00 p.m. and 11:59 p.m. on Saturday, August 26, 2017, for the purpose of a street party [Chops Old Bank] (Resolution #17-390) 7 G. Consideration of approval of a resolution approving the temporary closing of Walnut Street from 6th Street west to 7th Street between the hours of 8:00 a.m. and 3:00 p.m. on Saturday, October 14, 2017, for the purpose of a block party [Waukee Leadership Institute Class of 2017 Family Activity Day] (Resolution #17-391) H. Consideration of approval of a resolution approving purchase of pedestrian bridge and express precast abutments from Contech Engineered Solutions, LLC, of Shakopee, MN, in the amount of $28,950.00 [Windfield-High School Trail Phase 1 Project] (Resolution #17-392) I. Consideration of approval of resolution approving Service Agreement Proposals with The Waldinger Corporation for inspection and maintenance of HVAC systems within certain city buildings (Resolution #17-393) J. Consideration of approval of a resolution approving disbursement of funds to Dallas County Habitat for Humanity related to Low or Moderate Income Housing projects within the City of Waukee (Resolution #17-394) K. Consideration of approval of a resolution approving Intergovernmental Agreement for the Purchase and Operations of a Joint Fire and EMS Records Management System (Resolution #17-395) L. Consideration of approval of a resolution approving Business Associate Agreement (BAA) between the City of Waukee and Image Trend (Resolution #17-396) M. Consideration of approval Payment Estimate No. 2 to Absolute Concrete Construction, Inc., for the SE Esker Ridge Drive Project, Grand Prairie Parkway to SE Glacier Trail, in the amount of $262,148.42 N. Consideration of approval of Payment Estimate No. 5 to McAninch Corporation for the SE Westown Parkway Extension and GPP Greenbelt Weirs Project in the amount of $333,807.83 O. Consideration of approval of Payment Estimate No. 3 to Vanderpool Construction for the Northwest Area Trunk Sewer Extension Phases 2 and 3/Copeland Trunk Sewer Phase 1 Project in the amount of $188,891.16 P. Consideration of approval of Change Order No. 2 to Pohlmeier Construction, Inc., for the Southwest Area Trunk Sewer Extension Project, decreasing the contract amount by $10,126.00 Q. Consideration of approval of Payment Estimate No. 8 to Pohlmeier Construction, Inc., for the Southwest Area Trunk Sewer Extension Project in the amount of $21,720.99 R. Consideration of approval of Payment Estimate No. 8 to Concrete Technologies for the SE Alices Rd PCC Pavement Widening Project, SE University Ave to SE Olson Drive, in the amount of $339,026.63 S. Consideration of approval of a resolution approving Purchase Agreement related to Alice’s Road Corridor Improvements, Phase 5 [University of Iowa Community Credit Union] (Resolution #17- 397) T. Consideration of approval of a resolution approving Public Utility Easement related to Alice’s Road Corridor Improvements, Phase 5 [University of Iowa Community Credit Union] (Resolution #17-398) U. Consideration of approval of a resolution approving Temporary Construction Easement related to Alice’s Road Corridor Improvements, Phase 5 [University of Iowa Community Credit Union] (Resolution #17-399) V. Consideration of approval of a resolution approving MidAmerican Energy Company Electric Transmission Line Easement related to Alice’s Road Corridor Improvements, Phase 5 [University of Iowa Community Credit Union] (Resolution #17-400) W. Consideration of approval of a resolution approving Permanent Easement for Sanitary Sewer Right-of-way related to the South Outfall Sewer Project [Chayse Holdings, LLC] (Resolution #17- 401) X. Consideration of approval of a resolution approving Temporary Easement for Construction related to the South Outfall Sewer Project [Chayse Holdings, LLC] (Resolution #17-402) Y. Consideration of approval of a resolution approving construction drawings [Spring Crest Plat 2] (Resolution #17-403) Z. Consideration of approval of a resolution approving construction drawings [Clayton Estates Plat 2] (Resolution #17-404) AA. Consideration of approval of a resolution approving construction drawings [Ashworth South Plat 2] (Resolution #17-405) BB. Consideration of approval of a motion setting September 5, 2017, as the date of public hearing on the vacation of a public water main easement [Lots 1 – 5 of Waukee Vista Commercial Park] 2) Mayor’s Appointment and Resolution: Consideration of approval of a resolution approving the mayor’s appointment of a citizen member to the Park Board for an unexpired term 8 ending January 31, 2020 – Mayor Peard appointed Brian Hughes to the Park Board. Council Member Harrison moved to approve the resolution; seconded by Council Member Hughes. Results of vote: Ayes: Harrison, Hughes, Lyon. Nays: None. Absent: Bergman, Bottenberg. Motion carried 3 – 0 – 2. (Resolution #17-406) 3) REMOVED 4) Ordinance: Consideration of approval of an ordinance to amend Chapter 622, Provisions Prohibiting Certain Fireworks Activity within the City Limits, by amending Section 622.1(B) concerning dates and times of day during which consumer fireworks use is permitted [third (final) reading] – Council Member Hughes moved to approve the third reading of the ordinance in title only and place it on final passage; seconded by Council Member Harrison. Results of vote: Ayes: Harrison, Hughes, Lyon. Nays: None. Absent: Bergman, Bottenberg. Motion carried 3 – 0 – 2. (Ordinance #2855) 5) Resolution: Consideration of approval of a resolution approving preliminary plat for Insite Development – Council Member Harrison moved to approve the resolution; seconded by Council Member Hughes. Senior Planner Kass briefly reviewed the preliminary plat, final plat, and site plan, which includes one 320-unit senior living complex to be built in two phases. As part of the planned development for the parcel, the building will be four stories high and the site will include a 40-foot landscape buffer. Mr. Kass reviewed certain external amenities, as well as proposed exterior elevations and materials. Results of vote: Ayes: Harrison, Hughes, Lyon. Nays: None. Absent: Bergman, Bottenberg. Motion carried 3 – 0 – 2. (Resolution #17-407) 6) Resolution: Consideration of approval of a resolution approving final plat for Insite Development – Council Member Harrison moved to approve the resolution; seconded by Council Member Hughes. Results of vote: Ayes: Harrison, Hughes, Lyon. Nays: None. Absent: Bergman, Bottenberg. Motion carried 3 – 0 – 2. (Resolution #17-408) 7) Resolution: Consideration of approval of a resolution approving site plan for Insite Development Senior Living [835 NE Boston Parkway] – Council Member Hughes moved to approve the resolution; seconded by Council Member Harrison. Results of vote: Ayes: Harrison, Hughes, Lyon. Nays: None. Absent: Bergman, Bottenberg. Motion carried 3 – 0 – 2. (Resolution #17-409) (K) Reports – Reports made by Council Members Harrison, Hughes. Council Member Harrison moved to adjourn; seconded by Council Member Hughes. Ayes: All. Nays: None. Motion carried 3 – 0. Meeting Adjourned at 5:55 p.m. ____________________________________ William F. Peard, Mayor Attest: ________________________________________ Rebecca D. Schuett, City Clerk 1 WAUKEE CITY COUNCIL MINUTES SPECIAL MEETING August 24, 2017 A. Call to Order – The special meeting of the Waukee City Council was called to order by Mayor Peard at 9:30 a.m. at Waukee City Hall, 230 W. Hickman Rd. B. Roll Call – The following members were present: Mayor William F. Peard; Council Members Anna Bergman, R. Charles Bottenberg, Brian Harrison, Shelly Hughes, Larry R. Lyon. Absent: None. Also in attendance: City Administrator Tim Moerman, Community and Economic Development Director Dan Dutcher, Development Services Director Brad Deets, Finance Director Linda Burkhart, Public Works Director John Gibson, Human Resource Director Patty Holden, Parks and Recreation Director Matt Jermier, Library Director Kristine Larson, IT Director Son Le, Fire Chief Clint Robinson, Police Chief John Quinn, City Clerk Rebecca D. Schuett, City Attorney Steve Brick, City Bond Counsel J. Eric Boehlert and Nathan Overberg. C. Agenda Approval – Council Member Lyon moved to approve the agenda; seconded by Council Member Bottenberg. Results of vote: Ayes: Bergman, Bottenberg, Harrison, Hughes, Lyon. Nays: None. Motion carried 5 – 0. D. Public Hearing: 1) On consideration of the disposal of real property by sale to Bravo Real Estate, LLC, pursuant to Iowa Code 364.7 (2017) – Mayor Peard opened the public hearing and asked if any written correspondence had been received; City Clerk Schuett replied in the negative. Community and Economic Development Director Dutcher noted that the City, State and Greater Des Moines Partnership have been working for some time on a significant economic development initiative. Mr. Dutcher briefly reviewed the council’s overall community vision, strategic plan, and goals, noting that the project would hasten the accomplishment of many of those goals. The public hearing relates to the sale of City-owned property to Bravo Real Estate, LLC, for $25,000/acre, which according to an independent property appraisal is just above market value. No comments were made by the public present. 2) On the proposal to enter into an Agreement for Private Development with the Developer of Project Morgan* – Mayor Peard opened the public hearing and asked if any written correspondence had been received; City Clerk Schuett replied in the negative. Community and Economic Development Director Dutcher noted that the council would consider approval of both a development agreement and public improvement fund agreement, but that only the development agreement required a public hearing. No comments were made by the public present. E. Public Hearing Action Items: 1) Resolution: Consideration of approval of a resolution approving the disposal of real property by sale to Bravo Real Estate, LLC, pursuant to Iowa Code 364.7 (2017) – Council Member Harrison moved to approve the resolution; seconded by Council Member Lyon. Council Member Bergman stated that she would abstain from the vote, as her family owns property currently under negotiation for sale to Bravo Real Estate, LLC. Result of vote: Ayes: Bottenberg, Harrison, Hughes, Lyon. Nays: None. Absentions: Bergman. Motion carried 4 – 0 –1. (Resolution #17-410) 2) Resolution: Consideration of approval of a resolution approving and authorizing execution of an Agreement for Private Development and a Public Improvement Agreement and Fund by and between the City of Waukee and the Developer of Project Morgan* – Council Member Hughes moved to approve the resolution; seconded by Council Member Harrison. Council Member Bergman stated that she would abstain from the vote. Result of vote: Ayes: Bottenberg, Harrison, Hughes, Lyon. Nays: None. Absentions: Bergman. Motion carried 4 – 0 –1. (Resolution #17-411) F. Action Items: 1) Resolution: Consideration of approval of a resolution approving an application to the Iowa Economic Development Authority High Quality Jobs Program – Council Member Harrison moved to approve the resolution; seconded by Council Member Hughes. Community and 2 Economic Development Director Dutcher noted that Project Morgan had applied to the State for the High Quality Jobs Program, approval of which requires local approval and matching funds. Council Member Bergman stated that she would abstain from the vote. Result of vote: Ayes: Bottenberg, Harrison, Hughes, Lyon. Nays: None. Absentions: Bergman. Motion carried 4 – 0 – 1. (Resolution #17-412) 2) Resolution: Consideration of approval of a resolution determining the necessity and setting dates of a consultation and a public hearing on a proposed Urban Renewal Plan for a proposed Waukee West Urban Renewal Area in the City of Waukee, State of Iowa – Council Member Lyon moved to approve the resolution; seconded by Council Member Harrison. Development Services Director Deets noted that the motion would establish dates for a consultation, Planning & Zoning Commission consideration, and council public hearing. Result of vote: Ayes: Bottenberg, Harrison, Hughes, Lyon. Nays: None. Absentions: Bergman. Motion carried 4 – 0 –1. (Resolution #17-413) 3) Motion: Consideration of approval of a motion setting September 5, 2017, as the date of public hearing on an ordinance to amend Chapter 301, Zoning Ordinance, City of Waukee, Iowa, by rezoning and changing certain property therein from A-1 (Agricultural District) to M-1 (Light Industrial District) and PD-1 (Planned Development Overlay District) [Bravo Real Estate, LLC] – Council Member Hughes moved to approve; seconded by Council Member Lyon. Result of vote: Ayes: Bottenberg, Harrison, Hughes, Lyon. Nays: None. Absentions: Bergman. Motion carried 4 – 0 –1. 4) Resolution: Consideration of approval of a resolution approving Purchase Agreement [Phillips-Hamilton, Inc.] – Council Member Harrison moved to approve the resolution; seconded by Council Member Hughes. Community and Economic Development Director Dutcher noted that City staff had negotiated the purchase of 224 acres for a potential future civic campus with connections to the Sugar Creek Golf Course and perhaps Centennial Park. The property will be purchased in phases. Results of vote: Ayes: Bergman, Bottenberg, Harrison, Hughes, Lyon. Nays: None. Motion carried 5 – 0. (Resolution #17-414) G. Comments Council Member Lyon moved to adjourn; seconded by Council Member Harrison. Ayes: All. Nays: None. Motion carried 5 – 0. Meeting Adjourned at 9:46 a.m. ____________________________________ William F. Peard, Mayor Attest: ________________________________________ Rebecca D. Schuett, City Clerk * The name of the contracting party (the “Developer”) is being withheld at this time pursuant to the limitations within Iowa Code Section 22.7(8) during the pendency of negotiations between the Developer and the Iowa Economic Development Authority. 1 WAUKEE CITY COUNCIL MINUTES SPECIAL MEETING August 28, 2017 A. Call to Order – The special meeting of the Waukee City Council was called to order by Mayor Peard at 5:33 p.m. at Waukee City Hall, 230 W. Hickman Rd. B. Roll Call – The following members were present: Mayor William F. Peard; Council Members Anna Bergman, Brian Harrison, Shelly Hughes, Larry R. Lyon. Absent: Council Member R. Charles Bottenberg. Also in attendance: City Administrator Tim Moerman, Development Services Director Brad Deets, Police Chief John Quinn, City Clerk Rebecca D. Schuett. C. Agenda Approval – Council Member Bergman moved to approve the agenda; seconded by Council Member Lyon. Results of vote: Ayes: Bergman, Harrison, Hughes, Lyon. Nays: None. Absent: Bottenberg. Motion carried 4 – 0 – 1. D. Public Hearings: 1) On plans, specifications, form of contract and estimate of cost [North Little Walnut Creek Drive Improvement Project] – Mayor Peard opened the public hearing and asked if any written correspondence had been received; City Clerk Schuett replied in the negative. Development Services Director Deets briefly reviewed the project. No comments were made by the public present. E. Public Hearing Action Items: 1) Resolution: Consideration of approval of a resolution approving plans, specifications, form of contract and estimate of cost [North Little Walnut Creek Drive Improvement Project] – Council Member Bergman moved to approve the resolution; seconded by Council Member Hughes. Results of vote: Ayes: Bergman, Harrison, Hughes, Lyon. Nays: None. Absent: Bottenberg. Motion carried 4 – 0 – 1. (Resolution #17-415) 2) Resolution: Consideration of approval of a resolution awarding contract [North Little Walnut Creek Drive Improvement Project] – Council Member Bergman moved to approve the resolution; seconded by Council Member Lyon. Development Services Director Deets reviewed the bid tabulation, noting that the low bid was greater than the engineer’s estimate. City staff recommends award to OMG Midwest of Des Moines, IA, in the amount of $1,071,952.25. Results of vote: Ayes: Bergman, Harrison, Hughes, Lyon. Nays: None. Absent: Bottenberg. Motion carried 4 – 0 – 1. (Resolution #17-416) F. Action Items: 1) Resolution: Consideration of approval of a resolution approving revised Sanitary Sewer Easement related to Northwest Area Trunk Sewer Extension – Phases 2 and 3/ Copeland Trunk Sewer – Phase 1 [Phillips- Hamilton, Inc.] – Council Member Harrison moved to approve the resolution; seconded by Council Member Bergman. Development Services Director Deets explained that the revised easement addressed manhole placement modifications. Results of vote: Ayes: Bergman, Harrison, Hughes, Lyon. Nays: None. Absent: Bottenberg. Motion carried 4 – 0 – 1. (Resolution #17-417) G. Comments – Mayor Peard expressed his appreciation to City staff for their work on the Apple, Inc., development agreement. Council Member Lyon moved to adjourn; seconded by Council Member Hughes. Ayes: All. Nays: None. Motion carried 4 – 0. Meeting Adjourned at 5:41 p.m. ____________________________________ William F. Peard, Mayor 2 Attest: ________________________________________ Rebecca D. Schuett, City Clerk