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Home My WebLink About2017-10-02-I01B Waukee Dog Park Phase 1_Award Contract AGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: October 2, 2017 AGENDA ITEM: Consideration of approval of a resolution awarding contract [Waukee Dog Park Phase 1 Project] FORMAT: Resolution SYNOPSIS INCLUDING PRO & CON: The project bid letting was held at Waukee City Hall on September 27, 2017, at 2:00 p.m. Seven (7) apparent bids were received, with the low bid submitted by MPS Engineers of Des Moines, IA, in the amount of $574,218.50. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: $574,218.50 COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: The apparent low bid is significantly more than was budgeted for this project. City staff recommends deferring the award of contract to the 10/16/2017 meeting, giving staff and the project engineer time to review the bid tabulations and budget. RECOMMENDATION: Defer awarding the contract to the 10/16/2017 regular council meeting. ATTACHMENTS: I. Proposed resolution II. Bid tabulation (to be provided prior to the meeting) PREPARED BY: Becky Schuett REVIEWED BY: RESOLUTION 17- RESOLUTION MAKING AWARD OF CONSTRUCTION CONTRACT FOR THE WAUKEE DOG PARK PHASE 1 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WAUKEE, STATE OF IOWA: Section 1. That the following bid for the construction of certain public improvements described in general as the Waukee Dog Park Phase 1, described in the plans and specifications heretofore adopted by this Council on October 2, 2017, be and is hereby accepted, the same being the lowest responsive, responsible bid received for such work, as follows: Contractor: of Amount of bid: Portion of project: All construction work Section 2. That the Mayor and Clerk are hereby directed to execute the contract with the contractor for the construction of the public improvements, such contract not to be binding on the City until approved by this Council. PASSED AND APPROVED this 2nd day of October, 2017. Mayor ATTEST: City Clerk Waukee Dog Park Phase 1Waukee, IowaLetting Date: 09-27-17Confluence Project #16140-01Item No. Description Quantity Unit Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount 1GENERAL PERMIT #2 AND COSESCO1.0LS$12,900.00 $12,900.00 $18,500.00 $18,500.00 NO UNIT PRICES $20,000.00 $20,000.00 $13,250.00 $13,250.002MOBILIZATION1.0LS$29,965.00 $29,965.00 $25,000.00 $25,000.00 NO UNIT PRICES $35,827.00 $35,827.00 $162,511.76 $162,511.763CONSTRUCTION SURVEY1.0LS$4,800.00 $4,800.00 $6,500.00 $6,500.00 NO UNIT PRICES $10,000.00 $10,000.00 $9,500.00 $9,500.004CLEAR + GRUB3.3AC$3,100.00 $10,075.00 $962.00 $3,126.50 NO UNIT PRICES $550.00 $1,787.50 $500.00 $1,625.005GRIND EXISTING PCC CURB75.0LF$21.00 $1,575.00 $18.00 $1,350.00 NO UNIT PRICES $12.00 $900.00 $10.00 $750.006REMOVE AND DISPOSE OF EXISTING PCC WALK210.0SF$1.50 $315.00 $3.00 $630.00 NO UNIT PRICES $2.50 $525.00 $2.00 $420.007SUBDRAIN (PERFORATED DRAIN TILE)1560.0LF$17.00 $26,520.00 $16.50 $25,740.00 NO UNIT PRICES $17.00 $26,520.00 $16.00 $24,960.008MATERIALS TESTING1.0LS$4,000.00 $4,000.00 $2,500.00 $2,500.00 NO UNIT PRICES $10,000.00 $10,000.00 $2,500.00 $2,500.009EARTHWORK4000.0CY$12.00 $48,000.00 $14.00 $56,000.00 NO UNIT PRICES $4.00 $16,000.00 $3.50 $14,000.0010FILL IMPORT400.0CY$32.00 $12,800.00 $11.00 $4,400.00 NO UNIT PRICES $22.00 $8,800.00 $20.00 $8,000.00115" PCC PAVEMENT3665.0SF$5.50 $20,157.50 $5.00 $18,325.00 NO UNIT PRICES $5.75 $21,073.75 $7.29 $26,717.85126" PCC PAVEMENT5525.0SF$6.40 $35,360.00 $5.00 $27,625.00 NO UNIT PRICES $6.00 $33,150.00 $6.06 $33,481.5013DECOMPOSED GRANITE WALKING SURFACE20800.0SF$3.65 $75,920.00 $4.15 $86,320.00 NO UNIT PRICES $5.00 $104,000.00 $4.00 $83,200.0014DETECTABLE WARNING PANELS, BRICK RED48.0SF$32.00 $1,536.00 $45.00 $2,160.00 NO UNIT PRICES $40.00 $1,920.00 $43.50 $2,088.0015DURABLE PAINT PARKING LOT STRIPING265.0LF$18.00 $4,770.00 $3.00 $795.00 NO UNIT PRICES $1.40 $371.00 $2.50 $662.5016NATIVE SEED MIX1.1AC$5,000.00 $5,500.00 $4,312.00 $4,743.20 NO UNIT PRICES $7,000.00 $7,700.00 $11,250.00 $12,375.0017SOD59000.0SF$0.60 $35,400.00 $0.66 $38,940.00 NO UNIT PRICES $0.50 $29,500.00 $0.60 $35,400.00186' BLACK VINYL-COATED CHAINLINK FENCE2200.0LF$19.50 $42,900.00 $20.90 $45,980.00 NO UNIT PRICES $23.00 $50,600.00 $19.00 $41,800.0019DOUBLE GATE4.0EA$625.00 $2,500.00 $660.00 $2,640.00 NO UNIT PRICES $650.00 $2,600.00 $600.00 $2,400.0020SINGLE GATE4.0EA$325.00 $1,300.00 $330.00 $1,320.00 NO UNIT PRICES $350.00 $1,400.00 $300.00 $1,200.0021SHADE STRUCTURE1.0LS$16,995.00 $16,995.00 $5,695.50 $5,695.50 NO UNIT PRICES $15,000.00 $15,000.00 $3,710.00 $3,710.0022BENCHES4.0EA$2,250.00 $9,000.00 $1,520.25 $6,081.00 NO UNIT PRICES $1,400.00 $5,600.00 $1,200.00 $4,800.0023LITTER RECEPTACLES5.0EA$975.00 $4,875.00 $1,035.25 $5,176.25 NO UNIT PRICES $950.00 $4,750.00 $800.00 $4,000.0024DOG WASTE STATIONS5.0EA$1,000.00 $5,000.00 $650.00 $3,250.00 NO UNIT PRICES $350.00 $1,750.00 $299.00 $1,495.0025FOUNTAINS3.0EA$2,500.00 $7,500.00 $5,670.00 $17,010.00 NO UNIT PRICES $11,000.00 $33,000.00 $10,500.00 $31,500.0026OVERSTORY TREE3.0EA$475.00 $2,850.00 $990.00 $2,970.00 NO UNIT PRICES $520.00 $1,560.00 $450.00 $2,700.0027UNDERSTORY TREE31.0EA$335.00 $10,385.00 $440.00 $13,640.00 NO UNIT PRICES $450.00 $13,950.00 $400.00 $12,400.0028SHRUBS45.0EA$62.00 $2,790.00 $66.00 $2,970.00 NO UNIT PRICES $75.00 $3,375.00 $60.00 $2,700.0029#8 CIRCUIT1,000.0LF$4.00 $4,000.00 $3.45 $3,450.00 NO UNIT PRICES $3.25 $3,250.00 $3.50 $3,500.0030225 A FEEDER75.0LF$45.00 $3,375.00 $50.46 $3,784.50 NO UNIT PRICES $19.50 $1,462.50 $40.00 $3,000.00311" CONDUIT1,000.0LF$3.00 $3,000.00 $7.30 $7,300.00 NO UNIT PRICES $2.50 $2,500.00 $2.90 $2,900.00322" CONDUIT915.0LF$5.00 $4,575.00 $5.85 $5,352.75 NO UNIT PRICES $3.20 $2,928.00 $4.00 $3,660.00333" CONDUIT200.0LF$5.50 $1,100.00 $8.70 $1,740.00 NO UNIT PRICES $5.10 $1,020.00 $4.98 $996.0034S1 FIXTURES6.0EA$4,500.00 $27,000.00 $5,802.90 $34,817.40 NO UNIT PRICES $5,200.00 $31,200.00 $4,300.00 $25,800.0035MANUAL MOTOR STARTER1.0EA$250.00 $250.00 $46.00 $46.00 NO UNIT PRICES $450.00 $450.00 $200.00 $200.0036GROUND RODS3.0EA$125.00 $375.00 $72.45 $217.35 NO UNIT PRICES $100.00 $300.00 $100.00 $300.0037225 PANEL1.0EA$4,100.00 $4,100.00 $2,995.75 $2,995.75 NO UNIT PRICES $1,500.00 $1,500.00 $4,000.00 $4,000.0038METER SOCKET1.0EA$500.00 $500.00 $908.50 $908.50 NO UNIT PRICES $500.00 $500.00 $400.00 $400.0039PHOTOCELL1.0EA$250.00 $250.00 $28.75 $28.75 NO UNIT PRICES $50.00 $50.00 $200.00 $200.0040WP/GFI RECEPTACLE1.0EA$600.00 $600.00 $46.00 $46.00 NO UNIT PRICES $200.00 $200.00 $500.00 $500.0042WATER MAIN, TRENCHED, 1" DIA., PEX803.0LF$11.00 $8,833.00 $11.00 $8,833.00 NO UNIT PRICES $12.00 $9,636.00 $10.00 $8,030.0043WATER MAIN, TRENCHED, 2" DIA., PEX64.0LF$21.00 $1,344.00 $19.80 $1,267.20 NO UNIT PRICES $22.00 $1,408.00 $20.00 $1,280.0044WATER MAIN, TRENCHED, 2" DIA., COPPER28.0LF$52.00 $1,456.00 $137.50 $3,850.00 NO UNIT PRICES $50.00 $1,400.00 $38.00 $1,064.0045VALVE, 1" DIA.1.0EA$650.00 $650.00 $550.00 $550.00 NO UNIT PRICES $600.00 $600.00 $450.00 $450.0046VALVE, 2" DIA.1.0EA$1,000.00 $1,000.00 $550.00 $550.00 NO UNIT PRICES $800.00 $800.00 $800.00 $800.0047SERVICE TAP W/ CORPORATION STOP1.0EA$3,500.00 $3,500.00 $2,750.00 $2,750.00 NO UNIT PRICES $1,000.00 $1,000.00 $500.00 $500.0048SW-301 MANHOLE1.0EA$6,000.00 $6,000.00 $3,850.00 $3,850.00 NO UNIT PRICES $5,000.00 $5,000.00 $4,000.00 $4,000.00491-INCH WATER METER1.0EA$3,000.00 $3,000.00 $3,300.00 $3,300.00 NO UNIT PRICES $7,500.00 $7,500.00 $5,000.00 $5,000.0050SANITARY SEWER SERVICE, TRENCHED, 4" DIA.63.0LF$36.00 $2,268.00 $55.00 $3,465.00 NO UNIT PRICES $50.00 $3,150.00 $46.00 $2,898.0051SANITARY SEWER SERVICE, TRENCHED, 6" DIA.882.0LF$42.00 $37,044.00 $39.60 $34,927.20 NO UNIT PRICES $55.00 $48,510.00 $49.00 $43,218.0052SANITARY SEWER MANHOLE, SW-3012.0EA$4,000.00 $8,000.00 $3,850.00 $7,700.00 NO UNIT PRICES $5,000.00 $10,000.00 $4,000.00 $8,000.0053SANITARY SEWER CLEANOUT2.0EA$800.00 $1,600.00 $275.00 $550.00 NO UNIT PRICES $1,500.00 $3,000.00 $1,200.00 $2,400.0054STORM SEWER, TRENCHED, 15" DIA.80.0LF$52.00 $4,160.00 $60.50 $4,840.00 NO UNIT PRICES $80.00 $6,400.00 $75.00 $6,000.0055FOOTING FOR CONCRETE PIPE APRON, RCP 15" DIA.5.0EA$550.00 $2,750.00 $300.00 $1,500.00 NO UNIT PRICES $1,750.00 $8,750.00 $1,500.00 $7,500.0056PIPE APRON GUARD5.0EA$1,000.00 $5,000.00 $1,320.00 $6,600.00 NO UNIT PRICES $950.00 $4,750.00 $750.00 $3,750.0057CLASS 'E' RIP RAP - OUTLET PROTECTION15.0TON$100.00 $1,500.00 $66.00 $990.00 NO UNIT PRICES $85.00 $1,275.00 $75.00 $1,125.00584" ORIFACE PLATE1.0EA$2,100.00 $2,100.00 $550.00 $550.00 NO UNIT PRICES $700.00 $700.00 $500.00 $500.00TOTAL BID ITEMSBid discrepancies:1. MPS Engineers - Bid Item 26 quantity should be 6; bidder correctly used 62. MPS Engineers - Total bid added up incorrectly3. JPG Company - Bid Item 9 extended cost was multiplied incorrectly$575,018.50CONTRACTOR'S BID TABULATION Bid Bond Received Addendum Received YesYes YesYes YesName of Contractorand Address$576,146.85Letting Time: 2:00pmJPG CompanyConcrete Connection Two Rivers GroupMPS Engineers (Low)OLP ConstructionYesYesYesYes Yes$620,898.75$613,497.80 $682,117.61