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Home My WebLink About2017-11-06-J01U MEC Agr_SE Esker Ridge Dr-Christie Ln Controller Cabinet1v.o Waukee . WI THE KEY TO GOOD LIVING A GEND A ITE R: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: November 6, 2017 AGENDA ITEM: Consideration of approval of a resolution approving proposal from MidAmerican Energy for Refundable Advance for Construction Underground Electric Service Extension in the amount of $28,326.32 [SE Esker Ridge Drive and Christie Lane] FORMAT: Resolution SYNOPSIS INCLUDING PRO & CON: Mid American Energy proposes to extend its electric lines underground to serve the electric service for the street lighting controller cabinet at SE Esker Ridge Drive and Christie Lane. FISCAL IMPACT INCLUDING COSTIBENEFIT ANALYSIS: $28,32632. This amount will be refunded over a 6 year period at 50% of the annual metered electric serve bill. COMMISSION/BOARDICOMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: Approve the resolution. ATTACHMENTS: 1. Proposed Resolution PREPARED BY: Beth Richardson/Rudy Koester REVIEWED BY: John Gibson PUBLIC NOTICE INFORMATION — NAME OF PUBLICATION: DATE OF PUBLICATION: THE CITY OF WAUKEE, IOWA RESOLUTION 17- APPROVING MIDAMERICAN ENERGY COMPANY REFUNDABLE ADVANCE FOR CONSTRUCTION, UNDERGROUND ELECTRIC SERVICE EXTENSION PROPOSAL OF SPECULATIVE USE [SE ESKER RIDGE DRIVE/CHRISTIE LANE CONTROLLER CABINET] IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA WHEREAS, the City of Waukee, Dallas County, State of Iowa, is a duly organized Municipal Organization; AND, WHEREAS, as part of the Grand Prairie Parkway and SE Esker Ridge Drive Traffic Signal Improvements Project, MidAmerican Energy Company proposes to extend underground electric service lines to serve the street lighting controller cabinet located at SE Esker Ridge Drive and Christie Lane; AND, WHEREAS, City staff recommend approval of the agreement; NOW THEREFORE BE IT RESOLVED by the City of Waukee City Council in session this 6`h day of November, 2017, that the MidAmerican Energy Company Refundable Advance for Construction, Underground Electric Service Extension Proposal of Speculative Use [SE Esker Ridge Drive/Christie Lane Controller Cabinet], attached hereto as Exhibit A and made part of this resolution, is hereby approved. William F. Peard, Mayor Attest: Rebecca D. Schuett, City Clerk ROLL CALL VOTE AYE NAY ABSENT ABSTAIN Anna Bergman R. Charles Bottenberg Brian Harrison Shelly Hughes Larry R. Lyon MidAmerican ENERGY OBSESSIVELY, RELENTLESSLYAT YOUR SERVICE. 10/30/2017 City of Waukee Attn: Rudy J. Koester, P.E. 805 University Ave Waukee, IA 50263 rkoester@waukee.org MidAmerican Energy 10510 Douglas Ave, Urbandale, IA 50322 Reference: Electric service to serve 25kVA transformer, 1432' of I/OAI UG, and 168' of 2" conduit for a street lighting controller cabinet for a new intersection at SE Esker Ridge DR and Christie LN in Waukee, IA. WMIS 2651429 Dear Mr. Koester: We are pleased to submit two (2) copies of the Refundable Advance for Construction Underground Electric Service Extension Proposal for Speculative Use for the above project. This proposal is valid for 90 days and if MidAmerican Energy construction has not commenced within 12 months it may be voided. Please sign and return all two (2) copies of the proposal as soon as you are ready to commit to the work. You may withhold payment until 30 days before MidAmerican Energy Company is ready to start the work. In the meantime, please keep me informed of your schedule. After we have received your payment, we will sign and return a copy of the proposal for your records. If you have any questions, please call me at (515) 252-6565. Sincerely, MidAmerican Energy Company Dustin Wedlund Customer Technician Enclosures §' \1 � Co.yvly\ - \;§�!- � / \ }!§/�o 8 � \j ( !! MIDAMERICAN ENERGY COMPANY REFUNDABLE ADVANCE FOR CONSTRUCTION UNDERGROUND ELECTRIC SERVICE EXTENSION PROPOSAL FOR SPECULATIVE USE MidAmerican Energy Company, an Iowa corporation and the City of Waukee ("Applicant"), agree as follows: MidAmerican Energy Company will extend its electric lines underground to serve 25 kVA transformer, 1432' of 1/OAI UG and 168' of 2" conduit for a street lighting controller cabinet shown on the attached drawings. 2. MidAmerican Energy Company will famish the necessary labor and materials required to fulfill its undertaking, as specified above, and will commence such work as soon as reasonable and practicable after the execution of this Proposal and receipt of Applicant's cash deposit indicated below, and will prosecute such work to completion with reasonable diligence. 3. In consideration of the receipt of a payment in the amount of $28,326.32 which is a refundable Advance for Construction, MidAmerican Energy Company agrees to construct necessary electric facilities as set forth above. Please submit payment with Applicant's signed acceptance of this Proposal. If MidAmerican Energy Company is caused by Applicant to work during the winter construction season, Applicant agrees to pay in cash an additional sum of $4.84 per trench foot as a refundable Advance for Construction for all required trenching. 4. The Advance for Construction shall be subject to refund by MidAmerican Energy Company to Applicant based upon the following terms and conditions: a. Advances shall not accrue interest and shall be subject to refund from the date of original advance payment. This will span a six - year period at the rate of fifty percent (50%) of the annual metered electric service bill of the above Applicant. b. If additional customers are connected to the above described line extension, the above Applicant shall receive refunds equal to three times estimated base revenue for each additional new customer to the extent the base revenue exceeds the additional distribution construction costs incurred by MidAmerican Energy Company. Base revenue shall be estimated annual kilowatt hours based on similarly situated customers, less the cost of fuel. C. Refunds shall be made on the anniversary date of the original advance payment or sooner at the option of MidAmerican Energy Company. d. Revenue for un-metered private lighting shall not be included in any refund. e. No refunds shall be made for revenue received after six (6) years from the date of the original advance payment. f Never shall the total of refunds exceed the refundable portion of the payment stated above. g. No refunds shall be made for customers served from a further extension of the above described electric line extension. 5. Except as may hereinafter be provided, MidAmerican Energy Company shall: a. Not tamp the backfill. Applicant agrees to indemnify and hold MidAmerican Energy Company harmless from any and all damages that may result from the non -tamping of backfill operations conducted by MidAmerican Energy Company. In case any action is brought against MidAmerican Energy Company, or any of its agents or employees, relative to such backfill operations, the Applicant shall assume full responsibility for the defense thereof. Upon failure to do so on proper notice, MidAmerican Energy Company reserves the right to defend such action and charge all costs to the Applicant provided, however, that nothing herein shall be construed as an assumption of liability by the Applicant for damages and claims attributable to MidAmerican Energy Company negligence. 6. Applicant shall provide, without cost to MidAmerican Energy Company, such easements as are necessary and incidental to such installation and use of MidAmerican Energy's facilities on private property within the area served. If a 3'a party easement is required any cost associated in obtaining the easement will be paid by the applicant. 7. Be responsible for complying with all aspects of compliance as required by any local, state, or federal permit or plan associated with storm water pollution prevention or erosion control. It is specifically understood and agreed that MidAmerican Energy Company is providing the service requested by the Applicant solely for the Applicant. MidAmerican Energy Company will not become or agree to become a co-permittee or operator for the purpose of applicants' compliance with any local, state or federal permit or plan associated with storm water pollution prevention or erosion control. 8. Applicant shall be responsible for locating and marking all privately owned systems such as water services, culverts, irrigation systems, drain pipes, septic lines, and underground wiring before MidAmerican Energy Company's construction. 9. It is specifically understood and agreed that any distribution systems, or other facilities constructed or installed by MidAmerican Energy Company under terms of this Proposal shall remain the sole property of MidAmerican Energy Company and MidAmerican Energy Company shall determine, as its own judgment indicates, the manner and method of utilization thereof and to extend the same or connect other facilities there to and serve other customers there from as it shall see fit, subject only to such obligations as MidAmerican Energy Company shall have assumed in this Proposal; and no other person shall have any right, title, interest or claim, in or to the said distribution system or other facilities by virtue of any provision of this Proposal. 10. Applicant shall furnish, install, own and maintain all 4-inch ducts as shown on attached prints. All ducts shall be black w/red stripe or grey in color, PVC type schedule 40 or schedule 40 HDPE coil -able. Applicant shall install ducts a minimum of forty-two (42) inches and a maximum of forty-eight (48) inches below finish grade with capped and staked ends and equipped with pull wires. MidAmerican Energy Company will provide marker balls for the duct ends. These are available at MidAmerican Energy Company's storeroom. Applicant is responsible for correct placement and depth of conduit. Note: No more than ten (10) conduits allowed within the secondary compartment of the transformer pad. Proposed this 30th day of October, 2017 MIDAMERICAN ENERGY COMPANY Title: Accepted this day of , 2017. APPLICANT: IRM