HomeMy WebLinkAbout2016-01-04-J01B 12212015_minutes
WAUKEE CITY COUNCIL MINUTES
December 21, 2015
(A) Call to Order – The regular meeting of the Waukee City Council was called to order by Mayor
Peard at 5:32 p.m. in the Council Chambers at Waukee City Hall, 230 W. Hickman Rd.
(B) Pledge of Allegiance
(C) Roll Call – The following members were present: Mayor William F. Peard; Council Members
Brian Harrison, Casey L. Harvey, Shelly Hughes, Rick Peterson. Absent: Council Member
Shane Blanchard.
Also present: City Administrator Tim Moerman, Director of Finance Linda Burkhart, Director of
Development Services Brad Deets, Director of Public Works John Gibson, Director of
Community and Economic Development Dan Dutcher, Marketing and Communications Director
Summer Evans, Human Resource Director Patty Holden, Police Chief John Quinn, City Clerk
Rebecca D. Schuett, City Attorney Steve Brick.
(D) Open Forum
(E) Agenda Approval – Council Member Harvey moved to approve the agenda; seconded by
Council Member Harrison. Results of vote: Ayes: Harrison, Harvey, Hughes, Peterson. Nays:
None. Absent: Blanchard. Motion carried 4 – 0 – 1.
(F) Mayor’s Report – Mayor Peard reviewed the 11/17 launch of the new City brand and the 12/01
Grand Prairie Parkway and I-80 Interchange ribbon cutting. He noted the success of this year’s
Waukee Public Library Festival of Trees and Wreaths and WinterFest. He then reminded all of
upcoming City office closings for the Christmas and New Year’s Day holidays.
(G) Presentations:
1) Resolution: Consideration of approval of a resolution recognizing the service of
Council Member Casey L. Harvey to the City of Waukee – Mayor Peard read the
resolution aloud. Council Member Hughes moved to approve the resolution; seconded by
Council Member Peterson. Results of vote: Ayes: Harrison, Hughes, Peterson. Nays: None.
Abstain: Harvey, due to conflict of interest. Absent: Blanchard. Motion carried 3 – 0 – 1 – 1.
(Resolution #15-419)
(H) Public Hearings:
1) On a proposal to apply for a Community Development Block Grant (CDBG)
Application – Mayor Peard opened the public hearing and asked if any written
correspondence had been received; City Clerk Schuett replied in the negative. Director of
Public Works Gibson made the following announcements: The need for the proposed project
was identified by public works staff who are knowledgeable about problems caused by
overload of the City’s sewer collection system. Staff completed smoke testing and televising
of certain areas of the system. Staff concerns were confirmed by a Facility Plan Report
prepared by Veenstra & Kimm that identified the target neighborhood as being an area
where large amounts of I/I are entering the collection system. The project will be funded with
a combination of CDBG funds and the proceeds of revenue bonds to be sold by the City.
Total project costs are estimated to be $1,698,370. The grant application will be submitted
to the Iowa Economic Development Authority no later than January 8, 2016. The City is
requesting $600,000 in CDBG funds for the proposed project. Primary beneficiaries are
those residents of a target neighborhood where the sewer rehabilitation work will take place.
Based on a recent survey, 62% of the residents living in the target neighborhood are of low-
and-moderate income. The proposed sanitary sewer collection system improvements are
located in a target neighborhood in the northwest part of the City of Waukee. The proposed
project will not result in the displacement or relocation of any persons or businesses. Since
this project will not result in the displacement or relocation of any persons or businesses,
there are no plans being made to assist displaced persons. The nature of the proposed
construction is to line sewer mains in a target neighborhood within the City of Waukee in
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order to reduce I/I in the sanitary sewer collection system. Council Member Harvey asked if
the project area and plan were the same as last year’s CDBG application; Mr. Gibson replied
in the affirmative. No comments were made by the public present.
(I) Public Hearing Action Items:
1) Resolution: Consideration of approval of a resolution authorizing the filing of a
Community Development Block Grant (CDBG) Application – Council Member Harvey
moved to approve the resolution; seconded by Council Member Harrison. Results of vote:
Ayes: Harrison, Harvey, Hughes, Peterson. Nays: None. Absent: Blanchard. Motion
carried 4 – 0 – 1. (Resolution #15-420)
(J) Action Items
1) Consent Agenda: Council Member Harvey moved to approve the Consent Agenda;
seconded by Council Member Peterson. Results of vote: Ayes: Harrison, Harvey, Hughes,
Peterson. Nays: None. Absent: Blanchard. Motion carried 4 – 0 – 1.
A. Consideration of approval of 12/21/2015 Bill List:
CHECKS ISSUED PRIOR TO COUNCIL APPROVAL 12/21/2015:
ADRIAN, LANCE UTILITY REFUND $30.99
ALLEN, JODI L UTILITY REFUND 94.99
AUDITOR OF STATE FILING FEE 850.00
CHARTER BANK 2010 REV PRIN/INT 88,641.28
CITY OF CLIVE '16 INTL SEWER JET VAC 100,000.00
CITY OF WAUKEE HEALTH INSURANCE DEDUCTION 3,481.32
COMMUNICATIONS WORKERS OF
AMERICA CWA LOCAL 7102 UNION DUES 820.50
COMMUNITY HEALTH CHARITIES COMM HEALTH CHARITY DEDUCTION 9.34
COUNTRY CLUB MARKET COUNCIL MEETING FOOD 394.00
EFTPS FICA TAX WITHHOLDING 67,582.27
FROEHLICH, CURTIS J UTILITY REFUND 36.61
GOLDEN CIRCLE MUNICIPAL
OFFICERS ASSOC. GOLDEN CIRCLE LUNCH 30.00
IOWA DEPT OF HUMAN SERVICES CHILD SUPPORT 1,890.70
LENZ MECHANICAL UTILITY REFUND 100.00
MARK MCCLINTIC SPARTAN FACTORY TRNG REIMB 519.08
MEALS FROM THE HEARTLAND MEALS FROM HEARTLAND DEDUCTION 109.60
MURRAY, DUSTIN A UTILITY REFUND 47.83
OFFICE DEPOT FOLDERS/BAGS 256.63
REED, DAVID UTILITY REFUND 122.54
STIVERS FORD WIPER BLADE 40.06
STRONG, ELIZABETH UTILITY REFUND 99.07
TOTAL ADMINISTRATIVE SERVICES
CORP SECTION 125 MEDICAL DEDUCTIONS 3,514.17
UNITED WAY CENTRAL IOWA UNITED WAY DEDUCTION 140.98
VAUGHAN, TRUDY UTILITY REFUND 78.62
WAUKEE CHAMBER OF COMMERCE LEGISLATIVE BREAKFAST-LYON 20.00
WEST BANK 2011 GOLF PRIN/INT 16,085.32
WILLIAMS, TAMMIE UTILITY REFUND 71.21
*TOTAL* $285,067.11
UNPAID BILLS PRESENTED FOR APPROVAL 12/21/2015:
ACCESS SYSTEMS PATROL CAR COMPUTER SETUP $1,053.83
ADEL AUTO PARTS PARTS 636.12
ADELA HODZIC COMMUNITY CENTER REFUND 80.00
AEROTEK PROFESSIONAL
SERVICES CONTRACT LABOR-SMYTH 668.00
ALISON DUFFY FURNACE REBATE 150.00
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ALLIANCE CONNECT DECEMBER '15 STATEMENT 49.00
AMERITAS LIFE INSURANCE
COMPANY DECEMBER '15 VISION INSURANCE 1,792.72
ANGELA FROST VOLLEYBALL OFFICIATING 84.00
ARNOLD MOTOR SUPPLY PARTS 392.85
ASI INTERIOR CITY HALL SIGNS 1,794.00
BAKER & TAYLOR BOOKS BOOKS 1,288.22
BAX SALES, INC WORK LIGHT/WRENCH 1,000.68
BEST PORTABLE TOILETS, INC. KYBO RENTAL 130.00
BLACK HILLS ENERGY O & M TRANSM GAS LINE 2,891.25
BOULDER CONTRACTING, LLC RETNG REL-SUGAR CREEK TRL BRDGE 6,141.33
BOWEN DESIGN LLC EMBROIDERY 7.00
BRICK GENTRY BOWERS SWARTZ NOVEMBER '15 STATEMENT 11,748.00
BROADCAST MUSIC INC MUCIC LICENSE 335.00
CARPENTER UNIFORM CO JACKET 187.98
CENTER POINT PUBLISHING PC BOOKS 262.44
CENTRAL SALT LLC DEICING SALT 13,992.41
CERTIFIED POWER INC CO SENSOR & FLANGE KIT 385.26
CFI SALES INC TIRES 1,582.00
CHRISTIAN PRINTERS INC ENVELOPES 9,035.00
CITY OF WAUKEE NOVEMBER '15 STATEMENT 368.77
CITY OF WEST DES MOINES DEC '15 WESTCOM OPERATING EXP 29,548.02
CLASSIC FLORAL & GIFTS FLOWERS-PINEGAR 57.00
CLAYTON ENERGY CORPORATION DECEMBER '15 STATEMENT 164,109.34
CLICK! PHOTOGRAPHY
GRAND PRAIRIE PKWY OPENING
PHOTOS 217.50
CRYSTAL CLEAR BOTTLED WATER WATER 35.00
D & K PRODUCTS INC. CHEMICALS 688.43
DALE EDWARDS TRUCKING INC HAULING ROADSTONE 201.41
DALLAS COUNTY NEWS -
SUBSCRIPTION DEPT. SUBSCRIPTION-LIBRARY 44.00
DALLAS COUNTY RECORDER RESOLUTION-CTY WKEE/CTY WKEE 441.00
DANIEL C JENSEN FURNACE/THERMOSTAT REBATE 180.00
DAVIS EQUIPMENT CORPORATION BEDKNIFE 137.31
DELTA DENTAL DECEMBER '15 DENTAL INSURANCE 6,572.13
DEMCO INC. SUPPLIES 137.54
DEROSSETT CO DRESSER ROOTS REPAIR ASSEMBLY 740.65
DES MOINES REGISTER SUBSCRIPTION-CITY HALL 25.00
DES MOINES WATER WORKS NOVEMBER '15 STATEMENT 54,972.34
DIRECTV NOVEMBER '15 STATEMENT 89.24
ED M FELD EQUIPMENT COMPANY ENGINE DIAGNOSTIC 290.42
ELECTRICAL ENGINEERING
EQUIPMENT CO SUPPLIES 399.02
ELECTRONIC ENGINEERING CO RADIO REPAIR 45.00
EMERGENCY APPARATUS
MAINTENANCE, INC. PUMP TEST 1,179.61
EMERGENCY MEDICAL PRODUCTS,
INC. NITRILE GLOVES 246.10
EMPLOYEE BENEFIT SYSTEMS JAN '16 HEALTH INSURANCE PREMIUM 95,365.33
ENVISIONWARE, INC ANNUAL SYSTEM MAINTENANCE 919.88
FAREWAY STORES, INC. VEGETABLE OIL 5.58
FASTENAL COMPANY SUPPLIES 1,167.54
FIRST CHOICE COFFEE SERVICES PW PAPER SUPPLIES 328.48
FRUSA EMS NOVEMBER '15 AMBULANCE BILLING 1,209.27
FULLER PETROLEUM SERVICE INC NOV '15 FUEL 1,635.20
G & K SERVICES INC MAT SERVICES-PW 216.17
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G & L CLOTHING UNIFORMS-HEIMANN 949.27
GALL'S INC UNIFORMS 340.51
GAS PRODUCTS SALES METERS 251.95
GATEHOUSE MEDIA IOWA
HOLDINGS NOVEMBER '15 STATEMENT 1,495.95
HAWKEYE TRUCK EQUIPMENT PUMP/CYLINDER 2,322.27
HD SUPPLY WATERWORKS NEENAH FRAMES 1,040.64
HEARTLAND CO-OP NOVEMBER '15 STATEMENT 4,051.04
HEARTLAND FINISHES, INC CITY HALL PAINTING 753.00
HICKORY TECH CORPORATION DECEMBER '15 STATEMENT 2,595.07
HOLMES MURPHY DECEMBER '15 HMA CONSULTING FEE 3,237.51
HOTSY CLEANING SYSTEMS, INC. NOZZLES 39.30
HOWREY CONSTRUCTION PAY EST #12-TFC SGL ASH/UNIV 45,267.82
IMAGING TECHNOLOGIES BASE RATE CHARGE- KIP 3000 253.00
INDUSTRIAL SALES COMPANY INC WIRE 2,159.73
INFRASOURCE CONSTRUCTION,
LLC PAINTED WOODS WEST-TRENCH/BORE 34,598.12
INGRAM LIBRARY SERVICES BOOKS 586.31
INLAND TRUCK PARTS & SERV PARTS 598.26
INTERSTATE ALL BATTERY
CENTER BATTERIES 467.50
IOWA ASSOCIATION OF MUNICIPAL
UTILITIES RECORD KEEPING-ALDRICH 120.00
IOWA COMMERCIAL REAL ESTATE
EXPO BROKERS BREAKFAST 10.00
IOWA DEPT OF TRANSPORTATION SIGN TUBING/SNOW FENCE 4,969.50
IOWA HISTORY JOURNAL SUBSCRIPTION 18.95
IOWA LEAGUE OF CITIES BUDGET WORKSHOP 80.00
IOWA ONE CALL DECEMBER '15 STATEMENT 411.60
IOWA OUTDOORS SUBSCRIPTION 12.00
IOWA PIPELINE ASSOCIATION
'16 IOWA PIPELINE ASSN PROGRAM
FEES 4,431.60
IOWA PRISON INDUSTRIES SIGNS 767.14
IOWA RURAL WATER ASSOCIAT 2016 MEMBERSHIP DUES 375.00
IOWA SIGNAL INC PAY EST #4-GPP STR LGHT-80/UNIV 385,796.48
KATHY SLADE COMMUNITY CENTER AV REFUND 50.00
KUM & GO NOVEMBER '15 STATEMENT 1,220.66
KYLE ELFERS REFUND FOR LOST ITEM 16.99
LAWSON PRODUCTS INC 11/3 PLOW BOLT GRADE 8 93.81
LISA BUELOW VOLLEYBALL OFFICIATING 168.00
LISA REMMICK REFUND FOR LOST ITEM 6.95
LIVING MAGAZINES WAUKEE NEWSLETTER 662.00
MANATTS PAY EST #3-GPP ESKER RDGE INT 70,510.03
MARK STUCHEL INC. 10 PC L/HND EXT SET 72.68
MARTIN MARIETTA AGGREGATE,
INC. ROAD STONE 200.39
MATHESON TRI-GAS INC CYLINDERS 67.63
MC ANINCH CORPORATION PAY EST #12-ALICES I80-ASHWRTH 116,885.50
MEDIACOM DECEMBER '15 STATEMENT 297.66
MEL NORTHEY CO INC 24" CLEAR LEXAN AC 828.00
MENARDS DRIVEWAY MARKERS/BULBS 455.20
MERCY WEST PHARMACY MEDICATIONS 296.35
MERRITT COMPANY INC NOVEMBER '15 CLEANING 1,210.00
METHODIST OCCUPATIONAL
HEALTH & WELLNESS DRUG SCREENS 571.75
MID AMERICAN ENERGY NOVEMBER '15 STATEMENT 1,864.32
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MID IOWA SALES COMPANY, INC. SOAP/CLEANERS 231.48
MID-IOWA SOLID WASTE
EQUIPMENT CO SEWER HOSE/TUBES 527.03
MIDWEST BREATHING AIR, LLC QUARTERLY AIR TEST 258.20
MIDWEST ENVIRONMENTAL
SERVICES, INC WASTEWATER SAMPLE ANALYSIS 1,868.00
MIDWEST TAPE DVD 10.99
MIDWEST WHEEL COMPANIES LED WORK LAMP 879.15
MIKE MCCONKEY WATER HEATER-280 BELAIRE 50.00
MIKES ADEL POWER EQUIPMENT SPARK PLUGS/FILTER 17.44
MSA PROFESSIONAL SERVICES
INC CAPITAL IMP OBVERSTN-SEWER LINING 2,193.93
MUNICIPAL EMERGENCY
SERVICES, INC. RESCUE GLOVES 694.88
MUNICIPAL SUPPLY, INC. METERS 22,009.76
MURPHY TRACTOR & EQUIPMENT HORN 57.88
NATIONAL FIRE PROTECTION '16 MEMBERSHIP 175.00
NATIONWIDE OFFICE CLEANERS
LLC NOVEMBER '15 FLOOR CLEANING 1,909.17
OFFICE DEPOT CUPS/FOLDERS/PAPER SUPPLIES 491.44
O'HALLORAN INTERNATIONAL, INC. SERVICE MAXX ANNUAL 886.13
ORIENTAL TRADING CO SUPPLIES 89.26
ORKIN PEST CONTROL PEST CONTROL-CITY HALL 423.58
OVERHEAD DOOR COMPANY DOOR REPAIR 145.50
PDQ HOIST & TOOL REPAIR, INC. CRANE INSPECTION 325.00
PITNEY BOWES QUARTERLY METER/STUFFER MAINT 2,196.57
PLUMB SUPPLY COMPANY BUSHINGS/CPLG 190.76
POLK COUNTY HEATING &
COOLING INSTALL HANGING HEATER 1,900.00
PRAXAIR DISTRIBUTION #440 CYLINDERS 65.10
PROFILE CONTRACTING, LLC PAY EST #4-GPP GAS MAIN EXTN 50,742.40
QUILL CORPORATION SWEEPER 137.96
R & R PRODUCTS INC STAKES/ELECTRIC REEL 945.10
RIGHT TOUCH INTERIORS MEETING ROOM SHADES/INSTALL 1,549.49
RJ LAWN SERVICE INC MEDIAN MAINTENANCE 597.50
SAM'S CLUB DECEMBER '15 STATEMENT 44.17
SATYANARAYANA EDPUGANTI THERMOSTAT REBATE 30.00
SDS BINDERWORKS, INC. SUBSCRIPTION 755.25
SECRETARY OF STATE NOTARY-SPOSETO 210.00
SENECA COMPANIES REPROGRAM ADVANTAGE LIFT 164.50
SENSIT TECHNOLOGIES SENSIT GOLD CGI 4" GAS 285.48
SERVICE SOLUTIONS GROUP ICE MACHINE MAINTENANCE 369.00
SHANNON & JERRY MILLER FURNACE REBATE 75.00
SHIVE HATTERY INC. CONSTRUCTION OBSERVATIONS 46,996.14
SMITH FERTILIZER GRAIN BEET S+ 1,616.79
SNYDER & ASSOCIATES INC SIGNAL EQUIP RVW & CCTV DSN 3,665.88
SPRAYER SPECIALTIES INC FIRE HOSE NOZZLE 112.00
SRIKANTH SURAPANENI THERMOSTAT REBATE 30.00
STERNQUIST CONSTRUCTION I PAY EST #5-SE WESTWN/SE LA GRANT 17,075.53
STEVE MCINTYRE VOLLEYBALL OFFICIATING 252.00
STIVERS - VEHICLES '16 EXPLORER 5576 27,009.00
STIVERS FORD TIRE MOUNT/BALANCE 171.11
SUMIT CHAWLA THERMOSTAT REBATE 30.00
THE HANSEN COMPANY, INC. LIBRARY THERMAL IMPRVMT PRJCT 70,445.28
THE SHOPPER INC DVD CASES 45.94
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TK CONCRETE INC
PAY EST #1-CENTENNIAL PK CREEK
STBLN 46,046.50
TOYNE INC LED INDICATOR LIGHT 145.07
TREASURER STATE OF IOWA NOV '15 WATER SALES TAX 12,272.64
TREASURER STATE OF IOWA NOV '15 SEWER SALES TAXES 1,724.79
TREASURER STATE OF IOWA NOV '15 GAS SALES TAXES 2,370.09
TREASURER STATE OF IOWA NOV '15 GOLF COURSE SALES TAXES 402.72
TREASURER STATE OF IOWA NOV '15 PARKS & REC SALES TAXES 234.02
TREASURER STATE OF IOWA NOV '15 STORM WATER SALES TAXES 1,028.08
TREASURER STATE OF IOWA STATE WITHHOLDING TAXES 11,706.37
TRUCK EQUIPMENT INC ADJUSTABLE WING SNOWPLOW 18,154.25
TRUGREEN LAWN SERVICE-LIBRARY 275.00
UNITED PARCEL SERVICE SHIPPING CHARGE 50.94
UNITYPOINT CLINIC-
OCCUPATIONAL MEDICINE DRUG TESTING 185.00
UNIVERSITY OF IOWA HYGIENE TESTING FEES 562.50
UNPLUGGED WIRELESS KNOB 11.00
USGA '16 MEMBERSHIP 110.00
UTILITY SAFETY AND DESIGN INC. BUILD/INSTALL METER SETS 9,017.32
VAN-WALL EQUIPMENT INC ARM/SCREWS/NUTS 1,000.01
WASH-ECLAIR WINDOW WASHING 235.00
WASTE MANAGEMENT OF IOWA,
INC. DECEMBER '15 STATEMENT 78,150.30
WASTEWATER RECLAMATION
AUTHORITY JANUARY '16 FEES 106,087.00
WAUKEE HARDWARE & VARIETY NOVEMBER '15 STATEMENT-PW 920.84
ZEE MEDICAL INC SHOE COVERS 134.03
*TOTAL* $1,662,512.05
B. Consideration of approval of City Council Minutes of 12/07/2015 Regular Meeting,
12/14/2015 Special Meeting
C. Consideration of approval of renewal of 12-month Class E Liquor License (LE) with Class B
Wine Permit, Class C Beer Permit (Carryout Beer), and Sunday Sales privileges for Kum &
Go, LC, d/b/a Kum & Go #59 [400 Prairie Bluff Drive]
D. Consideration of approval of a resolution approving the continuation of the Paperless
Council Meeting initiative (Resolution #15-421)
E. Consideration of approval of a resolution approving job description and pay grade [Senior
Accountant, Waukee Finance Department] (Resolution #15-422)
F. Consideration of approval of a resolution designating a City Collective Bargaining
representatives (Resolution #15-423)
G. Consideration of approval of a resolution approving Addendum to Lease Agreement
between Downing Development WP, LLC, and the City of Waukee related to Census office
space (Resolution #15-424)
H. Consideration of approval of advertising agreement with Big Green Umbrella Media
(Waukee Living magazine)
I. Consideration of approval of a resolution authorizing the submittal of a grant application to
the Prairie Meadows Legacy Grant Program on behalf of the City of Waukee and the
Waukee Trailhead Public Art Project (Resolution #15-425)
J. Consideration of approval of a resolution authorizing the submittal of a grant application to
the Iowa Economic Development Authority (IEDA) Community Attraction and Tourism Grant
on behalf of the City of Waukee and the Waukee Trailhead Public Art Project (Resolution
#15-426)
K. Consideration of approval of a resolution approving MidAmerican Energy Company proposal
to convert HPS street lights to LED street lights [SE L.A. Grant Parkway] (Resolution #15-
427)
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L. Consideration of approval of a resolution approving MidAmerican Energy Company proposal
to convert HPS street lights to LED street lights [SE University Avenue] (Resolution #15-
428)
M. Consideration of approval of a resolution approving MidAmerican Energy Company proposal
to convert HPS street lights to LED street lights [Warrior Lane] (Resolution #15-429)
N. Consideration of approval of a resolution approving MidAmerican Energy Company proposal
to convert HPS street lights to LED street lights [Ashworth Drive and 6th Street] (Resolution
#15-430)
O. Consideration of approval of a resolution approving Supplemental Contract with Manatts,
Inc., for the SE Alice’s Road Project, SE Ashworth Road to SE University Avenue
(Resolution #15-431)
P. Consideration of approval of Change Order No. 5 to McAninch Corporation for the SE
Alice’s Road Project, Interstate 80 to Ashworth Road increasing the contract amount by
$2,448.00
Q. Consideration of approval of Change Order No. 6 to McAninch Corporation for the SE
Alice’s Road Project, Interstate 80 to Ashworth Road decreasing the contract amount by
$113,116.65
R. Consideration of approval of Payment Estimate No. 12 (Final) to McAninch Corporation for
the SE Alice’s Road Project, Interstate 80 to Ashworth Road in the amount of $116,885.50
S. Consideration of approval of a resolution approving Supplemental Contract with McAninch
Corporation for the SE Alice’s Road Project, Interstate 80 to Ashworth Road (Resolution
#15-432)
T. Consideration of approval of a resolution accepting public improvements [SE Alice’s Road
Project, Interstate 80 to Ashworth Road] (Resolution #15-433)
U. Consideration of approval of Partial Payment Estimate No. 4 to Profile Contracting, LLC, for
the Grand Prairie Parkway Gas Main Extension Project in the amount of $46,234.90
V. Consideration of approval of Change Order No. 2 to Vanderpool Construction for the Grand
Prairie Parkway Water Main, SE Ashworth Road to SE Westown Parkway, decreasing the
contract in the amount of $16,556.64
W. Consideration of approval of Payment Estimate No. 4 (Final) to Vanderpool Construction for
the Grand Prairie Parkway Water Main, SE Ashworth Road to SE Westown Parkway, in the
amount of $0.00
X. Consideration of approval of a resolution accepting public improvements [Grand Prairie
Parkway Water Main, SE Ashworth Road to SE Westown Parkway] (Resolution #15-434)
Y. Consideration of approval of Partial Payment Estimate No. 12 to Howrey Construction for
the Traffic Signalization/Trail, SE Alice Road from SE Ashworth Road to SE University
Avenue, in the amount of $45,267.82
Z. Consideration of approval of Partial Payment Estimate No. 4 to Iowa Signal, Inc., for the
Grand Prairie Parkway Street Lighting Project, Interstate 80 to SE University Avenue, in the
amount of $369,286.48
AA. Consideration of approval of Partial Payment Estimate No. 3 to Manatt’s Inc. for the Grand
Prairie Parkway & Esker Ridge Intersection Improvements project in the amount of
$70,510.03
BB. Consideration of approval of Change Order No. 1 to Hydro-Klean, LLC, for the Original
Sanitary Sewer Collection System Rehabilitation, Phase I, increasing the contract amount
by $2,871.75
CC. Consideration of approval of Partial Payment Estimate No. 1 to Hydro-Klean, LLC, for the
Original Sanitary Sewer Collection System Rehabilitation, Phase I, in the amount of
$131,428.58
DD. Consideration of approval of Partial Payment Estimate No. 1 to TK Concrete, Inc., for the
Centennial Park Creek Slope Stabilization Project in the amount of $46,046.50
EE. Consideration of approval of Change Order No. 2 to Sternquist Construction for the SE
Westown Parkway/SE LA Grant Parkway Intersection Improvement Project decreasing the
contract amount by$1,916.44
FF. Consideration of approval of Partial Payment Estimate No. 5 (Final) to Sternquist
Construction for the SE Westown Parkway/SE L.A. Grant Parkway Intersection
Improvements Project in the amount of $17,075.53
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GG. Consideration of approval of a resolution accepting public improvements [SE Westown
Parkway/SE L.A. Grant Parkway Intersection Improvements Project] (Resolution #15-435)
HH. Consideration of approval of a resolution accepting public improvements [SE Alice’s Road
Project, SE Ashworth Road to SE University Avenue] (Resolution #15-436)
II. Consideration of approval of Payment Estimate No. 1 (Final) to Hansen Co. for the Waukee
Public Library Thermal Improvements Project in the amount of $70,445.28
JJ. Consideration of approval of release of retainage to Boulder Contracting, LLC, for the Sugar
Creek Trail Bridge Project in the amount of $6,141.33
KK. Consideration of approval of a resolution approving Agreement Concerning Construction of
Fence [320 NE Brookridge Court] (Resolution #15-437)
LL. Consideration of approval of a resolution approving the Release of Property from
Developer’s Agreement and Petition, Contract and Waiver – Lot 10 of Bluestem Plat 1
(Resolution #15-438)
2) Ordinance: Consideration of approval of an ordinance to amend Chapter 301, Zoning
Ordinance, City of Waukee, to amend certain property therein from A-1 and COS to R-
1, a parcel to be known as Brandon’s Reserve [third (final) reading] – Council Member
Harvey moved to approve the third reading of the ordinance in title only and place it on final
passage; seconded by Council Member Peterson. Director of Development Services Deets
briefly reviewed the rezoning application. Council Member Harvey asked if the developer
was finished clearing trees; Mr. Deets replied in the affirmative, reiterating the developer’s
intent to preserve as many trees as possible. Council Member Hughes asked about plans
for the existing pond; Mr. Deets noted that the pond would keep its existing shape and that a
homeowners association established as part of the subject development would maintain the
pond. The pond also serves as detention for sites like the Waukee Public Library and
Immanuel Lutheran Church. Council Member Peterson asked if the entire waterway within
the development would also be maintained by a homeowners association; Mr. Deets stated
that the drainageway would be part of individually platted lots. He also noted a planned
public trail along the drainageway. Results of vote: Ayes: Harrison, Harvey, Hughes,
Peterson. Nays: None. Absent: Blanchard. Motion carried 4 – 0 – 1. (Ordinance #2793)
3) Ordinance: Consideration of approval of an ordinance to amend Chapter 301, Zoning
Ordinance, City of Waukee, Iowa, by rezoning and changing certain property therein
from A-1 to M-1 (Waukee Transportation Facility) [second reading] – Council Member
Harvey moved to approve the second reading of the ordinance in title only; seconded by
Council Member Peterson. Director of Development Services Deets briefly reviewed the
rezoning application. Results of vote: Ayes: Harrison, Harvey, Hughes, Peterson. Nays:
None. Absent: Blanchard. Motion carried 4 – 0 – 1.
4) Ordinance: Consideration of approval of an ordinance to amend Chapter 301, Zoning
Ordinance, City of Waukee, Iowa by changing certain property therein from A-1 to R-2,
R-4, and C-1 (Beasley Property) [second reading] – Council Member Harrison moved to
approve the second reading of the ordinance in title only; seconded by Council Member
Harvey. Director of Development Services Deets briefly reviewed the rezoning application.
City staff contacted the City of Clive regarding Clive’s plans for the subject intersection and
as part of a comprehensive plan update that has yet to be finalized and approved,
commercial development is planned for the remaining three corners of the intersection.
Council Member Harvey asked if Clive had received any rezoning applications for the other
three intersection corners; Mr. Deets replied in the negative. Council Member Harvey noted
plans for a four-lane Douglas Parkway and stated his belief that commercial zoning was a
good fit for the area. Council Member Hughes referenced some correspondence she had
received on the matter and said that she understood the concerns regarding commercial
zoning in the area, but stated that Douglas Pkwy./Alice’s Rd. would be a major intersection
in the near future and that she supported the rezoning application. Rod Backsmeier, 3690
NW 169th St., Clive, who spoke in opposition to the rezoning during the 12/07 public hearing,
stated that he had also discussed development plans for the subject intersection with the
City of Clive. Mr. Backsmeier said that there was no guarantee that the Clive properties
would develop as commercial properties. He noted homes and schools in the vicinity of the
subject property, stated how those families have ties to Waukee even though they live in
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Clive, and asked that consideration of the rezoning application be put on hold in order to
involve all neighbors in discussion of the matter. He asked each council member to
individually voice why they support the rezoning application. Mr. Backsmeier also requested
a complete list of names, addresses, and votes of those persons surveyed regarding the
rezoning application. Council Member Harvey asked Mr. Deets if the list referenced by Mr.
Backsmeier was the petition signed by the surrounding property owners; Mr. Deets replied in
the affirmative and reviewed the signature requirements in the rezoning procedures. He
added that the information Mr. Backsmeier requested was currently available on the City
website as part of the council meeting packet documentation. Council Member Harvey
asked if the City of Clive had a similar rezoning procedure; Mr. Deets replied in the
affirmative, but noted that Clive did not have the public hearing signage requirement. Julie
Kabriel, 3685 Berkshire Pkwy., Clive, agreed with Mr. Backsmeier that consideration of the
matter should be put on hold. She cited existing traffic issues in the area and noted that
there is already commercial zoning near Berkshire Pkwy. and Hickman Rd. Council Member
Hughes acknowledged Ms. Kabriel’s concerns, but reiterated that Douglas Pkwy. and Alice’s
Rd. would be a major intersection. Council Member Harvey added that commercial
development is the typical plan for major intersections. Results of vote: Ayes: Harrison,
Harvey, Hughes, Peterson. Nays: None. Absent: Blanchard. Motion carried 4 – 0 – 1.
5) Ordinance: Consideration of approval of an ordinance to amend Chapter 501, Waukee
Municipal Code, regarding the speed limit on Alice’s Road within the city limits of the
City of Waukee, Iowa [second, third (final) readings] – Council Member Harvey moved to
approve the second reading of the ordinance in title only, waive the third reading, and place
the ordinance on final passage; seconded by Council Member Hughes. Director of Public
Works Gibson briefly reviewed all speed limit and parking ordinances listed on the agenda.
Results of vote: Ayes: Harrison, Harvey, Hughes, Peterson. Nays: None. Absent:
Blanchard. Motion carried 4 – 0 – 1. (Ordinance #2794)
6) Ordinance: Consideration of approval of an ordinance to amend Chapter 501, Waukee
Municipal Code, regarding the speed limit on SE Westown Parkway within the city
limits of the City of Waukee, Iowa [second, third (final) readings] – Council Member
Harvey moved to approve the second reading of the ordinance in title only, waive the third
reading, and place the ordinance on final passage; seconded by Council Member Peterson.
Results of vote: Ayes: Harrison, Harvey, Hughes, Peterson. Nays: None. Absent:
Blanchard. Motion carried 4 – 0 – 1. (Ordinance #2795)
7) Ordinance: Consideration of approval of an ordinance to amend Chapter 501, Waukee
Municipal Code, regarding the speed limit on Grand Prairie Parkway within the city
limits of the City of Waukee, Iowa [second, third (final) readings] – Council Member
Hughes moved to approve the second reading of the ordinance in title only, waive the third
reading, and place the ordinance on final passage; seconded by Council Member Harvey.
Results of vote: Ayes: Harrison, Harvey, Hughes, Peterson. Nays: None. Absent:
Blanchard. Motion carried 4 – 0 – 1. (Ordinance #2796)
8) Ordinance: Consideration of approval of an ordinance to amend Chapter 502, Waukee
Municipal Code, Traffic Regulations of the City of Waukee, Iowa, by adding to Section
502, “Parking Regulations,” a certain public street as specified (Grand Prairie
Parkway) [second, third (final) readings] – Council Member Peterson moved to approve
the second reading of the ordinance in title only, waive the third reading, and place the
ordinance on final passage; seconded by Council Member Harrison. Results of vote: Ayes:
Harrison, Harvey, Hughes, Peterson. Nays: None. Absent: Blanchard. Motion carried 4 – 0
– 1. (Ordinance #2797)
9) Resolution: Consideration of approval of a resolution approving a 28E Agreement
between the Cities of Waukee and West Des Moines related to joint roadway
maintenance – Council Member Harvey moved to approve the resolution; seconded by
Council Member Harrison. Director of Public Works Gibson briefly reviewed the terms of the
agreement, including the addition of maintenance responsibilities for the Grand Prairie
Parkway bridge. Results of vote: Ayes: Harrison, Harvey, Hughes, Peterson. Nays: None.
Absent: Blanchard. Motion carried 4 – 0 – 1. (Resolution #15-439)
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10) Discussion: SE Olson Drive parking request – City Administrator Moerman asked for
direction from the City Council on how to respond to a request from the owners of
SportsPlex West for the allowance of parking along SE Olson Drive during five upcoming
weekend events. After some discussion regarding possible issues with allowing such
parking and concerns that the SportsPlex West owners need to develop a long-term parking
solution, the City Council requested that City staff meet with the SportsPlex West owners
regarding their request and invite them to the 01/04 City Council meeting.
(K) Reports – Reports made by Council Members Harvey, Peterson, Hughes.
Council Member Harvey moved to adjourn; seconded by Council Member Peterson. Ayes: All. Nays:
None. Motion carried 4 – 0.
Meeting Adjourned at 7:04 p.m.
____________________________________
William F. Peard, Mayor
Attest:
________________________________________
Rebecca D. Schuett, City Clerk