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HomeMy WebLinkAbout2016-01-26-D01A Library Director Revised Job Description AGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: January 26, 2016 AGENDA ITEM: Consideration of approval of a resolution approving revised job description [Library Director] FORMAT: Consent Agenda SYNOPSIS INCLUDING PRO & CON: Upon review of the position of Waukee Public Library Director, the job description has been written to more accurately reflect the functions and requirements of the position. The Waukee Public Library Board of Trustees approved a revised job description for the position of Library Director on January 19, 2016. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: The Waukee Public Library Board of Trustees and the City of Waukee Human Resource Director recommend the approval of the job description revision. RECOMMENDATION: Approve the resolution. ATTACHMENTS: I. Proposed Resolution II. Job Description – Library Director PREPARED BY: Patricia Brown Holden REVIEWED BY: THE CITY OF WAUKEE, IOWA RESOLUTION 16- APPROVING REVISED JOB DESCRIPTION [LIBRARY DIRECTOR] IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA WHEREAS, the City of Waukee, Dallas County, State of Iowa, is a duly organized Municipal Organization; AND, WHEREAS, the Waukee Public Library Board of Trustees has reviewed and revised the job description for the position of Library Director to more accurately reflect the job duties of that position; AND, WHEREAS, the Waukee Public Library Board of Trustees and Human Resource Director recommend approval of the revised job description. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Waukee, Iowa on this 26th day of January, 2016, that it hereby approves the revised job description for the Library Director position. ____________________________ William F. Peard, Mayor Attest: ___________________________________ Rebecca D. Schuett, City Clerk ROLL CALL VOTE AYE NAY ABSENT ABSTAIN Shane Blanchard Brian Harrison Shelly Hughes Larry R. Lyon Rick Peterson   Library Director Page 1 Council Approved : 06/07/2013 Revision:________ Board Approved Revision : 01/19/16 City of Waukee JOB DESCRIPTION Job Title: Library Director Reports to: Library Board of Trustees Dept/Div: Library Direct Reports: Adult Services Librarian Union Status: Non-Represented Youth Services Librarian, Communications Pay Grade: 3 &  Digital Initiatives Librarian FLSA Status: Exempt - Executive JOB PURPOSE: The Library Director is responsible for all aspects of the library, including services, collection, staff and property. The Director manages, evaluates and improves the library in accordance with library policy and in close cooperation and communication with the Library Board of Trustees and the City of Waukee. ESSENTIAL FUNCTIONS: (Order of Essential Functions does not indicate importance of functions.) 1. Leads and directs the Waukee Public Library staff through selection, orientation, training, performance management and discipline according to standard operating procedures, City policy and department rules and regulations. 2. Develops and directs the Waukee Public Library policies, procedures, regulations, programs, systems, operations goals and objectives. 3. Oversees the financial aspects of the Waukee Public Library operations: accounting for department revenues, approving expenditures, keeping accurate inventory and preparing the annual CIP and budget request. 4. Assists with recruiting new Trustees and responsible for new Trustee orientation as well as providing continuing education opportunities for the Board. 5. Prepares and posts Board agendas in compliance with Iowa’s Open Meetings Laws. 6. Maintains positive public relations and library advocacy by participating in City Staff meetings, community organizations and activities as well as professional library organizations. 7. Responsible for maintaining the library’s State Accreditation. 8. Monitors physical facility of building (interior and exterior), grounds and equipment for safety, attractiveness and efficient operation. 9. Performs other duties or assumes other responsibilities as apparent or assigned. SUCCESS FACTORS: 1. Take action in solving problems while exhibiting judgment and a systematic approach to decision making; identify the important dimensions of a problem, determine potential causes, obtain relevant information and specify alternate solutions that result in effectiveness. 2. Create positive energy in both individuals and groups to build high morale and group commitments to goals and objectives.  3. Actively support all efforts to increase cooperation, communication and collaboration between and among co-workers, departments, City officials, other jurisdictions, the business community and the general public. 4. Establish clear, open-minded, trustworthy, bias-free and customer-focused communication to ensure a welcoming and inclusive environment. 5. Seek to improve the effectiveness or efficiency of all Library operations with positive and creative approaches to challenges. 6. Contribute to overall City effectiveness by providing critical staff support to task forces and by participating, as necessary, in assisting all other teams. 7. Utilize high level of conflict resolution skills with staff, community members, elected officials and stakeholders.  8. Attentive to the City’s and the Library’s standards for customer service, accuracy, quality, efficiency and all City policies and procedures ensuring that all work performed and all staff members meet those standards while exhibiting consistent treatment of all staff.   Library Director Page 2 Council Approved : 06/07/2013 Revision:________ Board Approved Revision : 01/19/16 9. Actively supports all efforts to increase cooperation, communication, and collaboration between and among staff, library patrons and volunteers. 10. Acknowledges and accepts the Library’s mission, respects the Library’s confidentiality regulations and maintains the integrity of the Waukee Public Library. QUALIFICATIONS: 1. Master’s Degree in Library and Information Science from an ALA accredited university required. 2. A minimum of five (5) years of library experience desired. 3. Must have (or be able to obtain within the first year) and maintain Iowa State Library Certification Level VI. 4. Demonstrated success in interpersonal and communication skills. 5. Successful experience in coaching staff and volunteers. 6. Be comfortable working in close proximity to all age categories. 7. Must demonstrate the ability to conduct a reference interview and be able to answer reference questions with authority and tenacity to meet patron needs. 8. A working knowledge of office equipment and administrative tasks is required. 9. Access to transportation with insurance at required state levels to conduct business throughout the assigned area. PHYSICAL REQUIREMENTS: 1. Required to move or lift up to 25 pounds and occasionally up to 35 pounds. 2. Ability to sit for long periods of time and to maintain focus on projects such as computer screens or detailed paperwork. 3. Be able to effectively communicate orally (in person and over the telephone) and in writing (using electronic and handwritten) in English with other employees, library patrons, and the community. 4. Must reside within 15 miles of the library. WORKING CONDITIONS: 1. Climate-controlled office with hazards typical of that environment, minimal outdoor work is required. 2. Standard work hours must be flexible and include occasional evenings and weekends. 3. To successfully fulfill the essential functions of this position, employee must maintain standard work hours within Waukee Public Library building. I have read and understand the information contained in the Job Description. I understand that this Job Description is not intended and should not be construed as an exhaustive list of all the responsibilities, skills, efforts, or working conditions associated with this job. Also, while this list is intended to be an accurate reflection of the current job, the Employer reserves the right to revise the functions and duties of the job or to require that additional or different tasks be performed as directed by the Employer. I understand that I may be required to work overtime, different shifts or hours, outside the normally defined workday or work week. I also understand that this job description does not constitute a contract of employment nor alter my status as an at-will employee. I have the right to terminate any employment at any time and for any reason and the Employer has a similar right. Signature Date The City of Waukee is an Equal Opportunity Employer. In compliance with Americans with Disabilities Act Amendments Act, the City will provide reasonable accommodations to qualified individuals with disabilities, and encourages prospective employees and job incumbents to discuss potential accommodations with the Employer.