HomeMy WebLinkAbout2016-02-02-J01B 01182016_01262016_minutes
WAUKEE CITY COUNCIL MINUTES
January 18, 2016
(A) Call to Order – The regular meeting of the Waukee City Council was called to order by Mayor
Peard at 5:35 p.m. in the Council Chambers at Waukee City Hall, 230 W. Hickman Rd.
(B) Pledge of Allegiance
(C) Roll Call – The following members were present: Mayor William F. Peard; Council Members
Brian Harrison, Shelly Hughes, Larry R. Lyon, Rick Peterson. Absent: Council Member Shane
Blanchard. (Council Member Blanchard participated via telephone from 6:08 p.m. to 6:28 p.m.)
Also present: City Administrator Tim Moerman, Finance Director Linda Burkhart, Development
Services Director Brad Deets, Public Works Director John Gibson, Community and Economic
Development Director Dan Dutcher, Parks and Recreation Director Matt Jermier, Marketing and
Communications Director Summer Evans, Police Chief John Quinn, City Clerk Rebecca D.
Schuett, City Attorney Steve Brick.
(D) Open Forum
(E) Agenda Approval – Council Member Harrison moved to approve the agenda; seconded by
Council Member Peterson. Results of vote: Ayes: Harrison, Hughes, Lyon, Peterson. Nays:
None. Absent: Blanchard. Motion carried 4 – 0 – 1.
(F) Mayor’s Report – Mayor Peard recognized the hiring of seven Waukee Fire Department part-
time firefighters. On 01/25, he will attend the Greater Des Moines Partnership annual dinner.
Nominations are being accepted for 2015 Waukee Citizen of the Year. The regular city council
meetings in February are rescheduled for 02/02 and 02/16.
(G) Presentations:
1) Iowa League of Cities 2016 legislative priorities – Report made by Iowa League of Cities
Governmental Affairs and Legislative Counsel Robert Palmer.
2) Waukee Planning and Zoning Commission report – Report made by Development
Services Director Deets.
3) Waukee Park Board report – Report made by Board Member Corby Debord.
(H) Public Hearings: None
(I) Public Hearing Action Items: None
(J) Action Items
1) Consent Agenda: (Council Member Blanchard began participation via telephone at 6:08
p.m.) Council Member Harrison moved to approve the Consent Agenda, pulling item J1D for
further review; seconded by Council Member Hughes. Results of vote: Ayes: Blanchard,
Harrison, Hughes, Lyon, Peterson. Nays: None. Motion carried 5 – 0.
A. Consideration of approval of 01/18/2016 Bill List; 12/31/2015 Payroll:
CHECKS ISSUED PRIOR TO COUNCIL APPROVAL 01/18/2016:
ADRIAN, LANCE UTILITY REFUND $45.33
CITY OF WAUKEE PAYROLL REIMBURSEMENTS 5,863.48
COMMUNICATIONS WORKERS OF
AMERICA CWA LOCAL 7102 UNION DUES 822.64
COMMUNITY HEALTH CHARITIES COMM HEALTH CHARITY DEDUCTION 9.18
DAVE, SADHNA UTILITY REFUND 58.21
DAVENPORT, MARYANN UTILITY REFUND 100.51
EFTPS FICA TAX WITHHOLDING 75,977.04
HANOLD, ASHLEY N UTILITY REFUND 108.29
HOFER, DUSTIN UTILITY REFUND 255.99
ICMA RETIREMENT TRUST 457 ICMA RETIREMENT 4,395.65
IOWA DEPT OF HUMAN SERVICES CHILD SUPPORT 1,890.70
IPERS IPERS DEDUCTIONS 80,699.89
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MEALS FROM THE HEARTLAND MEALS FROM HEARTLAND DEDUCTION 109.28
ROLL, HEATHER R UTILITY REFUND 12.36
SORENSEN, DAVID W UTILITY REFUND 71.85
TOTAL ADMINISTRATIVE SERVICES
CORP SECTION 125 MEDICAL DEDUCTIONS 3,514.17
TREASURER STATE OF IOWA STATE WITHHOLDING TAXES 13,289.23
UNITED WAY CENTRAL IOWA UNITED WAY DEDUCTION 135.98
US POSTAL SERVICE DEC '15 UTILITY BILLS 2,724.27
WILSON, NICK J UTILITY REFUND 67.19
WOOD, NICK UTILITY REFUND 100.00
*TOTAL* $190,251.24
UNPAID BILLS PRESENTED FOR APPROVAL 01/18/2016:
ABBY PRICE FURNACE REBATE $75.00
ACCESS SYSTEMS SERVICE CALL 165.00
ACCESS SYSTEMS LEASING
DEC '15 PRINTER/COPIER LEASE-
OVERAGES 4,145.07
ADAMS DOOR COMPANY COMMERCIAL SERVICE DIAGNOSTIC 130.00
ADEL AUTO PARTS SUPPLIES 1,060.79
AHLERS & COONEY PC
DECEMBER '15 PROFESSIONAL
SERVICES 1,425.50
AIRPORT SIGNS & GRAPHICS VEHICLE DECALS 3,146.25
ALLIANCE CONNECT JANUARY '16 STATEMENT 49.00
AMERICAN SOCIETY OF
COMPOSERS, AUTHORS '16 MUSIC LICENSE 336.00
AT&T MOBILITY NOVEMBER '15 STATEMENT 57.95
BAKER & TAYLOR BOOKS BOOKS 30.46
BAKER ELECTRIC INC PHONE JACK VERIFICATION 156.00
BARCO MUNICIPAL PRODUCTS,
INC. POST CAPS/FOOTLONG 90 DEGREE 1,313.77
BAX SALES, INC LED WORK LIGHT/SAW 442.80
BEULAH MALLORY FURNACE REBATE 150.00
BLACK HILLS ENERGY O & M TRANSM GAS LINE 2,891.25
BORDER STATES ELECTRIC
SUPPLY RISERS 18,565.85
BOUND TREE MEDICAL MEDICAL SUPPLIES 328.04
BRELSFORD PROPERTIES LLC CAR WASHES 5.00
BRICK GENTRY BOWERS SWARTZ DECEMBER '15 STATEMENT 1,159.00
BRODERICK ANIMAL CLINIC FELINE BOARDING 469.00
BROWN TRAFFIC PRODUCTS, INC. POLES 1,240.00
CAPITAL CITY EQUIPMENT
COMPANY COUPLER 39.68
CARPENTER UNIFORM CO BADGE EMBLEMS 625.70
CARRIE & LANE KELLER FURNACE REBATE 75.00
CENTER POINT PUBLISHING PC BOOKS 377.44
CENTURYLINK
JANUARY '16 STATEMENT-CENSUS
OFFICE 180.62
CFI SALES INC TIRES 514.20
CHEMSEARCH SUPPLIES 463.85
CITY OF WAUKEE DECEMBER '15 STATEMENT 4,904.16
CITY OF WEST DES MOINES JAN '16 WESTCOM OPERATING EXP 29,515.45
CIVIL DESIGN ADVANTAGE, LLC MID AMERICAN ACQUISITION PLAT 790.00
CLASSIC FLORAL & GIFTS FLOWERS-HARVEY 9.00
CLAYTON ENERGY CORPORATION JANUARY '16 STATEMENT 92,918.11
CONSTRUCTION MATERIALS
TESTING SE ALICES RD - PHASE III 122.00
3
CONTROL INSTALLATIONS OF
IOWA, INC CAMERA REPAIR 974.43
CORE CONTRACTING ASSOCIATES
INC VFW HALL REPAIR 6,845.00
DALLAS COUNTY RECORDER RECORDING FEES 559.00
DAN DUTCHER FURNACE REBATE 150.00
DAVIS EQUIPMENT CORPORATION BEARING 147.58
DEMCO INC. LABELS 85.30
DENMAN & COMPANY LLP FY15 AUDIT 10,500.00
DES MOINES REGISTER PUBLICATION 75.51
DES MOINES STAMP MFG CO NOTARY STAMPS 185.00
DES MOINES WATER WORKS DECEMBER '15 STATEMENT 41,924.85
DESIGN ALLIANCE INC WAUKEE LIBRARY RETROFIT 488.37
DIANA FRENCH FURNACE REBATE 75.00
DIRECTV DECEMBER '15 STATEMENT 89.24
ECHO'S COOKIE SHOP HARVEY RECEPTION COOKIES 48.00
ED M FELD EQUIPMENT COMPANY PIGTAIL 456.62
ELECTRICAL ENGINEERING
EQUIPMENT CO QUAD KIT/GELS 875.70
ELECTRONIC ENGINEERING CO INSTALL BLAC RAC 1,816.44
EMPLOYEE BENEFIT SYSTEMS FEB '16 HEALTH INSURANCE PREMIUM 95,452.55
EPIC OUTDOOR CINEMA INFLATABLE MOVIE SCREEN 6,364.05
FAREWAY STORES, INC. BABYSITTING CLASS CANDY 12.95
FASTENAL COMPANY SUPPLIES 422.17
FASTSIGNS BANNER 456.86
FIRST CHOICE COFFEE SERVICES PW COFFEE 60.38
FIRST SIGNS OF FIRE EQUIPMENT MARKERS 57.50
FOTH INFRASTRUCTURE &
ENVIRONMENT LLC DOUGLAS PKWY WEST OF ALICES RD 122,171.09
FULLER PETROLEUM SERVICE INC DECEMBER '15 FUEL 2,612.65
G & K SERVICES INC MAT SERVICES 133.87
G & L CLOTHING UNIFORMS 616.85
GALL'S INC SHIRTS 344.98
GATEHOUSE MEDIA IOWA
HOLDINGS DECEMBER '15 STATEMENT 482.22
GREATER DES MOINES
PARTNERSHIP
OPENING NIGHT LEGISLATIVE
RECEPTION 75.00
GREENWOOD'S SEWER SERVICE CLEAR FLOOR DRAIN 90.00
HAMMER MEDICAL SUPPLY-CLI OXYGEN 200.15
HARISH VASIREDDY STOVE REBATE 25.00
HAWKEYE TRUCK EQUIPMENT ACTUATOR KIT 1,711.38
HD SUPPLY WATERWORKS GASKETS 75.68
HEARTLAND CO-OP DECEMBER '15 STATEMENT 1,968.86
HEARTLAND FINISHES, INC PAINTING 18,853.00
HICKORY TECH CORPORATION JANUARY '16 STATEMENT 323.75
HILLYARD INC PAPER SUPPLIES 404.69
IMAGETEK INC RADIX SUBSCRIPTION 565.00
IMAGING TECHNOLOGIES KIP-3000 253.00
INDUSTRIAL SALES COMPANY INC CAPS/TEES/CPLG 4,046.11
INFRASOURCE CONSTRUCTION,
LLC LANDING AT SHADOW CREEK PLT 2 63,057.48
INGRAM LIBRARY SERVICES BOOKS 1,054.94
INTERSTATE ALL BATTERY CENTER BATTERY 191.70
IOWA ASSOCIATION OF MUNICIPAL
UTILITIES GAS CONSTRUCITON TRAINING 4,096.71
IOWA PLAINS SIGNING INC SPEED LIMIT SIGN 768.00
4
IOWA SIGNAL INC WARRIOR LN FLASHING BEACONS 2,871.00
IOWA STATE UNIVERSITY WORKSHOPS 1,260.00
IOWA WILDLIFE CENTER
CONSERVATION EDUCATION
PROGRAMS 75.00
IPMA-HR TEST PACKETS 584.50
KIMBALL MIDWEST SOLVNET/ANTIFREEZE/CHEMICALS 216.67
KUM & GO DECEMBER '15 STATEMENT 903.39
LANDS END BUSINESS OUTFITTERS SHIRTS 215.80
LAWSON PRODUCTS INC WEATHERPACK TERM-TOWER/SHROUD 107.56
LIBERTY READY MIX CONCRETE 483.50
LIBRARY JOURNAL SUBSCRIPTION 80.99
MAINSTAY SYSTEMS INC IA SYSTEM PC MAINT JAN-MARCH '16 177.00
MARK STUCHEL INC. SURE TRACK CODE 250.00
MARTHA DEWITT WATER HEATER REBATE 50.00
MATHESON TRI-GAS INC CYLINDERS 69.44
MC ELECTRIC NEW SIGN INSTALL 1,305.00
MCCLURE ENGINEERING CO BLUESTEM LIFT STATION #14 315.00
MEDIACOM DECEMBER '15 STATEMENT 147.45
MENARDS SUPPLIES 392.98
MERCY WEST PHARMACY EMS MEDICATIONS 544.35
METHODIST OCCUPATIONAL
HEALTH & WELLNESS PHYSICAL/DRUG SCREENS 2,760.81
MID AMERICAN ENERGY DECEMBER '15 STATEMENT 28,857.48
MID IOWA SALES COMPANY, INC. CLEANERS 430.16
MIDWEST ENERGY ASSOCIATION MEMBERSHIP DUES 2,145.00
MIDWEST ENVIRONMENTAL
SERVICES, INC WASTEWATER SAMPLE ANALYSIS 1,162.00
MSA PROFESSIONAL SERVICES INC CAPITAL IMP OBSERVTN-SEWER LINING 2,885.25
MUNICIPAL EMERGENCY
SERVICES, INC. TRIPLE LAYER HOOD 459.51
MURPHY TRACTOR & EQUIPMENT MIRROR 119.84
NAPA AUTO PARTS STORE MULTIMETER 34.99
NATIONWIDE OFFICE CLEANERS
LLC DECEMBER '15 CLEANING 1,337.04
NELSEN APPRAISAL ASSOCIATES,
INC.
APPRAISAL - 139.05 ACRES NORTH OF
HICKMAN RD 2,500.00
NORTHERN TOOL & EQUIPMENT SOLDERING IRON/SOCKET 12.37
OFFICE DEPOT BATTERIES/GLOVES/KEY TAGS 1,022.78
O'HALLORAN INTERNATIONAL, INC. VALVE ASSEMBLY 571.48
OMNISITE LIFT STATION WIRELESS SERVICE 2,208.00
ORIENTAL TRADING CO SUPPLIES 68.79
ORKIN PEST CONTROL PEST CONTROL 507.31
OVERHEAD DOOR COMPANY DOOR REPAIR 155.00
PETTY CASH-LIBRARY DECEMBER '15 PETTY CASH 73.68
PLUMB SUPPLY COMPANY PVC PARTS 30.49
POLK COUNTY FIRE CHIEFS
ASSOCIATION 2016 ANNUAL DUES 25.00
PRESTIGE FLAG FLAGS 461.90
PRESTON DANIELS DIVERSITY
COUNSULTING DIVERSITY TRAINING POLICE PROGRAM 600.00
PREVENTION SUBSCRIPTION 24.00
PURCHASE POWER, INC. POSTAGE METER REFILL 2,000.00
QUALITY STRIPING INC PAVEMENT MARKINGS 3,627.80
RC WELDING SNOW PLOW ATTACHMENT 523.90
SCHIMBERG CO. PIPE 18,980.00
SCHOOL LIBRARY JOURNAL SUBSCRIPTION 81.99
5
SHERWIN WILLIAMS CO WIRE BRUSH/SUPER STRIPS 53.55
SHRM CORPORATION MEMBERSHIP-HOLDEN 190.00
SIMPLEXGRINNELL LP ALARM SERVICE THROUGH 1-2017 1,105.00
SPRAYER SPECIALTIES INC PUMP 1,335.55
STANLEY CONSULTANTS INC. WATER TOWER RENOVATION 5,347.00
STIVERS FORD BRAKES/KIT 534.69
STOREY-KENWORTHY COMPANY CASH RECEIPT BOOKS 1,610.26
SUPPLYWORKS DOGGY POO BAGS 81.25
SWATHY KODATI STOVE REBATE 25.00
TEAM SERVICES INC CONSTRUCTION TESTING SERVICES 124.70
TERRY SNYDER PHOTOGRAPHY DIRECTOR & COUNCIL HEADSETS 65.95
TOMPKINS INDUSTRIES HOSE ASSEMBLY 492.37
TREASURER STATE OF IOWA DEC '15 WATER SALES TAXES 14,723.03
TREASURER STATE OF IOWA DEC '15 SEWER SALES TAXES 1,892.95
TREASURER STATE OF IOWA DEC '15 GAS SALES TAXES 4,340.17
TREASURER STATE OF IOWA DEC '15 GOLF SALES TAXES 205.07
TREASURER STATE OF IOWA DEC '15 STORM WATER SALES TAXES 1,028.07
TRUCK EQUIPMENT INC RUBBER DEFLECTOR KIT 853.20
TWO RIVERS INSURANCE
SERVICES 1095 FORM PORTAL 250.00
TYLER TECHNOLOGIES INC INCODE V.X SET UP 12,846.40
UNITED PARCEL SERVICE SHIPPING CHARGES 35.52
UNIVERSAL PRINTING SERVICES POCKET FOLDERS 1,176.63
UNPLUGGED WIRELESS CABLE 19.97
UTILITY SAFETY AND DESIGN INC. METER SETS/INSTALL 12,510.74
WASTE MANAGEMENT OF IOWA,
INC. JANUARY '16 STATEMENT 78,589.19
WAUKEE CHAMBER OF COMMERCE ANNUAL DINNER 200.00
WAUKEE HARDWARE & VARIETY DECEMBER '15 STATEMENT 949.83
WAUKEE ROTARY CLUB MEMBERSHIP-MOERMAN 215.00
ZEE MEDICAL INC FIRST AID KIT SUPPLIES 156.77
*TOTAL* $784,795.61
PAYROLL 12/31/2015:
ADKINS, COREY $304.38
ALDRICH, SHAWN 1,645.15
ANDERSEN, JOLEEN 446.25
APPLE, ROBERT 2,149.92
ARIAS, HECTOR 1,933.24
ARMSTRONG, BRETT 2,051.84
BAKER, RANDY 1,819.70
BAUMAN, LISA 1,148.53
BAUMAN, MAXWELL 680.76
BENSON, LESTER 569.49
BOHARDT, HAZEL 218.67
BROWN, DEBORAH 600.88
BRUNS, RACHEL 1,468.37
BURKHART, LINDA 2,625.33
BUSH, COURTNEY 668.65
CAMPBELL, JUDY 152.93
CAMPBELL, SCOTT 1,822.92
CICHOSKI, KELLI 1,717.38
CLEMEN, ANTHONY 478.02
COLE, JACOB 348.12
CORKREAN, JENNIFER 1,841.35
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CRAVEN, GAYLA 133.40
CUNNINGHAM, GREGORY 519.45
CUNNINGHAM, SCOTT 1,994.57
CURRIER, RUSSELL 123.62
DAVIS, BRIAN 437.34
DEBOER, MELISSA 1,652.81
DEETS, BRADLY 2,886.15
DEZEEUW, DAVID 2,220.84
DODGE, JUSTIN 1,958.41
DUNBAR, DIANA 1,009.29
DUTCHER, DAN 2,826.96
EASTMAN, DAVID 759.22
EDWARDS, DANAE 818.76
ELLIOTT, STEVE 1,665.14
ENGARD, WILLIS 311.42
EVANS, SUMMER 2,069.73
FLUGGE-SMITH, JAMIE 2,071.87
FREDERICK, JUSTIN 2,364.15
FROEHLICH, WILLIAM 515.19
FULLER, ERIN 542.92
GIBSON, JOHN 3,115.32
GITZEN, ROBERT 2,089.76
HANSON, ANTHONY 1,993.86
HANSON, LAURA 1,338.50
HEFFLEFINGER, KENNETH 709.71
HEIMANN, RONALD 2,273.42
HENTGES, ERIC 516.60
HERR, JENNA 1,463.59
HERRICK, ROBERT 1,825.24
HIATT, LYLE 701.32
HILGENBERG, ADAM 877.89
HOLDEN, PATRICIA 2,621.24
HULSING, TAYLOR 33.88
HUSTED, TROY 1,630.25
HUTTON, JOSHUA 365.92
JENSEN, CHAD 1,144.17
JERMIER, MATTHEW 2,452.46
JOHNSON, KENNETH 235.36
JOHNSON, SHARON 347.83
JULANDER, CHERYL 1,318.69
KASS, ANDREW 2,200.29
KASZINSKI, BRETT 1,331.92
KELLER, CHRISTOPHER 1,648.32
KERR, JACOB 1,791.05
KIES, SUSAN 1,691.38
KING, STEPHEN 725.85
KOESTER, EVAN 1,689.01
LARSON, KENNETH 308.23
LARSON, KRISTINE 2,288.92
LAUGHRIDGE, DANIEL 1,578.01
LAWS, MICHAEL 1,217.22
LEMKE, NEIL 1,417.79
LILLIE, SCOTT 1,784.67
LIND, KATHLEEN 935.54
LONG, AUSTIN 791.99
7
LONG, JEREMY 2,946.80
LYNCH, SHANNON 1,539.29
MANGUM, ALAN 704.72
MANNING, JOSHUA 2,207.77
MAPES, TROY 2,475.81
MCCLINTIC, JAMES 1,287.76
MCCLINTIC, PAULETTA 752.99
MELLENCAMP, JEFFREY 2,792.87
MILES, KIMMIE 301.83
MINIKUS, JOSHUA 1,951.80
MOERMAN, TIMOTHY 3,992.24
MOZGA, ERIC 1,090.00
MURPHY-PETERSEN, DEVON 1,471.67
MURRA, BRIAN 2,193.19
NICELY-GREEN, CODY 591.06
NIELSEN, ERIN 632.38
NORTON, PATRICK 136.36
OAKLEY, JON 2,080.53
OLSEN, KARI 1,596.03
OSTRING, KATHLEEN 1,343.08
PARISH, TONJA 1,375.89
PERKINS, ELIZABETH 71.11
PETERSON, OREN 2,035.54
PETTIT, BRANDON 1,702.02
PINEGAR, TOMMIE 148.07
PIZINGER, JAMES 652.73
QUINN, JOHN 2,661.47
RASH, RONALD 1,885.75
RAUSHENBERGER, LUANNA 190.67
REESE, NANCY 83.15
RICHARDSON, ELIZABETH 1,771.29
RICHTER, ALICIA 15.36
ROBINSON, CLINT 2,990.78
ROONEY, MEGHAN 80.00
ROYER, TIMOTHY 2,594.20
ROYSTER, JACOB 1,681.72
SCHAUFENBUEL, KARI 834.19
SCHETTLER, RODNEY 2,165.95
SCHMIDT, MARSHA 691.27
SCHUETT, REBECCA 2,101.33
SHARON, JEREMIAH 1,215.17
SHORT, MCKENZIE 33.88
SNELSON, NATHANIEL 463.61
SOFEN, NATASHA 34.56
SPOSETO, MACKENZIE 2,637.69
SPRAGUE, JEREMY 319.38
SPRAGUE, MATTHEW 1,950.22
STEINKE, KURT 303.70
STEPHENS, CLINT 533.20
STEWARD, ERIC 1,893.11
STOTZ, MELISSA 680.31
TOFT, JUDY 496.89
TYSDAL, THOMAS 2,163.03
VAN PELT, ROBERT 453.34
VANDE KAMP, JOSHUA 1,473.89
8
VOEGTLE, TIMOTHY 235.03
VOKES, LARRY 1,710.98
WALLACE, ERIC 2,503.25
WASKE, CHARLES 1,894.17
WAYCASTER, SAVANNAH 117.92
WERTS, DANIEL 2,153.85
WESTON STOLL, KERI 1,469.24
WHITE, JASON 1,760.59
WIGGINS, MATHEW 1,839.60
WILSON, JODY 352.50
WINTERS, TROY 1,860.62
WISE, NATHAN 2,891.30
WOOD, DANIEL 1,759.18
YOUNG, DIANE 483.29
*TOTAL* $193,532.49
B. Consideration of approval of City Council Minutes of 01/04/2016 Regular Meeting
C. Consideration of approval of premise update for 12-month Class C Beer Permit (BC) for
Casey’s Marketing Company, d/b/a Casey’s General Store #2538 [20 W. Hickman Road]
D. REMOVED FOR SEPARATE CONSIDERATION
E. Consideration of approval of a resolution approving revised job descriptions [Sugar Creek
Municipal Golf Course] (Resolution #16-015)
F. Consideration of approval of a resolution approving farm lease (amended) with Josh Weems
(Resolution #16-016)
G. Consideration of approval of Contract Modification No. 17 to the Iowa Department of
Transportation for the 105th Street/Alice’s Road I-80 Interchange Project increasing the
contract amount by $19,285.20
H. Consideration of approval of Contract Modification No. 18 to the Iowa Department of
Transportation for the 105th Street/Alice’s Road I-80 Interchange Project with a net change in
the contract amount of $0.00
I. Consideration of approval of Change Order No. 4 to Howrey Construction for the Traffic
Signalization/Trail Project, SE Alices Road from SE Ashworth Road to SE University Avenue,
increasing the contract price in the amount of $40,230.35
J. Consideration of approval of Payment Request No. 13 to Howrey Construction for the Traffic
Signalization/Trail Project, SE Alices Road from SE Ashworth Road to SE University Avenue,
in the amount of $31,912.18
K. Consideration of approval of Pay Request No. 2 to TK Concrete, Inc. for the Centennial Park
Creek Slope Stabilization in the amount of $27,507.25
L. Consideration of approval of release of retainage to Manatt’s, Inc. for the SE Alices Road
Project, SE Ashworth Road to SE University Avenue, in the amount of $479,101.25
M. Consideration of approval of a resolution setting the date of public hearing to consider the
proposed Capital Improvement Program for Fiscal Years 2017-2021 (Resolution #16-017)
N. Consideration of approval of a resolution approving construction drawings [Glynn Village Plat
10] (Resolution #16-018)
O. Consideration of approval of a resolution approving Agreement Concerning Construction of
Fence [2145 SE Parkview Crossing Drive] (Resolution #16-019)
P. Consideration of approval of a resolution approving Agreement Concerning Construction of
Fence [2410 SE Riverbirch Lane] (Resolution #16-020)
Council Member Lyon moved to approve Consent Agenda Item J1D, Consideration of
approval of a resolution approving agreement for lobbying services; seconded by Council
Member Peterson. City Administrator Moerman briefly reviewed the lobbying firm interview
process and recommended approval of a contract with Davis Brown Law Firm. Council
Member Harrison explained that he wanted an opportunity to vote on the action item and not
as part of the consent agenda. He stated that he knew both parties interviewed and voiced
his appreciation for the recommendation, but noted his preference of a contract with Maggie
9
Fitzgerald. Council Member Hughes asked if Davis Brown would provide a lobbyist
dedicated to Waukee; Mr. Moerman replied that the first interview question related to their
full-time presence. Mayor Peard reminded the council that they had directed Mr. Moerman
to interview the two firms and make a recommendation. Council Member Harrison
suggested tabling the matter for a special meeting later in the week. Council Member Lyon
stated that he read Mr. Moerman’s report and the recommendation of Davis Brown seemed
appropriate and reasonable. Council Member Blanchard voiced his support for Mr.
Moerman’s recommendation, adding that City staff would be working most directly with the
lobbying firm and should be comfortable with the firm hired to represent the City’s interests.
He asked the other council members to support Mr. Moerman’s recommendation. Council
Member Harrison noted his concern that the item was included as part of the consent
agenda and that he received Mr. Moerman’s detailed report only within the last 24 hours. He
stated that he would vote against the resolution if asked to vote now, but would prefer more
time to review the matter. Council Member Lyon asked if Council Member Harrison was
more concerned with the process than the recommendation; Council Member Harrison noted
his concern with the process, but also stated his preference for the other firm that was
interviewed. He added that City staff made recommendations, but that decisions are made
by the City Council. Council Member Hughes stated that she was uncomfortable making a
decision at this time, as she had been unable to read Mr. Moerman’s report earlier in the
day. Results of vote: Ayes: Blanchard, Lyon, Peterson. Nays: Harrison, Hughes. Motion
carried 3 – 2. (Resolution #16-021) Following the vote, Council Member Blanchard asked
that in the future, the council discuss the process of hiring a lobbyist in advance of
interviews; Council Member Harrison agreed, adding that the discussion should take place
well before the beginning of the legislative session. (Council Member Blanchard ended
participation via telephone at 6:28 p.m.)
2) Mayor’s Appointment and Resolution: Consideration of approval of a resolution
approving mayor’s appointment or reappointment of citizen members to the various
City boards, commissions and committees – Mayor Peard made the following
appointments:
Board of Adjustment, term to expire 01/31/2021: Mark Myers
Board of Appeals, terms to expire 01/31/2021: Scott Lyon, Gary Porth
Community and Economic Development Advisory Council, terms to expire 01/31/2019: Pat
Green, Peg Armstrong-Gustafson, Justin Wille, Ryan Tyler
Park Board, terms to expire 01/31/2019: Chris Crone, Ethan Owens, Sue Gregan
Planning & Zoning Commission, term to expire 01/31/2021: Luke Streit
Council Member Harrison moved to approve the resolution; seconded by Council Member
Hughes. Results of vote: Ayes: Harrison, Hughes, Lyon, Peterson. Nays: None. Absent:
Blanchard. Motion carried 4 – 0 – 1. (Resolution #16-022)
3) Resolution: Consideration of approval of a resolution directing the acceptance of a
proposal to purchase $572,339 Golf Course Revenue Refunding Capital Loan Notes,
Series 2016 – Council Member Lyon moved to approve the resolution; seconded by Council
Member Harrison. Finance Director Burkhart briefly reviewed the terms of the proposal,
noting that the public hearings on the two proposals under consideration took place in June
2015. Action on the matter was delayed to obtain bank-qualified status. Results of vote:
Ayes: Harrison, Hughes, Lyon, Peterson. Nays: None. Absent: Blanchard. Motion carried 4
– 0 – 1. (Resolution #16-023)
4) Resolution: Consideration of approval of a resolution directing acceptance of a
proposal to purchase $279,990 General Obligation Refunding Capital Loan Notes,
Series 2016 – Council Member Hughes moved to approve the resolution; seconded by
Council Member Harrison. Finance Director Burkhart briefly reviewed the terms of the
proposal. Results of vote: Ayes: Harrison, Hughes, Lyon, Peterson. Nays: None. Absent:
Blanchard. Motion carried 4 – 0 – 1. (Resolution #16-024)
5) Resolution: Consideration of approval of a resolution approving final plat for
Kettlestone Ridge Plat 1 – Council Member Lyon moved to approve the resolution;
10
seconded by Council Member Peterson. Development Services Director Deets briefly
reviewed the plat, noting that the developer has provided a cash bond related to remaining
improvements. Council Member Lyon asked about minimum street tree requirements; Mr.
Deets reviewed the requirements. Council Member Lyon asked about price points for the
homes to be constructed in the development; Chip Classon of Jerry’s Homes, developer of
the parcel, replied that homes would be in the range of $275,000-325,000. Council Member
Peterson voiced his appreciation for Jerry’s Homes continuing to build in Waukee, but noted
general concerns from residents who abut new construction about debris blowing offsite.
Council Member Harrison asked about garage size; Mr. Classon stated that garage size
would be clearly indicated on plans. Council Member Hughes noted the topography and
asked if there were walk-out and daylight homes planned in the development; Mr. Classon
replied that there would be a mix of housing stock. Results of vote: Ayes: Harrison, Hughes,
Lyon, Peterson. Nays: None. Absent: Blanchard. Motion carried 4 – 0 – 1. (Resolution
#16-025)
6) Resolution: Consideration of approval of a resolution approving a Property Exchange
Agreement between the City of Waukee and the Waukee Community School District –
Council Member Lyon moved to approve the resolution; seconded by Council Member
Hughes. Development Services Director Deets briefly reviewed the three action items
related to the Waukee Community School District. The school district has approved the
agreements. Council Member Lyon asked if there was a policy regarding fishing allowed in
ponds of a certain size; Mr. Deets replied there was no such policy. Results of vote: Ayes:
Harrison, Hughes, Lyon, Peterson. Nays: None. Absent: Blanchard. Motion carried 4 – 0 –
1. (Resolution #16-026)
7) Resolution: Consideration of approval of a resolution approving a Joint Fueling
Facility 28E Agreement between the City of Waukee and the Waukee Community
School District – Council Member Harrison moved to approve the resolution; seconded by
Council Member Lyon. Results of vote: Ayes: Harrison, Hughes, Lyon, Peterson. Nays:
None. Absent: Blanchard. Motion carried 4 – 0 – 1. (Resolution #16-027)
8) Resolution: Consideration of approval of a resolution approving a Development
Agreement for Site Improvements [Waukee Transportation Facility] – Council Member
Lyon moved to approve the resolution; seconded by Council Member Hughes. Council
Member Peterson asked if the roadway connecting the site to the Waukee Public Works
Facility was included in the project budget; Development Services Director Deets replied in
the affirmative. Results of vote: Ayes: Harrison, Hughes, Lyon, Peterson. Nays: None.
Absent: Blanchard. Motion carried 4 – 0 – 1. (Resolution #16-028)
(K) Reports
(L) Closed Session: Pursuant to Code of Iowa §21.5(1)(j) to discuss the purchase or sale of
particular real estate only where premature disclosure could be reasonably expected to
increase the price the governmental body would have to pay for that property or reduce
the price the governmental body would receive for that property – Council Member
Harrison moved to close the regular session and enter closed session pursuant to Iowa Code
§21.5(1)(j); seconded by Council Member Peterson. Results of vote: Ayes: Harrison, Hughes,
Lyon, Peterson. Nays: None. Absent: Blanchard. Motion carried 4 – 0 – 1. Council entered
closed session at 6:55 p.m.
CLOSED SESSION
Council entered regular session at 7:05 p.m.
Council Member Harrison moved to adjourn; seconded by Council Member Lyon. Ayes: All. Nays:
None. Motion carried 4 – 0.
Meeting Adjourned at 7:09 p.m.
11
____________________________________
William F. Peard, Mayor
Attest:
________________________________________
Rebecca D. Schuett, City Clerk
1
WAUKEE CITY COUNCIL MINUTES
SPECIAL MEETING
January 26, 2016
A. Call to Order – The special meeting of the Waukee City Council was called to order by Mayor Pro Tem
Peterson at 5:37 p.m. at Waukee City Hall, 230 W. Hickman Rd.
B. Roll Call – The following members were present: Council Members Shelly Hughes, Larry R. Lyon, Rick
Peterson. Absent: Mayor William F. Peard; Council Members Shane Blanchard, Brian Harrison.
(Council Member Hughes left at 6:29 p.m.)
Also in attendance: City Administrator Tim Moerman, Director of Finance Linda Burkhart, Director of
Development Services Brad Deets, Community and Economic Development Director Dan Dutcher,
Marketing and Communications Director Summer Evans, Human Resource Director Patty Holden,
Library Director Kristine Larson, Police Chief John Quinn, City Clerk Rebecca D. Schuett.
C. Agenda Approval – Council Member Lyon moved to approve the agenda; seconded by Council
Member Hughes. Results of vote: Ayes: Hughes, Lyon, Peterson. Nays: None. Absent: Blanchard,
Harrison. Motion carried 3 – 0 – 2.
D. Action Items:
1) Consent Agenda – Council Member Lyon moved to approve the Consent Agenda; seconded by
Council Member Hughes. Results of vote: Ayes: Hughes, Lyon, Peterson. Nays: None. Absent:
Blanchard, Harrison. Motion carried 3 – 0 – 2.
A. Consideration of approval of a resolution approving revised job description [Library Director]
(Resolution #16-029)
B. Consideration of approval of a resolution approving severance agreement [A] (Resolution #16-030)
C. Consideration of approval of a resolution approving severance agreement [B] (Resolution #16-031)
D. Consideration of approval of a resolution approving job description and pay grade [Communications
and Digital Initiatives Librarian, Waukee Public Library] (Resolution #16-032)
E. Consideration of approval of a resolution approving pay grade reclassification [Youth Services
Associate, Waukee Public Library] (Resolution #16-033)
E. Work Session:
1) Utilities Master Plan – City Administrator Moerman provided an analysis of the solid waste, storm
water, gas, water, and sewer enterprise funds, and summarized certain policy decisions for the
City Council to consider related to those funds. (Council Member Hughes left at 6:29 p.m.)
2) FY2017-2021 Capital Improvement Program – Due to lack of a quorum, the discussion will be
rescheduled for the 02/08 work session.
F. Comments
Meeting Adjourned at 6:52 p.m.
____________________________________
Rick Peterson, Mayor Pro Tem
Attest:
________________________________________
Rebecca D. Schuett, City Clerk