HomeMy WebLinkAbout2016-02-02-J01G SCMGC Mower Lease Agr - Set PH AGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: February 2, 2016
AGENDA ITEM: Consideration of approval of a resolution setting time and date of hearing on
the authorization of a Lease Purchase Agreement in the amount of not to
exceed $60,000 for the acquisition of golf course equipment
FORMAT: Consent Agenda
SYNOPSIS INCLUDING PRO & CON: The lease of this mower for $8,372.78 per year for five
years is essential to the operations of the golf course. By leasing the rough
mower, the maintenance costs per year will decrease due to being under
warranty. Staff currently leases the fairway mower and would anticipate
leasing the greens mower in the future. Staff believes that by leasing the three
most expensive pieces of equipment, the budget is much more predictable
than to purchase new. The cost to replace each of these pieces of equipment is
roughly $59,000. Staff believes that this strategy will allow for positive
results in the budget every year rather than every couple of years. This is a
practice that is becoming very popular within the golf industry.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: $8,372.78 per year for 5
years. Total: $41,863.90.
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT:
RECOMMENDATION: Approve the resolution.
ATTACHMENTS: I. Proposed Resolution
PREPARED BY: Matt Jermier
REVIEWED BY:
PUBLIC NOTICE INFORMATION –
NAME OF PUBLICATION:
DATE OF PUBLICATION:
RESOLUTION NO. __________
RESOLUTION SETTING TIME AND DATE OF HEARING ON THE AUTHORIZATION
OF A LEASE PURCHASE AGREEMENT IN THE AMOUNT OF NOT TO EXCEED $60,000
FOR THE ACQUISITION OF GOLF COURSE EQUIPMENT
WHEREAS, it is deemed necessary and advisable that the City of Waukee, State of Iowa,
should provide for the authorization and issuance of a Lease Purchase Agreement to the amount of not
to exceed $60,000, for the purpose of acquiring equipment for the City's golf course enterprise, as
authorized by Section 364.4 of the Code of Iowa; and
WHEREAS, the Lease Purchase Agreement shall be payable from the Debt Service Fund; and
WHEREAS, the proposed equipment acquisition constitutes a general corporate purpose of
the City for general obligation financing. The City has a population of more than 5,000, but not more
than 75,000, and the amount of the lease for this purpose does not exceed $700,000; and
WHEREAS, before the Lease Purchase Agreement may be authorized, it is necessary to
comply with the provisions of the City Code of Iowa, as amended, and to publish a notice of the
proposal and the right to petition for an election:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WAUKEE, STATE OF IOWA:
Section 1. That the City Council, at a meeting to be held commencing at 5:30 o’clock P.M. on
February 16, 2016, in Council Chambers, Waukee City Hall, 230 W. Hickman Road, Waukee, Iowa,
will hold a hearing for the purpose of taking action on the matter of the authorization of a General
Obligation Lease-Purchase Agreement for a general corporate purpose of the City, the proceeds of
which will be used to acquire equipment for the City golf course enterprise.
Section 2. The City Clerk is hereby directed to cause at least one publication to be made of a
notice of the meeting, in a legal newspaper, printed wholly in the English language, published at least
once weekly, and having general circulation in the City. The publication to be not less than ten nor
more than twenty days before the date of public meeting on the proposal to enter into the Lease
Purchase Agreement, and to be substantially in the following form:
To be published on or before Friday, February 5, 2016
NOTICE OF MEETING OF THE CITY COUNCIL OF THE CITY OF
WAUKEE, STATE OF IOWA, ON THE PROPOSITION TO
AUTHORIZE NOT TO EXCEED $60,000 GENERAL OBLIGATION
LEASE PURCHASE AGREEMENT FOR GOLF COURSE
EQUIPMENT PAYABLE FROM THE DEBT SERVICE LEVY
PUBLIC NOTICE is hereby given that the Council of the City of Waukee, State of Iowa, will
hold a public hearing on the 16th day of February, 2016, at 5:30 o'clock P.M., in the Council
Chambers, Waukee City Hall, 230 W. Hickman Road, Waukee, Iowa, at which meeting the City
Council proposes to take additional action for the authorization of a lease purchase agreement in the
principal amount of not to exceed $60,000 to provide for the acquisition of equipment for the City's
golf course enterprise. The lease shall be secured by the debt service levy of the City.
At any time before the date of the meeting, a petition, asking that the question of entering into
such lease be submitted to the legal voters of the City, may be filed with the Clerk of the City,
including the drop box at City Hall during non-business hours, in the manner provided by Section
362.4 of the City Code of Iowa.
Also, at the above meeting the City Council shall receive oral or written objections from any
resident or property owner of the City to the above action. After all objections have been received and
considered, the Council will at this meeting or at any adjournment thereof, take additional action for
the authorization of the lease agreement or abandon the proposal.
This Notice is given by order of the Council of the City of Waukee, State of Iowa, as provided
by Sections 364.4 of the City Code of Iowa, as amended.
Dated this 2nd day of February, 2016.
Rebecca D. Schuett
City Clerk of the City of Waukee, State of Iowa
(End of Notice)
Section 3. This resolution shall become effective upon its passage and approval as provided
by law.
PASSED AND APPROVED by the City Council this 2nd day of February, 2016.
____________________________
Mayor
Attest:
____________________________
City Clerk