HomeMy WebLinkAbout2016-02-02-J01J Bluestem Lift Station 14_Set PH AGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: February 2, 2016
AGENDA ITEM: Consideration of approval of a resolution ordering construction of certain
public improvements, and fixing a date for hearing thereon and taking
bids therefor [Waukee Bluestem Lift Station #14 Improvement Project]
FORMAT: Consent Agenda
SYNOPSIS INCLUDING PRO & CON: Bluestem Lift Station #14 Improvements
including all materials, labor and equipment necessary for installation of
approximately 720 LF 8” gravity sewer, 400 GPM wet well submersible
lift station with standby generator, precast wet well, and valve vault. 360
LF 6” force from lift station to existing force main, 220 LF 6” force main
to downstream sanitary manhole, electrical, HVAC, instrumentation,
controls, erosion control and surface restoration and other miscellaneous
work.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT:
RECOMMENDATION: Approve a resolution ordering construction of certain public
improvements, and fixing a date for hearing thereon and taking bids
therefor [Waukee Bluestem Lift Station #14 Improvement Project]
ATTACHMENTS: I. Notice of Hearing and Letting
PREPARED BY: Beth Richardson
REVIEWED BY: John Gibson
PUBLIC NOTICE INFORMATION –
NAME OF PUBLICATION:
DATE OF PUBLICATION:
RESOLUTION 16-
RESOLUTION ORDERING CONSTRUCTION OF THE
BLUESTEM LIFT STATION #14 IMPROVEMENTS, AND
FIXING A DATE FOR HEARING THEREON AND TAKING
OF BIDS THEREFOR
WHEREAS, it is deemed advisable and necessary to construct certain public
improvements described in general as the Bluestem Lift Station #14 Improvements; and
WHEREAS, the City has caused to be prepared plans, specifications and form of
contract, together with estimate of cost, which are now on file in the office of the City Clerk for
public inspection, for the construction of the public improvements; and
WHEREAS, the plans, specifications and form of contract are deemed suitable for the
making of the public improvements; and
WHEREAS, before the plans, specifications, form of contract and estimate of cost may
be adopted, and contract for the construction of the public improvements is entered into, it is
necessary, pursuant to Chapter 26 of the Code of Iowa, to hold a public hearing and to advertise
for bids:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WAUKEE, IOWA:
Section 1. That it is hereby determined that it is necessary and advisable to construct
certain public improvements described in general as the Bluestem Lift Station #14
Improvements, in the manner set forth in the plans and specifications and form of contract, above
referred to, the cost thereof to be paid in accordance with the provisions as set out in the
published Notice to Bidders and Notice of Public Hearing; the public improvements being more
generally described as follows:
Construct the BLUESTEM LIFT STATION #14 IMPROVEMENTS including all
materials, labor and equipment necessary for installation of approximately:
1. Construction of approximately 720 linear feet of 8-inch gravity sewer main
including manholes and other appurtenances.
2. Construction of a 400 gallon per minute wet well submersible lift station with
standby generator, precast wet well and valve vault.
3. Construction of approximately 360 linear feet of 6-inch force main from the lift
station to an existing 6-inch force main.
4. Construction of approximately 220 linear feet of 6-inch force main from an
existing 6-inch force main to a downstream sanitary manhole.
5. Site restoration and other miscellaneous work.
6. Electrical, HVAC, Instrumentation, and Controls.
7. All other work shown on the Drawings and called for in the Specifications.
Section 2. That the amount of the bid security to accompany each bid shall be in an
amount which shall conform to the provisions of the notice to bidders approved as a part of the
specifications.
BE IT FURTHER RESOLVED, that the City Clerk be and is hereby directed to publish
notice to bidders once in the "The Dallas County News", a legal newspaper, printed wholly in the
English language, published at least once weekly and having general circulation in this City.
Publication shall be not less than four clear days nor more than forty-five days prior to February
29, 2016, which is hereby fixed as the date for receiving bids. The bids are to be filed prior to
2:00 o'clock P.M., on such date.
The City Council hereby delegates to the City Administrator or his designee the duty of
receiving, opening and tabulating bids for construction of the Project. Bids shall be received and
opened as provided in the public notice and the results of the bids shall be considered at the
meeting of this Council on March 7, 2016, at 5:30 o'clock P.M.
BE IT FURTHER RESOLVED, that the City Clerk be and is hereby directed to publish
notice of hearing once in such newspaper, the publication to be not less than four clear days nor
more than twenty days prior to the date hereinafter fixed as the date for a public hearing on the
plans, specifications, form of contract and estimate of costs for the project, the hearing to be at
5:30 o'clock P.M. on March 7, 2016.
PASSED AND APPROVED this 2nd day of February, 2016.
Mayor
ATTEST:
City Clerk
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NOTICE TO BIDDERS AND NOTICE OF PUBLIC HEARING
Sealed bids will be received by the City Clerk of Waukee, Iowa in the City Hall at 230 West
Hickman Road, Waukee, Iowa 50263, before 2:00 p.m. on Monday, February 29, 2016 for the
following described public improvement:
BLUESTEM LIFT STATION #14 IMPROVEMENTS
WAUKEE, IOWA
MEC PROJECT NO. 2214027-00
At the above time and place all bids received by the City will be opened and publicly read with
the results being reported to the Waukee City Council at their meeting on Monday, March 7,
2016 at 5:30 p.m. at which time the Council may take action on the proposals submitted or at
such time as may then be fixed.
The City Council of Waukee, Iowa, will hold a public hearing on the proposed Plans,
Specifications, Form of Contract, and Estimate of Costs for the construction of said
improvements at 5:30 p.m. on Monday, March 7, 2016 at the Council Chamber in City Hall, 230
West Hickman Road, Waukee, Iowa 50263. At said hearing, any interested person may appear
and file objections thereto or to the cost of the improvements.
The extent of work on this project is the furnishing of all labor, equipment, and materials for the
construction of improvements in Waukee generally described as follows:
Construct the BLUESTEM LIFT STATION #14 IMPROVEMENTS including all
materials, labor and equipment necessary for installation of approximately:
1. Construction of approximately 720 linear feet of 8-inch gravity sewer main
including manholes and other appurtenances.
2. Construction of a 400 gallon per minute wet well submersible lift station with
standby generator, precast wet well and valve vault.
3. Construction of approximately 360 linear feet of 6-inch force main from the lift
station to an existing 6-inch force main.
4. Construction of approximately 220 linear feet of 6-inch force main from an
existing 6-inch force main to a downstream sanitary manhole.
5. Site restoration and other miscellaneous work.
6. Electrical, HVAC, Instrumentation, and Controls.
7. All other work shown on the Drawings and called for in the Specifications.
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The kinds of materials, estimated quantities, and work to be done for the project on which bids
will be received are as shown on the bid proposal for said project.
All work is to be done in strict compliance with the Plans and Specifications prepared by
McClure Engineering Company, P.C., Clive, Iowa, which have been heretofore approved by the
City Council and which are now on file for public examination in the office of the City Clerk.
All bids shall be made on a form furnished by the City and shall be filed before the time
specified above, in a sealed envelope addressed to the City Clerk of Waukee, Iowa, clearly
stating that the envelope contains a bid on this project.
Each bidder shall accompany its bid with bid security as defined in Iowa Code Section 26.8, as
security that the successful bidder will enter into a contract for the work bid upon and will
furnish after the award of contract a corporate surety bond, in a form acceptable to the City, for
the faithful performance of the contract and guaranteeing payment to all persons supplying labor
and/or materials in the execution of the work provided for in the contract, in an amount equal to
100% of the amount of the contract. Additionally the bidder must provide the City with a
guarantee of maintenance of said improvement for a period of four (4) years from the time of
acceptance by the City. The bidder’s security shall be in an amount equal to ten percent (10%)
of the total amount of the bid and shall be in the form of a cashier’s check or a certified check
drawn on an FDIC insured bank in Iowa or on an FDIC insured bank chartered under the laws of
the United States; or a certified share draft drawn on a credit union in Iowa or chartered under
the laws of the United States; or a bid bond on the form provided in the contract documents with
corporate surety satisfactory to the City. The bid shall contain no condition except as provided
in the specifications.
If the bidder fails to execute the contract and to furnish an acceptable performance, payment, and
maintenance bond or provide a Certificate of Insurance within ten (10) days after acceptance of
the bid by the City, the bid security may be forfeited or cashed by the City as liquidated
damages.
By virtue of statutory authority, a preference will be given to products, provisions grown, and
coal produced within the State of Iowa.
In accordance with Iowa statutes, a resident bidder shall be allowed a preference as against a
nonresident bidder from a state or foreign country if that state or foreign country gives or
requires any preference to bidders from that state or foreign country, including but not limited to
any preference to bidders, the imposition of any type of labor force preference, or any other form
of preferential treatment to bidders or laborers from that state or foreign country. The preference
allowed shall be equal to the preference given or required by the state or foreign country in
which the nonresident bidder is a resident. In the instance of a resident labor force preference, a
nonresident bidder shall apply the same resident labor force preference to a public improvement
in this state as would be required in the construction of a public improvement by the state or
foreign country in which the nonresident bidder is a resident.
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Failure to submit a fully completed Bidder Status Form with the bid may result in the bid being
deemed nonresponsive and rejected.
The Owner will issue special exemption certificates to Contractors and subcontracts, allowing
them to purchase, or withdraw from inventory, building materials for the contract free from sales
tax. Refer to Article 24 of the Instructions to Bidders.
The Work performed under the proposed Contract shall be commenced within ten (10) days after
issuance of the “Notice to Proceed.” The Work necessary to provide an operational sanitary
sewer, pump station with standby power, and forcemain in accordance with paragraph 14.04 of
the Supplementary Conditions shall be substantially completed on or before August 12, 2016.
The entire Work shall be completed and ready for final payment in accordance with paragraph
14.07 of the General Conditions on or before October 31, 2016.
The duration of the work is critical to the project so as to provide sanitary sewer service to utility
users, as well as minimize damage to other streets and public infrastructure and the disruption
associated with the project to the public. Failure to meet the substantial completion date, or final
completion date will result in damages of $750.00 per calendar day at the sole discretion of the
City which at the option of the City may be deducted from any retainage prior to release, the
final payment to contractor, or through the commencement of a cause of action by the City, in
the City’s sole discretion. The selection by the City of any particular course of action hereunder
is not exclusive and shall not preclude the pursuit of additional remedies by the City. In the event
the City institutes legal proceedings, the Contractor shall be responsible for any and all
attorney’s fees and expenses.
Plans, Bidding Documents, and Contract Documents governing the construction of the Work
have been prepared by McClure Engineering Company of Clive, Iowa. Payment for the work
will be made by the City in cash from such funds as may be legally available including cash on
hand, proceeds from the sale and issuance of General Obligation Bonds and such other funds
including the proceeds from the sale and issuance of such other bonds as may lawfully be issued
as the City Council may at its sole discretion determine and provide.
Payment will be made to the contractor based on monthly estimates in amounts equal to ninety-
five (95%) percent of the contract value of the work completed during the preceding calendar
month, and will be based upon an estimate prepared by the Contractor on the first day of the
month, subject to the approval of the Engineer. Any such payment by the City shall in no way
be construed as an act of acceptance for any part of the work partially or totally completed. Final
payment by the City will be made in accordance with Iowa statues and the contract documents.
Paper copies of Plans, Bidding Documents, and Contract Documents with Proposal forms may
be obtained from McClure Engineering Company, 1360 NW 121st Street, Suite A, Clive, Iowa,
50325 (Phone 515.964.1229) upon request. The request shall be accompanied by a certified
check (made payable to McClure Engineering Company) in the amount of One Hundred and
Fifty Dollars ($150.00) for 11 by 17-inch Plans. Payment will be refunded if the Plans and
Documents are 1) returned of within fourteen (14) days after the Award of the Project and 2) the
Plans and Documents are in a reusable condition. If they are not returned, or returned past the
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deadline, or are not in a reusable condition as judged by the Engineer, the deposit shall be
forfeited.
Complete digital project Bidding Documents and Contract Documents and Plans are available at
www.questcdn.com. You may download the digital documents at no cost by inputting Quest
Project Number 4061053 on the website’s Project Search page. Please contact QuestCDN.com
at 952.233.1632 or info@questcdn.com for assistance in free membership registration,
downloading, and working in this digital project information.
Owner will receive and consider bids on the Project and will award a single Contract in
accordance with Article 22 of the Instructions to Bidders. The City reserves the right to reject
any and/or all bids and to waive any and/or all technicalities and/or all irregularities.
William F. Peard, Mayor
ATTEST:
Rebecca D. Schuett, City Clerk