HomeMy WebLinkAbout2016-02-16-H02 3rd St Water Tower Refurbishment_PH,1►� \//aukee
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AGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: February 16, 2016
AGENDA ITEM: On plans, specifications, form of contract and estimate of cost [3`d Street
Water Tower Refurbishment Project]
FORMAT: Public Hearing
SYNOPSIS INCLUDING PRO & CON: The 3`d Street Wafter Tower Refurbishment includes all
materials, labor and equipment necessary for cleaning, painting, and malting
recommended modifications and repairs.
FISCAL IMPACT INCLUDING COSTBENEFIT ANALYSIS:
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT:
RECOMMENDATION: Hold Public Hearing
ATTACHMENTS: I. Notice of Hearing and Letting
PREPARED BY: Beth Richardson
REVIEWED BY: John Gibson
PUBLIC NOTICE INFORMATION —
NAME OF PUBLICATION:
DATE OF PUBLICATION:
NOTICE TO BIDDERS AND NOTICE OF PUBLIC HEARING
Sealed bids will be received by the City Clerk of Waukee, Iowa in the City Hall at 230 West
Hickman Road, Waukee, Iowa 50263, before 2:00 p.m. on Tuesday, March 15, 2016 for the
following described public improvement:
3RD STREET WATER TOWER
REFURBISHMENT
WAUKEE, IOWA
At the above time and place all bids received by the City will be opened and publicly read with
the results being reported to the Waukee City Council at their meeting on Monday, March 21,
2016 at 5:30 p.m. at which time the Council may take action on the proposals submitted or at
such time as may then be fixed.
The City Council of Waukee, Iowa, will hold a public hearing on the proposed Plans,
Specifications, Form of Contract, and Estimate of Costs for the construction of said
improvements at 5:30 p.m. on Tuesday, February 16, 2016 at the Council Chamber in City
Hall, 230 West Hickman Road, Waukee, Iowa 50263. At said hearing, any interested person
may appear and file objections thereto or to the cost of the improvements.
The extent of work on this project is the furnishing of all labor, equipment, and materials for the
construction of improvements in Waukee generally described as follows:
3RD STREET WATER TOWER REFURBISHMENT including all materials, labor
and equipment necessary for cleaning, painting, and making recommended modifications
and repairs.
All work is to be done in strict compliance with the Plans and Specifications prepared by the
Engineer which have been heretofore approved by the City Council and which are now on file
for public examination in the office of the City Clerk.
All bids shall be made on a form furnished by the City and shall be filed before the time
specified above, in a sealed envelope addressed to the City Clerk of Waukee, Iowa, clearly
stating that the envelope contains a bid on this project.
Each bidder shall accompany its bid with bid security as defined in Iowa Code Section 26.8, as
security that the successful bidder will enter into a contract for the work bid upon and will
furnish after the award of contract a corporate surety bond, in a form acceptable to the City, for
the faithful performance of the contract and guaranteeing payment to all persons supplying labor
and/or materials in the execution of the work provided for in the contract, in an amount equal to
100% of the amount of the contract. Additionally the bidder must provide the City with a
guarantee of maintenance of said improvement for a period of four (4) years from the time of
acceptance by the City. The bidder's security shall be in an amount equal to ten percent (10%)
of the total amount of the bid and shall be in the form of a cashier's check or a certified check
drawn on an FDIC insured bank in Iowa or on an FDIC insured bank chartered under the laws of
the United States; or a certified share draft drawn on a credit union in Iowa or chartered under
the laws of the United States; or a bid bond on the form provided in the contract documents with
corporate surety satisfactory to the City. The bid shall contain no condition except as provided
in the specifications.
If the bidder fails to execute the contract and to furnish an acceptable performance, payment, and
maintenance bond or provide a Certificate of Insurance within ten (10) days after acceptance of
the bid by the City, the bid security may be forfeited or cashed by the City as liquidated
damages.
By virtue of statutory authority, a preference will be given to products and provisions grown and
coal produced within the State of Iowa.
In accordance with Iowa statutes, a resident bidder shall be allowed a preference as against a
nonresident bidder from a state or foreign country if that state or foreign country gives or
requires any preference to bidders from that state or foreign country, including but not limited to
any preference to bidders, the imposition of any type of labor force preference, or any other form
of preferential treatment to bidders or laborers from that state or foreign country. The preference
allowed shall be equal to the preference given or required by the state or foreign country in
which the nonresident bidder is a resident. In the instance of a resident labor force preference, a
nonresident bidder shall apply the same resident labor force preference to a public improvement
in this state as would be required in the construction of a public improvement by the state or
foreign country in which the nonresident bidder is a resident.
Failure to submit a fully completed Bidder Status Form with the bid may result in the bid being
deemed nonresponsive and rejected.
A sales tax exemption certificate will be available for all material purchased for incorporation in
the project.
Work on said project shall commence within ten (10) days of a written notice to proceed and
shall be completed by: September 15, 2016 Substantial Completion; October 1, 2016 Final
Completion.
The duration of the work is critical to the project so as to minimize damage to other streets and
public infrastructure and the disruption associated with the project to the public. Damages in the
amount of $500 (Five Hundred dollars) per calendar day will be assessed for each day the work
shall remain uncompleted after the end of the contract period at the sole discretion of the City
which at the option of the City may be deducted from any retainage prior to release, the final
payment to contractor, or through the commencement of a cause of action by the City, in the
City's sole discretion. The selection by the City of any particular course of action hereunder is
not exclusive and shall not preclude the pursuit of additional remedies by the City. In the event
the City institutes legal proceedings, the Contractor shall be responsible for any and all
attorney's fees and expenses.
Payment for the work will be made by the City in cash from such funds as may be legally
available including cash on hand, proceeds from the sale and issuance of General Obligation
Bonds and such other funds including the proceeds from the sale and issuance of such other
bonds as may lawfully be issued as the City Council may at its sole discretion determine and
provide.
Payment will be made to the contractor based on monthly estimates in amounts equal to ninety-
five (95%) percent of the contract value of the work completed during the preceding calendar
month, and will be based upon an estimate prepared by the Contractor on the first day of the
month, subject to the approval of the Engineer. Any such payment by the City shall in no way
be construed as an act of acceptance for any part of the work partially or totally completed. Final
payment by the City will be made in accordance with Iowa statues and the contract documents.
Bidding forms may be obtained from the City of Waukee, City Clerk; 230 West Hickman Road,
Waukee, IA 50263. Copies of Plans and Specifications and contract documents can be obtained
at the same address.
The City reserves the right to reject any and/or all bids and to waive any and/or all technicalities
and/or all irregularities.
William F. Peard, Mayor
ATTEST:
Rebecca D. Schuett, City Clerk