HomeMy WebLinkAbout2016-02-16-J01B 02022016_02082016_minutes
WAUKEE CITY COUNCIL MINUTES
February 2, 2016
(A) Call to Order – The regular meeting of the Waukee City Council was called to order by Mayor
Pro Tem Peterson at 5:33 p.m. in the Council Chambers at Waukee City Hall, 230 W. Hickman
Rd.
(B) Pledge of Allegiance
(C) Roll Call – The following members were present: Council Members Shane Blanchard, Shelly
Hughes, Larry R. Lyon, Rick Peterson. Absent: Mayor William F. Peard, Council Member Brian
Harrison.
Also present: City Administrator Tim Moerman, Finance Director Linda Burkhart, Development
Services Director Brad Deets, Public Works Director John Gibson, Community and Economic
Development Director Dan Dutcher, Parks and Recreation Director Matt Jermier, Marketing and
Communications Director Summer Evans, Police Chief John Quinn, City Clerk Rebecca D.
Schuett, City Attorney Steve Brick.
(D) Open Forum
(E) Agenda Approval – Council Member Blanchard moved to approve the agenda, tabling consent
agenda items J1I and J1L until the February 8, 2016, special meeting; seconded by Council
Member Lyon. Results of vote: Ayes: Blanchard, Hughes, Lyon, Peterson. Nays: None.
Absent: Harrison. Motion carried 4 – 0 – 1.
(F) Mayor’s Report
(G) Presentations: None
(H) Public Hearings: None
(I) Public Hearing Action Items: None
(J) Action Items
1) Consent Agenda: Council Member Blanchard moved to approve the Consent Agenda;
seconded by Council Member Lyon. Results of vote: Ayes: Blanchard, Hughes, Lyon,
Peterson. Nays: None. Absent: Harrison. Motion carried 4 – 0 – 1.
A. Consideration of approval of 02/01/2016 Bill List; 01/15/2016 Payroll:
CHECKS ISSUED PRIOR TO COUNCIL APPROVAL 02/02/2016:
CITY OF WAUKEE PAYROLL DEDUCTIONS $3,584.47
COMMUNICATIONS WORKERS OF
AMERICA CWA LOCAL 7102 UNION DUES 825.68
EFTPS FEDERAL TAX WITHHOLDING 70,298.32
ICMA RETIREMENT TRUST 457 ICMA RETIREMENT 4,395.65
IOWA DEPT OF HUMAN SERVICES CHILD SUPPORT 1,890.70
IPERS IPERS DEDUCTIONS 80,699.89
MEALS FROM THE HEARTLAND MEALS FROM HEARTLAND DEDUCTION 139.91
TOTAL ADMINISTRATIVE SERVICES
CORP SECTION 125 DEDUCTIONS 3,722.50
TREASURER STATE OF IOWA STATE WITHHOLDING TAXES 13,289.23
UNITED WAY CENTRAL IOWA UNITED WAY DEDUCTION 211.71
WAUKEE FIREFIGHTER'S
ASSOCIATION
FIREFIGHTER'S ASSOCIATION
PAYROLL CONTRIBUTION 65.16
WAUKEE PUBLIC LIBRARY FRIENDS
FOUNDATION
LIBRARY FRIENDS FOUNDATION
PAYROLL CONTRIBUTION 50.44
BANK OF AMERICA NOVEMBER '15 STATEMENT 12,348.23
TJ PARTY RENTALS LLC FAMILY FEST INFLATABLES 1,600.00
TOBY THE BALLOON DUDE FAMILY FEST BALLOON ARTIST 240.00
US POSTAL SERVICE 2016 1ST CLASS PERMIT FEE 225.00
FLOORING AMERICA CLUBHOUSE CARPET 3,496.69
2
JASON'S DELI BUDGET WORK SESSION 157.87
MID AMERICAN ENERGY DECEMBER '15 STATEMENT 1,483.41
US POSTAL SERVICE CENSUS POSTCARDS 1,190.77
*TOTAL* $199,915.63
UNPAID BILLS PRESENTED FOR APPROVAL 02/02/2016:
ACCESS SYSTEMS JANUARY '16 SERVICE FEE $10,528.69
ACCURATE HYDRAULICS &
MACHINE SERVICES REPAIR SANDER HYDRAULIC MOTOR 175.00
ADEL AUTO PARTS BATTERY CABLE 12.36
AMERICAN PUBLIC WORKS
ASSOCIATION MEMBERSHIP-WERTS 184.00
AT&T MOBILITY DECEMBER '15 STATEMENT 57.95
BANKERS TRUST COMPANY FEB '16 SINKING FUND TRANSFR 577,950.00
BLACK HILLS ENERGY JANUARY '16 STATEMENT 2,891.25
BOUND TREE MEDICAL MEDICAL SUPPLIES 183.02
BOWEN DESIGN LLC CITIZENS ACADEMY SHIRTS 206.00
CAPITAL CITY EQUIPMENT
COMPANY STRAP DOOR 22.22
CAPITAL SANITARY SUPPLY 10" FLO-THRU BRUSH 78.12
CENTER POINT PUBLISHING PC BOOKS 131.22
CENTURYLINK JANUARY '16 STATEMENT 298.92
CFI SALES INC TUBE/REPAIR 343.95
CHASE DECALS UTILITY STRIPING 407.98
CHRISTIAN PRINTERS INC BUSINESS CARDS 1,691.00
CHRISTOPHER AHLQUIST FURNACE REBATE 75.00
CITY OF WAUKEE
DEC '15 MECHANIC
FEES/ENGINEERING INSPECITONS 23,885.51
CLAYTON ENERGY CORPORATION JANUARY '16 STATMENT 211,602.88
CLIVE POWER EQUIPMENT 518R POWER CLEAR 336.00
CONFLUENCE CENTENNIAL PARK MASTER PLAN 6,769.55
CREATIVE PRODUCT SOURCING
INC - DARE EVIDENCE TAPE 304.97
CRYSTAL CLEAR BOTTLED WATER WATER 15.00
DALLAS COUNTY RECORDER RECORDING FEES 263.00
DANKO EMERGENCY EQUIPMENT UNIFORMS 555.19
DELTA DENTAL FEB '16 DENTAL INSURANCE 6,908.21
DEMCO INC. MAG/BOX 260.33
DES MOINES REGISTER SUBSCRIPTION-CITY HALL 25.00
DES MOINES WATER WORKS FEB '16 WATER REV BOND PMT 27,674.59
DOORS INC REPAIR 98.00
ELECTRICAL ENGINEERING
EQUIPMENT CO QUAD KIT 811.88
ELECTRONIC ENGINEERING CO EQUIPMENT/INSTALLATION 2,664.42
FASTENAL COMPANY SUPPLIES 126.99
FEDEX OFFICE TRAIL HEAD 464.05
FIRST CHOICE COFFEE SERVICES PW COFFEE/BOWLS 67.84
FLYNN WRIGHT NEWSWATCH 160.00
FRUSA EMS DECEMBER '15 AMBULANCE BILLINGS 804.15
FULLER PETROLEUM SERVICE INC JANUARY '16 FUEL 1,671.80
GALL'S INC BOOTS 386.40
GENUS LANDSCAPE ARCHITECTS FOX CREEK PARK - PHASE 1 19,795.23
3
GIS PLANNING
ZOOM PROSPECTOR ANNUAL
HOSTING 3/16-2/17 8,000.00
GREENWOOD'S SEWER SERVICE
JETTED AND TELEVISED STORM
SEWER 2,775.00
GRIMES ASPHALT & PAVING COLD MIX 947.40
GROEBNER & ASSOCIATES INC SUPPLIES 611.26
HAWKEYE TRUCK EQUIPMENT FLOW METER 739.82
HEARTLAND CO-OP DECEMBER '15 STATEMENT 3,043.74
HICKORY TECH CORPORATION JANUARY '16 STATEMENT 2,538.71
HILLYARD INC PAPER PRODUCTS 140.90
HOLMES MURPHY FEB '16 HMA CONSULTING FEE 3,273.89
HY-VEE JANUARY '16 FUEL-POLICE 602.69
INDUSTRIAL SALES COMPANY INC DRISCO 6500 IPS 4X40 16,801.07
INFRASOURCE CONSTRUCTION,
LLC LANDING @ SHADOW CREEK 28,248.72
INTERSTATE ALL BATTERY CENTER BATTERIES 833.50
IOWA ASSOCIATION OF MUNICIPAL
UTILITIES '15 ENERGY CONFERENCE-GIBSON 305.00
IOWA DEPT OF TRANSPORTATION SALT ROCK 869.20
IOWA FLOODPLAIN AND
STORMWATER MANAGEMENT
ASSN MEMBERSHIP-CORKREAN 35.00
IOWA HEART CENTER PHYSICAL 470.00
IOWA LIBRARY ASSOCIATION MEMBERSHIP-LARSON 225.00
IOWA ONE CALL JANUARY '16 STATEMENT 373.50
IOWA POETRY ASSOCIATION 2015 LYRICAL IOWA 9.00
IOWA PRISON INDUSTRIES SIGNS 1,075.01
IOWA SIGNAL INC SIGN/BEACON REPAIR 853.20
IOWA WORKFORCE DEVELOPMENT 4TH QTR '15 UNEMPLOYMENT 70.04
KELTEK INCORPORATED COMPUTER MOUNTING 450.94
KIMBALL MIDWEST CHEMCIALS/SOLVENT 439.20
LANDS END BUSINESS OUTFITTERS SHIRT 38.50
LAWSON PRODUCTS INC DRILL BITS/HEX NUTS/SUPPLIES 377.63
LINDA OLSON FURNACE REBATE-14275 UNIVERSITY 150.00
LIVING MAGAZINES WAUKEE NEWSLETTER 914.34
LUTHERAN CHURCH OF HOPE FAMILY FEST RENTAL 290.00
MADGE M KING AMBULANCE OVERPAYMENT 650.40
MARK STUCHEL INC. TOOLS/SURE TRACK PMT 1,093.25
MATHESON TRI-GAS INC CYLINDERS 83.35
MCCLURE ENGINEERING CO BLUESTEM LIFT STATION #14 IMP 205.00
MEDIACOM JAN '16 STATEMENT-COMM CTR 150.24
MENARDS SUPPLIES 141.18
MERCY SCHOOL OF EMERGENCY CEH PROGRAM 10.00
MERRITT COMPANY INC JANUARY '16 CLEANING 610.00
METRO PARK WEST COMMISSION FY16 ASSESSMENT 32,850.00
MID AMERICAN ENERGY JANUARY '16 STATEMENT 6,672.61
MID STATES ORGANIZED CRIME
INFO CENTER '16 MEMBERSHIP DUES 150.00
MIDWEST BREATHING AIR, LLC 4500 PSI CYL VALVE 81.60
MIDWEST UNDERGROUND SUPPLY SLEWING/SEAL RING 229.81
MOBOTREX, INC RAPID BEACON/POST MOUNT 6,864.00
MUNICIPAL SUPPLY, INC. DEC '15 HOSTING SERVICE 1,500.00
4
MURPHY TRACTOR & EQUIPMENT CUTTING EDGE 206.08
NAPA AUTO PARTS STORE SUPPLIES 163.35
NATIONWIDE OFFICE CLEANERS
LLC JANUARY '16 CLEANING 2,888.07
NEW OPPORTUNITIES 2015 WAUKEE CARES DONATIONS 2,357.00
OFFICE DEPOT OFFICE SUPPLIES 390.32
O'HALLORAN INTERNATIONAL, INC. CLEANER ASM AIR DRY TYPE 906.62
ORKIN PEST CONTROL PEST CONTORL 56.45
OTTSEN OIL CO, INC OIL 3,577.32
OVERHEAD DOOR COMPANY LONG STEM ROLLERS 211.00
PETTY CASH-POLICE JAN' 16 POLICE PETTY CASH 139.58
PLUMB SUPPLY COMPANY REPAIR KIT 6.74
PRAXAIR DISTRIBUTION #440 CYLINDERS 63.00
RANDOM HOUSE INC CD 10.00
RESULTS BODYLAB JAN '16 BOOT CAMP-12 PARTICIPANTS 624.00
RJ LAWN SERVICE INC FALL CLEAN UP 458.75
SCOTT SHISLER FURNACE REBATE 150.00
SMITH FERTILIZER GRAIN BEET S+ 2,001.19
SPRAYER SPECIALTIES INC HOSE/CLAMP 121.46
STIVERS FORD REPAIR KIT 446.47
SUPPLYWORKS PAPER SUPPLIES 776.91
TARCO INDUSTRIES, INC. 4 PC BLK/GLD BULLY SET 282.95
TEAM TWO INC JANUARY '16 AMBULANCE BILLING 119.34
TEI LANDMARK AUDIO BOOKS 167.00
THE HARTFORD
FEB'16 LIFE & LTD INSURANCE
PREMIUM 3,287.51
THE WALDINGER CORP HUMIDIFIER REPAIR 2,039.11
TYLER TECHNOLOGIES INC LICENSES-V.X SET UP 4,225.13
UNITED HEALTHCARE AMBULANCE OVERPAYMENT REFUND 618.24
UNITED PARCEL SERVICE SHIPPING CHARGES 17.68
UNITYPOINT CLINIC-
OCCUPATIONAL MEDICINE TESTING FEES 185.00
UNIVERSAL PRINTING SERVICES INSERT-AUTO PAY/COMPLAINTS 510.65
UNIVERSITY OF IOWA HYGIENE TESTING FEES 312.50
UTILITY SAFETY AND DESIGN INC. DESIGN/INSPECTIONS 2,448.08
VAN METER INDUSTRIAL INC CONTACT CLEAN 200 201.31
VAN-WALL EQUIPMENT INC WIPER ARM/BLADE 192.34
VEENSTRA & KIMM INC JANUARY '16 STATEMENT 26,819.02
VERIZON WIRELESS JANUARY '16 STATEMENT 4,368.43
WASTEWATER RECLAMATION
AUTHORITY FEBRUARY '16 FEES 106,087.00
WAUKEE CHAMBER OF COMMERCE CHAMBER SUPPORT 7,600.00
WAUKEE ROTARY CLUB QUARTERLY MEMBERSHIP-QUINN 215.00
WEBSTER ELECTRIC REPLACE BALLAST 116.00
WEST DES MOINES WATER WORKS FEBRUARY '16 WATER TOWER RENT 729.00
*TOTAL* $1,203,776.97
PAYROLL 01/15/2016:
ADKINS, COREY $1,286.71
ALDRICH, SHAWN 1,515.65
ANDERSEN, JOLEEN 274.37
ARIAS, HECTOR 2,083.80
ARMSTRONG, BRETT 1,937.58
5
BAKER, RANDY 1,614.17
BAUMAN, LISA 1,070.87
BAZAN, MADELINE 43.56
BENSON, LESTER 273.40
BLANCHARD, MARVIN 391.27
BOHARDT, HAZEL 334.44
BROWN, DEBORAH 381.00
BRUNS, RACHEL 1,362.72
BURKHART, LINDA 2,504.81
BUSH, COURTNEY 881.66
CAMPBELL, JUDY 121.61
CAMPBELL, SCOTT 1,651.34
CICHOSKI, KELLI 1,302.67
CLEMEN, ANTHONY 231.71
COLE, JACOB 459.23
CORKREAN, JENNIFER 1,702.23
CRAVEN, GAYLA 69.64
CUNNINGHAM, GREGORY 975.56
CUNNINGHAM, SCOTT 1,981.84
CURRIER, RUSSELL 806.48
DAVIS, BRIAN 714.06
DEBOER, MELISSA 1,563.37
DEETS, BRADLY 2,737.84
DEZEEUW, DAVID 2,002.84
DODGE, JUSTIN 1,808.27
DUNBAR, DIANA 945.69
DUTCHER, DAN 2,741.54
EASTMAN, DAVID 558.19
EDWARDS, DANAE 1,409.65
ELLIOTT, STEVE 1,665.61
ENGARD, WILLIS 885.85
EVANS, SUMMER 1,947.11
FLUGGE-SMITH, JAMIE 1,724.84
FREDERICK, JUSTIN 2,002.24
FROEHLICH, WILLIAM 356.08
FULLER, ERIN 548.02
GIBSON, JOHN 3,189.41
GITZEN, ROBERT 1,592.48
HANSON, ANTHONY 1,831.37
HANSON, LAURA 1,328.40
HARDIN, THOMAS 107.13
HARRISON, BRIAN 392.49
HEFFLEFINGER, KENNETH 1,446.83
HEIMANN, RONALD 2,048.37
HENTGES, ERIC 490.32
HERR, JENNA 1,302.68
HERRICK, ROBERT 1,595.87
HIATT, LYLE 1,365.11
HILGENBERG, ADAM 201.56
HOLDEN, PATRICIA 2,544.12
HUGHES, RACHELLE 415.95
HULSING, TAYLOR 58.07
HUSTED, TROY 1,512.57
HUTTON, JOSHUA 144.01
JERMIER, MATTHEW 2,452.36
6
JOHNSON, KENNETH 235.36
JOHNSON, SHARON 1,128.85
JULANDER, CHERYL 3,005.89
KASS, ANDREW 2,001.13
KASZINSKI, BRETT 1,109.74
KELLER, CHRISTOPHER 1,549.12
KERR, JACOB 1,404.26
KIES, SUSAN 1,794.21
KING, STEPHEN 925.58
KOESTER, EVAN 1,731.12
LARSON, KRISTINE 2,284.39
LAUGHRIDGE, DANIEL 1,463.62
LAWS, MICHAEL 1,087.11
LEMKE, NEIL 1,040.90
LILLIE, SCOTT 1,406.70
LIND, KATHLEEN 2,376.41
LONG, AUSTIN 1,251.07
LONG, JEREMY 2,967.88
LYNCH, SHANNON 1,456.19
LYON, LARRY 418.84
MANGUM, ALAN 1,059.40
MANNING, JOSHUA 1,766.50
MAPES, TROY 2,475.72
MCCLINTIC, JAMES 1,198.47
MCCLINTIC, PAULETTA 2,297.15
MELLENCAMP, JEFFREY 2,664.46
MILES, KIMMIE 301.83
MINIKUS, JOSHUA 1,646.45
MOERMAN, TIMOTHY 3,652.13
MOZGA, ERIC 1,041.11
MURPHY-PETERSEN, DEVON 1,376.95
MURRA, BRIAN 1,676.63
NICELY-GREEN, CODY 514.89
NIELSEN, ERIN 597.01
NORTON, PATRICK 400.30
OAKLEY, JON 1,521.82
OHMSTEDE, LUIS 106.96
OLSEN, KARI 1,437.19
OSTRING, KATHLEEN 1,176.55
PARISH, TONJA 1,229.55
PEARD, WILLIAM 492.27
PERKINS, ELIZABETH 881.29
PETERSON, OREN 2,116.98
PETERSON, RICK 393.55
PETTIT, BRANDON 1,531.92
PINEGAR, TOMMIE 1,030.84
PIZINGER, JAMES 374.26
POSADAS, OSCAR 104.74
QUINN, JOHN 2,662.25
RASH, RONALD 1,749.66
RAUSHENBERGER, LUANNA 408.02
REESE, NANCY 83.15
RICHARDSON, ELIZABETH 1,614.88
RICHTER, ALICIA 51.19
ROBINSON, CLINT 2,994.51
7
ROTHMEYER, KYLE 202.27
ROYER, TIMOTHY 2,600.43
ROYSTER, JACOB 1,491.79
SCHAUFENBUEL, KARI 890.20
SCHETTLER, RODNEY 2,553.06
SCHMIDT, MARSHA 448.66
SCHUETT, REBECCA 1,971.24
SHARON, JEREMIAH 1,082.73
SHORT, MCKENZIE 77.37
SNELSON, NATHANIEL 242.96
SOFEN, NATASHA 34.56
SPOSETO, MACKENZIE 2,059.64
SPRAGUE, JEREMY 464.69
SPRAGUE, MATTHEW 2,189.42
STEINKE, KURT 540.04
STEPHENS, CLINT 258.36
STEWARD, ERIC 1,871.42
STEWARD, IAN 382.27
STOTZ, MELISSA 760.51
TOFT, JUDY 928.02
TUEL, JASON 107.13
TYSDAL, THOMAS 2,162.94
VAN PELT, ROBERT 501.62
VANDE KAMP, JOSHUA 1,478.52
VOKES, LARRY 1,518.81
WALLACE, ERIC 1,753.73
WASKE, CHARLES 1,700.02
WAYCASTER, SAVANNAH 140.03
WERNIMONT, THOMAS 357.47
WERTS, DANIEL 1,912.46
WESTON STOLL, KERI 1,469.15
WHITE, JASON 1,386.69
WIGGINS, MATHEW 1,682.15
WILSON, JODY 400.40
WINTERS, TROY 1,717.46
WISE, NATHAN 2,249.13
WOOD, DANIEL 1,292.73
YATES, CASSANDRA 107.13
YOUNG, DIANE 483.29
*TOTAL* $191,628.07
B. Consideration of approval of City Council Minutes of 01/18/2016 Regular Meeting,
01/26/2016 Special Meeting
C. Consideration of approval of approval of a resolution approving Ahlers & Cooney, P.C.,
Engagement Agreement, 2016 Public Improvement Contract Proceedings (Resolution #16-
034)
D. Consideration of approval of a resolution approving Satisfaction of Agreements [Lot 1 of The
Crossing at Alice’s Road Plat 2] (Resolution #16-035)
E. Consideration of approval of Final Payment Estimate No. 5 to Profile for the 2015 Grand
Prairie Parkway Gas Main Extension Project in the amount of $69,202.87
F. Consideration of approval of release of retainage to McAninch Corporation for the SE Alice’s
Road Project, Interstate 80 to Ashworth Road in the amount of $239,650.60
G. Consideration of approval of a resolution setting time and date of hearing on the authorization
of a Lease Purchase Agreement in the amount of not to exceed $60,000 for the acquisition of
golf course equipment (Resolution #16-036)
8
H. Consideration of approval of a resolution ordering construction of certain public
improvements, and fixing a date for hearing thereon and taking bids therefor [Westown
Parkway/R-22 Intersection Improvement Project] (Resolution #16-037)
I. TABLED
J. Consideration of approval of a resolution ordering construction of certain public
improvements, and fixing a date for hearing thereon and taking bids therefor [Waukee
Bluestem Lift Station #14 Improvement Project] (Resolution #16-038)
K. Consideration of approval of a resolution ordering construction of certain public
improvements, and fixing a date for hearing thereon and taking bids therefor [3rd Street Water
Tower Refurbishment Project] (Resolution #16-039)
L. TABLED
M. Consideration of approval of setting the date of public hearing on the adoption of the City of
Waukee FY2017 budget
N. Consideration of approval of a resolution approving Agreement Concerning Construction of
Fence [335 Dunham Drive] (Resolution #16-040)
2) Resolution: Consideration of approval of a resolution approving preliminary plat for
Daybreak Plat 2 – Council Member Blanchard moved to approve the resolution; seconded
by Council Member Hughes. Development Services Director Deets briefly reviewed the plat,
noting that Ashworth Rd. would be the main access to the development. He also discussed
an area in the SW corner of the development that is designated for parkland dedication. In
the future, the City intends to expand the park to the west, as well as link the park to the trail
system. Ashworth Rd. from R-22 to the western end of the development will receive a chip
seal overlay. Council Member Hughes asked about lot sizes; Jake Becker with McClure
Engineering, representing the developer, noted 80-ft. lot frontages with larger lots planned in
the cul-de-sacs. Results of vote: Ayes: Blanchard, Hughes, Lyon, Peterson. Nays: None.
Absent: Harrison. Motion carried 4 – 0 – 1. (Resolution #16-041)
3) Resolution: Consideration of approval of a resolution approving preliminary plat for
Waukee School Transportation Facility Plat 1 – Council Member Blanchard moved to
approve the resolution; seconded by Council Member Hughes. Development Services
Director Deets reviewed the preliminary plat, final plat, and site plan for the project. Bus
access will be off both University Ave. and 6th St., with a right turn lane off 6th St. Areas of
the facility will be secured by fencing, while roadway access through the property to the
Waukee Public Works Facility will remain open. Council Member Blanchard asked about
maintenance of the detention pond; Mr. Deets stated maintenance would be the City’s
responsibility. Council Member Blanchard asked if the trail around the pond would be
accessible to the public and whether the pond would be open for fishing; Mr. Deets replied
that the trail would be available for public use and that there were many factors to consider
regarding whether the pond is viable as a fish habitat. Council Member Peterson asked
about the number of buses stored at the facility; Mr. Deets responded that there are currently
65 buses. He then elaborated on the centralized location of the facility relative to school bus
routes. Council Member Peterson spoke favorable regarding the project, but asked City staff
to monitor potential traffic issues in the area once the facility is in use. Results of vote: Ayes:
Blanchard, Hughes, Lyon, Peterson. Nays: None. Absent: Harrison. Motion carried 4 – 0 –
1. (Resolution #16-042)
4) Resolution: Consideration of approval of a resolution approving final plat for Waukee
School Transportation Facility Plat 1 – Council Member Hughes moved to approve the
resolution; seconded by Council Member Lyon. Development Services Director Deets noted
certain outstanding legal documents related to the sale of the property to the Waukee
Community School District. Results of vote: Ayes: Blanchard, Hughes, Lyon, Peterson.
Nays: None. Absent: Harrison. Motion carried 4 – 0 – 1. (Resolution #16-043)
5) Resolution: Consideration of approval of a resolution approving site plan for Waukee
School Transportation Center [1000 6th Street and 605 University Avenue] – Council
Member Hughes moved to approve the resolution; seconded by Council Member Lyon.
Results of vote: Ayes: Blanchard, Hughes, Lyon, Peterson. Nays: None. Absent: Harrison.
Motion carried 4 – 0 – 1. (Resolution #16-044)
9
6) Resolution: Consideration of approval of a resolution allowing for Temporary Parking
Area [Stivers Ford Lincoln] – Council Member Blanchard moved to approve the resolution;
seconded by Council Member Lyon. Development Services Director Deets reviewed the
request to allow 60 days of parking on an undeveloped parcel owned by Stivers Ford
Lincoln. Due to an anticipated snow storm, City staff has allowed Stivers to move vehicles to
the subject property in advance of council approval. Stivers Ford Lincoln has indicated they
will consider making permanent improvements to the undeveloped property if the parking
need continues. Council Member Blanchard asked why permission was needed to park
vehicles on their own property; Mr. Deets reviewed the City ordinance requiring all vehicular
parking on a hard surface. Citing his experience in the auto sales industry, Council Member
Blanchard spoke in favor of extending the temporary parking request to 12 months. City
Administrator Moerman expressed concern that allowing temporary parking for 12 months
would set a precedent. Council Member Hughes also expressed concern with a possible
precedent, voicing her support for the 60 days as requested. Council Member Lyon agreed
with temporary parking for 60 days, noting that the applicant can request additional time in
the future, if needed. Council Member Peterson voiced no concern with this particular
request, but also hesitated to set a precedent for 12 months. Results of vote: Ayes:
Blanchard, Hughes, Lyon, Peterson. Nays: None. Absent: Harrison. Motion carried 4 – 0 –
1. (Resolution #16-045)
7) Resolution: Consideration of approval of a resolution approving Amendment No. 2 to
Agreement between Shive-Hattery, Inc., and the City of Waukee [2015 Westown
Parkway Improvement Project] – Council Member Blanchard moved to approve
Amendment No. 2 for an amount not to exceed $56,700; seconded by Council Member
Hughes. Public Works Director Gibson briefly reviewed the agreement amendment and the
project itself. Results of vote: Ayes: Blanchard, Hughes, Lyon, Peterson. Nays: None.
Absent: Harrison. Motion carried 4 – 0 – 1. (Resolution #16-046)
8) Ordinance: Consideration of approval of an ordinance to amend Chapter 501, Waukee
Municipal Code, Traffic Regulations of the City of Waukee, Iowa, as specified
[introduction; first, second, third (final) readings] – Council Member Blanchard
introduced the ordinance, moved to approve the first reading in title only, waive the second
and third readings, and place the ordinance on final passage; seconded by Council Member
Hughes. Public Works Director Gibson briefly reviewed the ordinance. Results of vote:
Ayes: Blanchard, Hughes, Lyon, Peterson. Nays: None. Absent: Harrison. Motion carried 4
– 0 – 1. (Ordinance #2800)
(K) Reports – Reports made by City Administrator Moerman; Council Members Peterson, Hughes.
Council Member Lyon moved to adjourn; seconded by Council Member Hughes. Ayes: All. Nays:
None. Motion carried 3 – 0.
Meeting Adjourned at 6:06 p.m.
____________________________________
Rick Peterson, Mayor Pro Tem
Attest:
________________________________________
Rebecca D. Schuett, City Clerk
1
WAUKEE CITY COUNCIL MINUTES
WORK SESSION MEETING
February 2, 2016
A. Call to Order – The work session meeting of the Waukee City Council was called to order by Mayor
Pro Tem Peterson at 6:10 p.m. at Waukee City Hall, 230 W. Hickman Rd.
B. Roll Call – The following members were present: Council Members Shane Blanchard, Shelly Hughes,
Larry R. Lyon, Rick Peterson. Absent: Mayor William F. Peard, Council Member Brian Harrison.
Also in attendance: City Administrator Tim Moerman, Finance Director Linda Burkhart, Development
Services Director Brad Deets, Public Works Director John Gibson, Parks and Recreation Director Matt
Jermier, Community and Economic Development Director Dan Dutcher, Marketing and
Communications Director Summer Evans, Police Chief John Quinn, City Clerk Rebecca D. Schuett.
C. Agenda Approval – Council Member Blanchard moved to approve the agenda; seconded by Council
Member Lyon. Results of vote: Ayes: Blanchard, Hughes, Lyon, Peterson. Nays: None. Absent:
Harrison. Motion carried 4 – 0 – 1.
D. Work Session:
1) Policy of use of City facilities for political events – Police Chief Quinn, speaking on behalf of
Fire Chief Robinson and himself, recommended no longer allowing the Waukee Public Safety
Building to be used for political events. Chief Quinn cited limited staffing, overtime expenses, and
a need for public safety officials to maintain a non-partisan position. Council Member Lyon noted
that the prohibition was only recommended for the Public Safety Building; City Administrator
Moerman replied in the affirmative, stating his concern with such events taking place at a 24-hour
working facility. Council Member Hughes stated that she was leaning toward disallowing such
events at the other, non-rentable City faciities in order to avoid any possible perception that the
City endorses particular candidates. Council Member Blanchard voiced his support for disallowing
such events at the Public Safety and Public Works Facilities for federal or state officials’ election
events. He added that such elected officials could, however, use City Hall for a town hall meeting,
but the allowable uses would need to be defined. Council Member Lyon spoke against a policy
disallowing the use of Waukee Pubic Works when there was no issue at the moment. City staff
will present a policy for council consideration at a subsequent meeting.
2) Waste hauler services overview – Public Works Director Gibson briefly reviewed the project
schedule, process used by the consultant, and analysis of cost and services provided.
3) Westown Parkway West project overview – Public Works Director Gibson discussed the
Westown Parkway West project during the 02/02 regular meeting. Therefore, he took the
opportunity to review with the council project schedules for the 3rd Street Water Tower
Refurbishment, Bluestem Lift Station #14 Improvements, and Grand Prairie Parkway Bridge
lighting installation.
4) NE Douglas Parkway Extension project overview – Development Services Director Deets
briefly reviewed the project schedule and planned improvements, including temporary traffic
signals at the NE Douglas Pkwy./NE Alice’s Rd. intersection.
5) Clayton Property sale procedures and timeline – Development Services Director Deets briefly
reviewed a concept plan for possible development of the subject property, including an area
identified for parkland dedication.
E. Comments
Council Member Lyon moved to adjourn; seconded by Council Member Hughes. Ayes: All. Nays: None.
Motion carried 3 – 0.
Meeting Adjourned at 7:15 p.m.
____________________________________
Rick Peterson, Mayor Pro Tem
2
Attest:
________________________________________
Rebecca D. Schuett, City Clerk
1
WAUKEE CITY COUNCIL MINUTES
SPECIAL MEETING
February 8, 2016
A. Call to Order – The special meeting of the Waukee City Council was called to order by Mayor Peard at
5:33 p.m. at Waukee City Hall, 230 W. Hickman Rd.
B. Roll Call – The following members were present: Mayor William F. Peard; Council Members Shane
Blanchard, Shelly Hughes, Larry R. Lyon, Rick Peterson. Absent: Council Member Brian Harrison.
Also in attendance: City Administrator Tim Moerman, Finance Director Linda Burkhart, Development
Services Director Brad Deets, Public Works Director John Gibson, Community and Economic
Development Director Dan Dutcher, Parks and Recreation Director Matt Jermier, Marketing and
Communications Director Summer Evans, Human Resource Director Patty Holden, Library Director
Kristine Larson, Fire Chief Clint Robinson, Police Lt. Troy Mapes, City Clerk Rebecca D. Schuett.
C. Agenda Approval – Council Member Blanchard moved to approve the agenda; seconded by Council
Member Lyon. Results of vote: Ayes: Blanchard, Hughes, Lyon, Peterson. Nays: None. Absent:
Harrison. Motion carried 4 – 0 – 1.
D. Action Items:
1) Consent Agenda – Council Member Peterson moved to approve the Consent Agenda; seconded
by Council Member Lyon. Results of vote: Ayes: Blanchard, Hughes, Lyon, Peterson. Nays:
None. Absent: Harrison. Motion carried 4 – 0 – 1.
A. Consideration of approval of a motion setting March 7, 2016, as the date of public hearing on an
ordinance to amend Chapter 301, Zoning Ordinance, City of Waukee, Iowa, by rezoning and
changing certain property therein to modify PD-1 (Planned Development Overlay District) [Legacy
Pointe at Waukee Plat 1]
B. Consideration of approval of a motion that the form of Tax Exemption Certificate be placed on file
and approved [$572,339 Golf Course Revenue Refunding Capital Loan Notes, Series 2016]
C. Consideration of approval of a resolution approving and authorizing a form of loan agreement and
authorizing and providing for the issuance and securing the payment of $572,339.13 Golf Course
Revenue Refunding Capital Loan Note, Series 2016, of the City of Waukee, State of Iowa, under
the provisions of the Code of Iowa, and providing for a method of payment of the note (Resolution
#16-047)
D. Consideration of approval of a motion that the form of Tax Exemption Certificate be placed on file
and approved [$279,990 General Obligation Refunding Capital Loan Notes, Series 2016]
E. Consideration of approval of a resolution approving and authorizing a form of loan agreement and
authorizing and providing for the issuance of a $279,989.64 General Obligation Refunding Capital
Loan Note, Series 2016, and levying a tax to pay the note (Resolution #16-048)
E. Work Session:
1) Lobbyist report – Report made by Tom Stanberry of Davis Brown Law Firm.
2) Gas rate analysis presentation – Presentation rescheduled for 03/14 work session meeting.
3) FY2017 Budget, General Fund – City Administrator Moerman reviewed certain aspects of the
proposed budget and discussed projected General Fund revenues and expenditures.
4) FY2017-2021 Capital Improvement Program – City Administrator Moerman briefly reviewed the
program.
F. Comments
Meeting Adjourned at 7:45 p.m.
____________________________________
William F. Peard, Mayor
Attest:
________________________________________
Rebecca D. Schuett, City Clerk