HomeMy WebLinkAbout2016-03-21-J08 Central Plaza_Site Plan AGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: March 21 2016
AGENDA ITEM: Consideration of approval of a resolution approving site plan for Central
Plaza [1135 SE Alice’s Road]
FORMAT: Resolution
SYNOPSIS INCLUDING PRO & CON: The applicants, Greater Iowa Credit Union and
Three-Sixty Group, request approval of a site plan for a multi-tenant
commercial building proposed to be located at the northeast corner of SE
Alice’s Road and SE University Avenue. The site plan indicates a 10,650
square feet building with three tenant spaces. The building will have the
ability to be further subdivided in the future. The site plan identifies a
coffee shop on the north side of the building and a credit union on the
south side of the building. Both will have drive-thru windows. Access to
the site will be provided via a private road on the north side of the
property and SE University Avenue.
The applicant has provided elevations of the proposed building. Staff has
reviewed the elevations and feels they meet the intent of the Site Plan
Ordinance. The building is proposed to be constructed of brick, EIFS,
metal paneling, and glazing.
The applicant has requested a new address for the site. The current
address for the site is 1155 SE University Avenue. Because the building
will face SE Alice’s Road the applicant has requested an address of 1135
SE Alice’s Road. A separate cover sheet and resolution have been
prepared for the address change request.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:
COMMISSION/BOARD/COMMITTEE COMMENT: The Planning and Zoning
Commission reviewed the request at their meeting on March 8, 2016 and recommended
approval subject to remaining staff comments:
Approval of a Site Plan for Central Plaza (1155 SE University Avenue)
Waukee Senior Planner Andy Kass introduced a request for a site plan approval proposed
by the Greater Iowa Credit Union and the Three-Sixty Group. The Property in question is
1.46 acre lot within Williams Point Plat 15, located east of SE Alice’s Road and north of
SE University Avenue. The Subject property was originally rezoned in 2005 as part of a
planned development. The applicants are proposing to construct a multi-tenant
retail/commercial building. The building would be 10,650 square feet separated into three
tenant spaces. Spaces for a coffee shop and a credit union have been identified on the
plans submitted. Both the coffee shop and credit union spaces are proposed to both have
drive-thru windows. The trash enclosure would be located on the east side of the building.
The exterior lighting for the site has been reviewed and is in compliance with the site
plan ordinance.
Access to the site will be provided via and existing unnamed private road on the north
side of the property and SE University Avenue. The private road provides access to SE
Alice’s Road and SE Brick Drive. SE University Avenue will be restricted to a right-in
and right out access only. Sanitary and water services have already been extended to the
lot from previous plats of the property. Storm water detention will be provided in the
adjacent outlet. The coffee shop portion of the building will be connected to a grease
interceptor.
The site plane ordinance requires 20% open space for this site and the site plan indicates
that 20.2% will be provided. Landscaping has been provided in compliance with the
required planting requirements. The elevations propose pre-finished metal paneling,
brick, glazing, burnished block, and EIFS as some of the proposed building materials.
There is a possible plan for a monument sign, subject to staff approval. These elevations
meet the compliance required and Staff is comfortable recommending an approval of the
site plan.
• Commissioner Schmidt brought up a major intersection and architectural water
feature that was discussed for this particular area upwards of 10 years ago. Mr.
Kass advised that it could be implemented down the road for future improvements
to the corridor, but right now there were not proposed plans.
• Commissioners Streit and Hoifeldt questioned whether the intersections along the
private road would be signalized and Mr. Kass advised that the street was not held
to any public regulations, but that at a certain point of traffic, it would be signaled.
• Commissioner Schmidt wanted a clarification on the distance between SE Brick
and SE university for viability of signaling. Mr. Kass advised that there would
need to be 600-800 feet between each road on the corridor to install signal lights.
• Commissioner Nigro brought up the fact that this area has the potential to grow
and wanted more clarification on how the city would handle addressing the
properties. Mr. Kass advised that at this time the tenants would have SE
University Avenue addresses, however the applicant can change the address if
they so choose as the current proposition was just for the consistency of the plat.
The fire department, as long as they have a monument sigh and as long as the
address is visible on that sign, would consider an address change. If they do not
plan to add a monument sign then the fire department would need to be consulted
to find a solution. To answer Commissioner Schmidt’s question regarding how
the separation of tenant sections would be offered, Mr. Kass advised that it would
most likely be suite numbers over lot numbers.
• Commissioner Hoifeldt questioned if the road to the east which is the private
drive, is a full width road, or is planned to be. Mr. Kass advised that it would be
made into a full width road.
• Commissioner Nigro wanted further explanation of the landscaping provided on
the side that faces the lot owner to the east, as that is the back side of this building.
Mr. Kass advised that there was some landscaping that complies with the
ordinances. Commissioner Schmidt mentioned that the lot to the east could turn
their back entrance to face the back of this building to optimize the visual appeal
of the property.
• Commissioner Hoifeldt wanted some clarification on the logistics regarding the
accessibility of the dumpster in the SE corner and a concern that the truck would
not be able to get in to the structure.
• Tim Walpole from Three-Sixty Group advised that the trash is mostly a
management issue. The radius shows that the trucks can fit, the dumpster will
have to be rolled out of the enclosure and back in though.
• Commissioner Hoifeldt questioned the stacking on the parking for the coffee
shop. Mr. Walpole advised that there were parking spaces on the east side of the
building. He also advised that the proposed flow is to enter on the south east
corner and follow the loop of the building to reach the menu signs and exit to
minimize traffic congestion in the area.
• Commissioner Hoifeldt questioned about what materials were going to be used
and Mr. Walpole advised that the front is mainly glass and two colors of stone and
brick. The top band will have a metal-like smooth finish and LED lights behind
frosted glass panels for interest on the front of the store systems. He also advised
that the top band of the windows will have a 3M film applied to help minimize the
glare into the shops. He also clarified that each individual store would have their
own signage done in blocked letters only, no flat signs. Mr. Walpole also advised
that the rooftop units would be screened from sight by the Para petted roof.
Motion by Commissioner Nigro, seconded by Commissioner Fontenot to approve the Site
Plan for Central Plaza (1155 SE University Avenue), subject to any remaining staff
comments and review of all legal documents by the City Attorney. Ayes: Fontenot, Streit,
Nigro, Hoifeldt, Broderick, Schmidt and Shanks. Nays: none. Motion carried.
STAFF REVIEW AND COMMENT: At this time a majority of staff comments have been
addressed, staff is confident that the remaining comments will be
addressed prior to Council approval. Staff recommends approval subject
to remaining staff comments.
RECOMMENDATION: Approve the Resolution.
ATTACHMENTS: I. Proposed Resolution
II. Staff Report
III. Staff Comment Letter
IV. Site Plan
V. Building Elevations
PREPARED BY: Andy Kass, Senior Planner
REVIEWED BY:
PUBLIC NOTICE INFORMATION
THE CITY OF WAUKEE, IOWA
RESOLUTION 16-
APPROVING THE SITE PLAN FOR CENTRAL PLAZA (1135 SE ALICE’S ROAD)
IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA
WHEREAS, the City of Waukee, Dallas County, State of Iowa, is a duly organized Municipal
Organization; AND,
WHEREAS, the City of Waukee Planning and Zoning Commission recommended approval
subject to remaining staff comments of the Site Plan for Central Plaza on March 8, 2016; AND,
WHEREAS, the Site Plan for Central Plaza is in general conformance with §304 – Site and
Building Development Standards Ordinance of the Waukee Municipal Code; AND,
WHEREAS, the Site Plan for Central Plaza is in general conformance with §301.27(A) –
Landscaping and Open Space Ordinance of the Waukee Municipal Code; AND,
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Waukee, Iowa on
this 21st day of March 2016 that the Site Plan for Central Plaza is approved subject to remaining
staff comments.
____________________________
William F. Peard, Mayor
Attest:
___________________________________
Rebecca D. Schuett, City Clerk
ROLL CALL VOTE AYE NAY ABSENT ABSTAIN
Shane Blanchard
Brian Harrison
Shelly Hughes
Larry R. Lyon
Rick Peterson
STAFF REPORT
TO: Planning and Zoning Commission PREPARED BY: Andy Kass
RE: Central Plaza – Site Plan
DATE: March 8, 2016
GENERAL INFORMATION:
Applicant: Greater Iowa Credit Union & Three-Sixty Group
Requested Action Site Plan Approval
Location and Size: Property is generally located east of 6th Street
and north of SE University Avenue containing
approximately 1.46 acres more or less.
LAND USES AND ZONING:
Location Existing Land Use Comprehensive Plan Current Zoning
Property in Question Vacant –
Undeveloped Community Village PD/C-1A
North Vacant –
Undeveloped Community Village PD/C-4 & PD/C-
1A
South Vacant –
Undeveloped
Community Village C-1
East Winhall at Williams
Pointe / People’s Trust
and Savings Bank
Neighborhood Residential PD/R-3 & PD/C-
1A
West Gilcrest Jewett Community Village C-1A & M-1A
BACKGROUND:
The property in question is a 1.46 acre lot within Williams Pointe Plat 15, located east of SE Alice’s Road and
north of SE University Avenue. The subject property was originally rezoned in 2005 as part of a planned
development and has been platted a number of different times. The applicants, Greater Iowa Credit Union
and Three-Sixty Group propose to construct a multi-tenant retail/commercial building.
March 4, 2016
2 of 3
ABOVE: Aerial of Concept Plan identifying the proposed transportation facility and Surrounding Properties.
PROJECT DESCRIPTION:
The project involves the construction of a 10,650 square foot multi-tenant retail/commercial building. The site
plan identifies three tenant spaces. Spaces for a coffee shop and a credit union have been identified on the plan
set. The coffee shop and credit union spaces are proposed to both have drive-thru windows. The trash
enclosure for the proposed building is located on the east side of the site.
The proposed exterior lighting for the site has been reviewed and is in compliance with the Site Plan
Ordinance.
ACCESS AND PARKING
Access to the site will be provided via an existing unnamed private road on the north side of the property and
SE University Avenue. The private road provides access to SE Alice’s Road and SE Brick Drive. Ingress and
egress via SE university Avenue will be restricted to right-in right-out access only.
The Parking Ordinance requires 46 spaces for this site and the site plan identifies a total of 49 parking spaces.
Queuing spaces are also required for the drive-thru windows for which 6 are required and 10 have been
provided.
March 4, 2016
3 of 3
UTILITIES
Sanitary and water services have already been extended to the lot from previous plats of the property. Storm
water detention will be provided in the adjacent outlet. The coffee shop portion of the building will be
connected to a grease interceptor.
LANDSCAPING
The site plan ordinance requires 20% open space for this site and the site plan plan indicates that 20.2% will be
provided. Landscaping has been provided along the perimeter of the site in compliance with require planting
requirements.
ELEVATIONS
Pre finished metal paneling, brick, glazing, burnished block, and EIFS are some of the proposed building
materials. The proposed elevations meet the intent of the Site Plan Ordinance with respect to architectural
requirements. All mechanical units will be roof mounted and will be screened.
STAFF RECOMMENDATION
At this time Staff is comfortable with the site plan and would recommend approval of the site plan subject to
remaining staff comments and review of all legal documents by the City Attorney.
CITY OF WAUKEE
Andy Kass, AICP
Senior Planner
Development Services Department
230 W. Hickman Road
Waukee, IA 50263
Phone: (515) 978-9533
Fax: (515) 987-1845
1st Review: January 26, 2016
2nd Review: February 23, 2016
3rd Review:
4th Review:
Civil Design Advantage
Attn: Keith Weggen
3405 SE Crossroads Drive, Suite G
Grimes, Iowa 50111
RE: Central Plaza – Site Plan
Dear Mr. Weggen:
Per your request, staff has reviewed the proposed site plan for Williams Pointe Retail. The property is located at
the northeast corner of NE Alice’s Road and SE University Avenue. Based upon our review, staff has the
following comments related to the site plan:
COVER SHEET & GENERAL COMMENTS
1. The zoning should be update to PD/C-1A
2. A photometric plan should be provided for review along with manufacturers cut sheets for all
proposed exterior fixtures.
3. Provide project manager contact information.
4. Building material samples should be provided for review.
5. A storm water management plan should be submitted for review.
SHEET C1.1 | TOPOGRAPHIC SUVEY & DEMOLITION PLAN
6. Provide recorded book and page numbers for all existing easements.
SHEET C2.1 | DIMENSION PLAN
7. Please provide total building square footage.
8. Provide a detailed elevation of the trash enclosure. A full detail of the trash enclosure should
be provided for review. The detail provided is not adequate.
Engineers Response:
9. A note should be added to the site plan indicating that all proposed signage will require a permit
from the City of Waukee Development Services Department.
10. General Note #19 should also include all pedestrian facilities.
11. Future uses of space in the proposed building will be limited due to the provided parking. Any
potential future user will need to meet required parking per the Ordinance. Utilizing the flex space
Project Name Project Engineer/Manager Project Type City Contact
Central Plaza Keith Weggen Site Plan Andy Kass
requirement (8 spaces/1,000 square feet of building area) would allow future uses to be more
flexible.
SHEET C3.1| GRADING PLAN
12. 100 year flood elevations should be indicated and illustrated for all detention and sump areas on site,
including any offsite facilities.
13. Overflow elevations and routes should be indicated and illustrated by using directional arrows.
14. A Sediment and Erosion Control Plan should be provided for review.
15. An area of disturbance calculation should be provided.
16. Label this sheet as Grading and Sediment & Erosion Control Plan
17. Provide proposed construction exit location.
18. Provide proposed concrete washout location.
19. Provide proposed topsoil stockpile location.
20. Provide final discharge locations for storm water and name of ultimate receiving water bodies.
Provide discharge information for the north FES that outlets into the basin.
21. An area of disturbance calculation should be provided.
22. Please show the proposed inlet protection device locations.
23. Grading Note #2 should be changed to 8-inch topsoil depth per SUDAS.
24. Staff questions if Grading Note #12 is applicable.
25. Grading Notes 13 and 16 can be removed as they do not appear to be applicable to this project.
SHEET C4.1 | UTILITY PLAN
26. Staff questions if gas service is planned for the proposed buildings. If so, please indicate anticipated
gas meter locations. Please address.
27. Valves will need to be provided on both the domestic service and fire service.
28. All critical crossings should be called out with top and bottom of pipe elevations.
29. A note should be added to the plan set indicating that any field tiles encountered during
construction should be repaired, reconnected, or rerouted and their locations should be noted on
as-built drawings.
30. The 15-inch storm sewer on the south side should be 15-inch RCP as Waukee Standard
Specifications require RCP in the public right-of-way.
31. Please indicate the size of the grease interceptor.
32. Label fittings at the water main split.
33. Install footing and apron and erosion protection at storm outlets.
34. Provide class of rip-rap to be installed.
SHEET C5.1 | DETAILS
35. Staff questions if Detail #1 is applicable to this project. Please address.
SHEET L1.1 | LANDSCAPE PLAN
36. The setback area between parking areas and the right-of-way are required to be planted with a
minimum of one (1) overstory deciduous tree per 40 lineal feet.
37. A note should be added to the Landscape Plan indicating that approval from the City of Waukee is
required for substitutions.
38. All disturbed areas should be noted to be sodded per the Landscape and Open Space Ordinance.
39. A note should be added to the Landscape Plan indicating that all disturbed offsite areas shall be
replaced with sod and watered until established.
40. Ground mounted mechanical units should be indicated on the site plan. A screening detail should
also be provided.
BUILDING ELEVATIONS
41. The Site Plan Ordinance allows EIFS as an acceptable secondary building material. It appears that it is
proposed to be used as a primary material on the north elevation and the east elevation of the
proposed building. Staff would suggest adding additional brick or other materials to reduce the
amount of EIFS used.
FIRE DEPARTMENT COMMENTS
42. The fire hydrant assembly located on the east side of the building across from the FDC
will need to be moved closer to parking lot and turned so it faces parking lot. The fire
hydrant shall be maintained with a 5 – foot clear space around the circumference. Page
L1.1 shows a tree that could be within the clearance area of the hydrant.
43. The FDC is in the appropriate location. Please provide a note informing FDC will be 2
- 2 1/2" connections with providing Locking Knox caps.
44. Provide location of Knox Box on handle side of door no more than 6 feet from ground
level next to the exterior door of the riser and fire alarm room.
MISCELLANEOUS COMMENTS:
45. Provide a copy of the Construction Site SWPPP Review Checklist signed by the SWPP designer.
Engineers Response:
46. Provide a copy of the SWPPP Prepared for obtaining General Permit #2 coverage.
Engineers Response:
47. Provide a copy of the IDNR issued General Permit #2 authorization letter.
Engineers Response:
48. Complete COSESCO application and submit with $65 fee for the first required quarterly COSESCO
inspection.
Engineers Response:
The applicant will be required to provide the following as a part of the completion of the public
improvements prior to approval of a final plat:
49. Post Construction What practices considered for this site?
50. Provide a site plan specific to the storm water management facilities of the property indicating the
permanent measures utilized by the designer and requirements for maintenance of said facilities.
51. A maintenance covenant will need to be created and provided for review (if different than the
existing).
52. As-built plans of all storm water management facilities on site and a certification statement signed by
SWPPP designer indicating that facilities were constructed as designed will be required.
Staff would request that the revised plans and comment response letter be provided in digital form (PDF) and
hard copies with 5 full-sized hard copies delievered to Waukee City Hall. The PDF copy may be emailed. One
additional hard copy set including any storm water management materials should be delivered directly to
Veenstra and Kimm to Jordan Kappos’s attention.
Staff anticipates forwarding this site plan request to the March 8th Planning & Zoning Commission meeting.
Please have revisions submitted no later than March 1st in order to stay on schedule for the meeting date.
Should you have any questions or concerns regarding these comments, please feel free to contact Brad Deets
(515-978-7899), Melissa DeBoer (515-978-7898) or myself at (515) 978-7897.
Sincerely,
Andy Kass, AICP
Senior Planner