HomeMy WebLinkAbout2016-04-04-J01B March_Minutes
WAUKEE CITY COUNCIL MINUTES
March 21, 2016
(A) Call to Order – The regular meeting of the Waukee City Council was called to order by Mayor
Peard at 5:35 p.m. in the Council Chambers at Waukee City Hall, 230 W. Hickman Rd.
(B) Pledge of Allegiance
(C) Roll Call – The following members were present: Mayor William F. Peard; Council Members
Shane Blanchard, Brian Harrison, Larry R. Lyon, Rick Peterson. Absent: Council Member
Shelly Hughes.
Also present: City Administrator Tim Moerman, Finance Director Linda Burkhart, Development
Services Director Brad Deets, Public Works Director John Gibson, Community and Economic
Development Director Dan Dutcher, Human Resource Director Patty Holden, Marketing and
Communications Director Summer Evans, Police Chief John Quinn, City Clerk Rebecca D.
Schuett, City Attorney Pat Burk.
(D) Open Forum
(E) Agenda Approval – Council Member Lyon moved to approve the agenda; seconded by Council
Member Blanchard. Results of vote: Ayes: Blanchard, Harrison, Lyon, Peterson. Nays: None.
Absent: Hughes. Motion carried 4 – 0 – 1.
(F) Mayor’s Report – Mayor Peard noted upcoming street improvement projects and that street
closures would be publicized by the City. On 03/24, Mayor Peard and City Administrator
Moerman will attend the Mayors and Managers luncheon in West Des Moines; the Easter Egg
Hunt is 03/26 and the State of the City address is 03/31.
(G) Presentations:
1) Waukee Planning & Zoning Commission report – Report made by Development Services
Director Deets.
(H) Public Hearings:
1) On an ordinance to amend Chapter 301, Zoning Ordinance, City of Waukee, Iowa, by
rezoning and changing certain property therein from A-1 (Agricultural District) and
PD/C-4 (Planned Development Office Park) to K-RC (Kettlestone Retail Community
District) and K-OF (Kettlestone Office), a parcel to be known as The Shops at
Kettlestone North – Mayor Peard opened the public hearing and asked if any written
correspondence had been received; City Clerk Schuett replied in the negative. Development
Services Director Deets briefly presented on the rezoning application, which is consistent
with the Kettlestone Master Plan. No comments were made by the public present.
2) On an ordinance to amend Chapter 301, Zoning Ordinance, City of Waukee, Iowa, by
rezoning and changing certain property therein from A-1 (Agricultural District) to K-
MF-Stacked Med (Kettlestone Multi-Family Stacked Medium District), K-RC
(Kettlestone Retail Community District) and K-OF (Kettlestone Office), a parcel owned
by Ashworth Properties, LLC – Mayor Peard opened the public hearing and asked if any
written correspondence had been received; City Clerk Schuett replied in the negative.
Development Services Director Deets briefly presented on the rezoning application, which is
consistent with the Kettlestone Master Plan. No comments were made by the public present.
(I) Public Hearing Action Items:
1) Ordinance: Consideration of approval of an ordinance to amend Chapter 301, Zoning
Ordinance, City of Waukee, Iowa, by rezoning and changing certain property therein
from A-1 (Agricultural District) and PD/C-4 (Planned Development Office Park) to K-RC
(Kettlestone Retail Community District) and K-OF (Kettlestone Office), a parcel to be
known as The Shops at Kettlestone North [introduction; first reading] – Council
Member Blanchard introduced the ordinance and moved to approve the first reading in title
only; seconded by Council Member Peterson. Council Member Blanchard asked why the
parcels to the south were not included for rezoning; Development Services Director Deets
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replied that those parcels were currently single family homes under individual ownership, but
that the long-term plan was to rezone them as Kettlestone Retail Community District.
Results of vote: Ayes: Blanchard, Harrison, Lyon, Peterson. Nays: None. Absent: Hughes.
Motion carried 4 – 0 – 1.
2) Ordinance: Consideration of approval of an ordinance to amend Chapter 301, Zoning
Ordinance, City of Waukee, Iowa, by rezoning and changing certain property therein
from A-1 (Agricultural District) to K-MF-Stacked Med (Kettlestone Multi-Family
Stacked Medium District), K-RC (Kettlestone Retail Community District) and K-OF
(Kettlestone Office), a parcel owned by Ashworth Properties, LLC [introduction; first
reading] – Council Member Peterson introduced the ordinance and moved to approve the
first reading in title only; seconded by Council Member Blanchard. Results of vote: Ayes:
Blanchard, Harrison, Lyon, Peterson. Nays: None. Absent: Hughes. Motion carried 4 – 0 –
1.
(J) Action Items
1) Consent Agenda: Council Member Lyon moved to approve the Consent Agenda; seconded
by Council Member Peterson. Results of vote: Ayes: Blanchard, Harrison, Lyon, Peterson.
Nays: None. Absent: Hughes. Motion carried 4 – 0 – 1.
A. Consideration of approval of 03/21/2016 Bill List:
CHECKS ISSUED PRIOR TO COUNCIL APPROVAL 03/21/2016:
DRAHOTA, ALICIA M UTILITY REFUND $30.84
EATON, ROBERT/ PETAL UTILITY REFUND 78.00
GREGSON, AMY D UTILITY REFUND 40.36
HANEY, JAMES UTILITY REFUND 22.48
HFACC, INC UTILITY REFUND 4.93
SIMMONS, ROX UTILITY REFUND 200.00
TRINH, TUYET UTILITY REFUND 100.00
IOWA BEVERAGE SYSTEMS INC BEER DELIVERY 404.70
WAUKEE FOUNDATION DONATION-V & K TO FOUNDATION 500.00
*TOTAL* $1,381.31
UNPAID BILLS PRESENTED FOR APPROVAL 03/21/2016:
A & W ELECTRIC INC LIGHT REPAIR $469.24
ACCESS SYSTEMS ENERGOV SERVER 3,608.45
ACCURATE HYDRAULICS & MACHINE
SERVICES REPAIR WING CYLINDER 321.21
ACME TOOLS CORDLESS SAW 99.00
ADEL AUTO PARTS PARTS 552.38
AHLERS & COONEY PC
3RD STREET WATER TOWER
REFURBISHMENT 1,800.00
ALLIANCE CONNECT MARCH '16 STATEMENT 49.00
ALLIED CONSTRUCTION SERVICES
LABOR & MATERIAL FOR LIBRARY
PROJECT 210.00
AMERITAS LIFE INSURANCE
COMPANY MAR '16 VISION INSURANCE PREMIUM 1,737.48
ARNOLD MOTOR SUPPLY SUPPLIES 323.06
ASI PODIUM SIGN 364.79
BAX SALES, INC ELECTRICAL TOOLBOX KIT 311.56
BOUND TREE MEDICAL MEDICAL SUPPLIES 165.66
BRADFORD MILLER FURNACE/THERMOSTAT REBATE 105.00
BRICK GENTRY BOWERS SWARTZ FEBRUARY '16 STATEMENT 13,937.50
BRUCE ENGINE FILTERS 26.90
BSN SPORTS HELMETS/CATCHER'S GEAR 1,684.03
CAPITAL CITY EQUIPMENT
COMPANY PARTS 74.08
CARPENTER UNIFORM CO BADGE CASE 86.95
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CENTER POINT PUBLISHING PC BOOKS 131.22
CENTURYLINK MARCH '16 STATEMENT 539.96
CFA SOFTWARE, INC CFAWIN8 SOFTWARE SERVICES 2,995.00
CHOICE1 HEALTH CARE
SERVICES,LLC TEST STRIPS 162.65
CHRISTIAN PRINTERS INC PROGRAM GUIDE 7,734.50
CITY OF WAUKEE - AR FEBRUARY '16 MECHANIC FEES 20,769.72
CIVIL DESIGN ADVANTAGE, LLC KETTLESTONE BIKE TRAIL 5,800.00
CLAYTON ENERGY CORPORATION FEB '16 COMMODITY 223,744.94
CLIVE POWER EQUIPMENT CHAIN LOOP 65.30
CONFLUENCE CENTENNIAL PARK MASTER PLAN 2,075.00
CONSOLIDATED COMMUNICATIONS MARCH '16 STATEMENT 2,913.51
CRYSTAL CLEAR BOTTLED WATER WATER 22.50
CUMMINS CENTRAL POWER PARTS 37.67
DALLAS COUNTY NEWS -
SUBSCRIPTION DEPT. SUBSCRIPTION-CITY HALL 44.00
DANKO EMERGENCY EQUIPMENT HOSES 931.72
DAVE BERG CONSULTING, LLC NATURAL GAS COST SURVEY 6,270.00
DES MOINES REGISTER PUBLICATION 174.06
DES MOINES STAMP MFG CO STAMP 111.10
DES MOINES WATER WORKS FEBRUARY '16 STATEMENT 48,563.05
DIRECTV FEBRUARY '16 STATEMENT 94.24
DISPLAY SALES FLAGPOLE/HARDWARE 1,541.50
ELECTRIC PUMP & TOOL INC MEMBRANES 247.29
ELECTRICAL ENGINEERING
EQUIPMENT CO CODING TAPE 34.88
EMPLOYEE BENEFIT SYSTEMS EBS APRIL '16 MONTHLY PREMIUM 90,641.62
FAREWAY STORES, INC. SAFETY DAY LUNCH SUPPLIES 330.44
FASTENAL COMPANY FOAM 21.40
FASTSIGNS SIGN 40.28
FEDEX OFFICE DOOR SIGN PRINTING 53.65
FOTH INFRASTRUCTURE &
ENVIRONMENT LLC ALICES RD UNIV/HICKMAN 112,650.51
FULLER PETROLEUM SERVICE INC JULY '15 FUEL 2,714.50
G & K SERVICES INC MAT SERVICES-CITY HALL 36.00
G & L CLOTHING UNIFORMS 244.40
GALL'S INC UNIFORMS 182.66
GAS PRODUCTS SALES RED SEAL CAP 53.45
GATEHOUSE MEDIA IOWA HOLDINGS FEBRUARY '16 STATEMENT 1,327.23
GENUS LANDSCAPE ARCHITECTS FOX CREEK PARK - PHASE 1 5,235.39
GRAZIA AIELLO FURNACE/WATER HEATER REBATE 125.00
HACH COMPANY PROBES 1,399.49
HD SUPPLY WATERWORKS 18X60 METER PIT SINGLE 714.49
HEARTLAND CO-OP FEBRUARY '16 STATEMENT 3,888.96
HEARTLAND TIRE & AUTO TIRE REPAIR 20.00
IMAGING TECHNOLOGIES BASE RATE CHARGE - KIP-3000 253.00
INDUSTRIAL SALES COMPANY INC METER BARS 11,992.09
INTERSTATE BATTERY SYSTEM BATTERIES 775.55
IOWA ASSOCIATION OF MUNICIPAL
UTILITIES CIASSO MAR '16-MAY '16 1,879.71
IOWA DEPT OF TRANSPORTATION BRINE 83.60
IOWA FIRE EQUIPMENT COMPANY FIRE EXTINGUISHER INSPECTION-PW 16.00
IOWA ONE CALL MARCH '16 STATEMENT 204.40
IOWA SECTION AMERICAN WATER
WORKS ASSOC. SPRING SHORT COURSE-ALDRICH 380.00
J & M DISPLAYS INC FIREWORKS 11,000.00
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KLOCKE'S EMERGENCY VEHICLES BUCK STRAP 34.99
KUM & GO FEBRUARY '16 STATEMENT 684.10
LANDS END BUSINESS OUTFITTERS SHIRTS-PURVIS 78.94
LAWSON PRODUCTS INC SUPPLIES 414.93
LISA BUELOW VOLLEYBALL OFFICIATING 651.00
LOGAN CONTRACTORS SUPPLY INC 54" SINGLE DRUM SMOOTH RENTAL 357.50
MARK STUCHEL INC.
80T STD HND FLX HEAD RAT/SURE
TRACK CODE 684.95
MARTIN MARIETTA AGGREGATE,
INC. ROAD STONE 1,887.93
MATHESON TRI-GAS INC CYLINDERS 149.11
MEDIACOM MARCH '16 STATEMENT 303.64
MEETA KOTHARI COMMUNITY CENTER REFUND 105.00
MENARDS PAINT/TAPE/BLADE 276.10
MERCY WEST PHARMACY EMS MEDICATIONS 207.87
METHODIST OCCUPATIONAL
HEALTH & WELLNESS DRUG SCREENS 691.50
MID AM TEXTILES INC CENTER PULL NATURAL DRC 90.00
MID AMERICAN ENERGY FEBRUARY '16 STATEMENT 26,020.99
MID IOWA SALES COMPANY, INC. HANDLE/SQUEEGEE 132.00
MID-IOWA SOLID WASTE EQUIPMENT
CO REPAIRS 958.97
MIDWEST BREATHING AIR, LLC QUARTERLY AIR TESTS 733.48
MIDWEST ENVIRONMENTAL
SERVICES, INC WASTEWATER SAMPLE ANALYSIS 1,920.00
MIKES ADEL POWER EQUIPMENT BLOWER 286.95
MUNICIPAL SUPPLY, INC. METERS 18,406.00
MURPHY TRACTOR & EQUIPMENT BRACKET/FILLER CAP 167.62
NAPA AUTO PARTS STORE SUPPLIES 92.77
NATIONWIDE OFFICE CLEANERS LLC PAPER PRODUCTS 51.01
NEW HORIZONS COMPUTER
LEARNING CENTER ADOBE INDESIGN CLASS-HERR 828.75
NORTHERN TOOL & EQUIPMENT HAMMERS 49.92
NORTHWESTERN UNIVERSITY
SCHOOL OF POLICE STAFF &
COMMAND-CUNNINGHAM 3,900.00
OFFICE DEPOT BATTERIES/PENS 1,051.09
PITNEY BOWES
QUARTERLY METER /STUFFER
MAINTENANCE 2,216.41
PLUMB SUPPLY COMPANY WOODFORD METAL WHEEL HDL 11.91
QUILL CORPORATION PAPER/BATTERIES/SUPPLIES 109.63
RJTHOMAS MFG CO INC RECYCLE CANS FOR CENTENNIAL 1,156.00
SENSIT TECHNOLOGIES CALBTL 2.5 M/AIR 100PPM CO/AIR 312.98
SHOTTENKIRK CHEVROLET-
PONTIAC PARTS 250.00
SIMPLEXGRINNELL LP EMERGENCY LIGHT SERVICE 150.00
SMITHS SEWER SERVICE INC TELEVISE UNDERGROUND LINE 185.00
SNYDER & ASSOCIATES INC
CITY CONSTRUCTION INSPECTION
SERVICES 4,688.40
STANLEY CONSULTANTS INC. WATER TOWER 10,320.25
STEVE MCINTYRE VOLLEYBALL OFFICIATING 609.00
STIVERS FORD '10 EXPLORER REPAIRS 169.33
SUPPLYWORKS PAPER SUPPLIES 260.72
SYSTEMWORKS LLC
COMMISSIONING AND THERMAL
IMAGING 5,280.00
THE HARTFORD
MAR '16 HARTFORD MONTHLY
PREMIUM 3,444.86
TITAN MACHINERY MODULE 232.63
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TOM CLARK FURNACE REBATE 75.00
TOMPKINS INDUSTRIES 08MOR-08MP 90 66.64
TRANS IOWA EQUIPMENT TRAINING TRAINING DAY ADMISSION 500.00
TREASURER STATE OF IOWA FEB '16 WATER SALES TAXES 12,770.46
TREASURER STATE OF IOWA FEB '16 SEWER SALES TAXES 2,089.36
TREASURER STATE OF IOWA FEB '16 GAS SALES TAXES 7,109.18
TREASURER STATE OF IOWA FEB '16 GOLF SALES TAXES 1,110.31
TREASURER STATE OF IOWA FEB '16 STORM WATER SALES TAXES 1,028.08
TRUCK EQUIPMENT INC CUTTING EDGE/CYLINDER 731.41
TYLER TECHNOLOGIES INC CRM MOBILE SERVER SOFTWARE 1,457.97
UNITED FOR LIBRARIES SHORT TAKES FOR TRUSTEES 99.00
UNITED PARCEL SERVICE SHIPPING CHARGES 65.40
UNIVERSITY OF IOWA HYGIENE TESTING FEES 437.50
USA BLUE BOOK BUFFER POUCHES 712.69
U-SELECT-IT
VENDNOVATION MONITORING
SOFTWARE 1,200.00
UTILITY SAFETY AND DESIGN INC. FEB '16 RETAINER FEES 175.00
WASTE MANAGEMENT OF IOWA, INC. MARCH '15 STATEMENT 79,245.55
WASTEWATER RECLAMATION
AUTHORITY APRIL '16 FEES 106,087.00
WAUKEE HARDWARE & VARIETY FEBRUARY '16 STATEMENT 470.72
WD DESIGNS SHIRTS 1,345.29
WEST DES MOINES LOCKSMITH COMMERCIAL LOCK REPAIR 49.00
ZIMCO SUPPLY CO CUPS/WASHERS/ASSEMBLY 407.35
*TOTAL* $905,041.06
B. Consideration of approval of City Council Minutes of 03/07/2016 Regular Meeting,
03/07/2016 Special Meeting, 03/14/2016 Special Meeting, 03/17/2016 Special Meeting
C. Consideration of approval of 5-day Special Class C Liquor License (BW) (Beer/Wine)
beginning 04/15/2016 for Rotary Club of Waukee, d/b/a Rotary Club of Waukee [event
located at 755 W. Hickman Road]
D. Consideration of approval of renewal of 12-month Class C Liquor License (LC) (Commercial)
with Outdoor Service and Sunday Sales privileges for Chops Old, Inc., d/b/a Chops Old Bank
[400 6th Street]
E. Consideration of approval of a resolution approving job descriptions [Various, Waukee Parks
and Recreation and Waukee Public Works Departments] (Resolution #16-093)
F. Consideration of approval of a resolution accepting bid for Geotechnical Testing
Services(Resolution #16-094)
G. Consideration of approval of Change Order No. 2 to Iowa Signal for the Grand Prairie
Parkway Street Lighting Project increasing the contract amount by $500.00
H. Consideration of approval of Payment Request No. 5 to Iowa Signal for the Grand Prairie
Parkway Street Lighting Project in the amount of $48,879.46
I. Consideration of approval of Payment Request No. 14 to Howrey Construction for the Traffic
Signalization/Trail Project, SE Alices Road From SE Ashworth Road to SE University
Avenue, in the amount of $8,318.17
J. Consideration of approval of Change Order No. 3 to Manatts, Inc. for the Grand Prairie
Parkway & Esker Ridge Intersection Improvements decreasing the contract amount by
$1,500.00
K. Consideration of approval of release of retainage to Manatts, Inc for the Grand Prairie
Parkway & Esker Ridge intersection Improvements in the amount of $31,993.82
L. Consideration of approval of a resolution approving purchase of wetland credits related to NE
Douglas Parkway Extension From NE Alices Road West (Resolution #16-095)
M. Consideration of approval of a resolution approving and accepting Temporary Construction
Easement in the amount of $802.43 related to the Bluestem Lift Station #14 Improvement
Project (Mathew C. Hickenbottom) (Resolution #16-096)
N. Consideration of approval of a resolution changing address from 1155 SE University Avenue
to 1135 SE Alice’s Road (Resolution #16-097)
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O. Consideration of approval of a motion setting April 18, 2016, as the date of public hearing on
an ordinance to amend Chapter 301, Zoning Ordinance, City of Waukee, Iowa, by rezoning
and changing certain property therein to modify PD-1 (Planned Development Overlay District)
[Lot 2 of Williams Pointe Plat 15]
P. Consideration of approval of a resolution approving Agreement Concerning Construction of
Fence [80 SE Dillon Drive] (Resolution #16-098)
Q. Consideration of approval of a resolution approving Agreement Concerning Construction of
Fence [1400 SE Florence Drive] (Resolution #16-099)
R. Consideration of approval of a resolution approving Agreement Concerning Construction of
Fence [720 SE Hawthorne Ridge Drive] (Resolution #16-100)
S. Consideration of approval of a resolution approving Agreement Concerning Construction of
Fence [805 Spruce Street] (Resolution #16-101)
T. Consideration of approval of a resolution approving Agreement Concerning Construction of
Fence [565 Spyglass Lane] (Resolution #16-102)
U. Consideration of approval of a resolution approving Agreement Concerning Construction of
Fence [325 SE Tallgrass Lane] (Resolution #16-103)
2) Ordinance: Consideration of approval of an ordinance to amend Chapter 301, Zoning
Ordinance, City of Waukee, Iowa, by rezoning and changing certain property therein
to modify PD-1 (Planned Development Overlay District) [Legacy Pointe at Waukee Plat
1] [introduction; first reading] – Council Member Lyon introduced the ordinance and
moved to approve the first reading in title only; seconded by Council Member Harrison.
Development Services Director Deets noted that the public hearing on the rezoning
application was held on 03/07, but that consideration of the first reading of the ordinance had
been tabled at the request of the applicant in order to allow consideration by the full council.
Mr. Deets briefly reviewed the rezoning application, as well as the zoning history of the
subject property. Council Member Peterson stated that at the public hearing on the
application, a question was raised as to whether the existing Legacy Pointe Townhomes
homeowners association had authority over the subject property; Mr. Deets replied that a
review of records shows an original declaration which identified provisions for certain
property maintenance, but that an association was never created. The Legacy Pointe
Townhomes homeowners association was created and filed at a later date, but only for the
existing townhomes. Mr. Deets added that City staff will meet with the developer regarding
long-term maintenance issues. Council Member Peterson asked who owned the retention
pond abutting Hickman Rd.; Mr. Deets stated that the pond was still owned by the original
Legacy Pointe developer (Ewing Development of Pella, IA). Council Member Blanchard
noted that several attempts had been made to develop the subject property in the past, but
to no avail. He voiced his belief that the proposed zoning fits the area and that he would
support it. Results of vote: Ayes: Blanchard, Harrison, Lyon, Peterson. Nays: None.
Absent: Hughes. Motion carried 4 – 0 – 1.
3) Ordinance: Consideration of approval of an ordinance to amend Chapter 301, Zoning
Ordinance, City of Waukee, Iowa by amending Chapter 301.4, Establishment of
Districts: Provisions for Official Zoning Map, by repealing said section and enacting in
lieu thereof the re-adoption of the Official Zoning Map [second, third (final) reading] –
Council Member Blanchard moved to approve the second reading of the ordinance in title
only, waive the third reading, and place the ordinance on final passage; seconded by
Council Member Peterson. Council Member Blanchard asked if the Kettlestone zoning
districts are separate from the proposed ordinance; Development Services Director Deets
replied that the ordinance lists all zoning districts, including Kettlestone, and references an
official map. Results of vote: Ayes: Blanchard, Harrison, Lyon, Peterson. Nays: None.
Absent: Hughes. Motion carried 4 – 0 – 1. (Ordinance #2801)
4) Ordinance: Consideration of approval of an ordinance to amend Chapter 204, Waukee
Municipal Code, by repealing the existing rates for sewer and enacting new rates as
specified [second reading] – Council Member Peterson moved to approve the second
reading of the ordinance in title only; seconded by Council Member Harrison. Results of
vote: Ayes: Blanchard, Harrison, Lyon, Peterson. Nays: None. Absent: Hughes. Motion
carried 4 – 0 – 1.
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5) Ordinance: Consideration of approval of an ordinance to amend Chapter 204A,
Waukee Municipal Code, by repealing the existing rates for storm sewer and enacting
new rates as specified [second reading] – Council Member Lyon moved to approve the
second reading of the ordinance in title only; seconded by Council Member Harrison.
Results of vote: Ayes: Blanchard, Harrison, Lyon, Peterson. Nays: None. Absent: Hughes.
Motion carried 4 – 0 – 1.
6) Ordinance: Consideration of approval of an ordinance to amend Chapter 213A,
Waukee Municipal Code, by amending Section 213A.13 concerning charges for the
collection, processing and marketing of solid waste and recyclable materials [second
reading] – Council Member Lyon moved to approve the second reading of the ordinance in
title only; seconded by Council Member Harrison. Council Member Peterson asked when
weekly recycling would begin; City Administrator Moerman replied that City staff was working
on a transition strategy. Results of vote: Ayes: Blanchard, Harrison, Lyon, Peterson. Nays:
None. Absent: Hughes. Motion carried 4 – 0 – 1.
7) Resolution: Consideration of approval of a resolution approving preliminary plat for
Brandon’s Reserve – Council Member Peterson moved to approve the resolution;
seconded by Council Member Blanchard. Development Services Director Deets briefly
reviewed the plat, noting that the existing pond would be used for storm water detention.
Due to topography, some of the lots will have unique access, including a bridge over the
creek for one lot. Access to Songbird Park will be provided via recreational trail with future
plans to connect the trail to Centennial Park through a Warrior Ln. underpass. Council
Member Blanchard asked if the trail would be accessible for emergency services; Mr. Deets
noted that a vehicle could use the 10-ft. trail in emergencies. Council Member Peterson
asked who would maintain the pond; Mr. Deets replied that it would be a private pond owned
and maintained by a homeowners association. Results of vote: Ayes: Blanchard, Harrison,
Lyon, Peterson. Nays: None. Absent: Hughes. Motion carried 4 – 0 – 1. (Resolution #16-
104)
8) Resolution: Consideration of approval of a resolution approving site plan for Central
Plaza [1135 SE Alice’s Road] – Council Member Blanchard moved to approve the
resolution; seconded by Council Member Harrison. Development Services Director Deets
briefly reviewed the site plan, including exterior elevations and building materials. Results of
vote: Ayes: Blanchard, Harrison, Lyon, Peterson. Nays: None. Absent: Hughes. Motion
carried 4 – 0 – 1. (Resolution #16-105)
9) Resolution: Consideration of approval of a resolution awarding contract [3rd Street
Water Tower Refurbishment Project] – Council Member Harrison moved to approve the
resolution; seconded by Council Member Lyon. Public Works Director Gibson briefly
reviewed the project construction schedule and presented City staff’s recommendation for
awarding contract. Council Member Harrison amended the motion to approve the resolution,
awarding contract to JR Stelzer of Lincoln, NE, in the amount of $470,200.00; Council
Member Lyon amended the second. Results of vote: Ayes: Blanchard, Harrison, Lyon,
Peterson. Nays: None. Absent: Hughes. Motion carried 4 – 0 – 1. (Resolution #16-106)
10) Resolution: Consideration of approval of a resolution approving renewal with Iowa
Communities Assurance Pool (ICAP) for 04/01/2016 through 03/31/2017 [Property,
Auto, Professional and Liability insurance] – Council Member Blanchard moved to
approve the resolution; seconded by Council Member Lyon. Finance Director Burkhart
briefly reviewed the insurance proposal, noting that property valuations constitute the biggest
change from the previous year. Results of vote: Ayes: Blanchard, Harrison, Lyon, Peterson.
Nays: None. Absent: Hughes. Motion carried 4 – 0 – 1. (Resolution #16-107)
(K) Reports – Report made by City Administrator Moerman.
Council Member Lyon moved to adjourn; seconded by Council Member Harrison. Ayes: All. Nays:
None. Motion carried 4 – 0.
Meeting Adjourned at 6:23 p.m.
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____________________________________
William F. Peard, Mayor
Attest:
________________________________________
Rebecca D. Schuett, City Clerk
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WAUKEE CITY COUNCIL MINUTES
WORK SESSION MEETING
March 21, 2016
A. Call to Order – The work session meeting of the Waukee City Council was called to order by Mayor
Peard at 6:26 p.m. at Waukee City Hall, 230 W. Hickman Rd.
B. Roll Call – The following members were present: Mayor William F. Peard; Council Members Shane
Blanchard, Brian Harrison, Larry R. Lyon, Rick Peterson. Absent: Council Member Shelly Hughes.
Also in attendance: City Administrator Tim Moerman, Finance Director Linda Burkhart, Development
Services Director Brad Deets, Public Works Director John Gibson, Human Resource Director Patty
Holden, City Clerk Rebecca D. Schuett.
C. Agenda Approval – Council Member Lyon moved to approve the agenda; seconded by Council
Member Harrison. Results of vote: Ayes: Blanchard, Harrison, Lyon, Peterson. Nays: None. Absent:
Hughes. Motion carried 4 – 0 – 1.
D. Work Session:
1) Gas rate analysis presentation – Public Works Director Gibson introduced Dave Berg with Dave
Berg Consulting. Mr. Berg presented the rate analysis, including a five-year projection of utility
finances based on no rate changes and a cost-of-service analysis. He discovered no major issues
with the gas utility and recommended no changes to City rates at this time.
2) Northview Dr./Bel-Aire Dr. neighborhood input meeting report – Public Works Director Gibson
briefly reviewed the presentation and questions posed by neighbors at the December 2015
meeting. At this time, City staff recommends no changes to the five-way intersection, with regular
monitoring of traffic, speed, and safety issues in the area. City staff also recommends no parking
on Bel-Aire Dr. from 7:00 a.m. to 5:00 p.m. during the school year. Mayor Peard expressed
surprise that no improvements were recommended for the five-way intersection; City Administrator
Moerman clarified that improvements would be made in the future when the financing is available,
but that staff recommends no interim changes.
E. Comments
Council Member Lyon moved to adjourn; seconded by Council Member Harrison. Ayes: All. Nays: None.
Motion carried 4 – 0.
Meeting Adjourned at 7:09 p.m.
____________________________________
William F. Peard, Mayor
Attest:
________________________________________
Rebecca D. Schuett, City Clerk
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WAUKEE CITY COUNCIL MINUTES
SPECIAL MEETING
March 28, 2016
A. Call to Order – The special meeting of the Waukee City Council was called to order by Mayor Peard at
5:31 p.m. at Waukee City Hall, 230 W. Hickman Rd.
B. Roll Call – The following members were present: Mayor William F. Peard; Council Members Shane
Blanchard, Shelly Hughes, Larry R. Lyon, Rick Peterson. Absent: Council Member Brian Harrison.
Also in attendance: City Administrator Tim Moerman, Director of Finance Linda Burkhart, Director of
Development Services Brad Deets, Community and Economic Development Director Dan Dutcher,
Technical Services Specialist Jenna Herr, Marketing and Communications Director Summer Evans,
Assistant Public Works Director Tim Royer, Police Chief John Quinn, City Clerk Rebecca D. Schuett.
C. Agenda Approval – Council Member Lyon moved to approve the agenda; seconded by Council
Member Blanchard. Results of vote: Ayes: Blanchard, Hughes, Lyon, Peterson. Nays: None. Absent:
Harrison. Motion carried 4 – 0 – 1.
D. Action Items:
1) Consent Agenda – Council Member Lyon moved to approve the Consent Agenda; seconded by
Council Member Blanchard. Results of vote: Ayes: Blanchard, Hughes, Lyon, Peterson. Nays:
None. Absent: Harrison. Motion carried 4 – 0 – 1.
A. Consideration of approval of waiver and consent with Ahlers & Cooney, P.C.
B. Consideration of approval of a resolution approving and accepting Temporary Construction
Easement in the amount of $3,645.00 related to the Bluestem Lift Station #14 Improvement Project
(Amel Dzafic and Ramza Mahalbasic) (Resolution #16-108)
C. Consideration of approval of a resolution approving contract, bond [Waukee Bluestem Lift Station
#14 Improvement Project] (Resolution #16-109)
D. Consideration of approval of a resolution ordering construction of certain public improvements, and
fixing a date for hearing thereon and taking bids therefor [SE Alice’s Road and SE Olson
Drive/Grand Prairie Parkway and SE Ashworth Road Turn Lane Widening Projects] (Resolution
#16-110)
E. Work Session:
1) Summer festival update – Celebrate Waukee co-chair Kathryn Sandie presented on the event
organization, structure and schedule.
2) Snowmobile route request – City Administrator Moerman reviewed a letter received from Mike
Patten, president of the Raccoon Valley Snow Chasers snowmobile club, requesting the allowance
of snowmobiles on a segment of the Raccoon River Valley Trail from 10th St. to Saints Pub + Patio.
Club member Ron Heimann addressed the council, asking for consideration of the request, even if
for an initial trial period. Mr. Moerman stated that Police Chief Quinn and Parks and Recreation
Director Matt Jermier had concerns regarding the request. Council Member Blanchard wondered
about possible damage along the trail, wondering if the City could charge a trail use fee to pay for
repairs. He also questioned how the City could enforce the 10 mph speed limit proposed by the
snowmobile club. Council Member Lyon replied that snowmobilers already pay a trail use fee to
Dallas County, then voiced his support for the use. He noted that other recreational uses are
allowed on the trail and stated his belief that the snowmobile club members were responsible
users that would not cause damage. Council Member Peterson stated that he was open to
considering a trial period for snowmobile use, perhaps on weekends only. Council Member
Hughes asked if any other metro communities allowed such a use; Mr. Heimann replied in the
negative, stating that Adel, Redfield, and Panora allow the use. He added that snowmobiles don’t
cause much damage to grass when there is enough snowpack. Mayor Peard asked Police Chief
Quinn about his concerns; Chief Quinn noted his concerns that the allowance would be for all
snowmobilers and not just the requesting organization, it would set a precedent to allow motorized
vehicles on the trail, intersection crossings are problematic, enforcement of the proposed speed
limit is difficult as officers cannot access the trail in their vehicles, the snowmobilers plan a route
2
taking them to and from an establishment that serves alcoholic beverages, and those communities
that allow such a trail use are much smaller than Waukee. City staff will draft a recommendation
for the council to consider regarding the request.
3) Southwest Area Trunk Sewer Extension Project review – Development Services Director
Deets briefly reviewed the project area and construction schedule. Council Member Hughes
asked if City staff would obtain trail easements along the sewer extension route; Mr. Deets replied
that staff would attempt to obtain voluntary easements for trails.
4) Home Base Iowa initiative – Technical Services Specialist Herr gave an overview of the initiative
and the requirements to become a Home Base Iowa community, as well as potential Waukee
incentives that are similar to those offered in other Home Base Iowa metro-area cities.
5) FY2016 Priorities Update: Marketing plan – Marketing and Communications Director Evans
briefly reviewed the plan, including methodology, messaging, target audiences, goals, and
marketing strategy.
6) FY2016 Priorities Update: Original Waukee redevelopment – Development Services Director
Deets gave an overview of the plan, including recent improvements and initiatives, opportunities,
and resources.
7) FY2016 Priorities Update: Major Streets Plan – Development Services Director Deets briefly
reviewed the plan and recommended that the Major Streets Plan be completed and fully integrated
as part of the City Comprehensive Plan update.
8) Ward system discussion – Council Member Blanchard spoke in favor of a ward system for
elections, stating that allowing residents to vote on the matter could have the system in place by
the 2019 elections. He added that he was unsure how a ward system should impact the number
of seats on the council. Council Member Lyon replied that it seemed reasonable to implement a
ward system as Waukee grows. Council Member Peterson cautioned that City growth would
mean regular changes in ward districts. Council Member Blanchard voiced his belief that more
people would run for council with a ward system in place. City staff will research how a ward
system could be implemented and present a report on the matter for council consideration.
F. Comments
Council Member Lyon moved to adjourn; seconded by Council Member Peterson. Ayes: All. Nays: None.
Motion carried 4 – 0.
Meeting Adjourned at 7:02 p.m.
____________________________________
William F. Peard, Mayor
Attest:
________________________________________
Rebecca D. Schuett, City Clerk