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Home My WebLink About2016-05-02-J01U Confluence Addendum 5 MEE AGEN FORM SYNO FISC COM STAF RECO ATTA PREP REVI PUBL ETING DATE NDA ITEM: MAT: OPSIS INCL CAL IMPACT MMISSION/B FF REVIEW OMMENDA ACHMENTS PARED BY: IEWED BY: LIC NOTICE NAME OF DATE OF CITY COU E: May 2, : Consid with Co Public LUDING PRO phasing landsca Univer involve T INCLUDIN BOARD/COM W AND COM ATION: App S: I. II. Brad D : E INFORMA F PUBLICA F PUBLICAT CITY OF W UNCIL MEE 2016 deration of app onfluence reg Hearing O & CON: S g of the propo aping to focus sity Avenue w es modificatio NG COST/B MMITTEE C MMENT: Sta prove the reso Proposed Re Addendum N Deets, Develop ATION – ATION: TION: WAUKEE, ETING CO proval of a re garding Kettle Staff has aske osed amenitie s on the area n within the Ke on of plans an BENEFIT AN COMMENT aff would rec olution esolution No. 5 pment Service AGE IOWA OMMUNICA esolution appr estone Corrid ed Confluenc es including st north of Ashw ettlestone Dev nd revisions to NALYSIS: T: ommend app es Director ENDA ITEM: ATION roving Adden dor Phase III P e to revise the treetscaping, worth Road a velopment. T o contract doc $16,800.0 proval of the r ndum No. 5 Planning e plans and trails and nd south of The work cuments. 00 resolution. THE CITY OF WAUKEE, IOWA RESOLUTION 16- APPROVING ALICE’S ROAD CORRIDOR (KETTLESTONE) PLANNING/DESIGN CONTRACT ADDENDUM NO. 5 TO MASTER AGREEMENT BETWEEN THE CITY OF WAUKEE AND BRIAN CLARK AND ASSOCIATES, D/B/A CONFLUENCE OF DES MOINES, IA IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA WHEREAS, the City of Waukee, Dallas County, State of Iowa, is a duly organized Municipal Organization; AND, WHEREAS, on September 3, 2013, the Waukee City Council approved retaining the services of Confluence of Des Moines, IA, as the planning firm for the Alice’s Road Corridor Project (Resolution #13-232); AND, WHEREAS, the City Council has previously approved Addendum No. 2, 3 and 4 for continued work and phases on the project; AND, WHEREAS, Phase five of the planning contract will build upon phase three and fourof the contract and will include further refinement of design documents, bidding and construction management of the initial corridor enhancements within the Corridor as described in attached scope of services (incorporated at Exhibit A). WHEREAS, the City Attorney has reviewed the proposed Addendum No. 5 and finds it satisfactory. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Waukee, Iowa on this 2nd day of May 2016, that the Alice’s Road Corridor (Kettlestone) Planning/Design Contract Addendum No. 5 to Master Agreement between the City of Waukee and Brian Clark and Associates, d/b/a Confluence of Des Moines, IA, is hereby accepted and approved. ____________________________ William F. Peard, Mayor Attest: ___________________________________ Rebecca D. Schuett, City Clerk ROLL CALL VOTE AYE NAY ABSENT ABSTAIN Shane Blanchard Brian Harrison Shelly Hughes Larry R Lyon Rick Peterson SCOPE OF SERVICES ADDENDUM NO. 5 April 25, 2016 ALICE’S ROAD CORRIDOR PLANNING/DESIGN Confluence #13050 ADDENDUM 5 – REPACKAGE SITE AMENITIES IMPROVEMENTS INTO THREE PHASES AS OUTLINED BELOW: TASK 1: PHASE 1 – TRAILS AND LANDSCAPING AT SOUTHERN DETENTION PONDS 1.1 | Project Management 1. Coordination Calls and Meetings 1.2 | Construction Documents 1. Existing Conditions/Site Preparation/Demo Plan 2. Site Layout 3. Site Grading and Drainage 4. Site Planting Plan 5. Irrigation Plan 6. Storm Water Pollution Prevention Plan 7. Site Details 8. Specifications 1.3 | Cost Estimate 1. Update cost estimate for items associated with Phase 1. 1.4 | Coordinate City Approvals 1. Prepare project summary including cost and schedule for presentation at City Council work session on May 23, 2016. TASK 2: PHASE 2 – TRAIL CONNECTION ALONG WEST SIDE OF GREENWAY PONDS, TERMINATING AT NORTHERN POND FUTURE PEDESTRIAN BRIDGE 2.1 | Project Management 1.. Coordination Calls and Meetings 2.2 | Construction Documents 1. Existing Conditions/Site Preparation/Demo Plan 2. Site Layout 3. Site Grading and Drainage 4. Site Planting Plan 5. Storm Water Pollution Prevention Plan 6. Site Details 7. Specifications 2.3 | Cost Estimate 1. Update cost estimate for items associated with Phase 2. 2.4 | Coordinate City Approvals 1. Prepare project summary including cost and schedule for presentation at City Council work session on May 23, 2016. TASK 3: PHASE 3 – LANDSCAPE AND IRRIGATION ALONG GRAND PRAIRIE PARKWAY FROM INTERCHANGE TO UNIVERSITY AVENUE 3.1 | Project Management 1. Coordination Calls and Meetings 3.2 | Construction Documents 1. Existing Conditions/Site Preparation/Demo Plan 2. Site Layout 3. Site Planting Plan 4. Irrigation Plan 5. Storm Water Pollution Prevention Plan 6. Planting Details 7. Specifications 3.3 | Cost Estimate 1. Update cost estimate for items associated with Phase 3. 3.4 | Coordinate City Approvals 1. Prepare project summary including cost and schedule for presentation at City Council work session on May 23, 2016. COMPENSATION 1. We propose to perform the services described in Addendum 5 – Scope of Services: Tasks 1, 2 and 3, on a Lump Sum basis. The Lump Sum is Sixteen Thousand Dollars ($16,000.00). 2. Reimbursable Expenses are proposed to be a not‐to‐exceed amount of Eight Hundred Dollars ($800). 3. Total Fee, including reimbursable expenses: $16,800.00 4. Reimbursable expenses, including travel, long‐distance telephone, and printing are included in the services fee total. Expenses will be billed in accordance with the rates shown on the attached rates and expenses schedule. 5. If the project is suspended for more than three (3) months, or abandoned in whole or in part, this firm shall be paid their compensation for services performed prior to receipt of written notice from the Architect/Owner of such suspension or abandonment, together with reimbursable expenses then due and all terminal expenses resulting from such suspension or abandonment. This SCOPE OF SERVICES ADDENDUM (SOSA) is entered as of April 25, 2016, by the City of Waukee (Client) and Brian Clark and Associates, Inc. d/b/a Confluence (Confluence). MASTER AGREEMENT: The terms and conditions of the Master Agreement are incorporated by reference in this Scope of Services Addendum (SOSA) with the same force and effect as if all the terms and conditions of the Master Agreement were set forth herein. IN WITNESS WHEREOF, the Client and Confluence duly exercise this SOSA effective as of the day and year first written above. EXHIBIT ‘A’ STANDARD HOURLY RATES Senior Principal ...................................................................................................................... $150.00 - $190.00 per hour Principal ................................................................................................................................. $135.00 - $175.00 per hour Associate Principal ................................................................................................................. $130.00 - $155.00 per hour Associate ............................................................................................................................... $120.00 - $145.00 per hour Senior Project Manager .......................................................................................................... $100.00 - $130.00 per hour Project Manager ....................................................................................................................... $90.00 - $105.00 per hour Project Landscape Architect II .................................................................................................... $80.00 - $95.00 per hour Project Landscape Architect I ..................................................................................................... $70.00 - $85.00 per hour Project Planner II ........................................................................................................................ $80.00 - $95.00 per hour Project Planner I ........................................................................................................................ $70.00 - $85.00 per hour Landscape Architect Intern II ...................................................................................................... $65.00 - $80.00 per hour Landscape Architect Intern I ....................................................................................................... $60.00 - $75.00 per hour Draftsperson .............................................................................................................................. $50.00 - $70.00 per hour Clerical Staff ............................................................................................................................... $42.00 - $50.00 per hour REIMBURSABLE EXPENSES Filing Fees ........................................................................................................................................................ 1.15 x cost Long Distance Telephone Calls ........................................................................................................................ 1.15 x cost Materials and Supplies ..................................................................................................................................... 1.15 x cost Meals and Lodging ........................................................................................................................................... 1.15 x cost Mileage ......................................................................................................................................................... $.54 per mile Postage ........................................................................................................................................................... 1.15 x cost Printing by Vendor ............................................................................................................................................ 1.15 x cost B/W Photocopies/Prints 8½ x 11 ...................................................................................................................... $.05 each B/W Photocopies/Prints 11x17 ......................................................................................................................... $.09 each Color Photocopies/Prints 8½ x 11 ..................................................................................................................... $.65 each Color Photocopies/Prints 11x17 ...................................................................................................................... $1.50 each Large Format Plotting – Bond .............................................................................................................................$2.50/SF Large Format Plotting - Mylar .............................................................................................................................$4.50/SF Large Format Plotting - Photo ............................................................................................................................$5.00/SF Compact Discs ............................................................................................................................................... $2.50 each Booklet Binding (cover, coil, back) ................................................................................................................... $4.50 each Foam Core ..................................................................................................................................................... $8.00 each Easel Pads ................................................................................................................................................... $32.75 each Electronic Files .............................................................................................................................................. $50.00 Each Online Meeting Service .................................................................................................................................. $35.00 Each Effective 1/1/2016