HomeMy WebLinkAbout2016-05-02-J06 Clive Fire-EMS 28E Agr AGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: May 2, 2016
AGENDA ITEM: Consideration of approval of a resolution approving Intergovernmental
Agreement for Fire and Emergency Medical Services for the Cities of Clive
and Waukee, Iowa
FORMAT: Resolution
SYNOPSIS INCLUDING PRO & CON: The city of Clive, due to extended response times in the
western portion of their city, would like to enter into an agreement that
facilitates Waukee FD responding first due, as Waukee is geographically
closer.
At the current call volume, this is one to two calls per month on average. On
average this will be very little impact to the residence of Waukee. If the call
volume increases and places unforeseen burden of the Waukee FD, the city
can opt out of the 28E.
Waukee will send an ambulance, if available, as first due to any ambulance
response in Clive West of, and including 156th Street. Waukee will send an
engine, if available, as first due to any fire suppression response in Clive,
West of, and including 163rd Street.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: The city of Waukee will
invoice patients under the ambulance billing fee schedule, the same as if they
were Waukee residence. At the current call volume the estimate is $20,000 in
billable revenue.
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT: Recommend approval.
RECOMMENDATION: Approve the resolution.
ATTACHMENTS: I. Proposed Resolution
II. Intergovernmental Agreement
PREPARED BY: Clint Robinson
REVIEWED BY:
THE CITY OF WAUKEE, IOWA
RESOLUTION 16-
APPROVING AN INTERGOVERNMENTAL AGREEMENT FOR FIRE AND
EMERGENCY MEDICAL SERVICES FOR THE CITIES OF CLIVE AND
WAUKEE, IOWA
IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA
WHEREAS, the City of Waukee, Iowa is a duly organized municipality within Dallas County;
AND,
WHEREAS, the City of Clive and the City of Waukee deem it beneficial to enter into an
agreement pursuant to Iowa Code Chapter 28E in order for the City of Waukee to provide fire
and emergency medical services response within a defined area of the City of Clive; AND,
WHEREAS, the City Attorney has reviewed the proposed agreement and finds it satisfactory;
NOW THEREFORE BE IT RESOLVED by the City of Waukee City Council that the City of
Waukee hereby approves the Intergovernmental Agreement for Fire and Emergency Medical
Services for the Cities of Clive and Waukee, Iowa.
Passed by the City Council of the City of Waukee, Iowa, and approved the 2nd day of May, 2016.
____________________________
William F. Peard, Mayor
Attest:
________________________________________
Rebecca D. Schuett, City Clerk
ROLL CALL VOTE AYE NAY ABSENT ABSTAIN
Shane Blanchard
Brian Harrison
Shelly Hughes
Larry R. Lyon
Rick Peterson
INTERGOVERNMENTAL AGREEMENT
FOR FIRE AND EMERGENCY MEDICAL SERVICES
FOR THE CITIES OF CLIVE AND WAUKEE, IOWA
This Agreement is made and entered into, on the effective date herein, by and among the
City of Clive, Iowa (“Clive”) and the City of Waukee, Iowa (“Waukee”), (collectively, the “Cities”) as
municipal corporations organized and existing under the laws of the State of Iowa, in
consideration of the following promises and agreements and upon the following terms and
conditions:
1. PURPOSE: In recognition of the need to protect life and property from the devastating
effects of fire and/or medical emergencies, the purpose of this Agreement is for the City
of Waukee to provide fire and emergency medical services response within a defined area
of the City of Clive. This Agreement shall be construed to effectuate its purpose through
the joint exercise of governmental power in the manner described in this Agreement and
pursuant to Iowa Code Chapter 28E.
2. TERM: The term of this Agreement shall commence on July 1, 2016. The agreement shall
thereafter remain in full force and effect for a term of two years, but may be amended or
terminated prior to the expiration of the two year term upon resolution by the City
Council of Clive or the City Council of Waukee, or as may otherwise be provided in this
Agreement.
3. DEFINITIONS:
a. FIRST DUE: For purposes of this Agreement, the term “First Due” shall mean the
apparatus expected to arrive first to fire and/or medical emergencies.
4. NO SEPARATE LEGAL ENTITY OR PROPERTY DISPOSITION: No separate legal entity
is created by this Agreement and no personal property shall be acquired by the City of
Clive or the City of Waukee. The City of Waukee will own, maintain, house and staff the
fire protection and other emergency equipment used under this Agreement.
5. FIRE SUPPRESSION AND EMERGENCY MEDICAL SERVICES: The City of Waukee agrees
to provide fire suppression and emergency medical services response for all property
within the City of Clive, as defined below, unless the requested service is unavailable or
otherwise engaged at the time:
a. Fire Suppression: First due fire suppression response for locations in Clive, West of,
and including 163rd Street.
b. Emergency Medical Services: First due ambulance response for locations in Clive,
West of, and including 156th Street.
6. MUTUAL AID: In the event the requested service is unavailable or otherwise engaged at
the time, Clive will follow its normal procedures for response.
7. COMPENSATION: The City of Waukee will bill patients directly for emergency medical
services provided, pursuant to fee schedules outlined in the City of Waukee Code of
Ordinances. No other compensation will be paid by the City of Clive, unless otherwise
agreed upon.
8. INDEMNIFICATION: Each City agrees to indemnify and to hold the other City, their
elected officers, agents, employees and successors and assigns, harmless from and against
all claims, demands, actions and/or causes of actions, judgments, settlements, or other
costs, including reasonable attorney’s fees, which the other parties, their successors and
assigns, may incur or sustain a) by reason of the indemnifying party’s breach of this
Agreement or failure to legally or timely meet the responsibilities imposed herein
(including, but not limited to, any financial obligations herein), or b) by reason of the
torts of indemnifying party. Clive shall indemnify, defend and hold harmless Waukee for
damages, claims, demands, suits, judgments, costs and expenses arising from a loss or
damage to private property and/or the death of or injury to private persons, relating to
fire and emergency medical services or any other actions taken. Waukee shall indemnify,
defend and hold harmless Clive for damages, claims, demands, suits, judgments, costs and
expenses arising from a loss or damage to private property and/or the death of or injury
to private persons, relating to fire and emergency medical services or any other actions
taken.
9. AGREEMENT – METHOD OF APPROVAL: The Cities hereto approve this Agreement by
Resolution, which Resolution shall authorize the respective Mayors to execute this
Agreement.
10. AGREEMENT – FILING WITH THE IOWA SECRETARY OF STATE: When this Agreement
has been approved by the Cities hereto, this Agreement shall be electronically filed with
the Secretary of State of the State of Iowa in accordance with the provisions of 28E.32
Code of Iowa. Clive will be responsible for the appropriate filings.
11. MODIFICATION OF THE AGREEMENT: Modifications to this Agreement shall require
the approval by resolution of both City Councils at the time of the proposed modification.
12. NOTICES: Any notice under this Agreement shall be in writing and shall be deemed to be
given when deposited in United States Post Office.
a. Notices to Clive shall be addressed: City Manager, City of Clive, 1900 NW 114th
Street, Clive, IA 50325.
b. Notices to Waukee shall be addressed: City Administrator, City of Waukee, 230 W.
Hickman Road, Waukee, IA 50263.
c. If during the term of this Agreement a City shall change the address of its City Hall or
seat of municipal government, it shall notify the other City of said new address and
the new address shall be by mutual agreement substituted for the address herein
provided.
13. ARBITRATION: Should any other dispute arise concerning the interpretation or
operation of this Agreement which the parties are unable to resolve, then any such
dispute shall be submitted to an arbitrator mutually agreeable to the parties; or, in
absence of such agreement, to an arbitrator chosen by the Chief Judge of the Fifth Judicial
District of the State of Iowa. In either event, the determination of such arbitrator as to the
dispute submitted to the arbitrator shall be final.
14. MUTUAL AID AGREEMENTS: This Agreement is not intended to abrogate or
unnecessarily amend existing mutual aid Agreements between the parties.
Passed and approved this ______ day of ______________________, 2016.
CITY OF Clive, Iowa
By_____________________________
Scott Cirksena, Mayor
ATTEST:
_________________________________
Joyce Cortum
City Clerk
CITY OF Waukee, Iowa
By______________________________
William Peard, Mayor
ATTEST:
_________________________________
Becky Schuett
City Clerk