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Home My WebLink About2016-05-16-J01O GPP Gas Main Change Order 3►�0 Waukee 'W1 THE KEY TO GOODLIVING AGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: May 16, 2016 AGENDA ITEM: Consideration of approval of Change Order No. 3 to Profile, LLC for the Grand Prairie Parkway Gas Main decreasing the contract amount by $14,812.80 FORMAT: Resolution SYNOPSIS INCLUDING PRO & CON: This change order is for the 6" gas main construction along Grand Prairie Parkway. The gas engineer inadvertently increased the contract quantity in Payment Estimate No. 3. As a result, the pay item was changed to a quantity of 7,771 feet when it should have been 7,031 feet for a difference of 740 feet. The total contract will be lowered by $14,812.80. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: None COMMISSIONBOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: Approve the resolution. ATTACHMENTS: I. USDI Letter of Recommendation II. USDI change Order PREPARED BY: Tim Royer/Beth Richardson REVIEWED BY: John Gibson/.ell/ PUBLIC NOTICE INFORMATION --- NAME OF PUBLICATION: DATE OF PUBLICATION: Utility Safety & Design, Inc. 28847 US Highway 136 Unionville, MO 63565 P (660) 947-3316 F (660) 947-3146 May 10, 2016 Mr. Tim Royer, Assistant Dir. of Public Works City of Waukee 805 University Avenue W a u kee, IA 50263 troyer@waukee.org RE. 2015 Grand Prairie Parkway Gas Main Extension Project— Change Order #3 Dear Mr. Royer, During review of the retainage release request, it has come to our attention that USDI inadvertently increased the contract quantity for pay item #2 in Partial Payment #3. As a result, the total quantity approved for this pay item including other change orders was 7,771 feet. The final total changed quantity should have been 7,031 feet for pay item#2. The difference is 740 feet. This change order corrects the quantity for Pay Item #2 from 7,771 feet to 7,031 feet. The total contract price will be lowered by $14,812.80. Please feel free to contact me anytime if you have any questions or require additional information. Respectfully Submitted, 00,,,7 ti✓ 61-e,_- Anthony Everette, P.E. Vice -President Engineering USDI Attach: As noted BELLEVILLE, ILLINOIS 9 Executive Woods Court, Suite 1 Belleville, IL 62226-2016 P (618) 277-1520 F (618) 277-1586 OLNEY, ILLINOIS 1927 Miller Drive Olney, IL 62450 P (618) 392-5502 F (618) 392-2261 SHELBYVILLE, KENTUCKY PO Box 727 Shelbyville, KY 40066 Office/Fax (502) 513-5127 Change Order 03 City of Waukee Department of Public Works 805 University Avenue Distribution _ Waukee, IA 50263 owne,nuance _ 515-978-7920 Fax 515-987-3979 owner -Public Works _ Engineer _ Contractor _ Contractor Profile, LLC PO Box 227 Project Title Grand Prairie Parkway Le Claire, IA, 52753 Waukee Project File Number 309-732-6276 ph Profile Project File Number J15-003 563-594-5250 fax Original Contract Amount $309,344.24 Change Order Number 3 Date 05/10/2015 THE CONTRACT IS CHANGED AS FOLLOWS ITEM NO. ITEM CODE DESCRIPTION UNIT PRICE QUANTITY VALUE ADJUSTMENT ADJUSTMENT 2 2 6" PE Main Install (materials supplied by city) $20.02 (740) -$14,812.80 -$14,812.80 The Original Contract Sum Was $309,344.21 Net Change by Previously Authorized Change Orders 125,853.03 The Contract Sum Prior to the Change Order was 435,197.27 The Contract Sum will be Decreased by this Change Order in the Amount of - 14,812.80 The new Contract Sum Including this Change Order will be 420,384.47 The Contract Time will be Changed by 0 Days Prepared By USDI Recommended By Profile Contracting, LLC Checked By City of Waukee Signature Signature Signature Name: Anthony Everette Name: Name Title: Engineer Title: Title Date: 5-10-2015 Date: Date Owner City of Waukee < $500.00 Department of Director x Date _ $501.00 to$2500.00 City Administrator x Date _ Date > $2501 City Council Approved or Ratified at Meeting on Date US Hwy 136 Union am Unianville,M063666 0660.947.3316 PARTIAL PAYMENT ESTIMATE PAYMENT N0. 5 (Final_ PAGE 1 Of 3 3 DATE 10-May-16 DATE REVISED STATE Iowa OWNER City of Waukee, Iowa COUNTY CONTRACT DATE 8/10/2015 PAYMENT PERIOD From: 11/28/2015 To: 1/22/2016 CHANGE ORDERS PAY ESTIMATES NO. DATE AMOUNT 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Original Contract .............................. Total of Change Orders .................. Revised Contract (1 + 2) .................. Work Completed* ............................ Retainage.......................................... Work Completed - Retainage (4-5) ..... Stored Materials* ............................ Subtotal(6+7).................................... Previous Payments .......................... Amount Due(8-9)............................. $ 309,344.24 S 111,040.23 $ 420,384.47 $ 420,384.47 $ 21,019.22 $ 399,365.25 $ $ 399,365.25 $ 330,162.38 $ 69,202.87 1 10/19/2015 $50,408.15 2 11/19/2015 $75,444.88 3 5/5/2016 $ (14,812.80) Net change by Change Orders $111,040.23 Contract Time STARTING DATE Aug. 26, 2015 COMPLETION DATE Nov. 1, 2015 Original Days Revised Used Remaining 82 117 117 0 On Schedule: X Yes No CONTRACTOR'S CERTIFICATION: The undersigned Contracotr certifies that the work covered by this Partial Payment Estimate has been completed in accordance with the Contract Documents. That all amounts have been paid by the Contractor for work for which previous Partial Payment Estimates were issued and payments received from the Owner, and that current payment shown herein is now due. Requested Contractor: Profile Contracting I.I.C. ENGINEER'S CERTIFICATION: The undersigned has reviewed this estimate and to the best of their knowledge and belief, the quantities shown in this estimate are correct. This DOES NOT constitue a recommendation of acceptability of any of the work partially or totally completed. Recommended Date 5-May-16 Engineer: Utility Safety and Design Accepted Date Owner: City of Waukee, IA Date USDI I . ORIGINAL CONTRACT AMOUNT 2. CHANGE ORDERS PARTIAL PAYMENT ESTIMATE NO. 5 (Final_rev) CONTRACT SUMMARY NO. DATE AMOUNT 1 10/19/2015 $50,408.15 2 11/19/2015 $75,444.88 3 5/5/2016 $ (14,812.80) $309,344.24 NET CHANGE BY CHANGE ORDERS ...................................... 1 $111,040.23 3. REVISED CONTRACT AMOUNT(2+3)................................... $420,384.47 4. TOTALTHIS PAY ESTIMATE .................................................... $69,202.87 5. PREVIOUS PAY ESTIMATES NO. DATE AMOUNT 1 9/17/2015 $ 130,411.30 2 9/29/2018 $ 68,278.30 3 10/27/2015 $ 85,237.88 4 12/11/2016 $ 46,234.90 TOTAL PREVIOUS PAY ESTIMATES ........................................ $330,162.38 6. BALANCE TO FINISH INC. RETAINAGE (3-4-5)................... $21,019.22