HomeMy WebLinkAbout2016-05-16-J01T Fall Asphalt Overlay 2015 Pmt Est 3ffl.4 Waukee
��■rr 1HE KEY TO GOOD LIVING
AGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: May 16, 2016
AGENDA ITEM: Consideration of approval of Partial Payment Estimate No. 3 (Final) to Grimes
Asphalt & Paving for the 2015 Fall Asphalt Overlay Project in the amount of
$1,966.50
FORMAT: Consent Agenda
SYNOPSIS INCLUDING PRO & CON: Payment estimate is for chimney and casting replacements
FISCAL IMPACT INCLUDING COSTBENEFIT ANALYSIS: $1,966.50
COMMISSIONBOARD/COMMITTEE COMMENT: Grimes Asphalt & Paving has requested
Payment Estimate No.3 (Final) for the work completed on the 2015 Fall Asphalt Overlay Project in the
amount of $1,966.50. Veenstra & Kimm, Inc. has reviewed the payment estimate and recommends
payment.
STAFF REVIEW AND COMMENT:
RECOMMENDATION: Approve Partial Payment Estimate No. 3 (Final)
ATTACHMENTS: I. Partial Payment Estimate No. 3 (Final)
II. Letter of Recommendation
PREPARED BY: Beth Richardson
REVIEWED BY: John Gibson
PUBLIC NOTICE INFORMATION —
NAME OF PUBLICATION:
DATE OF PUBLICATION:
VEENSTRA & KIMM, INC.
3000 Westown Parkway • West Des Moines, Iowa 50266-1320
515-225-8000 • 515-225-7848(FAX) • 800-241-8000(WATS)
May 3, 2016
John R. Gibson
Public Works Director
City of Waukee
805 University Avenue
Waukee, IA 50263
WAUKEE, IOWA
2015 FALL ASPHALT OVERLAY PROJECT
CHANGE ORDER NO. 2
PARTIAL PAYMENT NO. 3 (FINAL)
Enclosed are three signed copies of Change Order No. 2 and Partial Payment No. 3 (Final)
in accordance with the contract between the City of Waukee and Grimes Asphalt & Paving
Corporation for the 2015 Fall Asphalt Overlay Project. Change Order No. 2 is to adjust
the plan quantities to the as -constructed quantities. Partial Payment No. 3 is for Chimney
and Casting Replacements.
We recommend payment by the City Council of the City of Waukee to Grimes Asphalt &
Paving Corporation in the amount of $1,966.50. We also recommend the retainage in the
amount of $15,422.05 be paid 31 days after acceptance of the work by the City of
Waukee.
Please execute all copies of Change Order No. 2 and Partial Payment No. 3 (Final) in the
spaces provided. Please return one copy of each to Veenstra & Kimm, Inc., forward one
copy to Grimes Asphalt & Paving Corporation with payment, and retain one copy for your
files.
If you have any questions or comments, please contact us at 225-8000.
VEEN�SST�RAA&& KIrMM, INC.
Forrest S. Aldrich
FSA:jat
275263
Enclosures
cc: Brad Deets, City of Waukee w/enclosures
Tim L. Royer, City of Waukee w/enclosures
Becky Schuett, City of Waukee w/enclosures
West Des Moines • Coralville • Omaha •Moline • Mason City • Sioux City • Liberty
Date: May 2, 2016
VEENSTRA & KIMM, INC.
3000 Westown Parkway • West Des Moines, Iowa 50266-1320
515-225-8000 • 515-225-7848(FAX) • 800-241-8000(WATS)
PAY ESTIMATE NO. 3
(FINAL)
Project Title
2015 Fall Asphalt Overlay Project
Waukee, Iowa
Contractor
Grimes Asphalt & Paving
P.O. Box 3374
Des Moines, Iowa 50316
Orig. Contract
Amount & Date
$ 245,870.00
June 15, 2015
Pay Period
October 14, 2015 to May 2, 2016
BID ITEMS
Description
Unit
Estimated
Quantity
Unit Price
Extended
Price
Quantity
Complete
Value
Completed
Base Bid
1.1
Mobilization
LS
XXXX
XXXX
$ 1,500.00
100.00%
$1,500.00
1.2
Traffic Control
LS
XXXX
XXXX
$ 10,000.00
100.00%
$10,000.00
1.3
Surface Notch Runout
Ea.
17
$ 1,900.00
$ 32,300.00
17
$32,300.00
1.4
HMA Patches
Tons
25
$ 104.00
$ 2,600.00
32
$3,328.00
1.5
HMA Pavement Overlay
Tons
1500
$ 104.00
$ 156,000.00
1592
$165,568.00
1.6
Seeding
LS
XXXX
XXXX
$ 4,300.00
100.00%
$4,300.00
1.7
Earthen Shoulders
LF
3200
$ 3.00
$ 9,600.00
2845
$8,535.00
1.8
Pedestrian Curb Ramps
SF
540
$ 22.00
$ 11,880.00
540
$11,880.00
1.9
Detectable Warning Panels
SF
72
$ 40.00
$ 2,880.00
72
$2,880.00
1.10
Chimney and Casting
Replacement
Ea.
2
$ 3,400.00
$ 6,800.00
2
$6,800.00
1.11
Manhole Adjustment
Ea.
3
$ 360.00
$ 1,080.00
4
$1,440.00
1.12
Valve Box Adjustment
Ea.
3
$ 210.00
$ 630.00
3
$630.00
1.13
Class A Crushed Stone
Tons
150
$ 42.00
$ 6,300.00
170
$7,140.00
Total
$245,870.00
$256,301.00
V&K Job No. 275263 Page 1 of 3
MATERIALS STORED SUMMARY
Number of
Description Units Unit Price Extended Cost
None
Total $0.00
V&K Job No. 275263 Page 2 of 3
SUMMARY
Contract Price
Value Completed
Original Contract Price
$245,870.00
$ 256,301.00
Approved Change Order (list each)
No. 1
$ 52,140.00
$ 52,140.00
No.2
$ 10,431.00
$
Revised Contract Price
$ 308,441.00
$ 308,441.00
Materials Stored
$ 0.00
Value of Completed Work and Materials Stored
$ 308,441.00
Less Retained Percentage (5%)
$ 15,422.05
Net Amount Due This Estimate
$ 293,018.95
Less Estimate(s) Previously Approved
No. 1
$ 189,548.75
2
$ 101,503.70
3
$
4
$
5
$
6
$
7
$
8
$
Total Previously Approved
$ 291,052.45
Percent Complete
100%
Amount Due This Estimate
$ 1,966.50
The amount $1,966.50 is recommended for approval for payment in accordance with the terms of the
Contract. The amount of $15,422.05 is payable 31 days after final acceptance of the project.
Prepared By:
Recommended By:
Approved By:
Gri es ph It & Paving
Veenstra & Kimm, Inc.
City of Waukee
Suture
Sign
Signature
To C
Title
Title
Title
Date
V
Date
V&K Job No. 275263 Page 3 of 3