HomeMy WebLinkAbout2016-07-05-H01 Original Sanitary Sewer Rehab Phase 2A - PH►4 Waukee
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AGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: July 5, 2016
AGENDA ITEM: On proposed plans, specifications, form of contract and estimate of cost
[Original Sanitary Sewer Rehabilitation Project, Phase 2A]
FORMAT: Public Hearing
SYNOPSIS INCLUDING PRO & CON: The Original Sanitary Sewer Rehabilitation Project,
Phase 2A is the second phase of the I&I Project for Original Waukee.
The Project will construct 8,070 linear feet of cured -in place pipe, 8-inch
though 12-inch diameter sanitary sewer, reinstate and grout sewer
services, cleanup and associated work.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT:
RECOMMENDATION: Hold Public Hearing.
ATTACHMENTS: L Notice of Hearing and Letting
PREPARED BY: Beth Richardson
REVIEWED BY: John Gibson
PUBLIC NOTICE INFORMATION --
NAME OF PUBLICATION:
DATE OF PUBLICATION:
NOTICE TO BIDDERS AND NOTICE OF PUBLIC HEARING
NOTICE OF PUBLIC HEARING ON PLANS AND SPECIFICATIONS, PROPOSED FORM OF
CONTRACT AND ESTIMATE OF COST FOR CONSTRUCTION OF THE ORIGINAL
SANITARY SEWER COLLECTION SYSTEM REHABILITATION - PHASE 2A FOR THE CITY OF
WAUKEE, IOWA, AND THE TAKING OF BIDS THEREFOR
Sealed proposals must be filed with the City Clerk of the City of Waukee, Iowa, in the
Council Chambers at the City Hall, 230 W. Hickman Road, Waukee, Iowa, before
2:00 P.M. on the 29th day of June, 2016, for the construction of the Original Sanitary
Sewer Collection System Rehabilitation — Phase 2A, and work incidental thereto, as
described in the plans and specifications therefor, now on file in the office of the City
Clerk at City Hall. Proposals will be opened and the amount of the bids announced in
said Council Chambers by the City Clerk at the time and date specified above.
At 5:30 P.M. on the 5th day of July, 2016, the City Council of said City will, in said Council
Chambers, hold a hearing and said Council proposes to adopt plans, specifications, form
of contract and estimate of cost and, at the time, date and place specified above, or at
such time, date and place as then may be fixed, to act upon proposals and enter into a
contract for the construction of said improvements.
At said hearing, the City Council will consider the plans, specifications, proposed form of
contract, and estimated total cost for the project, the same now being on file in the
office of the City Clerk, reference to which is made for a more detailed and complete
description of the proposed improvements, and at said time and place the said Council
will also receive and consider any objections to said plans, specifications, estimate of
cost and form of contract made by any interested party.
The work to be done is as follows:
ORIGINAL SANITARY SEWER COLLECTION SYSTEM REHABILITATION — PHASE 2A
Construct 8,070 linear feet of cured -in place pipe, 8-inch through 12-inch
diameter sanitary sewer, reinstate and grout sewer services, cleanup and
associated work.
All work and materials are to be in accordance with the proposed plans, specifications,
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Notice to Bidders and Notice of Public Hearing
form of contract and estimate of cost now on file in the office of the City Clerk of
Waukee, Iowa, and by this reference made a part thereof as though fully set out and
incorporated herein.
All proposals in connection therewith shall be submitted to the City Clerk of said City on
or before the time herein set for receiving bids. All proposals shall be made on official
bidding blanks furnished by the City, and any alterations in the official form of proposal
will entitle the Council, at its option, to reject the proposal involved from consideration.
Each proposal shall be sealed and plainly identified.
Each proposal shall be made out on a blank form furnished by the municipality and
must be accompanied in a sealed envelope by either (1) a certified or cashier's check
drawn on a solvent Iowa bank or a bank chartered under the laws of the United States
or a certified share draft drawn on a credit union in Iowa or chartered under the laws of
the United States, in an amount equal to ten percent (10%) of the bid, or (2) a bid bond
executed by a corporation authorized to contract as a surety in the State of Iowa, in the
penal sum of ten percent (10%) of the bid.
The bid security must be made payable to THE CITY OF WAUKEE, IOWA. The bid
security must not contain any conditions either in the body or as an endorsement
thereon. The bid security shall be forfeited to the City as liquidated damages in the
event the successful bidder fails or refuses to enter into a contract within ten (10) days
after the award of contract and post bond satisfactory to the City insuring the faithful
fulfillment of the contract and the maintenance of said work, if required, pursuant to the
provisions of this notice and other contract documents. Bidders shall use the bid bond
form found in the specifications.
By virtue of statutory authority, a preference will be given to products and provisions
grown and coal produced within the State of Iowa.
In accordance with Iowa statutes, a resident bidder shall be allowed a preference as
against a nonresident bidder from a state or foreign country if that state or foreign
country gives or requires any preference to bidders from that state or foreign country,
including but not limited to any preference to bidders, the imposition of any type of
labor force preference, or any other form of preferential treatment to bidders or laborers
from that state or foreign country. The preference allowed shall be equal to the
preference given or required by the state or foreign country in which the nonresident
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bidder is a resident. In the instance of a resident labor force preference, a nonresident
bidder shall apply the same resident labor force preference to a public improvement in
this state as would be required in the construction of a public improvement by the state
or foreign country in which the nonresident bidder is a resident.
Failure to submit a fully completed Bidder Status Form with the bid may result in the bid
being deemed nonresponsive and rejected.
The Council reserves the right to reject any or all bids and to waive informalities or
technicalities in any bid.
The Council reserves the right to defer acceptance of any proposal for a period not to
exceed thirty (30) calendar days from the deadline for submission of bids.
The successful bidder will be required to furnish a bond in an amount equal to one
hundred percent (100%) of the contract price, said bond to be issued by a responsible
surety approved by the City Council and shall guarantee the faithful performance of the
contract and the terms and conditions therein contained and shall guarantee the
prompt payment for all materials and labor and protect and save harmless the City from
claims and damages of any kind caused by the operations of the Contractor, and shall
guarantee the work against faulty workmanship and materials for a period of four (4)
years after its completion and acceptance by the City Council.
The work shall commence within ten (10) days after written Notice to Proceed and shall
be completed by April 15, 2017.
The duration of the work is critical to the project so as to minimize damage to other
streets and public infrastructure and the disruption associated with the project to the
public. Damages in the amount of Five Hundred Dollars ($500.00) per calendar day will
be assessed for each day the work shall remain uncompleted after the end of the
contract period at the sole discretion of the City which at the option of the City may be
deducted from any retainage prior to release, the final payment to contractor, or
through the commencement of a cause of action by the City, in the City's sole
discretion. The selection by the City of any particular course of action hereunder is not
exclusive and shall not preclude the pursuit of additional remedies by the City. In the
event the City institutes legal proceedings, the Contractor shall be responsible for any
and all attorney's fees and expenses.
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Sales Tax Exemption. Contractors and subcontractors shall not include sales tax for
material purchases. At the time of the contract acceptance by the City Council, the
prime contractor and all subcontractors will be issued a certificate of exemption.
Payment to the Contractor for said construction will be made from one or any
combination of the following resources: (1) cash on hand as may be legally used for
such purposes, (2) cash derived from the proceeds of the sale and issuance of General
Obligation Bonds of the City, or any combination thereof.
Payment to the Contractor will be on the basis of monthly estimates equivalent to
ninety-five percent (95%) of the contract value of the work completed and payments
made to material suppliers for materials ordered specifically for the project or delivered
to the site during the preceding calendar month. Estimates will be prepared on the last
day of each month by the Contractor, subject to the approval of the Architect/Engineer,
who will certify to the City for payment each approved estimate on or before the tenth
(loth) day of the following month. Such monthly payments shall in no way be
construed as an act of acceptance for any part of the work partially or totally completed.
Upon completion of the work and its acceptance by the City Council, the Contractor will
be paid an amount which, together with previous payments, will equal ninety-five
percent (95%) of the contract price of the contract. The balance due the Contractor will
be paid, subject to the conditions and in accordance with the provisions of Chapters 26
and 573 of the Code of Iowa, as amended. No such partial or final payments will be due
until the Contractor has certified to the City that the materials, labor and services
involved in each estimate have been paid for in accordance with the requirements
stated in the specifications.
Plans and specifications governing the construction of the proposed improvements, and
also the prior proceedings of the City Council referring to and defining said proposed
improvements are hereby made a part of this notice and the proposed contract by
reference and the proposed contract shall be executed in compliance therewith.
Copies of said plans and specifications are now on file in the office of the City Clerk, for
examination by bidders. Copies may be obtained from Veenstra & Kimm, Inc., 3000
Westown Parkway, West Des Moines, Iowa 50266 at no charge.
This notice is given by order of the Council of the City of Waukee, Iowa.
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ATTEST:
Rebecca D. Schuett, City Clerk
Notice to Bidders and Notice of Public Hearing
CITY OF WAUKEE, IOWA
William F. Peard, Mayor
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