HomeMy WebLinkAbout2016-08-01-J09 Waukee Dental_Site Plan AGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: August 1, 2016
AGENDA ITEM: Consideration of approval of a resolution approving site plan for Waukee
Dental [350 E. Hickman Road]
FORMAT: Resolution
SYNOPSIS INCLUDING PRO & CON:
Waukee Central, LLC is requesting approval of a site plan for an approximately 3,600 square foot
dental clinic to be located at the southeast corner of Dartmoor Drive and Hickman Road directly
east of the proposed Central Bank. Access to the site will be provided entirely off of a private
street [Laurel Street] which is being developed as a part of the Waukee Central Development with
shared access with the bank.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:
COMMISSION/BOARD/COMMITTEE COMMENT: The Planning and Zoning
Commission reviewed the request at their meeting on July 12, 2016
and recommended approval.
Approval of a Site Plan for Waukee Dental (350 E Hickman Road)
City Planner Melissa DeBoer introduced the request made by applicants Waukee Central LLC for
approval of the Site Plan for Waukee Dental. Mrs. DeBoer advised that the subject property is
located at the southeast corner of Hickman Road and SE Dartmoor Drive and is approximately
0.88 acres in size and would hose the proposed 3616 square foot building. Access to the site will
be provided off of the private street located to the South of the site and a shared ingress/egress
easement on the west side of the site. A total of 11 parking spaces are required for this facility.
The total amount of parking proposed is 26 spaces including 2 handicap accessible stalls. Traffic
throughout the parking lot will be two-way traffic.
A five foot wide sidewalk will be installed along SE Laurel Street located on the south side of the
site as well as internally on the site primarily around the building from the parking area.
All utilities will be extended to this site during platting with sanitary sewer and water being
extended from the south of the property. Storm water detention will be provided with a dry
bottom detention basin located on the north side of the site. The proposed amount of open space
is 32% of the project area which satisfies the requirements of 20% being dedicated to open space.
The applicant has provided the required amount of planting per the landscaping ordinance and has
proposed a small berm to add additional screening to the trash enclosure.
Commissioner Nigro questioned who would have the weight of liability on the private
street. Mr. Deets stepped in and advised that the City would not be held liable as it was a
private street, the weight of responsibility would fall on the commercial association.
Commissioner Fontenot questioned if the private street would be completed all at once
and Mr. Deets advised that yes, the street would be completed in the early stages of
building to provide access off of Dartmoor Drive and NE Westgate Drive.
Motion to approve a Site Plan for Waukee Dental (350 E. Hickman Road) subject to any
remaining staff comments and completion of legal documents was moved by Commissioner
Fontenot Seconded by Commissioner Streit. Ayes: Nigro, Fontenot, Streit, Broderick, Hoifeldt,
Shanks, and Schmidt. Nays: none. Motion carried.
STAFF REVIEW AND COMMENT: All staff comments related to the site plan have been
addressed and staff would recommend approval.
RECOMMENDATION: Approve the Resolution.
ATTACHMENTS: I. Proposed Resolution
II. Staff Report
III. Staff Comment Letter
IV. Site Plan
V. Building Elevations
PREPARED BY: Brad Deets
REVIEWED BY:
PUBLIC NOTICE INFORMATION –
NAME OF PUBLICATION:
DATE OF PUBLICATION:
THE CITY OF WAUKEE, IOWA
RESOLUTION 16-
APPROVING THE SITE PLAN FOR WAUKEE DENTAL [350 E HICKMAN ROAD]
IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA
WHEREAS, the City of Waukee, Dallas County, State of Iowa, is a duly organized Municipal
Organization; AND,
WHEREAS, the City of Waukee Planning and Zoning Commission recommended approval of
the Site Plan for Waukee Dental, subject to remaining staff comments on July 12, 2016; AND,
WHEREAS, the Site Plan for Waukee Dental is in general conformance with §304 – Site and
Building Development Standards Ordinance of the Waukee Municipal Code; AND,
WHEREAS, the Site Plan for Waukee Dental is in general conformance with §301.27(A) –
Landscaping and Open Space Ordinance of the Waukee Municipal Code; AND,
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Waukee, Iowa on
this 1st day of August, 2016 that the Site Plan for Waukee Dental is approved.
____________________________
William F. Peard, Mayor
Attest:
___________________________________
Rebecca D. Schuett, City Clerk
ROLL CALL VOTE AYE NAY ABSENT ABSTAIN
Anna Bergman
Brian Harrison
Shelly Hughes
Larry R. Lyon
Rick Peterson
STAFF REPORT
TO: Planning and Zoning Commission PREPARED BY: Melissa DeBoer
RE: Waukee Dental – Site Plan
DATE: July 12, 2016
GENERAL INFORMATION:
Applicant: Waukee Central, LLC
Requested Action Site Plan Approval
Location and Size: Property is generally located at the southeast
corner of Hickman Road and SE Dartmoor Dr
containing approximately 0.88 acres.
LAND USES AND ZONING:
Location Existing Land Use Comprehensive Plan Current
Zoning
Property in Question Vacant – Formerly
Residential Neighborhood Residential C-1
North Commercial – Heartland
Tire and Auto Neighborhood Residential C-1
South Vacant Neighborhood Residential C-1
East Vacant Neighborhood Residential C-1
West Vacant Neighborhood Residential C-1
BACKGROUND:
The subject property is located at the southeast corner of Hickman Road and SE Dartmoor Drive. The
property in question is approximately 0.88 acres. The applicant, Waukee Central, LLC, is requesting approval
of a site plan for a dentist office.
July 8, 2016
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ABOVE: Aerial of the site plan (outlined in RED) in relation to the surrounding properties. Shaded in GRAY is the proposed bank to the east.
PROJECT DESCRIPTION:
The proposed project includes the construction of a 3,616 square foot building to be used for a dentist office.
ACCESS AND PARKING:
Access to the site will be provided off of the private street located to the south of the site. A shared
ingress/egress easement on the west side of the site will also provide access between this site and the site
located to the west.
A total of 11 parking spaces are required for this facility. The total amount of parking proposed is 26 spaces
(including 2 handicap accessible stalls). Traffic throughout the parking lot will be two-way traffic.
SIDEWALKS/TRAILS:
A five foot wide sidewalk will be installed along SE Laurel Sreet, located on the south side of this site.
Sidewalks are planned internal to the site, primarily around the building from the parking areas. The site plan
does provide a pedestrian connection from the site to the sidewalk that will be constructed along the north
side of SE Laurel Street.
UTILITIES:
All utilities will be extended to this site during platting. Sanitary sewer will be extended from SE Laurel Street
located to the south. Water will also be extended from the south.
July 8, 2016
3 of 3
Storm water detention will be provided with a dry bottom detention basin located on the north side of the
site.
OPEN SPACE AND LANDSCAPING:
A minimum of 20% of the project area is required to be open space. The total project area is 0.88 acres and
the proposed amount of open space is 32% of the project area. The applicant has provided the required
amount of plantings per the landscaping ordinance.
ELEVATIONS:
The proposed building will be constructed mostly of brick and stone.
MISCELLANEOUS:
A trash enclosure is proposed on the southeast corner of the site. A small berm has been provided along the
south side of the trash enclosure to provide additional screening of the trash enclosure from the private
street.
The applicant has indicated areas of future parking on both the east and west sides of the building. For now,
these areas will be sodded.
The applicant has provided a lighting plan which meets the City of Waukee Site Plan Ordinance requirements.
STAFF RECOMMENDATION:
At this time staff is comfortable with the site plan and would recommend approval of the site plan subject to
remaining staff comments.
CITY OF WAUKEE
Melissa DeBoer, AICP
Planner II
Development Services Department
230 W. Hickman Road
Waukee, IA 50263
Phone: (515) 978-9533
Fax: (515) 987-1845
1st Review: June 14, 2016
2nd Review: June 28, 2016
3rd Review: July 26, 2016
4th Review:
Civil Design Advantage
Attn: Ryan Hardisty
3405 SE Crossroads Drive, Suite G
Grimes, IA 50111
RE: Waukee Dental – Site Plan
Dear Mr. Hardisty:
Per your request, staff has reviewed the proposed site plan for Waukee Dental. The property is located at the
southeast corner of SE Dartmoor Dr and Hickman Rd. Based upon our review, staff has the following comments
related to the site plan:
COVER SHEET & GENERAL COMMENTS
1. Please revise name of plans to read Waukee Dental to be consistent.
2. Provide project manager contact information on the cover sheet.
3. Label more streets within the vicinity map.
4. Revise “Grading Permit” to “COSESCO Permit” in the second note box in the lower right hand corner
on the cover sheet.
5. Include the City of Waukee Standard Specifications prior to SUDAS in the last note box in the lower
right hand corner on the cover sheet. Note should reference 2016 edition of SUDAS.
6. Provide the property address on the cover sheet (350 E Hickman Rd).
7. Please provide a materials board with the next submittal. This must be submitted prior to
forwarding to Planning and Zoning Commission.
8. Provide details of any exterior signage proposed. This must be submitted prior to forwarding to
Planning and Zoning Commission.
9. Please provide details of the shared monument sign shown on the site plan with the next submittal. This
must be submitted prior to forwarding to Planning and Zoning Commission.
10. Please note the trash enclosure cannot be composed entirely of wood. Three sides must be brick or
stone to match the material used on the building. Please revise. Please submit revised plans for the
trash enclosure. This must be submitted prior to forwarding to Planning and Zoning
Commission.
11. Provide the impervious surface area calculation.
Project Name Project Engineer/Manager Project Type City Contact
Waukee Dental Ryan Hardisty Site Plan Melissa DeBoer
12. Provide an erosion and sediment control sheet.
SHEET 2 | DEMOLITION PLAN
13. Verify all book and page numbers shown are accurate.
14. Staff questions if any septic systems exist on the property. If so, provide a note to abandon and remove
per IDNR and Dallas County Environmental Health Department requirements.
15. On the notes stating to abandon the well per Iowa DNR requirement, add Dallas County requirements
as well.
16. Staff questions if demolition will be done as part of plat improvements or with each individual site. Please
address.
SHEET 3 | DIMENSION PLAN
17. In addition to the private street label, label the private street shown as SE Laurel St on all sheets.
18. Provide a downspout connection detail and label these locations on the site plan. Show storm sewer
service lines on plan.
19. Provide a sign easement for the shared monument sign shown on the plan.
20. Add a note stating that any changes proposed to the site plan during construction shall be approved in
writing by the City of Waukee Development Services Department.
21. Add a note stating that the contractor is responsible for any changes made during construction that
have not been granted approval in writing by the City of Waukee Development Services Department.
22. Show the building setbacks on the site plan.
23. Provide a sidewalk easement for the sidewalk shown on the south side of the site.
24. Show the warning panel for the pedestrian ramp located on the south side of the site.
25. Staff questions how only half of the driveway will be installed with this site. Staff has concerns that if this
project and the bank project don’t end up getting built at the same time, that the entire portion of the
driveway won’t be completed for some time and left unfinished. Provide a note stating that the entire
driveway needs to be installed with whichever project (this project or the bank) occurs first.
SHEET 4 | GRADING PLAN
26. Demonstrate grades meet 2% slope in all unpaved areas. Please provide more of these labels for
the unpaved areas throughout the site. Also, please explain/show how the areas shown as
future parking will be graded before they are paved. Add note instructing the contractor to
grade future parking to the top of curb elevation.
Engineers Response:
27. Illustrate 100 year flood elevations and overflow routes for the detention areas.
28. Provide pedestrian facility information for ramps (running ramp grades, spot elevations, cross slope,
etc.).
SHEET 5 | UTILITY PLAN
29. Show the connection for the 15” RCP storm sewer in the northeast corner. Staff questions if a DOT
permit is needed for this connection.
30. Staff questions if gas will be provided to this site. Please address.
Engineers Response:
31. Separate the water (domestic and fire) on the outside of the building and provide a valve for each after
the separation.
32. Label all critical crossings with top and bottom of pipe elevations.
33. Show hydrant locations and hydrant radius coverage. Per Waukee Fire Department, with fire-
flow requirements and available gpm, two hydrants will be required within 400 feet from
all portions of the buildings. Currently a hydrant along SE Laurel Street does meet part of
the coverage. An additional hydrant needs to be added on the north side of the building to
achieve proper coverage. Per Waukee Fire Department, the proposed hydrant on the site
of Central Bank does not provide access when considering normal fire scene operations for
Central Bank or for Waukee Dental. Relocated hydrant to north side of site along property
line between Waukee Dental and Central Bank.
Engineers Response:
34. Staff questions if a grease interceptor is proposed.
35. Show where the water on the south side of the site connects to the water main.
36. Correct the spelling error within the Orifice Plate Detail box (to match “grove”).
SHEET 6 | LANDSCAPE PLAN
37. Provide a note stating that substitutions are to be approved in writing by the City of Waukee
Development Services Department. This note does not appear to have been added to the plan
set. Please add.
38. Provide landscaping to screen all ground mounted mechanical units (transformer/condenser units).
Please provide a detail on how these units will be screened and show on the landscape plan.
39. Parking lot setback trees should be provided on SE Laurel St as well. Please show these on the plan.
40. Provide more landscaping around the trash enclosure to provide screening. Please revise landscape
plan to provide plantings that provide more height in order to provide a more substantial
screening of the trash enclosure.
41. Staff suggests adding a berm on the south side of the trash enclosure in addition to more landscaping to
provide adequate screening.
42. Provide a note stating that all disturbed areas are to be sodded.
ELEVATIONS
43. Please provide the exterior elevation drawings in color (rather than just the rendering). These must
be submitted prior to forwarding to Planning and Zoning Commission.
44. Staff questions if there will be any roof-mounted mechanical units. If so, please address
how these will be screened.
VEENSTRA & KIMM COMMENTS:
45. Sheet 1: Show more existing streets in vicinity map.
46. Sheet 1: Show address of property.
47. Sheet 1: Show estimated number of employees.
48. Sheet 2: Is demolition to be completed as part of Waukee Commercial project?
49. Sheet 3: Add a note stating the contractor is responsible to set up a preconstruction meeting.
50. Sheet 3: Add a note indicating any changes proposed to the plan set during construction shall receive
written approval from Waukee Development Services Department. The note should also indicate that
the contractor is responsible for any changes made during construction that have not received written
permission from Waukee Development Services Department.
51. Sheet 3: Add City standard flared end section footing detail.
52. Sheet 4: Show detectable warning panels and slope information for pedestrian crossings including cross
slopes for crosswalks through parking lot and driveway.
53. Sheet 4: Illustrate 100-year flood elevation.
54. Sheet 5: Show downstream storm sewer connection.
55. Sheet 5: Show critical crossing information with top and bottom of pipe elevations for water service
crossing storm sewer and sanitary sewer.
56. Sheet 5: Show roof drainage information.
57. Storm water management plan: Update with current Laurel Street layout. Current Laurel Street
layout is not shown on drainage maps.
58. Storm water management plan: Show capacity of existing downstream storm sewer.
MISCELLANEOUS COMMENTS:
59. Provide a copy of the Construction Site SWPPP Review Checklist signed by the SWPP designer.
Engineers Response:
60. Provide a copy of the SWPPP Prepared for obtaining General Permit #2 coverage.
Engineers Response:
61. Provide a copy of the IDNR issued General Permit #2 authorization letter.
Engineers Response:
62. Submit fee for COSESCO inspection. As of now the fee is a quarterly fee of $65, but beginning July 1st it
will be a $200 one-time fee. Staff encourages paying the one-time fee of $200, rather than the quarterly
fee of $65 which will lower the total COSESCO fees paid.
Engineers Response:
The applicant will be required to provide the following as a part of the completion of the public improvements
prior to approval of a final plat:
63. Post Construction What practices considered for this site?
64. Provide a site plan specific to the storm water management facilities of the property indicating the
permanent measures utilized by the designer and requirements for maintenance of said facilities.
65. A maintenance covenant will need to be created and provided for review (if different than the existing).
66. As-built plans of all storm water management facilities on site and a certification statement signed by
SWPPP designer indicating that facilities were constructed as designed will be required.
Staff would request that the revised plans and comment response letter be provided in digital form (PDF) and
hard copies with 5 full-sized hard copies delievered to Waukee City Hall. The PDF copy may be emailed. One
additional hard copy set including any storm water management materials should be delivered directly to
Veenstra and Kimm to Jordan Kappos’ attention.
Should you have any questions or concerns regarding these comments, please feel free to contact Brad Deets
(515-978-7899), Andy Kass (515-978-7897) or myself at (515) 978-7898.
Sincerely,
Melissa DeBoer, AICP
Planner II
Note: This drawing is an artistic interpretation of the general appearance of the design. It is not meant to be an exact rendition.
Note: This drawing is an artistic interpretation of the general appearance of the design. It is not meant to be an exact rendition.