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HomeMy WebLinkAbout2016-09-19-J10 Westgate-Hickman Intersection Eng Agr AGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: September 19, 2016 AGENDA ITEM: Consideration of approval of a resolution approving Agreement for Professional Consulting Services with Snyder & Associates, Inc. [Westgate Drive/Hickman Road Intersection Improvement Project] FORMAT: Resolution SYNOPSIS INCLUDING PRO & CON: The Hickman Road & Westgate Drive Intersection Improvements Agreement for professional services include traffic signal warrant and functional geometrics study, survey, design of intersection improvements, widening, traffic signal improvements, development of bid documents, construction administration, and resident observation services. The Project includes the lengthening of the existing east and westbound left turn lanes on Hickman Road, widening SE Westgate Drive to create improved pavement width and alignment for the northbound turn lane, and installation of a traffic signal at the intersection. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: Not to exceed $37,000 COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: Approve the resolution. ATTACHMENTS: I. Proposed Resolution II. Agreement PREPARED BY: Beth Richardson REVIEWED BY: John Gibson PUBLIC NOTICE INFORMATION – NAME OF PUBLICATION: DATE OF PUBLICATION: THE CITY OF WAUKEE, IOWA RESOLUTION 16- APPROVING AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES WITH SNYDER & ASSOCIATES, INC. [SE WESTGATE DRIVE/E. HICKMAN ROAD INTERSECTION IMPROVEMENT PROJECT] IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA WHEREAS, the City of Waukee, Dallas County, State of Iowa, is a duly organized Municipal Organization; AND, WHEREAS, the City intends a public improvement project for the SE Westgate Drive/E. Hickman Road intersection, with said improvement including the lengthening of the existing eastbound and westbound left turn lanes on E. Hickman Road, widening SE Westgate Drive to a northbound turn lane, and installation of a traffic signal; AND, WHEREAS, Snyder & Associates has provided an agreement related to engineering, bid letting, and construction administration services for the project. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Waukee that the Agreement for Professional Consulting Services with Snyder & Associates, Inc. [SE Westgate Drive/E. Hickman Road Intersection Improvement Project], attached hereto as Exhibit A, is hereby approved. Passed by the City Council of the City of Waukee, Iowa, and approved the 19th day of September, 2016. ____________________________ William F. Peard, Mayor Attest: ___________________________________ Rebecca D. Schuett, City Clerk ROLL CALL VOTE AYE NAY ABSENT ABSTAIN Anna Bergman Brian Harrison Shelly Hughes Larry R. Lyon Rick Peterson P:\Agreements\Waukee\Westgate_Hickman\Hickman_Westgate PSA Snyder.doc Page 1 of 15  AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES U.S. HWY 6 (HICKMAN RD) & WESTGATE DR INTERSECTION IMPROVEMENTS City Project No. _______ This Agreement is made and entered into this 19th day of September, 2016, by and between City of Waukee, a municipal corporation, hereinafter referred to as "City," and Snyder & Associates, Inc., 2727 SW Snyder Blvd., Ankeny, Iowa, 50323, (Fed. ID #42-1379015), a professional corporation incorporated and licensed under the laws of the State of Iowa, party of the second part, hereinafter referred to as "Consultant" as follows: THE CITY HEREBY AGREES TO RETAIN THE CONSULTANT FOR THE PROJECT AS DESCRIBED IN THIS AGREEMENT AND CONSULTANT AGREES TO PERFORM THE PROFESSIONAL SERVICES AND FURNISH THE NECESSARY DOCUMENTATION FOR THE PROJECT AS GENERALLY DESCRIBED IN THIS AGREEMENT. 1. SCOPE OF SERVICES Services provided under this Agreement shall be as further described in Attachment 1, Scope of Services. 2. SCHEDULE The schedule of the professional services to be performed shall conform to the Schedule set forth in Attachment 2. Any deviations from the Schedule shall be approved by the authorized City representative. The City agrees that the Consultant is not responsible for delays arising from a change in the scope of services, a change in the scale of the Project or delays resulting from causes not directly or indirectly related to the actions of the Consultant. 3. COMPENSATION A. In consideration of the professional services provided herein, the City agrees to pay the Consultant the following sum NOT-TO-EXCEED, including any authorized reimbursable expenses, pursuant to the Schedule of Fees set forth in Attachment 3. I. Basic Services of the Consultant A. Project Administration $3,000 B. Intersection Study/IDOT Coordination $6,000 C. Topographic Survey $5,000 D. Design Services $21,000 E. Bid Assistance $2,000 Design Phase Subtotal $37,000 (Lump Sum) P:\Agreements\Waukee\Westgate_Hickman\Hickman_Westgate PSA Snyder.doc Page 2 of 15  F. Construction Administration $8,000 G. Construction Staking $3,500 H. Construction Observation $20,000 Construction Services Subtotal $31,500 (Hourly Rate + Expenses) TOTAL $68,500 B. The Consultant shall invoice the City monthly for services, any reimbursable expenses and any approved amendments to this Agreement, based upon services actually completed at the time of the invoice. Final payment shall be due and payable within 30 days of the City's acceptance of Consultant's submission of final deliverables in accordance with the Scope of Services. C. In consideration of the compensation paid to the Consultant, the Consultant agrees to perform all professional services to the satisfaction of the City by performing the professional services in a manner consistent with that degree of care and skill ordinarily exercised by members of Consultant's profession currently practicing under similar circumstances. If the performance of this Agreement involves the services of others or the furnishing of equipment, supplies, or materials, the Consultant agrees to pay for the same in full. 4. INSURANCE A. Consultant understands and agrees that Consultant shall have no right of coverage under any and all existing or future City comprehensive, self or personal injury policies. Consultant shall provide insurance coverage for and on behalf of Consultant that will sufficiently protect Consultant or Consultant' representative(s) in connection with the professional services which are to be provided by Consultant pursuant to this Agreement, including protection from claims for bodily injury, death, property damage, and lost income. Consultant shall provide worker's compensation insurance coverage for Consultant and all Consultant's personnel. Consultant shall file applicable insurance certificates with the City, and shall also provide evidence of the following additional coverage. B. The Consultant shall provide evidence of comprehensive general liability coverage and contractual liability insurance by an insurance company licensed to do business in the State of Iowa in the limits of at least $1,000,000 each personal injury accident and/or death; $1,000,000 general aggregate personal injury and/or death; and $1,000,000 for each property damage accident. The evidence shall designate the City as an additional insured, and that it cannot be canceled or materially altered without giving the City at least thirty (30) days written notice by registered mail, return receipt requested. C. The Consultant shall also provide evidence of automobile liability coverage in the limits of at least $1,000,000 bodily injury and property damage combined. The evidence shall designate the City as an additional insured, and that it cannot be cancelled or materially altered without giving the City at least thirty (30) days written notice by registered mail, return receipt requested. P:\Agreements\Waukee\Westgate_Hickman\Hickman_Westgate PSA Snyder.doc Page 3 of 15  D. The Consultant shall provide evidence of professional liability insurance, by an insurance company licensed to do business in the State of Iowa, in the limit of $1,000,000 for claims arising out of the professional liability of the Consultant. Consultant shall provide City written notice within five (5) days by registered mail, return receipt requested of the cancellation or material alteration of the professional liability policy. E. Failure of Consultant to maintain any of the insurance coverages set forth above shall constitute a material breach of this Agreement. 5. NOTICE Any notice to the parties required under this agreement shall be in writing, delivered to the person designated below, by United States mail or in hand delivery, at the indicated address unless otherwise designated in writing. FOR THE CITY: FOR THE CONSULTANT: Name: City of Waukee Name: Snyder & Associates, Inc. Attn: John Gibson Attn: David N. Moeller Title: Director of Public Works Title: President Address: 230 W. Hickman Road Address: 2727 SW Snyder Blvd. City, State: Waukee, IA 50263 City, State: Ankeny, IA 50323 6. GENERAL COMPLIANCE In the conduct of the professional services contemplated hereunder, the Consultant shall comply with applicable state, federal, and local law, rules, and regulations, technical standards, or specifications issued by the City. Consultant must qualify for and obtain any required licenses prior to commencement of work, including any professional licenses necessary to perform work within the State of Iowa. 7. STANDARD OF CARE Services provided by the Consultant under this Agreement shall be performed in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances. 8. INDEPENDENT CONTRACTOR Consultant understands and agrees that the Consultant and Consultant's employees and representatives are not City employees. Consultant shall be solely responsible for payment of salaries, wages, payroll taxes, unemployment benefits, or any other form of compensation or benefit to Consultant or Consultant's employees, representatives or other personnel performing the professional services specified herein, whether it be of a direct or indirect nature. Further, it is expressly understood and agreed that for such purposes neither Consultant nor Consultant's P:\Agreements\Waukee\Westgate_Hickman\Hickman_Westgate PSA Snyder.doc Page 4 of 15  employees, representatives or other personnel shall be entitled to any City payroll, insurance, unemployment, worker's compensation, retirement, or any other benefits whatsoever. 9. NON-DISCRIMINATION Consultant will not discriminate against any employee of applicant for employment because of race, color, sex, national origin, religion, age, handicap, or veteran status. Consultant will, where appropriate or required, take affirmative action to ensure that applicants are employed, and that employees are treated, during employment, without regard to their race, color, sex, or national origin, religion, age, handicap, or veteran status. Consultant will cooperate with the City in using Consultant's best efforts to ensure that Disadvantaged Business Enterprises are afforded the maximum opportunity to compete for subcontracts of work under this Agreement. 10. HOLD HARMLESS Consultant agrees to indemnify and hold harmless the City, its officers, agents, and employees from any and all claims, settlements and judgments, to include all reasonable investigative fees, attorney's fees, and court costs for any damage or loss which is due to or arises from a breach of this Agreement, or from negligent acts, errors or omissions in the performance of professional services under this Agreement and those of its sub consultants or anyone for whom Consultant is legally liable. 11. ASSIGNMENT Consultant shall not assign or otherwise transfer this Agreement or any right or obligations therein without first receiving prior written consent of the City. 12. APPROPRIATION OF FUNDS The funds appropriated for this Agreement are equal to or exceed the compensation to be paid to Consultant. The City's continuing obligations under this Agreement may be subject to appropriation of funding by the City Council. In the event that sufficient funding is not appropriated in whole or in part for continued performance of the City's obligations under this Agreement, or if appropriated funding is not expended due to City spending limitations, the City may terminate this Agreement without further compensation to the Consultant. To the greatest extent allowed by law, the City shall compensate Consultant as provided in Section 18(6) of this Agreement. 13. AUTHORIZED AMENDMENTS TO AGREEMENT A. The Consultant and the City acknowledge and agree that no amendment to this Agreement or other form, order or directive may be issued by the City which requires additional compensable work to be performed if such work causes the aggregate amount payable under the amendment, order or directive to exceed the amount appropriated for this Agreement as listed in Section 3, above, unless the Consultant has been given a written assurance by the City that lawful appropriation to cover the costs of the additional work has been made. P:\Agreements\Waukee\Westgate_Hickman\Hickman_Westgate PSA Snyder.doc Page 5 of 15  B. The Consultant and the City further acknowledge and agree that no amendment to this Agreement or other form, order or directive which requires additional compensable work to be performed under this Agreement shall be issued by the City unless funds are available to pay such additional costs, and the Consultant shall not be entitled to any additional compensation for any additional compensable work performed under this Agreement. The Consultant expressly waives any right to additional compensation, whether in law or equity, unless prior to commencing the additional work the Consultant was given a written amendment, order or directive describing the additional compensable work to be performed and setting forth the amount of compensation to be paid, such amendment, order or directive to be signed by the authorized City representative. It is the Consultant's sole responsibility to know, determine, and ascertain the authority of the City representative signing any amendment, directive or order. 14. OWNERSHIP OF CONSULTING DOCUMENTS All sketches, tracings, plans, specifications, reports, and other data prepared under this Agreement shall become the property of the City; a reproducible set shall be delivered to the City at no additional cost to the City upon completion of the plans or termination of the services of the Consultant. All drawings and data shall be transmitted in a durable material, with electronic files provided when feasible to do so. The Consultant's liability for use of the sketches, tracings, plans, specifications, reports, and other data prepared under this Agreement shall be limited to the Project. 15. INTERPRETATION No amendment or modification of this Agreement shall be valid unless expressed in writing and executed by the parties hereto in the same manner as the execution of the Agreement. This is a completely integrated Agreement and contains the entire agreement of the parties; any prior written or oral agreements shall be of no force or effect and shall not be binding upon either party. The laws of the State of Iowa shall govern and any judicial action under the terms of this Agreement shall be exclusively within the jurisdiction of the district court for Dallas County, Iowa. 16. COMPLIANCE WITH FEDERAL LAW To the extent any federal appropriation has or will be provided for the Project, or any federal requirement is imposed on the Project, Consultant agrees that Consultant will comply with all relevant laws, rules and regulations imposed on City and/or Consultant necessary for receipt of the federal appropriation. Consultant shall provide appropriate certification regarding Consultant's compliance. 17. SOLICITATION AND PERFORMANCE A. The Consultant warrants that it has not employed or retained any company or person, other than a bona fide employee working for the Consultant, to solicit or secure this Agreement, and that the Consultant has not paid or agreed to pay any company or person other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or contingent fee. P:\Agreements\Waukee\Westgate_Hickman\Hickman_Westgate PSA Snyder.doc Page 6 of 15  B. The Consultant shall not engage the services of any person or persons in the employ of the City at the time of commencing such services without the written consent of the City. 18. SUSPENSION AND TERMINATION OF AGREEMENT A. The right is reserved by the City to suspend this Agreement at any time. Such suspension may be affected by the City giving written notice to the Consultant, and shall be effective as of the date established in the suspension notice. Payment for Consultant's services shall be made by the City for services performed to the date established in the suspension notice. Should the City reinstate the work after notice of suspension, such reinstatement may be accomplished by thirty (30) days written notice within a period of six (6) months after such suspension, unless this period is extended by written consent of the Consultant. B. Upon ten (10) days written notice to the Consultant, the City may terminate the Agreement at any time if it is found that reasons beyond the control of either the City or Consultant make it impossible or against the City's interest to complete the Agreement. In such case, the Consultant shall have no claims against the City except for the value of the work performed up to the date the Agreement is terminated. C. The City may also terminate this Agreement at any time if it is found that the Consultant has violated any material term or condition of this Agreement or that Consultant has failed to maintain workers' compensation insurance or other insurance provided for in this Agreement. In the event of such default by the Consultant, the City may give ten (10) days written notice to the Consultant of the City's intent to terminate the Agreement. Consultant shall have ten (10) days from notification to remedy the conditions constituting the default. D. In the event that this Agreement is terminated in accordance with paragraph C of this section, the City may take possession of any work and may complete any work by whatever means the City may select. The cost of completing said work shall be deducted from the balance which would have been due to the Consultant had the Agreement not been terminated and work completed in accordance with contract documents. E. The Consultant may terminate this Agreement if it is found that the City has violated any material term or condition of this Agreement. In the event of such default by the City, the Consultant shall give ten (10) days written notice to the City of the Consultant's intent to terminate the Agreement. City shall have ten (10) days from notification to remedy the conditions constituting the default. 19. TAXES The Consultant shall pay all sales and use taxes required to be paid to the State of Iowa on the work covered by this Agreement. The Consultant shall execute and deliver and shall cause any sub- consultant or subcontractor to execute and deliver to the City certificates as required to permit the City to make application for refunds of said sales and use taxes as applicable. The City is a municipal corporation and not subject to state and local tax, use tax, or federal excise taxes. P:\Agreements\Waukee\Westgate_Hickman\Hickman_Westgate PSA Snyder.doc Page 7 of 15  20. SEVERABILITY If any portion of this Agreement is held invalid or unenforceable by a court of competent jurisdiction, the remaining portions of this Agreement shall continue in full force and effect. 21. MISCELLANEOUS HEADINGS Title to articles, paragraphs, and subparagraphs are for information purposes only and shall not be considered a substantive part of this Agreement. 22. FURTHER ASSURANCES Each party hereby agrees to execute and deliver such additional instruments and documents and to take all such other action as the other party may reasonably request from time to time in order to effect the provisions and purposes of this Agreement. 23. COUNTERPARTS This Agreement may be executed in any number of counterparts, each of which shall constitute an original document, no other counterpart needing to be produced, and all of which when taken together shall constitute the same instrument. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly authorized officers or agents on the day and year first above written. CONSULTANT CITY OF WAUKEE By: ________________________________ By: __________________________ Name: David N. Moeller, P.E. William F. Peard, Mayor Title: President P:\Agreements\Waukee\Westgate_Hickman\Hickman_Westgate PSA Snyder.doc Page 8 of 15  ATTACHMENT 1 SCOPE OF SERVICES The work to be performed by the Consultant under this agreement shall encompass and include detailed work, services, materials, equipment and supplies necessary to complete analysis and design for the project. I. GENERAL This Scope of Services outlines the professional services required to complete the proposed U.S. Hwy. 6 (Hickman Rd) and Westgate Dr. intersection and traffic signal improvements. The project generally involves lengthening the existing east and westbound left turn lanes on Hickman Rd, widening SE Westgate Dr to create improved pavement width and alignment for northbound left turn lane, and installation of a traffic signal at the intersection to be incorporated into the City’s current traffic signal system. See attached improvement concept drawing. Professional services generally include traffic signal warrant and functional geometrics study, survey, design of intersection improvements, widening, and traffic signal improvements, development of bid documents, and full construction administration and resident observation services. II. SCOPE OF SERVICES A. ADMINISTRATION 1. Project management, scheduling, progress report, and billing. 2. Coordinate with Iowa DOT District 4 Local Systems Office, including submittal of a traffic signal warrant study report for approval to install traffic signal and to amend Corridor Master Plan Agreement, Work Within ROW Permit, preliminary plans, final plans, Application for a Traffic Control Device, and other documents and permits as requested. 3. Coordinate with utility companies located within the project boundaries. Includes coordination of overhead electric on the north side of Hickman Rd, underground communications, cable, street lighting opportunities on traffic signal poles, and other utilities as encountered during project design. 4. Attend 2-3 project review meetings with the City over the course of the project, as needed. B. INTERSECTION STUDY 1. Collect traffic count information and review crash history as needed to evaluate traffic signal warrants. P:\Agreements\Waukee\Westgate_Hickman\Hickman_Westgate PSA Snyder.doc Page 9 of 15  2. Evaluate pending development in vacant quadrants for potential traffic volume demand increase in 2017 and at intersection. 3. Evaluate traffic signal warrants for installation for supporting request to Iowa DOT District 4 staff. 4. Prepare technical memorandum report outlining traffic signal warrant review, and intersection functional geometric needs. 5. Assist City with coordination of Iowa DOT District 4 staff for approvals on proposed intersection improvements. C. TOPOGRAPHIC SURVEY 1. Boundary Survey: Re-establish the existing property by means of existing monuments, plats and or other documents as provided by owner and/or recorded with the County Recorder’s Office for the parcels adjacent to the project. This work does not constitute a certified boundary survey and missing monuments will not be set. 2. Right-of-Way Establishment: Field verify the existing right-of-way line(s) to facilitate design or concept needs and enable creation of said construction documents. This service includes, research the public records in the county courthouse to acquire the current recorded deed(s), subdivision plat(s), recorded survey(s) and section corner certificate(s); perform a field survey locating existing monuments and the best available evidence needed to re-establish the record boundary lines; graphically show the boundary on the construction documents for design purpose only. The City shall provide or disclose all known information pertaining to the right-of-way. This would include but not limited to boundary conflicts with adjoining owners, deeds, surveys concepts drawings and easements. This work does not constitute a certified boundary survey and missing monuments will not be set. 3. Topographic Survey: Provide a topographic survey of the areas of the proposed improvements. A full survey of the entire corridor will not be performed. Only enough topographic data to design the improvements outlined in the concept will be obtained. Creation of the terrain model, location of existing site features, and utilities from surface features, existing records, and from Iowa One-Call utility locates are included. Terrain models shall demonstrate existing contour relief at one-foot intervals and include spot elevations as required. Trees on site shall be located by tree line limits and individual trees outside tree clusters or wooded areas. D. DESIGN SERVICES Prepare 11” x 17” plans for a local letting, but for review/approval by Iowa DOT. The following tasks are included in design and plan development: P:\Agreements\Waukee\Westgate_Hickman\Hickman_Westgate PSA Snyder.doc Page 10 of 15  1. Roadway Details: Provide typical sections and details for proposed improvements, including lane widths, pavement base and surface thicknesses, applicable station ranges, and other details. 2. Quantities and Tabulations: Determine and tabulate bid items and estimated quantities; develop estimate reference information. Tabulate various bid items as necessary. Develop an opinion of probable construction costs. 3. Plan Sheets: Determine geometry for pavement widening and returns. Display improvements on 20 scale plan sheet(s). 4. Survey Control Information: Show all benchmarks, control points, and alignment chains. 5. Intersection Sheets: Develop jointing and staking sheets for the intersection of U.S. Hwy. 6 and Westgate Drive. Develop curb return profiles for all reconstructed returns. Determine return geometry and centerline profiles for all affected entrances. 6. Drainage and Utility Design: Detailed storm sewer design calculations are not included in this scope. Relocation or adjustment of structures as necessary for the proposed improvements will be shown in the plans. 7. Sidewalk / Pedestrian Design: Determine geometry and staking information for new ADA curb ramps will be developed meeting the requirements of Section 1F-18 of the Iowa DOT Design Manual. 8. Traffic Control: Develop traffic control and staging plans for the improvements. Determine pavement marking layouts. 9. It is assumed all improvements will be within existing right of way. 10. Traffic Signal Design a. Prepare traffic signal design and plans using topographic base mapping, proposed intersection geometric design, and available design standards for the City of Waukee, Iowa DOT and the Manual on Uniform Traffic Control Devices. b. Plan sheets to be prepared by the Engineer are expected to include the following: Signal General Notes and Quantities sheet; Signal Layout sheet; Wiring Diagram sheet; Signal Phasing sheet, Signal Interconnect sheet(s) and Detail sheet(s). c. Iowa DOT and/or Iowa Statewide Urban Standard Specifications (SUDAS) will be used for the project. Any additional requirements or variations from SUDAS specifications will be included in the plans or special provisions. P:\Agreements\Waukee\Westgate_Hickman\Hickman_Westgate PSA Snyder.doc Page 11 of 15  d. Prepare Iowa DOT Application for Traffic Control Device Permit. 12. Bid Documents: Prepare bid documents as needed for a local letting, using Iowa DOT, City or SUDAS standard documents. 13. Bid Period Assistance: Clarify project issues as they arise during the bidding process. Review bids, and provide the City with a recommendation regarding the award of the construction contract. E. Construction Easement Plats: Easement Plats are not included. It is assumed all improvements will be in existing right of way. F. CONSTRUCTION SERVICES Upon award of the construction contract, Consultant will perform the following administrative services during construction of the project. Consultant will assist the City as a Resident Construction Engineer and will oversee construction administration duties for the duration of the construction phases. The Consultant will provide day to day construction observation review and documentation of work activity. Professional Services will include the following. 1. Preconstruction Meeting. Arrange and conduct a preconstruction meeting with the Contractor, Subcontractors, City, DOT, and utility companies to review project requirements, and work schedule. Prepare minutes of the meeting and distribute to all parties in attendance. 2. Construction Survey. Construction staking for improvements illustrated on the construction plans including rough grading, storm sewer, pavement removals, pavement placement and traffic signals. Staking shall be provided utilizing modern construction methods. Fees for services may vary depending upon construction time schedule, Contractor’s construction practices and the weather. 3. Periodic Site Observations. Design engineers from Consultant will be available for periodic site observations should the need arise during the construction of the project. 4. Submittals Review. Review shop drawings, test reports, catalog cuts, and materials certifications for compliance with project specifications. 5. Payment Applications and Change Orders. Develop pay applications based on Contractor’s request and progress of work, and negotiate change orders for approval by the City. Payment to the Contractor will be made directly by the City. 6. Traffic Signal Turn-on / Timings. Attend initial turn-on of traffic signal and assist with timing adjustments for basic operation. Develop timing plan settings for current system coordination timing plan settings operating in City system, and assist City with setup of timing plan settings, and fine tune adjustment. P:\Agreements\Waukee\Westgate_Hickman\Hickman_Westgate PSA Snyder.doc Page 12 of 15  7. Final Walk-Through. Conduct final walk-through of completed improvements with City, Contractor and Iowa DOT. Develop punch list of items to be completed by Contractor. 8. Record Drawings. Develop a set of record drawings including known changes made to the proposed improvements during the construction period. The record drawings will be provided to the City in electronic format. 9. Project Close-out. Complete all final paperwork as required by the City and Iowa DOT. G. ADDITIONAL SERVICES If requested by the City, the following additional services will be provided through supplemental agreement: 1. Right-of-Way Acquisition Services. Detailed scope of services to be provided as part of a supplemental agreement. Services will generally include the following: a. State of Iowa licensed real estate agents will negotiate and endeavor to acquire for the City all necessary easements and/or real property parcels needed for the project. b. Prepare a parcel file for each property and necessary acquisition documents. c. Prepare compensation estimates, where applicable. d. Retain subconsultants, as needed, for Certificates of Title, appraisals and review appraisals. III. RESPONSIBILITIES OF CITY A. Provide relevant record drawings and site plans for committed or planned development. B. Coordination assistance with Iowa DOT. C. Provide City utility information. D. Council proceedings/action items. E. Acquisition of temporary construction easements. F. Coordination with impacted property/business owners. P:\Agreements\Waukee\Westgate_Hickman\Hickman_Westgate PSA Snyder.doc Page 13 of 15  IV. [Type a quote from the document or the summary of an interesting point. You can position the text box  anywhere in the document. Use the Text Box Tools tab to change the formatting of the pull quote text  box.] Improvements:  Lengthen E/W left turn lanes  Widen SW quadrant to develop 3 lane approach  Add sidewalk in SE quadrant  Install traffic signal  & connect to FO communications  P:\Agreements\Waukee\Westgate_Hickman\Hickman_Westgate PSA Snyder.doc Page 14 of 15  ATTACHMENT 2 PROJECT SCHEDULE The time of completion of the scope of services under this Agreement shall be as follows: Notice to Proceed September 20, 2016 Field Survey Complete October 15, 2016 Preliminary Design Complete December 1, 2016 Final Design Complete January 15, 2017 Bidding February, 2017 Construction Complete October 1, 2017 P:\Agreements\Waukee\Westgate_Hickman\Hickman_Westgate PSA Snyder.doc Page 15 of 15  ATTACHMENT 3 SCHEDULE OF FEES CONSULTANT’S 2016-2017 STANDARD HOURLY RATE SCHEDULE Principal $190.00 /hour Principal $179.00 /hour Senior $161.00 /hour VIII $148.00 /hour VII $141.00 /hour VI $136.00 /hour V $127.00 /hour IV $115.00 /hour III $107.00 /hour II $97.00 /hour I $83.00 /hour Lead $113.00 /hour Senior $109.00 /hour VIII $102.00 /hour VII $94.00 /hour VI $83.00 /hour V $75.00 /hour IV $69.00 /hour III $58.00 /hour II $50.00 /hour I $44.00 /hour II $58.00 /hour I $47.00 /hour Administrative Technical Technicians--CADD, Survey, Construction Observation Professional Engineer, Landscape Architect, Land Surveyor, Legal, GIS, Environmental Scientist Project Manager, Planner, Right-of-Way Agent, Graphic Designer Billing RateBilling Classification/Level REIMBURSABLE EXPENSES 1. All materials and supplies used in the performance of work on this project will be billed at cost. 2. Auto mileage will be reimbursed per the standard mileage reimbursement established by the Internal Revenue Service. Service vehicle mileage will be reimbursed on the basis of $0.54 per mile. 3. Charges for outside services such as soils and materials testing, fiscal, legal will be billed at their invoice. 4. All other direct expenses will be invoiced at cost.